HomeMy WebLinkAbout2001-12-06 - Board of Directors Meeting MinutesPage 4158
December 6, 2001
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
DECEMBER 6, 2001
8:30 A.M.
The December 6, 2001 special meeting of the Yorba Linda Water District Board of Directors
was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors Present at Roll Call
Paul R. Armstrong, President
Arthur C. Korn, Vice President
Michael J. Beverage
John W. Summerfield
Directors Absent at Roll Call
Mark Abramowitz
Staff Present:
William J. Robertson, General Manager
Lee Cory, Operations Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Amelia Cloonan, Executive Secretary
Jose De La Torre
Arthur G. Kidman, District General Counsel, joined the meeting at 8:31 a.m.
Visitors present: None
SPECIAL RECOGNITION
1. William J. Robertson, General Manager, introduced Jose De La Torre, Meter Reader I, and
commended him for his actions in guarding the Highland Reservoir.
The Board of Directors went into closed session at 8:38 a.m. Jose De LaTorre, Lee Cory,
Beverly Meza, Michael Robinson, Amelia Cloonan and Jose De La Torre left the meeting at 8:38
a.m.
CLOSED SESSION
2. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section
54956.9), Keith Ranby Saul v. Yorba Linda Water District, et al., Orange County Superior
Court Case No. OOCC 14623.
Tom Mei, Esq., Murchison & Cummings, entered the closed session at 8:50 a.m. Tom Mei left
the closed session meeting at 9:15 a.m.
3. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section
54956.9), County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs.
OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the
State of California.
The Board of Directors came out of Closed Session at 9:32 a.m. No action was taken by the
Board. A recess was called by President Armstrong.
Page 4159
December 6, 2001
The meeting reconvened at 9:40 a.m. with all Directors present. Lee Cory, Beverly Meza,
Michael Robinson, Ken Vecchiarelli and Amelia Cloonan rejoined the meeting. Ray Hahn,
consultant, joined the meeting.
President Armstrong announced that unless there was objection, Items 12 and 13 would be
moved to the front of the Agenda. There was no objection.
12. Consider consultant agreement with the Chambers Group for Hidden Hills Reservoir
Project, Job No. 0028. Kenneth Vecchiarelli, Engineering Manager, presented the report.
Questions were asked, and a discussion was held, which included ID funds and a right of
entry agreement.
On a motion by Director Beverage, seconded by. President Armstrong, the Board of
Directors voted 4-0 to authorize the General Manager to sign a consultant agreement with
the Chambers Group to provide additional Biological and Environmental Services for the
Hidden Hills Reservoir Project at a cost not to exceed $12,000.
13. Consider Change Order No. 2 for the Richfield Plant Renovation Project, Phase II, Job No.
9318. Kenneth Vecchiarelli, Engineering Manager, presented the report. Questions were
asked, and a discussion was held. Director Beverage stated this item had been brought
before the Planning-Engineering Operations Committee. Terry Wood of Osborne
Architects came in to explain the reasons for the rise in costs. Negotiations for contract
extension days are not completed. There will be more change orders on this job. President
Armstrong requested that contract and document signatures be identified in print with titles.
On a motion by Director Beverage, seconded by Director Summerfield, the Board of
Directors voted 4-0 to approve Change Order No. 2 in the amount of $64,708.61 to
International Custom Enterprises (ICE) for construction of the Richfield Plant Renovation
Project, Phase II.
Ray Hahn left the meeting at 9:48 a.m.
ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS
4. Reorganization of the Board of Directors to select President and Vice President and
Corporate Officers.
1) Nominate and elect a President and Vice President.
President Armstrong opened nominations for President of the Board of Directors.
President Armstrong nominated Vice President Korn for President of the Board of
Directors and Director Summerfield for Vice President of the Board of Directors.
There were no other nominations.
On a motion by President Armstrong, seconded by Director Beverage, the Board of
Directors voted 4-0 to elect Vice President Korn as President of the Board of
Directors and Director Summerfield as Vice President of the Board of Directors.
Page 4160
December 6, 2001
2) Appoint the following corporate officers.
a) Secretary: William J. Robertson, General Manager
b) Assistant Secretary: Michael A. Payne, Assistant General Manager
c) Auditor: Beverly Meza, Business Manager
On a motion by President-elect Korn, seconded by Vice President elect Summerfield, the
Board of Directors voted 4-0 to appoint William J. Robertson as Corporate Secretary,
Michael A. Payne as Corporate Assistant Secretary and Beverly Meza as Auditor.
5. Annual Board of Directors Committee Assignments.
President elect Korn said there would be no changes in the committee assignments. There
was discussion. President elect Korn then made the following committee
assignments/changes. Vice President elect Summerfield moves to the Executive
Committee; President Armstrong moves to the Public Information Committee and to JPIA
Representative; Director Abramowitz moves to JPIA Alternate. No other changes were
made.
6. Annual Review and Consideration of the Board of Directors' Compensation. A discussion
took place. President elect Korn discussed increasing Board compensation. There was no
action taken.
CONSENT
CALENDAR
On a motion by Director Beverage, seconded by Vice President elect Summerfield, the Board of
Directors voted 4-0 to approve the Consent Calendar.
7. Approve minutes of special meeting, November 20, 2001.
8. Authorize directors to leave the State of California prior to next meeting.
9. Approve disbursements of $569,508.73.
ACTION CALENDAR
10. Consider Implementation of the Golf Course Water Rate. William J. Robertson, General
Manager, requested the Board of Directors continue this item.
On a motion by President elect Korn, seconded by Director Beverage, the Board of
Directors voted 4-0 to continue the item.
11. Consider Annuling the award of contract to MMC, Inc., Replacement of Booster Station
Gas Engines, Job Nos. 9805 and 0118. Kenneth Vecchiarelli, Engineering Manager,
presented the report. Questions were asked, and a discussion was held.
On a motion by President elect Korn, seconded by Director Beverage, the Board of
Directors voted 4-0 to annul the award of a contract to MMC, Inc. for construction of the
Bastanchury Booster Station Gas Engine Replacement Project, Job No. 0118, and authorize
staff to solicit new bids for this project in combination with bids for replacement of two gas
engines at the Fairmont Booster Station, Job No. 9805.
Page 4161
December 6, 2001
14. Consider Groundwater Infrastructure for the Vista Del Verde Development. Kenneth
Vecchiarelli, Engineering Manager, presented the report. Questions were asked, and a
discussion was held. Topics discussed included the depth of the well, other possible wells,
and capacity and production issues.
President elect Korn declared an economic interest in Royal Dutch Shell and did not
participate in the decision making process in any way.
On a motion by Vice President elect Summerfield, seconded by President Armstrong, the
Board of Directors voted 3-0-1, with President elect Korn abstaining, to authorize the
President and Secretary to execute the Facility Finance, Design and Construction
Agreements (FFDCA's) with Shell Western E&P, Inc. (SWEPI) for Well No. 18 and the
new Zone 2 to 3 Booster Station, adopt the Negative -Declaration prepared for the new well
and authorize staff to file the Notice of Determination.
15. Consider Amending the La Palma Avenue Water Supply Intertie Agreement with the City
of Anaheim. Michael A. Payne, Assistant General Manager, presented the report.
Questions were asked, and a discussion was held. Michael Payne reported, as discussed in
the Planning-Engineering-Operations Committee meeting, the old pipeline was removed,
and new easements have been obtained.
On a motion by Director Beverage, seconded by Vice President elect Summerfield, the
Board of Directors voted 4-0 to approve the First Amendment to Water Supply Intertie
Agreement between the City of Anaheim and the District and authorize the staff to proceed
with preparing a new agreement to govern all intertie facilities between the City of
Anaheim and the District.
16. Consider upgrading the computer room and converting the storage room into an office for
the Network Systems Administrator. Michael A. Payne, Assistant General Manager,
presented the report. Some bids were obtained for estimating, but new bids will be
required for construction. The electrical system will be upgraded, and new carpets, shelving
and computer storage racks purchased, as well as a desk. This item was presented to the
Personnel-Risk Management Committee.
On a motion by Director Beverage, seconded by President elect Korn, the Board of
Directors voted 4-0, to authorize the General Manager to approve the necessary contracts to
upgrade the computer room and convert the storage room into an office for the Network
Systems Administrator at a cost not to exceed $24,090.
Director Beverage left the meeting at 10:30 a.m.
DISCUSSION CALENDAR
17. Report on Interim Certification for Water Distribution Operators. Lee Cory, Operations
Manager, presented the report. Questions were asked, and a discussion was held. This
item was for information only. There was no Board action required.
Page 4162
December 6, 2001
New federal guidelines mandated by Congress and imposed January 2001 require water
distribution personnel be certified. The system rating is based on pressure zone, type of
disinfection applied, pumping requirements, non potable service and population served.
The Yorba Linda Water District was rated a D5. The Chief Operator must have a D5
certification, and the Shift Operator must have a D3 certification. AWWA certifications
were grandfathered in and boosted one grade. Interim certifications are good only at the
Yorba Linda Water District and expire in three years with an option to extend for an
additional three years with the final date to be January 2, 2007.
Michael Robinson left the meeting at 10:38 a.m.
GENERAL MANAGER'S REPORT
18. General Manager's oral report and comments.
a) Art Kidman, General Counsel, thanked the Board and Staff of the Yorba Linda Water
District for sending flowers to recognize the passing of his father.
Mr. Kidman reported the need for another closed session to brief the Board on
potential litigation. This item could not be agendized, because the General Counsel
was out of town at his father's funeral.
A more extensive report is forthcoming on SB 221 with anticipated availability around
the first of the New Year.
b) Placentia sewer cleaning. Lee Cory, Operations Manager, reported three billing months
of providing service to Placentia had passed. The District went to their aid on a spill a
week and a half ago where the District cleared the blockage, and their crews did the
necessary clean up at the site and took care of reporting.
c) Status report on Auto-pay program. Beverly Meza, Business Manager, gave an update
indicated there are 1400 customers signed up for auto-pay, and Check Free, a new
internet payment company is sending 900 customer payments.
c) Employee Recognition Dinner, December 8, 2001, 6:30 p.m., Alta Vista Country Club.
d) District activities. William Robertson reported Art Vega, Network Systems
Administrator, had returned to work. He and Rick Walkemeyer are programming the
new server. There were questions and discussion. William Robertson complimented
Nem Ochoa who has been working on a hydraulic model.
COMMITTEE REPORTS
19. Executive-Administration Committee (Korn/Summerfield)
President elect Korn proposed a meeting be scheduled for early January to review the status
of items that fell out of the budget.
20. Finance-Accounting Committee (Kom/Beverage)
Page 4163
December 6, 2001
21. Personnel-Risk Management Committee (Abramowitz/Armstrong)
A meeting is scheduled for December 13 at 9:00 a.m.
22. Planning-Engineering-Operations Committee (Beverage/Summerfield)
Report of meeting held November 26, 4:00 p.m. Richfield plant proposed change order.
Hidden Hills Reservoir, Bastanchury and Fairmont Booster Station gas engine
replacements. Nitrification plan, Anaheim agreements.
A meeting is scheduled for December 18, 4:00 p.m.
23. Public Information Committee (Armstrong/Abramowitz)
24. Orange County Water District Ad Hoc Committee (Kom/Beverage)
25. MWDOC Ad Hoc Committee (Abramowitz/Korn)
INTERGOVERNMENTAL MEETINGS
26. MWDOC, November 21, 9:00 a.m. Director Abramowitz was absent from the Board
meeting.
27. OCWD, November 21, 6:00 p.m. President elect Korn did not attend.
28. ACWA 2001 Conference, San Diego, CA, November 28-30,2001 (Armstrong, Robertson)
President Armstrong attended. He reported:
- County Water District caucus elected new officers. Mini conferences will be held at
Lake San Marcos. They are asking for suggestions for subject matter of seminars.
- He attended the Klamath River disaster forum.
- In the general sessions, there was talk about rejection of Prop 13.
- He attended the "Pooling Small Agency Resources" section meeting.
William Robertson attended a session on ethics and moral values.
Lee Cory observed security of water systems was a theme of interest.
29. Yorba Linda Planning Commission, November 28, 7:30 p.m. (Beverage)
Neither Director Beverage nor President Armstrong could attend.
30. Yorba Linda City Council, December 4,6:30 p.m. (Korn)
President elect Korn attended. The consistent theme at this meeting was that the State is
facing lean times.
31. MWDOC/MWD Joint Workshop, December 5, 9:00 a.m. Director Abramowitz was not
present at the Board meeting.
32. OCWD, December 5,6:00 p.m.
President elect Korn said there was nothing to report.
Page 4164
December 6, 2002
BOARD OF DIRECTORS ACTIVITY CALENDAR
There were no items to report.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
There were no items to report.
CLOSED SESSION
On a motion by President elect Korn, seconded by Vice President elect Summerfield, the Board
of Directors voted 3-0 to add a Closed Session item to the agenda and to go into Closed Session
at 11:15 a.m. The purpose of the closed session was to disclose to the Board potential litigation
(Subdivision (b) of Section 54956.9).
The Board came out of Closed Session at 11:40 a.m. No action was taken in Closed Session.
ADJOURNMENT
On a motion by President elect Korn, seconded by Vice President elect Summerfield, the Board
of Directors voted 3-0, to adjourn the meeting at 11:41 a.m.
A regular meeting of the Board of Directors
8:30 a.m., at the District Headquarters.
Wil iam J. Robertson
Secretary/General Manager
will be held on Thursday, December 20, 2001 at