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Home My WebLink About2001-12-20 - Board of Directors Meeting MinutesPage 4165 December 20, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING DECEMBER 20, 2001 8:30 A.M. The December 20, 2001 meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. , The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Arthur C. Korn, President John W. Summerfield, Vice President Paul R. Armstrong Michael J. Beverage Directors Absent at Roll Call Mark Abramowitz Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Stacy Bavol, Customer Service Supervisor Visitors present: None SPECIAL RECOGNITION 1. President Arthur C. Korn presented Director Paul R. Armstrong with a plaque in recognition of his service as President of the Board of Directors for the year 2001. 2. William J. Robertson, General Manager, recognized Bob De Casas and Jerry Huizar for their efforts in assisting at the scene of an accident. Bob De Casas and Jerry Huizar left the meeting at 8:33 a.m. Linda Chandler, Heritage Communities, entered the meeting at 8:34 a.m. Mark Nero, Michael Murphy & Associates, entered the meeting at 8:37 a.m. CONSENT CALENDAR With respect to Item 8, Vice President Summerf=leld asked what services Project Partners provides to the District. Ken Vecchiarelli, Engineering Manager, responded that Project Partners provides project management, and Ray Hahn is the consultant for Project Partners. With respect to Item 6, Director Armstrong mentioned comments made at the Planning Commission meeting. Ken Vecchiarelli, Engineering Manager, commented. Page 4166 December 20, 2001 3. Approve minutes of special meeting, December 6, 2001. 4. Authorize directors to leave the State of California prior to next meeting. 5. Approve disbursements of $733,822.35. 6. Approve Terms and Conditions for Water and Sewer Service with Heritage Communities for Tract No. 15960. 7. Approve Change Orders Nos. 3, 4 and 5 in the total amount of $39,562.23 and a time extension of 74 additional calendar days to International Custom Enterprises (ICE) for construction of the Richfield Plant Renovation Project Phase II. 8. Approve Consultants Agreements with Project Partners and Charles A. Gray. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve the Consent Calendar. Linda Chandler and Mark Nero left the meeting at 8:40 a.m. ACTION CALENDAR 8A. President Korn announced a request from the General Manager to add an item to the Agenda. This item came up after the Agenda was published and requires action before the next board meeting. On a motion by Director Armstrong, seconded by Vice President Summerfield, the Board of Directors voted 4-0 to add an item to the Action Calendar to consider authorizing the General Manager to enter into a purchase agreement with Standard Register for an automated check processor in the amount of $65,296. Stacy Bavol, Customer Service Supervisor, presented the report. This item was presented at the Planning-Engineering Operations Committee for their review. On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 4-0 to authorize the General Manager to enter into a purchase agreement with Standard Register for an automated check processor in the amount of $65,296. 9. Consider Financial Statements for Four Months Ended October 31, 2001. Beverly Meza, Business Manager, presented the report. Questions were asked, and a discussion was held. Topics discussed included the budget, purchased water and ground water replenishment. On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 4-0 to accept the Financial Reports for four months ended October 31, 2001. Page 4167 December 20, 2001 10. Consider CSDA Dues. William Robertson, General Manager, presented the report. Questions were asked, and a discussion was held regarding the value to the District of membership in CSDA. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 to authorize payment of CSDA's 2002 annual dues in the amount of $2,000. Director Beverage asked if the Board of Directors had officially requested General Counsel Kidman for a report on the property tax refund issue. President Korn requested the General Manager and General Counsel explore the possibilities and present their report at the next Executive Committee meeting. 11. Consider Southern California Water Committee Dues. William Robertson, General Manager, presented the report. Questions were asked, and a discussion was held. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 not to pay the SCWC dues. GENERAL MANAGER'S REPORT 12. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. b) District activities. William J. Robertson, General Manager, had nothing to report. COMMITTEE REPORTS 13. Executive-Administration Committee (Korn/Summerfield) A meeting was scheduled for January 9, 2002, 4:00 p.m. 14. Finance-Accounting Committee (Beverage/Kom) 15. Personnel-Risk Management Committee (Abramowitz/Armstrong) A report of the meeting held December 13, 9:00 a.m. was included in the Agenda. President Korn attended the meeting in Director Abramowitz' absence. Consultants agreements, OCWA Surveys, Recruitments, Risk Management activities, Insurance, Ca1PERS, City of Yorba Linda radio antenna agreement. 16. Planning-Engineering-Operations Committee (Beverage/Summerfield) Report of meeting held December 18, 4:00 p.m. Richfield renovation change order, Bastanchury booster station and recreation site, sodium hypochlorite project, Vista del Verde building permits and occupancies, Pulte project status. Director Beverage reported on the discussion at the meeting, Page 4168 December 20, 2001 17. Public Information Committee (Armstrong/Abramowitz) The meeting was combined with the Personnel Risk Management Committee meeting. See Agenda item No. 15. INTERGOVERNMENTAL MEETINGS 18. WACO, December 7, 7:30 am. Director Abramowitz was not present at the Board meeting. 19. Yorba Linda Planning Commission, December 12, 7:30 p.m. Director Armstrong attended. There was nothing to report. 20. MWDOC, December 19, 9:00 a.m. Director Abramowitz was not present at the Board meeting. 21. OCWD, December 19,6:00 p.m. President Korn did not attend. Michael Payne left the meeting at 9:10 a.m. BOARD OF DIRECTORS ACTIVITY CALENDAR There was nothing to report. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Beverage and Vice President Summerlield recapped highlights of the Colorado River Water Users Association 2001 Annual meeting, which was held in Las Vegas, December 12-14, 2001. President Korn called a recess at 9:25 a.m. Lee Cory, Amelia Cloonan, Beverly Meza, Michael Robinson and Ken Vecchiarelli left the meeting. The Board returned from recess at 9:35 a.m. The meeting reconvened into Closed Session at 9:35 a.m. with all Board members present, General Counsel Kidman, William Robertson, General Manager, and Michael Payne, Assistant General Manager. CLOSED SESSION 22. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. OOCC 14623, Keith Ranby Saul v. Yorba Linda Water District, et al. 23. Discussion of pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD, before the Superior Court of the State of California. Page 4169 December 20, 2001 The Board of Directors came out of Closed Session at 10:16 a.m.. No action was taken by the Board in Closed Session. ADJOURNMENT On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 to adjourn at 10:17 a.m. The next regular meeting of the Board is scheduled for Thursday, January 10, 2002 at 8:30 a.m., at the District Headquarters. 1 t Get ~ . _ William son Secretary/General Manager