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Home My WebLink About2001-08-09 - Board of Directors Meeting MinutesPage 4113 August 9, 2001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING AUGUST 9, 2001 The August 9, 2001 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call Paul R. Armstrong, President Arthur C. Korn, Vice President Mark Abramowitz Michael J. Beverage John W. Summerfteld Visitors present: None Staff Present: William J. Robertson, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Executive Secretary Stacy Bavol, Customer Service Supervisor Leon de los Reyes, Project Engineer PUBLIC HEARING CALENDAR 1. Public Health Goals Report, July 2001 a) President Paul R. Armstrong opened the public hearing at 8:31 a.m. b) Secretary William J. Robertson provided proof of the public hearing notice. c) Testimony began with Leon de los Reyes, Project Engineer, who reviewed the report. He also reported there were no requests for copies of the report. d) There was no testimony from the public. e) President Armstrong closed the public hearing at 8:33 a.m. f) There was discussion by the Board of Directors. On a motion by Director Abramowitz, . seconded by Director Summerfield, the Board of Directors voted 5-0 to accept the Yorba Linda Water District Public Health Goals Report July 2001. Leon de los Reyes was thanked for his efforts by the Board of Directors and the General Manager. He left the meeting at 8:36 a.m. CONSENT CALENDAR On a motion by Director Beverage, seconded by President Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar. 2. Approve minutes of the regular meeting, July 26, 2001. Page 4114 August 9, 2001 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $761,868.78. 5. Approve Progress Payment No. 1 in the amount of $57,006 to International Custom Enterprises for Construction of the Richfield Plant Renovation Project, Phase 11, Job No. 9318. Zahira Waheed of the Yorba Linda Star entered the meeting at 8:40 a.m. ACTION CALENDAR 6. Consider Automatic Debit Program. Stacy Bavol, Customer Service Supervisor, presented the report. Questions were asked about cost, and a discussion was held. On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to authorize the staff to implement the "Auto Pay" program. 7. Consider Response to Grand Jury Report, William Robertson, General Manager, presented the report. Questions were asked, and a discussion was held. President Armstrong asked that copy of the response be sent to the Orange County Health Care Agency. Director Abramowitz suggested a copy be sent to the City of Yorba Linda as a courtesy. On a motion by Director Abramowitz, seconded by Director Summerfield, the Board of Directors voted 5-0 to authorize the President to sign the letter responding to the Grand Jury report. 8. Consider Replacement of the Bastanchury Booster Station Gas Engine. Ken Vecchiarelli, Engineering Manager, presented the report. Questions were asked about funding, and a discussion was held. On a motion by Director Abramowitz, seconded by Director Beverage, the Board of Directors voted 5-0 to authorize the award of a construction contract to MMC, Inc. for construction of the Bastanchury Booster Station Gas Engine Replacement Project, Job No. 0118 and to authorize the General Manager to file an application and execute a Demand Side Management Agreement with the State PUC. 9. Consider accepting the Investment Report for June 2001. Beverly Meza, Business Manager, presented the report. On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to receive and file the Investment Portfolio Report for June 2001. Page 4115 August 9, 2001 GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. a) General Counsel Art Kidman reported on SB 221. The matter will be agendized if the Board of Directors decides to take any action on it at the next Board meeting. The bill was amended and now applies to housing developments of 500 units or more. The bill does not apply to housing development which are in-fill or which are adjacent to existing urbanized areas. It is unlikely any development within the Yorba Linda Water District would ever be subject to the provisions of the bill. Mr. Kidman will make another report at the August 23 Board meeting. The Huntington Beach litigation issue is going forward. Attorneys are discussing how the judge's opinion should read. Discussion about Pulte's annexation to OCWD. Our agreement with Pulte states we prefer to have simultaneous annexation, but there is agreement to do it separately if this will not work between the YLWD and OCWD. Michael Payne left the meeting at 9:05 a.m. b) Richfield Plant renovation. Ken Vecchiarelli reported the contractor started demolition. They cut a hole in the building planned for expansion. During the process some adjacent blocks started to give in. This building may not meet current building codes. Plans are being analyzed. We should get the report in the next week and take this to committee for discussion and then to the Board for recommendations. The contractor will focus on other areas. Questions were asked. Zahira Waheed left the meeting at 9:10 a, m. c) District activities. William Robertson reported: The District picnic is scheduled for September 8. The MWDOC Diamond Valley one-day tour is scheduled for September 12, from 7:30 a.m. to 5:30 p.m. A specialty book written about sewer treatment plants included thanks to Lee Cory for his input. COMMITTEE REPORTS 11. Executive-Administration Committee (Armstrong/Korn) Report of meeting July 31, 2001, 10:00 a.m. The Committee discussed direct debit policies, the Board of Directors Rules for Organization and Procedure, Director expenses, reservation of rooms for the upcoming ACWA conference and the YLWD logo doormats. Page 4116 August 9, 2001 12. Finance-Accounting Committee (Kom/Beverage) Report of meeting held August 8, 2001, 9:00 a.m. Vice President Korn reported that preliminary discussions on the annual rate revisions were started. William Robertson reported sewer maintenance charges will come up at the next meeting. 13. Personnel-Risk Management Committee (Abramowitz/Armstrong) Report of meeting held August 1, 2001, 10:00 a.m. The Committee discussed Risk Management Policy and Procedures Manual, ACWA/JPIA Workers Compensation Insurance Deposit Premium, risk management activities update, personnel recruitment, employee performance evaluations. 14. Planning-Engineering-Operations Committee (Beverage/Summerfield) Schedule meeting for August 14, 2001, 4:00 p.m. Oriente sewer, Palm Avenue booster station, Status report on A.W. Davies contract, Status on Richfield Plant Phase 2, and. Status report Hidden Hills Reservoir. 15. Public Information Committee (Abramowitz/Summerfield) Report of meeting held August 1, 2001, 8:00 a.m. The Committee discussed 2001 Public Health Goals Report, response to the Orange County Grand Jury report on sewers, the test for the next "Waterlines" newsletter, additions of "other" items to the committee agenda. 16. Orange County Water District Ad Hoc Committee (Kom/Beverage) Meeting scheduled for September 17, 2001, 4:00 p.m. 17. MWDOC Ad Hoc Committee (Abramowitz/Kom) Meeting scheduled for August 13, 2001, 4:00 p.m. Metropolitan water rate structure, status of MWDOC strategic planning process. INTERGOVERNMENTAL MEETINGS 18. OCWD, August 1, 6:00 p.m. Vice President Korn attended. There were two informative items. 1) Some 30 feet of sand is missing around the Sari line manholes. Orange County Water District is now having a contractor remove the sand from the dam. 2) The Orange County Water District is studying use of biological testing. Vice President Korn explained the process. 19. WACO, August 3,7:30 a.m. Director Abramowitz did not attend. 20. Yorba Linda City Council, August 7, 6:30 p.m. (Korn) Vice President Korn attended. The budget overrun at the golf course was discussed. Rain delays were a problem. The Pulte project was also discussed. Page 4117 August 9, 2001 21. Yorba Linda Planning Commission, August 8,7:30 p.m. (Beverage) President Armstrong reported the meeting date was changed to August 15. The second meeting will be held August 29. President Armstrong declared a recess at 9:40 a.m. Stacy Bavol, Lee Cory, Beverly Meza, Mike Robinson and Ken Vecchiarelli left the meeting. The meeting reconvened at 9:50 a.m. with all directors present. BOARD OF DIRECTORS ACTIVITY CALENDAR There was nothing to report. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION President Armstrong reported on a discussion between the city and school district concerning development funds. The Board discussed telling our constituents about the District's use of redevelopment funds. The District receives pre Prop 13 bond redemption funds as a pass through. Vice President Korn said the District may want legal counsel to take a look at that statement. CLOSED SESSION No closed session was held. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Korn, the Board of Directors voted 5-0 to adjourn at 9:55 a.m. The next regular meeting of the Board of Directors is scheduled for August 23, 2001, at 8:30 Secretary/General Manager