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Home My WebLink About1998-02-12 - Board of Directors Meeting MinutesPage 3710 February 12, 1998 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 12, 1998 The February 12, 1998, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling Fox at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Michael J. Beverage Arthur C. Korn Directors absent at roll call Paul R. Armstrong Visitors Richard Freeman Staff present: William J. Robertson, General Manager Lee Cory, Operations Superintendent Charles Gray, Engineering Manager Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the Consent Calendar. Item 1. Approve minutes of regular meeting, January 22, 1998. Item 2. Approve minutes of adjourned meeting, February 5, 1998 Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 4. Disburse checks and wire transfers totaling $901,615.27 Item 5. Approve release of Guarantee Bonds for construction of water facilities installed by: • Ross Concepts, Inc., in the amount of $2,000 for Job S-8542; • Long's Drug Stores in the amount of $1,000 for Job 8845; • Ahmanson Developments, Inc., in the amount of $10,000 for Job 8853; • James Mock, Inc., in the amount of $2,000 for Job 8858; • Edward Hoke, in the amount of $2,000 for Job S-9051. Item 6. Reject and refer claim filed by Roger Marken to Joint Powers Insurance Authority. Page 3711 February 12, 1998 ACTION CALENDAR Item 7. Consider agreement with McCormick, Kidman & Behrens for General Counsel Services. General Manager William J. Robertson reported that staff recommends increasing the retainer to allow Mr. Kidman to attend 18, rather than 12 Board meeting annually. Director Korn asked about the need for Mr. Kidman to attend additional meetings, and Director Beverage asked staff to determine the difference between the cost of Mr. Kidman's time billed at his hourly rate versus an increased retainer. President Fox then continued this item until the next meeting. Mike Payne left the meeting at 8:37 a.m., at the conclusion of this item Item 8. Consider investment portfolio report for November 1997. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.71 percent. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 4-0 to receive and file the investment portfolio report for November 1997. Item 9. Consider two-year paving contract. Operations Superintendent Lee Cory reported that the Board authorized staff to solicit proposals for a paving contract. Upon review of bids received, staff recommends awarding the contract to Hardy & Harper. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to authorize the General Manager to execute a two-year paving contract with Hardy & Harper, Inc. subject to review and approval as to form by General Counsel. Item 10. Consider a letter in support of the City of Placentia's "Recycle Placentia" program. Assistant Administrator Michael Robinson reported that Placentia has requested a letter of support for their waste disposal program, and indicated that they are seeking grant funding for this program from the California Integrated Waste Management Board. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 4-0 to provide a letter in support of Placentia's "Recycle Placentia" program. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments: a) Report by General Counsel: No report b) District Facilities Tour, February 28: Assistant Administrator Michael Robinson stated that a notice about the tour appeared in a recent issue of the Yorba Linda Star, and that he expected this tour to fill up. c) MWD Eastside Reservoir Tour, April 8 Assistant Administrator Michael Robinson stated that this tour, the third since September, and will clear the waiting list. Page 3712 February 12, 1998 (d) District activities. Mr. Robertson reported on a Los Angeles Times story alleging an increased risk of miscarriage for women who drink more than five glasses of water daily. He noted that the ingredients thought to cause these problems are not nearly as prevalent in our water. Mr. Robertson also noted that no problem occurred as a result of Met's shutdown of the Diemer Plant for three days to accomplish planned maintenance. COMMITTEE REPORTS Item 12. Legislative Ad-Hoc Committee. Nothing to report. Item 13. Executive-Administration Committee. Nothing to report. Item 14. Finance-Accounting Committee. Nothing to report. Item 15. Personnel-Risk Management Committee. The Committee met January 28. Attending were directors Beverage and Scanlin, and staff members Robertson and Payne The Committee discussed a management compensation study, and Mike Payne presented a risk management status report. Item 16. Planning-Engineering-Operations Committee. Will meet February 19 at 8:30 a.m. Item 17. Public Information Committee. Will meet February 19 at 1:00 p.m. Item 18. Shell Ad-Hoc Committee. The committee met February 4. Attending were directors Scanlin and Beverage, and staff members Robertson, Gray, and Vecchiarelli. The Committee reviewed the Shell-Toll facility phasing agreement. At the next Board meeting, they will schedule a Committee meeting for the first week in March. Beverly Meza left the meeting at the conclusion of this item, at 9:04 a.m. INTERGOVERNMENTAL MEETINGS Item 19. Joint Yorba Linda City Council and Planning Commission meeting, January 27 (Scanlin): Reported on discussions for the Yorba Linda Town Center. Chuck Gray and Lee Cory left the meeting at the conclusion of this item. President Fox declared a break at 9:1 a.m. The meeting reconvened at 9:22 a.m. Item 20. ISDOC membership meeting, January 29 (Fox): President Fox reported on this meeting, and noted that a council member from the City of Lake Forest will speak at their next meeting. Page 3713 February 12, 1998 Item 21. ISDOC board meeting, February 3 (Fox): President Fox reported on this meeting. Item 21a. LAFCO Strategic Planning Meeting, January 23 (Fox): Reported that LAFCO is developing a "revenue neutral" policy, and that they discussed a legislative platform designed to improve the LAFCO process. Item 21b. LAFCO meeting, February 11 (Fox): Reported that they discussed consolidation of County Sanitation Districts, and then discussed deferral of the MWDOC/Coastal consolidation. Item 22. Yorba Linda City Council meeting, February 3 (Korn): Nothing of concern to the District transpired. Item 23. MWDOC meeting, February 4 (Fox): Reported that they asked LAFCO to put the MWDOC/Coastal consolidation on hold for 30 days Item 24. OCWD meeting, January 21 (Scanlin): MWDOC General Manager reported during the "visitor participation" portion of the agenda, that they were " ...backing off consolidation with Coastal." A public hearing was held on their proposed budget. Attendees also heard a report about the Groundwater Producers Annexation Working Group. Item 25. WACO meeting, February 6 (Fox): This meeting was not attended. Item 26. Yorba Linda Planning Commission, February 11 (Scanlin): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Korn: Discussed issues relating to the formation of Tri-Cities. Director Beverage: Queries staff on issues related to the Shell development. Vice President Scanlin: Noted that he will be out of town from February 17 - 23. PUBLIC PARTICIPATION Mr. Freeman discussed hot water circulating systems BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. Page 3714 February 12, 1998 ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0, at 10:22 a.m., to adjourn. The next regular meeting is scheduled for Thursday, February 26, 1998 at 8:30 a.m. in the District Boardroom. niar'ft-J: Robertson`-- Secretary/General Manager f