HomeMy WebLinkAbout1998-02-26 - Board of Directors Meeting MinutesPage 3715
February 26, 1998
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
February 26, 1998
The February 26, 1998, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by Vice President Carl T. Scanlin at 8:30 a.m. The meeting was held at
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
Vice President Carl T. Scanlin
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Directors absent at roll call
President Sterling L. Fox
Visitors
Richard Freeman
Staff resent:
William J. Robertson, General Manager
Lee Cory, Operations Superintendent
Charles Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Executive Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 4-0 to approve Consent Calendar items 2 through 6.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse checks and wire transfers totaling $219,017.17
Item 4. Approve terms and conditions for water service with the City of Yorba Linda for the
Yorba Posada Apartments at 4661 Plumosa Drive, Job 9802.
Item 5. Authorize the General Manager to enter into an agreement with Nationwide
Construction Company of Paramount for construction of safety stairs at the Spring View and
Bryant Reservoir sites.
Item 6. Authorize staff to solicit proposals for a three-year gasoline and/or diesel fuel
agreement.
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0-
1 (abstention: Armstrong) to approve Consent Calendar item 1.
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February 26, 1998
Item 1. Approve minutes of regular meeting, February 12, 1998.
ACTION CALENDAR
Item 7. Consider consultant agreement with McCormick, Kidman & Behrens for general
counsel services. This item was continued from February 12, 1998. General Manager William J.
Robertson reported that the agreement provides for Mr. Kidman to attend 12 Board meetings,
and a proviso for additional Board meetings at $500 each.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 4-0 to authorize the General Manager to execute an agreement with McCormick, Kidman
& Behrens for general counsel services.
Item 8. Consider investment portfolio report for December 1997. Business Manager Beverly
Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C
General Obligation bond funds, was 5.61 percent.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 4-0 to receive and file the investment portfolio report for November 1997.
Item 9. Consider financial statements for the five months ended November 30, 1997.
Business Manager Beverly Meza reported that the Water Fund showed a net income of $127,387
and the Sewer Fund a net loss of $67,363 for the four months ended October 31, 1996. ID 1
showed a net income of $98,182, and ID 2 a net income $603,372 for the same period. Total
assets of $95,974,728 exceed total liabilities of $20,679,445 for a fund equity of $75,295,283.
On a motion by Director Korn. seconded by Director Armstrong, the Board of Directors voted 4-
0 to receive and file the financial statements for the five months ended November 30, 1997.
Arthur G. Kidman, General Counsel, entered the meeting at 8:44 a.m.
Item 10. Consider Well 11 Transmission Pipeline. Engineering Manager Chuck Gray reported
that additional construction management and inspection services are required to complete this
project, and that this matter was reviewed by the Planning-Engineering-Operations Committee at
their February 19, 1998 meeting.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 4-
0 to approve a $30,325 change order to the consultant agreement with Robert Bein. William
Frost & Associates for additional construction management and inspection services for the Well
11 Transmission Pipeline, Job 9317.
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February 26, 1998
Item 11. Consider Phase II, Richfield Plant Renovation. Engineering Manager Chuck Gray
reported that several items outside the original scope of work were identified, including
additional hardscape, landscaping, fence design and a xeriscape demonstration garden at the rear
of the site.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 4-
0 to approve a $8,550 change order to the consultant agreement with Howard Parsell Company
for additional hardscape, landscape and fence design for the Richfield Plant renovation, Job
9318.
Item 12. Consider Richfield Transmission Pipeline, Job 9414. Engineering Manager Chuck
Gray reported that additional design services are required for this project, and that this matter
was reviewed by the Planning-Engineering-Operations Committee at their meeting on February
19, 1998.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 4-
0 to approve a $13,029 change order to the consultant agreement with Berryman & Henigar for
additional design services for the Richfield Transmission Pipeline, Job 9414.
Item 13. Consider Association of California Water Agencies Joint Powers Insurance Authority
Elections. General Manager William J. Robertson reported that the District received a letter
from Trabuco Canyon Water District requesting support for Mike Safranski, Vice President of
their Board of Directors, to serve on the ACWA/JPIA Executive Committee.
On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted
4-0 on a roll-call, to adopt Resolution 98-02 in support of Mike Safranski for membership on the
ACWA/JPIA Executive Committee.
Item 14. Consider establishing an ad-hoc OCWD Committee. General Manager William J.
Robertson reported that OCWD's annexation policies and water rate proposals are matters
needing review prior to consideration by the entire Board of Directors. Staff recommends
establishing an ad-hoc committee comprised of Directors Scanlin and Korn.
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0
to establish the Orange County Water District Ad-Hoc Committee. Vice President Scanlin
appointed himself and Director Korn to the OCWD Ad-Hoc Committee.
GENERAL MANAGER'S REPORT
Item 15. General Manager's oral report and comments:
a) Report by General Counsel - Arthur G. Kidman reported that MWDOC and Coastal
reached agreement on consolidation and a concurrent proposal, to take effect in 2000, will be
submitted to LAFCO.
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February 26, 1998
b) OCWD Special meeting, February 21 - Mike Payne reported that the Groundwater
Producers Annexation Group could not reach a decision. Irvine Ranch Water District argued
for a uniform replenishment rate, while the City of Anaheim argued for a two-tiered
assessment, where new growth would pay for capital facilities required to sustain it.
c) Status report on El Nino operations - Lee Cory reported on the District's response to the
street slippage in Hidden Hills.
d) State of the District meeting, February 25 - General manager William J. Robertson reported
on the State of the District meeting.
e) District facilities tour, February 28 - reported on the forthcoming tour.
f) District activities. Mr. Robertson reported on Cox Communications' cellular antenna
installation at Highland Reservoir.
Vice President Scanlin declared a recess at 9:50 a.m. The meeting reconvened at 10:00 a.m.
Beverly Meza and Lee Cory left the meeting at the recess.
COMMITTEE REPORTS
Item 16. Legislative Ad-Hoc Committee.
Item 17. Executive-Administration Committee.
Item 18. Finance-Accounting Committee.
Item 19. Personnel-Risk Management Committee. Will meet March 3, 1998, at 4:00 p.m.
Item 20. Planning-Engineering-Operations Committee. Attending the February 19 meeting
were Directors Korn and Fox, and staff members Robertson, Cory, Gray, and Vecchiarelli. The
Committee discussed OCWD basin issues; a vehicle replacement program; an engine repair and
replacement program; and heard updates on Well 11 `s rehabilitation and the Well 11 Pipeline
Project. The Committee also discussed the District's sewer lift station located in the lake bed;
and a 36-inch Richfield Road Pipeline.
Item 21. Public Information Committee. Attending the February 19 meeting were Directors
Beverage and Korn, and staff members Robertson, Payne, and Robinson. Sheri Johnson and Lisa
Cruz, from Laer Pearce and Associates, also attended. The Committee discussed the revised
Annual Report format; the Richfield Plant Open House now scheduled for May 2, and other
upcoming events.
Item 22. Shell Ad-Hoc Committee. The committee will meet March 5 at 8:30 a.m.
INTERGOVERNMENTAL MEETINGS
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February 26, 1998
Item 23. Yorba Linda City Council meeting, February 17 (Korn): Discussed the use of District
reservoir sites for recreation.
Item 24. MWDOC meeting, February 18 (Fox): This item was continued.
Item 25. OCWD meeting, February 18 (Fox): This item was continued.
Item 26. LAFCO Advisory February 19 (Fox): This item was continued.
Item 27. SDWCA Quarterly meeting, February 24 (Korn): Director Korn announced that he
was elected president of SDWCA's board of directors.
Item 28. Yorba Linda Planning Commission, February 25 (Armstrong): Nothing of concern to
the District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Beverage: Asked if the District could become proactive in the use of reservoir tops for
recreation, since it appeared the City of Yorba Linda is not prepared to take action.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
CLOSED SESSION
Item 29. At the direction of the Chair, the Board entered closed session at 10:30 a.m. Pending
litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange,
Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA
94-22273-JR before the US Bankruptcy Court, the Central District of California.
Item 30. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
County of Orange, Chapter 9, Case No 762615, Plaintiff JW Contracting Corporation,;
Defendant Yorba Linda Water District, et al. The Board of Directors provided direction to
counsel and staff.
The Board of Directors exited closed session at 11:05 a.m.
ADJOURNMENT
On a motion by Director Armstrong by Director Korn, the Board of Directors voted 4-0, at 11:06
to adjourn:t(/Tlyurgday-, ~vlarch'l2, 1998 at 8:30 a.m. in the District Boardroom.
Secretary/General Manager