HomeMy WebLinkAbout1998-04-23 - Board of Directors Meeting MinutesPage 3732
April 23, 1998
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
April 23, 1998
The April 23, 1998, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Sterling Fox at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Directors absent at roll
none
Staff present:
Michael Payne, Assistant General Manager
Lee Cory, Operations Superintendent
Charles Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Beverly Meza, Business Manager
Roger Lubin, Executive Asst. to the General Manager
Michael Robinson, Assistant Administrator
William J. Robertson, General Manager entered the meeting at 8:32 a.m.
Visitors
Richard Freeman
PUBLIC COMMENT AND PARTICIPATION
Richard Freeman addressed the Board on the topic of recirculating water systems.
General Counsel Arthur G. Kidman entered the meeting at 8:39 a.m.
At President Fox's direction, the Board entered closed session at 8:40 a.m., to consider Item 28
next.
CLOSED SESSION
Item 28. Pending litigation to which the District is a party, (Subsection (b)(3 ))(c) of Section
54956.9), City of Yorba Linda claim for damages.
The Board exited closed session at 9:18 a.m.
Director Beverage left the meeting at 9:19 a.m.
President Fox declared a recess at 9:19 a.m. The Board reconvened at 9:29 a.m.
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April 23, 1998
On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors
voted 4-0 to reject the damage claim from the City of Yorba Linda, and refer it to JPIA.
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Director Kom, the Board of Directors voted
4-0 to approve the Consent Calendar.
Item 1. Authorize Directors to leave the State of California prior to next meeting.
Item 2. Disburse checks and wire transfers totaling $1,530,511.34
Item 3. Approve terms and conditions for water service with Kaiser Permanente for property
located at 22550 Savi Ranch Parkway, Job 9810.
ACTION CALENDAR
Item 4. Approve minutes of regular meeting, April 9, 1998.
On a motion by Director Korn, seconded by President Fox, the Board of Directors voted 4-0 to
approve the minutes for April 9, 1998.
. At the Direction of President Fox, the Board considered Item 8 next.
Item 8. Consider investment portfolio report for February 1998. Business Manager Beverly
Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C
General Obligation bond funds, was 5.54 percent.
On a motion by Vice President Scanlin, seconded by Director Armstrong the Board of Directors
voted 4-0 to receive and file the investment portfolio report for February 1998.
Item 5. Consider Well 11 Transmission Pipeline, Job 9317. Engineering Manager Charles
Gray reported that Change Order 4 includes additional payment and an extension of time for
extra work requested by the District, final quantity revisions for all bid items, as accounted for by
as-built information and inspection reports, and a credit to the District for inspection costs
incurred due to contractor delays in completing the project.
On a motion by President Fox, seconded by Vice President Scanlin, the Board of Directors
voted 4-0 to:
• Approve Change Order 4 to A.A. Portanova & Sons, in the amount of $11,672.29 and an
extension of 14 days;
Approve final progress payment in the amount of $39,860.29, less a 10% retention of
$3,986.03, deposited to an escrow account with the Bank of Los Angeles, for a net payment
of $35,874.26;
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April 23, 1998
• Authorize staff to file a notice of completion; release the labor and material bond and
retention totaling $61,408.50, thirty-five days after the notice of completion has been
recorded, if no liens have been filed; and release the faithful performance bond in one year if
no defects have been found.
Item 6. Consider sewer connection for Karl Sperling, 18021 Avolinda Drive, Yorba Linda.
Engineering Manager Charles Gray reported that Mr. Sperling's private sewer system requires
weekly pumping and is a potential health hazard. Staff s review determined that Sperling's
request to connect to the District's sewer system should be combined with the balance of sewer
main construction in Avolinda Drive.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted
4-0 to ratify an approved permit for Mr. Sperling's property and collect a deposit of $900 for
the future extension of the sewer main in Avolinda Drive.
Item 7. Consider bid solicitation for truck mounted sewer cleaning machine. Operations
Superintendent Lee Cory reported that a combination high-pressure jetter and air lift cleaning
machine would best serve the District's needs.
On a motion by Vice President Scanlin, seconded by President Fox, the Board of Directors
voted 4-0 to authorize staff to solicit bids for one truck-mounted combination high-pressure
jetter and air lift type sewer cleaning machine.
Item 9. Consider election of Regular and Alternate Special District member of LAFCO.
Executive Assistant to the General Manager Roger Lubin reported that voting will take place for
election of Regular and Alternate Special District member of LAFCO on April 30, 1998, at a
noon meeting of the Special District Selection Committee.
On a motion by Director Korn, seconded by Vice President Scanlin, the Board of Directors voted
4-0 to authorize President Fox or his designee to vote on behalf of the District for Regular and
Alternate Special District member of LAFCO.
Item 10. Consider election of candidates to the ACWA/JPIA Executive Committee, and
election of Vice President of ACWA/JPIA. Executive Assistant to the General Manager Roger
Lubin reported that two Executive Committee positions and the post of Vice President will be
voted on during the May 5, 1998 JPIA Board meeting in Monterey.
On a motion by Vice President Scanlin, seconded by Director Korn, the Board of Directors voted
4-0 to authorize Director Armstrong to vote on behalf of the District for membership on the
Executive Committee, and for the office of Vice President.
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April 23, 1998
Item 11. Consider emergency response training. Assistant General Manager Michael Payne
reported that staff suggests the Board schedule a workshop to review the District's Emergency
Response Plan on Wednesday, April 30, 1998.
On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors
voted 4-0 to schedule a workshop to review the District's Emergency Response Plan on
Wednesday, April 30, 1998, at 8:30 a.m.
DISCUSSION CALENDAR
Item 12. Report on Achieving Seventy-five percent well water.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Director voted 4-0
to continue this item to the May 14, 1998 meeting.
GENERAL MANAGER'S REPORT
Item 13. General Manager's oral report and comments:
a) Report by General Counsel. General Counsel Arthur G. Kidman reported on a court decision
(McBale & Company v. Solano County LAFCO) that now requires LAFCO to give reasons
for their decisions, and they must show a nexus between their decision and the provisions of
the Cortese-Knox Act.
b) Cox Communications Antenna at Highland Reservoir. Assistant General Manager Mike
Payne reported that work is near completion on the antenna installation.
c) Water Awareness Month activities. Mike Robinson, Assistant Administrator, reported on
scheduled activities and events.
d) Retirement of Yorba Linda Chamber of Commerce Executive Director Anita Loveland.
General Manager William J. Robertson reported that her retirement party is scheduled for
April 30, 1998.
e) District activities: General Manager William Robertson reported on JPIA's committee
recruitment, and an ISDOC luncheon scheduled for April 30.
COMMITTEE REPORTS
Item 14. Executive-Administration Committee. No report.
Item 15. Finance-Accounting Committee. No report.
Item 16. Legislative Ad-Hoc Committee. The Committee will attend CSDA's Government
Affairs Day, April 27, 1998, Sacramento, CA.
Item 17. Orange County Water District Ad Hoc Committee. The Committee met April 20,
1998. Attending were Directors Korn and Scanlin, YLWD staff members Robertson and Payne,
and OCWD Director Larry Kraemer, General Manager William Mills, and staff member John
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April 23, 1998
Kennedy. The Committee discussed rate structures, OCWD policy issues, OCWD's long range
master plan, conjunctive use program, variable rate replenishment plan, and other issues of
mutual concern.
Item 18. Personnel-Risk Management Committee. No report
Item 19. Planning-Engineering-Operations Committee. The Committee met April 22, 1998.
Attending were Directors Armstrong and Korn, along with staff members Robertson, Gray and
Vecchiarelli. The Committee discussed the Well 11 Pipeline situation, and Karl Sperling's sewer
connection request.
Item 20. Public Information Committee. No report.
Item 21. Shell Ad-Hoc Committee. No report.
INTERGOVERNMENTAL MEETINGS
Item 22. WACO meeting, April 10 (Fox): Reported that Bay-Delta issues were discussed.
Item 23. Special SDWCA Board meeting, April 13 (Korn): Reported that they heard a
presentation on securing workers' compensation insurance.
Item 24. OCWD meeting, April 15 (Scanlin): Reported that OCWD is seeking input from
agencies on variable rate replenishment; a public hearing was held for replenishment adjustment;
and they discussed a conceptual "tiered replenishment program."
Item 25. Yorba Linda Planning Commission meeting, April 15 (Armstrong): Nothing of
concern to the District transpired.
General Counsel Arthur G. Kidman left the meeting at 10:59.
Item 26. LAFCO Advisory meeting, April 16 (Fox): President Fox reported that the Committee
heard competing proposals from South Coast Water District, and Laguna Beach County Water
District. The item was continued to their May meeting.
Item 27. Yorba Linda City Council meeting, April 21 (Korn): Nothing of concern to the District
transpired.
BOARD MEMBER COMMENTSIITEMS FOR FUTURE CONSIDERATION
Vice-President Scanlin: Reported that former Director Roy Knauft had surgery, and is
recovering.
President Fox: Reported that he received a letter of appreciation from Lester Snow for his
testimony at the Cal Fed hearings.
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April 23, 1998
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors
voted 4-0, at 11:07 a.m., to adjourn to a workshop meeting on Wednesday, April 30 at 8:30 a.m.
in the District m. The next regular meeting is scheduled for Thursday, May 14, 1998,
1998 at 8;3 .m. in the Digfrlct Boardroom.
WillianYI R'& `son"
Secretary/ General Manager