HomeMy WebLinkAbout1998-05-29 - Board of Directors Meeting MinutesPage 3745
May 29, 1998
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
May 29,1998
Due to the lack of quorum, the Secretary continued the May 28, 1998, Regular Meeting of the
Yorba Linda Water District Board of Directors to Friday, May 29, 1998.
At 8:30 a.m. on Friday, May 29, 1998, the Secretary called the continued regular meeting to
order. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. The
Secretary advised the Board that, since the President and Vice President were absent, the first
order of business was to elect a Presiding Officer. On a motion by Director Beverage, seconded
by Director Armstrong, the Board of Directors voted 3-0 to designate Director Arthur C. Korn as
the Presiding Officer.
Directors present at Roll Call:
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Directors absent at roll call
President Sterling L. Fox
Vice President Carl T. Scanlin
Visitors
Richard Freeman
Staff present:
William J. Robertson, General Manager
Lee Cory, Operations Superintendent
Charles Gray, Engineering Manager
Arthur G. Kidman, General Counsel
Raquel Lazo, Secretary to the General Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 3-0 to approve the Consent Calendar.
Item 1. Authorize Directors to leave the State of California after June 2, 1998.
Item 2. Approve disbursements of $194,111.75.
Item 3. Approve the purchase of one heavy duty utility body with crane and one medium duty
utility body for the sum of $23,239.30.
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May 29, 1998
ACTION CALENDAR
Item 4. Approve minutes of the Regular meeting of May 14, 1998. Director Armstrong
declared he would abstain from voting on these minutes because he was absent on May 14. This
matter was continued to the June 11, 1998, Board of Directors meeting.
Item 5. Consideration of Declaration of Restrictive Covenants Agreement. Engineering
Manager Charles Gray presented a staff report on this matter. Discussion.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 3-0 to approve the Declaration of Restrictive Covenants Agreement, subject to approval as
to form by General Counsel, with Mr. And Mrs. Michael Berkley for the purpose of constructing
a block wall and landscaping within the District's existing easement located on their property at
5660 Sugar Pine Drive, Job No. 98-14.
Item 6. Consideration of Construction Agreement for the Alder Avenue and Dorinda Road
pipeline replacement. Engineering Manager Charles Gray presented a staff report on this matter.
Discussion.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 3-0 to:
1. Award a construction contract to Steve Casada Construction Company, in the amount of
$139,000, and authorize the President and Secretary to execute the contract subject to approval as
to form by General Counsel; and
2. Return the bid security bonds to the other contractors following execution of the
contract with Steve Casada Construction Company; and
3. Approve an amendment to the consultant agreement with ASL Consulting Engineers in
the amount of $6,424.77 for additional design, construction management and inspection services;
and
4. Approve the construction budget in the amount of $182,736.00; and
5 Approve the transfer of $43,736 from the unappropriated Capital Improvement Funds of
Improvement District No. 1.
Item 7. Consider Financial Statements for January and February 1998. Business Manager
Beverly Meza presented a staff report on this matter. Discussion.
On a motion by Director Armstrong, seconded by Director Beverage, the. Board of Directors
voted 3-0 to receive and file the Financial Statements for the period ending January 31, 1998 and
February 28, 1998.
Item 8. Consider Investment Portfolio for March 1998. Business Manager Beverly Meza
presented a staff report on this matter. Discussion.
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May 29, 1998
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted-3-0 to receive and file the Investment Portfolio for March 1998.
Item 9. Consider Presentation of Awards of Merit to Brittney Conley and Jamie Petrossi.
Assistant Administrator Michael Robinson presented a staff report on this matter. Discussion.
On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 3-
0 to have President Fox, or any other Director in President Fox's absence, attend the June 10
Awards ceremony at Travis Ranch School to honor Brittney Conley and Jamie Petrossi for their
water conservation artwork.
DISCUSSION CALENDAR
Item 10. Report on the Annual Water Quality Report for 1997. Assistant Administrator Michael
Robinson presented the draft 1997 Water Quality report to the Board. Discussion. No action.
GENERAL MANAGER'S REPORT
Item 11. General Manager's oral report and comments:
a) Report by General Counsel. General Counsel reported on the OCWD annexation issue.
b) Option B Warrants. General Manager Robertson reported the District and City of Yorba
Linda are reviewing joint sale of the Bankruptcy warrants.
c) Main Street Faire. Assistant Administrator Robinson reported on the June 7, Street Faire.
d) Picnic. Assistant Administrator Robinson reported the Picnic is scheduled for June 27.
e) District activities: no report.
COMMITTEE REPORTS
Item 12. Executive-Administration Committee. No report.
Item 13. Finance-Accounting Committee. Staff will contact Committee members to set a
meeting date.
Item 14. Legislative Ad-Hoc Committee. No report.
Item 15. Orange County Water District Ad Hoc Committee.
a) The Committee met May 18 1998. Attending were Directors Korn and Scanlin, and staff
members Robertson and Payne. The Committee discussed philosophical issues related to
OCWD's annexation policy and the status of Shell's annexation.
The Board asked General Counsel to review the Knox-Cortese law to get OCWD to complete the
annexation in a timely manner.
b) The Committee set another meeting with Orange County Water District representatives for
Monday, June 15, 1998, at 3:30 p.m. at the District headquarters.
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May 29, 1998
Item 16. Personnel-Risk Management Committee The Committee met May 21, 1998.
Attending were Directors Beverage and Scanlin, and staff members Robertson and Payne. The
Committee reviewed a status report on Risk Management activities, a review to update the Risk
Management Policy, Becker Bell study, Job Classifications and other issues.
Item 17. Planning-Engineering-Operations Committee. The PEO Committee met on May 12,
1998. Attending were Directors Arthur C. Korn and Sterling Fox, and staff members Mike
Payne, Lee Cory, Charles Gray and Ken Vecchiarelli. The Committee discussed the well water
distribution study, 36 inch pipeline in Richfield Road, expanded sewer inspection services and a
pipe break on Via Lomas De Yorba West.
Item 18. Public Information Committee. The Committee set a meeting for June 3, 1998, at 8:30
a.m. at the District office.
Item 19. Shell Ad-Hoc Committee. No report
INTERGOVERNMENTAL MEETINGS
Item 20. Yorba Linda City Council meeting, May 19 (Korn): Director Korn reported that
nothing pertaining to the District was discussed at the Council meeting.
Item 21. Yorba Linda Planning Commission meeting, May 27 (Korn): Director Korn reported
that nothing pertaining to the District was discussed at the Planning Commission meeting.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Armstrong reported that he will be in Sacramento on June 2, for a JPIA hearing.
BOARD OF DIRECTORS ACTIVITY CALENDAR
No action.
Presiding Officer Korn declared a recess beginning at 9:30 a.m. The meeting reconvened at 9:37
and went into Closed Session.
CLOSED SESSION
Item 22. Discussion of pending litigation pursuant to Subsection (c) of Section 54656.9: one
case. The Board came out of Closed Session at 10:12 a.m. No action was taken.
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 3-0 at 1 • 3 a ,m., to adjourn. The next regular meeting is scheduled for Thursday, June
11, 19 :30 in the District Boardroom.
Willim obertson
Secretary/General Manager