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Home My WebLink About1998-07-09 - Board of Directors Meeting MinutesPage 3758 July 9, 1998 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 9, 1998 The July 9, 1998, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling Fox at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors absent at roll none Visitors Richard Freeman Staff present: Michael Payne, Assistant General Manager Todd Colvin, Maintenance Worker Lee Cory, Operations Superintendent Charles Gray, Engineering Manager Beverly Meza, Business Manager Roger Lubin, Executive Asst. to the General Manager Michael Robinson, Assistant Administrator Jill Weber, Secretary SPECIAL RECOGNITION Item 1. Recognition of Todd Colvin, upon his promotion to Maintenance Worker. Lee Cory introduced Todd Colvin, who was promoted to Maintenance Worker from Meter Reader. The Board congratulated Todd on his promotion. Todd Colvin left the meeting at the conclusion of this item, at 8:35 a.m.. CONSENT CALENDAR Item 2 was removed from the Consent Calendar by Director Armstrong. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to approve Consent Calendar items 3 and 4. Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 4. Disburse checks and wire transfers totaling $479,335.80 On a motion by Vice President Scanlin, seconded by Director Beverage the Board of Directors voted 4-0-1 (abstain: Armstrong) to approve item 2, as amended Item 2. Approve minutes of regular meeting, June 25, 1998. Page 3759 July 9, 1998 ACTION CALENDAR Item 5. Consider approval to design and reconstruct a portion of the 16-inch water main at Buena Vista Avenue. Engineering Manager Chuck Gray reported that the pipeline must be relocated to accommodate the City of Yorba Linda's street improvement plans. Staff received a design proposal from the City's engineering consultants in the amount of $5,170 to incorporate pipeline plans within the current project, and estimates a $35,000 construction cost. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve a consulting agreement with Barajas & Associates of $5,170 for design services and approve transfer of $40,170 from the unappropriated Capital Replacement Fund balance for the Western Service Area for the reconstruction of a portion of the Buena Vista Avenue pipeline. Item 6. Consider a three year contract for uniform services. Operations Superintendent Lee Cory reported that the District received three quotations and recommends the low bidder and current supplier, L and N Uniform Supply. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to authorize the General Manager to enter into a three-year agreement on behalf of the District with L and N Uniform Supply. This matter was reviewed at the June 5 Finance Committee meeting. Item 7. Consider investment portfolio report for April, 1998. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.64 percent. On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 5-0 to receive and file the investment portfolio report for April, 1998. Item 8. Consider financial statements for the ten months ended April 30, 1998. Business Manager Beverly Meza reported that the Water Fund showed a net income of $232,316 and the Sewer Fund a net loss of $15,641 for the same period ID 1 showed a net income of $792,821, and ID 2 a net income $1,390,122 for the same period. Total assets of $97,861,048 exceed total liabilities of $20,874,475 for a fund equity of $76,986,573. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to accept the financial statements for the ten months ended April 30, 1998. Beverly Meza left the meeting at the conclusion of this item, at 8:50 a.m. Page 3760 July 9, 1998 Item 9. Consider revisions to the District's Risk Management Policy Statement and procedures Manual. Assistant General Manager Michael Payne reported that present administration can be simplified by giving the General Manager authority to add or delete insurance coverage on newly acquired equipment and facilities, and to delete coverage on items sold or abandoned. On a motion by Vice President Scanlin, seconded by Director Beverage, the Board of Directors voted 5-0 to amend the District's Risk Management Policy statement and Procedures Manual as described in the agenda report. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments: a) Campaign Statement Forms. Assistant General Manager Payne reminded the Board that Campaign Statement Forms 470 and 490 are due on July 23. b) Family Picnic, June 27. Assistant Administrator Mike Robinson reported on the District's Family Picnic, and reviewed alternative locations for future picnics.. c) District activities: Assistant General Manager Payne reported that General Manager Robertson will return to work July 16. COMMITTEE REPORTS Item 11. Executive-Administration Committee. No report. Item 12. Finance-Accounting Committee. Scheduled a meeting for July 22 at 8:30 a.m. Item 13. Legislative Ad-Hoc Committee. The Committee met July 7 at 9:30 a.m. Attending were President Fox and Director Beverage, along with staff member Lubin. The Committee discussed proposed changes to the Cortese-Knox act and amendments to AB 556. Item 14. Orange County Water District Ad Hoc Committee. The Committee met June 24. Attending were Director Korn and Vice President Scanlin and staff member Robertson. The Committee discussed how OCWD's support for the District's proposed annexation might be engendered. The Committee met July 20 at 3:30 p.m. Attending were directors Scanlin and Kom. A presentation by OCWD's staff was conducted for interested parties on the OCWD Master Plan. President Fox declared a recess at 9:30 a.m. The meeting reconvened at 9:36 a.m. Item 15. Personnel-Risk Management Committee. No Report. Item 16. Planning-Engineering-Operations Committee. No Report. Item 17. Public Information Committee. Scheduled a meeting for July 30, at 8:30 a.m. Page 3761 July 9, 1998 Item 18. Shell Ad-Hoc Committee. No report. INTERGOVERNMENTAL MEETINGS Item 19. OCWD meeting, July 1 (Scanlin). Vice President Scanlin reported that they discussed National Water Research Institute projects. Item 20. MWDOC July 1 (Fox). President Fox reported that this meeting was canceled. Item 21. ISDOC Board Meeting, July 7 (Fox). President Fox reported that the ISDOC Board voted 7-0 to oppose AB 556. Item 21a. LAFCO, July 8 (Fox): President Fox reported that he read ISDOC's letter of opposition to AB 556. Item 22. Yorba Linda City Council meeting, July 7 (Korn). Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Armstronfz: Asked that staff follow up on a complaint that a customer could not get in touch with the District to report a leak. President Fox: Stated that he was pleased to see that Lee Cory was attending the Groundwater Producers Association meetings. Director Beverage: Was concerned about CSDA's position on AB 556, and requested staff to follow up with CSDA regarding this bill.. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0, at 10:15 a.m., to adjourn. The next regular meeting is scheduled for Thursday, July 23, 1998, at 8:30 a.m. in the District Boardroom. William . Robertson Secretary/General Manager