HomeMy WebLinkAbout2009-01-22 - Board of Directors Meeting Minutes
2009-008
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
January 22, 2009
The January 22, 2009 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Summerfield at 8:30 a.m. The meeting was
held that the District's Administrative Office at 1717 East Miraloma Avenue, Placentia,
California.
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DIRECTORS PRESENT STAFF PRESENT
John W. Summerfield, President Ken Vecchiarelli, General Manager
William R. Mills, Vice President Arthur G. Kidman, General Counsel
Paul R. Armstrong Steve Conklin, Consulting Engineer
Michael J. Beverage Lee Cory, Operations Manager
Diane Cyganik, Finance Director
Pat Grady, IT Director
Gina Knight, HR Manager
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
' Ric Collett
ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested to add the following claimants to Item No. 16 as an amended
claim was received subsequent to the agenda being published:
Michael and Kathy Minnick
David D. Ramoncinski
Morteza and Sorour Khalili
Robert and Kathryn Short
On a motion by Director Mills, seconded by Director Armstrong, Item No. 16 was
amended as requested.
PUBLIC COMMENTS
There were no public comments.
Mr. Kidman introduced Laurie Park, a new associate with McCormick, Kidman &
Behrens.
SPECIAL RECOGNITION
Mr. Vecchiarelli introduced Mr. Conklin, newly hired Engineering Manager.
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PRESENTATIONS '
The following items were taken out of order:
2. Orange County Local Agency Formation Commission - Mission and Services
Joyce Croswaithe, Executive Officer of the Orange County Local Agency
Formation Commission provided a brief presentation regarding the agencies
mission and services. Ms. Croswaithe then responded to questions from the
Board regarding the MWDOC Governance Study.
1. Fullerton Arboretum - Water Conservation Partnership Opportunities
Chris Barnhill, Collections Curator for the Fullerton Arboretum provided a
PowerPoint presentation regarding the facility. Ami Becker, Education Manager
and Harriet Bouldin, Development Coordinator for the arboretum also spoke
about existing programs and available partnership opportunities. A brief
discussion of the partnership opportunities followed.
CONSENT CALENDAR
On a motion by Director Mills, seconded by Director Armstrong, the Board voted 4-0 to
approve the Consent Calendar. Director Beverage abstained from voting on Check No.
50818 of Item 4 as the vendor was a source of income.
3. Minutes of the Regular Board of Directors Meeting Held January 8, 2009
4. Payment of Bills, Refunds, and Wire Transfers r
5. Progress Payment No. 20 for the Lakeview Reservoir Project
6. Reschedule Board Meetings in February and March
ACTION CALENDAR
7. Update of District's Investment Policy
Ms. Cyganik introduced the item and explained that the District's current
investment policy needed to be updated to specifically address investing in
money market funds. The Finance-Accounting Committee reviewed the
Resolution at its meeting held January 13th and recommended adoption.
On a motion by Director Beverage, seconded by Director Summerfield, the Board
voted 4-0 on a Roll Call vote to adopt Resolution 09-01 Setting Forth Public
Funds Investment Policy and Rescind Resolution No. 05-11.
8. Approval of Salary Adjustments
Ms. Knight reported that staff had conducted a salary survey on all 57 District
positions per the current Memorandum of Understanding and Employee
Compensation Agreements. After reviewing the survey, staff identified 13
positions that were 9.55% or greater below the median of similar classifications
maintained by like public entities. The Personnel-Risk Management Committee
discussed the options available to the Board and recommended that the Board
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upgrade the 13 positions by 1 range with a step placement which would increase
the salary of each position by up to 5% effective January 4, 2009. Ms. Knight
and Mr. Vecchiarelli then responded to questions from the Board.
On a motion by Director Beverage, seconded by Director Mills, the Board voted
3-1 on a Roll Call vote with Director Armstrong voting No to receive the findings
of the survey and do nothing at this time.
9. Letter of Support for AB 28 Relaxing Restrictions on Natural-Gas-Powered Water
Pumps
Mr. Vecchiarelli explained the purpose of AB 28 and its benefit to District
pumping operations. Director Summerfield reported that the Executive-
Administrative-Organizational Committee had reviewed the letter at its meeting
held January 20"' and recommended Board approval.
On a motion by Director Mills, seconded by Director Beverage, the Board voted
4-0 to authorize the Board President to execute a letter addressed to Assembly
Member Kevin Jeffries in support for AB 28.
DISCUSSION ITEMS
10. Status of Hidden Hills Reservoir Project
' Mr. Vecchiarelli reported that the project had been put out to bid and the District
had sold 9 sets of plans in less than a week. Staff also conducted a bid opening
for the Zone Reconfiguration Project and received a total of 19 bids. The lowest
bid is $700,000 lower than the engineer's estimate. Mr. Vecchiarelli then
provided an overview of the Right of Entry permits and Habitat Mitigation Plan
needed to begin construction for the Hidden Hills Reservoir Project.
11. Web Site Activity Update
Mr. Grady provided a brief PowerPoint presentation highlighting website activity
during the previous quarter. The report also focused on increased activity In
November due to the Freeway Complex Fire.
REPORTS. INFORMATION ITEMS AND COMMENTS
12. a. President's Report
No report was given.
b. Directors' Reports
Director Beverage reported that he had attended an open house of the
OCFA where they demonstrated a software program which tracks the
department's engines via a global positioning satellite system. Director
Beverage encouraged staff to see if system data during the Freeway
Complex Fire might be available.
Director Armstrong commented on the required AB1234 training. Mr.
Vecchiarelli stated that information regarding online courses was
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previously provided to the Board. Staff has also looked into the cost of
conducting onsite training should the Board be interested.
C. General Manager's Report
Mr. Vecchiarelli stated that information regarding Form 460/470 filing
requirements was also previously provided to the Board. Directors can
return their filings to Ms. Alexander who will then provide the required
copies to the Orange County Registrar of Voters. Mr. Vecchiarelli then
presented a video from MWD's Santiago Tower recorded during the
Freeway Complex Fire. Mr. Vecchiarelli also reported that staff had met
with FEMA and completed filing the reimbursement paperwork for
approximately $157,000 to help cover District costs related to the incident.
COMMITTEE REPORTS
13. a. Executive-Administrative-Organizational Committee
(Summerfield/Mills) Alternate: Collett
1) Minutes of meeting held January 20, were presented at the
meeting. Directors Summerfield and Mills attended. Items
discussed during the meeting were as follows: reschedule Board
meetings in February and March; letter of support for Assembly Bill ,
No. 28; license agreement for use of District property or facilities;
reports on legislative and grant activities; and General Counsel's
monthly summary billing report.
2) Meeting scheduled for February 17, 4:00 p.m.
b. Finance-Accounting Committee
(Beverage/Summerfield) Alternate: Mills
1) Directors Beverage and Summerfield attended. Items discussed
during the meeting were as follows: investment policy update;
financial statements ending October 31, 2008; investment report
ending November 30, 2008; portfolio report ending December 31,
2008; and reporting of significant event in connection with the
continuing disclosure obligations for the 2003 Certificates of
Participation.
2) Meeting scheduled for February 10, 4:00 p.m.
C. Personnel-Risk Management Committee
(Armstrong/Collect) Alternate: Summerfield
1) Meeting scheduled for February 9, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Mills/Armstrong) Alternate: Beverage
1) Meeting scheduled for February 5, 4:00 p.m.
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e. Public Information-Technology Committee
(Collett/Beverage) Alternate: Armstrong
1) Meeting scheduled for February 3, 4:00 p.m.
f. MWDOC/OCWD Ad Hoc Committee
(Mills/Collett) Alternate: Summerffeld
1) Meeting scheduled for January 27, 4:00 p.m.
g. City of Placentia Ad Hoc Committee
(BeverageNecch iarell i )
1) Meeting to be scheduled.
INTERGOVERNMENTAL MEETINGS
14. a. MWDOC Board, January 21 (Staff)
Staff did not attend.
b. OCWD Board, January 21 (Staff)
Staff did not attend.
' c. Yorba Linda City Council, January 20 (Armstrong)
Director Armstrong attended and made note of some of the items on the
agenda including the Town Center Performance Review.
d. Yorba Linda Planning Commission, January 14 (Summerfield)
Director Summerfield did not attend.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after January 22, 2009. Agenda is available in the District office prior to
meeting.
January 2009
MWDOC/OCWD Ad Hoc Committee Meeting, Jan 27,4:00 .m. Mills/Collett
Yorba Linda Planning Commission, Jan 28, 7:00 .m. Collett
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February
Public Information-Technology Committee, Feb 3, 4:00 .m. Collett/Beverage
Yorba Linda City Council, Feb 3, 6:30 .m. Mills
MWDOC/MWD Workshop, Feb 4, 7.30 a.m. Staff
OCWD Board, Feb 4, 5:00 .m. Staff
Planning-Engineering-Operations Committee, Feb 5, 4:00 .m. Mills/Armstrong
Personnel-Risk Management Committee, Feb 9, 4:00 .m. Armstrong/Collett
Finance-Accounting Committee, Feb 10, 4:00 .m. Bevera a/Summerfield
Yorba Linda Planning Commission, Feb 11, 7:00 .m. Collett
District Board Meeting, Feb 12, 6:30 .m.
Holiday, Feb 16 District Offices Closed
Executive-Admin-Or anizational Committee, Feb 17, 4:00 .m. Summerfield/Mills
Yorba Linda City Council, Feb 17, 6:30 .m. Armstrong
MWDOC Board, Feb 18,8:30 a.m. Staff
OCWD Board, Feb 18, 5:00 .m. Staff
Yorba Linda Planning Commission, Feb 25, 7:00 .m. Summerfield
District Board Meeting, Feb 26, 8:30 a.m.
CONFERENCES AND SEMINARS
There were no persons interested in attending the following conference:
15. State of the Santa Ana River Watershed - January 29, 2009
A recess was declared at 10:35 a.m. '
ADJOURN TO CLOSED SESSION
The Board entered into Closed Session at 10:50 a.m.
16. Conference with Legal Counsel - Liability Claims
Pursuant to Section 54956.95 of the California Government Code
a. Claimants: Mohamad and Fatima Itani
Shannon Lew
Michael and Kathy Minnick
David D. Ramoncinski
Morteza and Sorour Khalili
Robert and Kathryn Short
Agency Claimed Against: Yorba Linda Water District
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CLOSED SESSION REPORT
The Board reconvened in Open Session at 11:37 a.m. President Summerfield reported
that during Closed Session, no action was taken on Item No. 16 and that on a motion by
Director Beverage, seconded by Director Summerfield, the Board voted 4-0 to add the
following item to the Closed Session section of the agenda due to timing issues:
17. Conference with Legal Counsel - Liability Claims
Pursuant to Section 54956.95 of the California Government Code
a. Claimant: Paul and Gillian Johnson
Agency Claimed Against: Yorba Linda Water District
President Summerfield further reported that on a motion by Director Mills, seconded by
Director Armstrong, the Board voted 4-0 to reject the claim submitted by Mr. and Mrs.
Johnson. Their claim will be referred to ACWA/JPIA for further processing.
ADJOURNMENT
On a motion by Director Mills, seconded by Director Summerfield, the Board voted to
adjourn at 11:38 a.m. The next Board of Directors meeting will be held February 12,
2009, at 6:30 p.m.
Ke neth R. Vecchiarelli
Secretary
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