HomeMy WebLinkAbout1998-11-24 - Board of Directors Meeting MinutesPage 3799
November 24, 1998
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
November 24, 1998
The November 24, 1998, Adjourned Regular Meeting of the Yorba Linda Water District Board
of Directors was called to order by President Carl Scanlin at 8:30 a.m. The meeting was held at
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Carl T. Scanlin
Vice President Arthur C. Korn
Paul R. Armstrong
Michael J. Beverage
Directors absent at roll
none
Visitors
Kenny Witt, MWDOC
Mark Abramowitz, Director-elect
Mike Zizzi, Leaf & Cole
Steve Northcote, Leaf & Cole
Deanna Patterson, Freelance Designers
Staff present:
William J. Robertson, General Manager
Arthur G. Kidman, General Counsel
Lee Cory, Operations Superintendent
Chuck Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Executive Asst. to the General Manager
Beverly Meza, Business Manager
Mike Robinson, Assistant Administrator
Mike Payne, Assistant General Manager
Ken Vecchiarelli, Assistant Engineering Manager
Rick Walkemeyer, Chief Plant Operator
SPECIAL RECOGNITION
Item 1. A proclamation for Director Carl T. Scanlin, commemorating his years of service was
presented by fellow Directors Korn, Armstrong, and Beverage.
Item 2. Recognition of employees who have received educational degrees. The Board of
Directors recognized Ken Vecchiarelli for receiving his Bachelor of Science in Civil engineering
degree, and Diane Dalton and Dennis Heare, for achieving Associates of Arts degrees in Water
Utility Science.
The Chair recognized Kenny Witt, who discussed organizational changes taking place at
Metropolitan Water District of Southern California (Met).
Deanna Patterson reviewed concepts for redesign of the Board Room and discussed proposed
furnishings with the Board.
Page 3800
November 24, 1998
Deanna Patterson left the meeting at the conclusion of this item.
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 4-0 to approve the Consent Calendar.
Item 3. Approve minutes of regular meeting, November 12, 1998.
Item 4. Authorize Directors to leave the State of California prior to next meeting.
Item 5. Disburse checks and wire transfers totaling $202,779.77.
Item 6. Approve terms and conditions for water service with Etchandy Industrial Complex II,
LLC, for property located at 1900 Petra Lane, Job 9826.
ACTION CALENDAR
Item 7. Consider audited financial statements for the year ended June 30, 1998. Business
Manager Beverly Meza reported that the District is required by law to have their books and
records audited by an independent Certified Public Accountant. Mike Zizzi and Steve Northcote,
of Leaf and Cole CPAs, presented an overview of their audit procedures and findings.
A draft of the audited financial statements was previewed at the November 18 Finance
Committee meeting.
On a motion by Vice President Korn, seconded by Director Beverage, the Board of Directors
voted 4-0 to accept the audited financial statements for the fiscal year ended June 30, 1998.
Beverly Meza, Steve Northcote, Mike Zizzi, and Kenny Witt left the meeting at the conclusion of
this item.
President Scanlin declared a recess at 9:30 a.m. The meeting reconvened at 9:40 a.m.
Item 8. Consider West Vale Lane/Edgecliff Drive Pipeline project, Job 9822. Engineering
Manager Chuck Gray reported the scope of this project includes constructing 190 feet of 8-inch
pipeline to extend a main in West Vale Lane to an existing main in Grandview Avenue. He
also reported that staff reviewed bids and determined that Paulus Engineering met the District's
overall needs for this project.
Page 3801
November 24, 1998
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors
voted 4-0 to:
• Authorize the General Manager to execute a construction agreement with Paulus Engineering
for $44, 500, subject to receipt of easement on West Vale Lane from the City of Yorba Linda
and subject to approval as to form by legal counsel; and
• Approve a construction budget in the amount of $58,000; and
• Approve transfer of $8,100 from the Unappropriated Capital Improvement Fund for the
Western Service Area.
Item 9. Consider declaration of surplus vehicles. Operations Superintendent Lee Cory
reported that the District ordered and received new vehicles to replace those ready for disposal,
and that proceeds from the sale of these surplus vehicles will go to the Water Operations Fund.
On a motion by Director Beverage, seconded by President Scanlin, the Board of Directors voted
4-0 to declare surplus those vehicles identified in the 1998-99 Vehicle and Equipment
Replacement Plan, and dispose of them in accordance with adopted procedures.
Item 10. Consider Orange County Water District Annexation Policy. Assistant General
Manager Mike Payne reported that the Orange County Water District has been working on its
annexation policy for three years, and that Board and staff representatives have made regular
reports to the Board of Directors on the overall plan. Staff concurs that leaving the current policy
intact is in this District's best interest, but opposes any proposal that includes a variable
replenishment assessment. In addition, staff is concerned that the boundary line should not
overlie the groundwater basin, including the Newport coast area.
On a motion by Director Armstrong, seconded by President Scanlin the Board of Directors voted
4-0 to:
• Support leaving the current OCWD Annexation Policy intact, except that the policy be
amended so that OCWD would collect its own property tax instead of applying a charge to
water production.
• Support a boundary line that expands OCWD's service area but does not include land that
does not overly the groundwater basin.
Director Beverage left the meeting at the conclusion of this item, at 10:25 a.m.
DISCUSSION CALENDAR
Item It. Report on Energy management Program. Operations Superintendent Lee Cory and
Chief Plant Operator Rick Walkemeyer reported that the District's Energy Management Program
has led to cost reductions of 36 percent when compared to the District's energy costs prior to
implementing this program.
Page 3802
November 24, 1998
GENERAL MANAGER'S REPORT
Item 12. General Manager's oral report and comments:
a) General Counsel: No report was given.
b) ACWA Fall Conference, Palm Springs, December 2-4. Raquel Lazo presented a conference
itinerary to the Directors.
c) Recognition Dinner, December 11. General Manager William Robertson reminded the
Board members of the upcoming Employee Recognition Dinner.
d) District activities. No report was given.
COMMITTEE REPORTS
Item 13. Executive-Administration Committee. The Committee met November 16, 1998.
Attending were Directors Korn and Scanlin, and staff member Robertson, along with Orange
County Water District Director Larry Kraemer and General Manager William Mills. The
Committee discussed efforts to arrive at consensus on OCWD's annexation policy.
Item 14. Finance-Accounting Committee. The Committee met November 18, 1998. Attending
were Directors Korn and Beverage, and staff members Robertson and Meza. Also attending was
Mike Zizzi of Leaf and Cole CPAs, the District's auditors. The Committee reviewed a draft of
the Audit for the year ended June 30, 1998.
Item 15. Persomlel-Risk_Management Committee. No report.
Item 16. Planning-Engineering-Operations Committee. No report.
Item 17. Public Information Committee. The Committee met November 17, 1998. Attending
were Directors Armstrong and Beverage, and staff members Robertson and Robinson. The
Committee discussed public information events held during the fall of 1998, and future public
information efforts.
Item 18. Shell Ad-Hoc Committee. No report.
INTERGOVERNMENTAL MEETINGS
Item 19. Yorba Linda City Council November 17 (Korn): Nothing of concern to the District
transpired.
Item 20. MWDOC meeting November 18 (Armstrong): Reviewed the Year 2020 Master Plan.
Attendees heard a presentation on the AWWA Research Foundation. They announced the
selection of a new lobbyist in Washington, D.C. for MWDOC.
Item 21. Yorba Linda Planning Commission meeting, November 18 (Armstrong): Director
Armstrong reported that the Planning Commission approved the Shell project.
Page 3803
November 23, 1998
Item 22. OCWD meeting November 18 (Scanlin): President Scanlin reported that he took
Director-elect Brett Barbre to the meeting with him. The attendees discussed the Groundwater
Basin model in a workshop format.
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
Carl Scanlin: Extended his best wishes to the incoming Board of Directors.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted
3-0, at 11:97 a.m., to adjourn. The next meeting is scheduled for Thursday, December 10,
1998, at 840 a.min-tLe D*tript Boardroom.
William J.rtson~-'
Secretary/General Manager