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Home My WebLink About1998-12-22 - Board of Directors Meeting MinutesPage 3810 December 22, 1998 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 22, 1998 The December 22, 1998 adjourned regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 -a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Mark Abramowitz Paul R. Armstrong Brett R. Barbre Directors absent at roll call none Visitors none Staff present: William J. Robertson, Secretary/General Manager Lee Cory, Operations Superintendent Charles Gray, Engineering Manager Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Assistant Engineering Manager SPECIAL RECOGNITION Item 1. Vince Blundo, Maintenance Supervisor, 25 years of dedicated service. This matter was continued until the next meeting. CONSENT CALENDAR On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0 to approve the Consent Calendar. Item 2. Minutes of regular meeting, December 10, 1998. Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 4. Disbursements of $275,527.71. Item 5. Approve terms and conditions for water and sewer service with G & L Realty for property located east of Lakeview Avenue, at Lemon Drive, Job 9828. Page 3811 December 22, 1998 Item 6. Approve the following actions related to the Alder Avenue and Dorinda Road pipeline replacement project, Job 9610: • Approve final progress payment to Steve Castle Construction Company, Inc., in the amount of $39,667.70, less a ten-percent retention of $3,966.77; • Authorize staff to file a Notice of Completion, release the Labor and Material Bond and retention totaling $17,266.77, 35 days after the Notice of Completion has been recorded providing no liens have been filed; • Release the Faithful Performance Bond in on year if no defects have been found. ACTION CALENDAR Item 7. Consider adopting check signing and wire transfer resolutions to add newly elected Directors. General Manager William J. Robertson reported that financial institutions require that the District designate persons authorized to sign checks and transfer funds via the Federal Wire System by a resolution of the Board of Directors. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Director voted 5-0, on a roll call, to: • Adopt Resolution 98-14, which authorizes individuals to sign District checks, establishes policy for the use of an automated check signing machine and rescinds Resolution No 98-03. • Adopt Resolution 98-15, which establishes policy regarding transfer of funds via the Federal Wire System and rescinds Resolution 98-04. Item 8. Consider investment portfolio report for September 1998. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.64 percent. On a motion by Director Armstrong, seconded by Director Abramowitz, the Board of Directors voted 5-0 to receive and file the investment portfolio report for September 1998. Item 9. Consider financial statements for the three months ended September 30, 1998. Business Manager Beverly Meza reported that the Water Fund showed a net loss of $204,699 and the Sewer Fund a net income of $2,624 for the four months ended September 30, 1998. ID 1 showed a net income of $91,527, and ID 2 a net loss of $11,578 for the same period. Total assets of $96,116,215 exceed total liabilities of $17,585,108 for a fund equity of $78,531,107. On a motion by Director Abramowitz, seconded by Vice President Beverage, the Board of Directors voted 5-0 to accept the financial statements for the three months ended September 30, 1998. Page 3812 December 22, 1998 Item 10. Consider nomination to fill regular special district member seat on LAFCO. General Manager William J. Robertson reported that the Independent Special District Selection Committee will meet and vote to fill the Special District seat on LAFCO on January 14, and that if any member of the Board would like to run for the regular or alternate seat staff can file the nomination papers prior to the January 4, 1999--deadline. On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0 to choose President Kom as Board's representative to ISDOC's Selection Committee, and designate all other directors as alternates. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments: a) Employee Recognition Dinner. General Manager Robertson praised the District's Recreation Committee for their efforts. b) Signature Cards. New Directors were asked to complete signature cards at the Bank of Yorba Linda. c) ISDOC Quarterly Luncheon Meeting. Scheduled for January 14, 1999, at 11:30 a.m. d) District Activities. None. COMMITTEE REPORTS Item 12. Executive-Administration Committee. Will meet January 6, 1999 at 8:30 a.m. Item 13. Finance-Accounting Committee. Will meet January 13, 1999 at 9:00 a.m. Item 14. Personnel-Risk Management Committee. The Committee met December 14, 1998 at 3:30 p.m. Attending were Directors Armstrong and Abramowitz, and staff members Robertson and Payne. The Committee discussed risk management activities, recruitments for Meter Reader and Maintenance Worker, and a compensation policy review. Item 15. Planning-Engineering-Operations Committee. Will meet January 5, 1999 at 3:00 p.m. Item 16. Public Information Committee. Will meet January 12, 1999 at 4:00 p.m. Item 17. Shell Ad-Hoc Committee. No report. INTERGOVERNMENTAL MEETINGS Item 18. Yorba Linda City Council, December 15 (Kom): Council members Weeda and Schwing were appointed to the City/District Finance Committee. Item 19. CRWUA Conference, December 16-18 (Abramowitz): Reviewed conference sessions and workshops, and noted that Senator Kyle of Arizona, and U.S. Secretary of the Interior Bruce Babbitt spoke at the conference. Page 3813 December 22, 1998 Item 20. OCWD meeting, December 14 (Barbre): Reported that OCWD elected Irv Pickler President. Director Barbre also asked for an analysis of difference between OCWD and the Irvine Ranch Water District. Item 21. Yorba Linda Planning Commission, December 16 (Barbre): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Barbre: • Asked if LAFCO would have to approve the transfer of the City of Yorba Linda's sewers to the District. • Inquired as to whether the District should seek a seat on the Board of the County Sanitation Districts. • Asked about preparation of a history of the District. This was assigned to the Public Information Committee. Director Abramowitz: Inquired as to why the Board had not been active in sanitation issues, and indicated that he has initiatives he wants the District to work on. General Manager Robertson stated that these initiatives should be discussed at the Board's upcoming Goals Workshop. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0, at 9:48 a.m., to adjourn to Tuesday, January 14, 1999, at 8:30 a.m. in the District Boardroo William J. ertson Secretary/General Manager