Loading...
HomeMy WebLinkAbout1999-01-14 - Board of Directors Meeting MinutesPage 3814 January 14, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 14,1999 The January 14, 1999, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael Beverage Mark Abramowitz Paul R. Armstrong Brett R. Barbre Directors absent at roll None Staff present: William J. Robertson, General Manager Lee Cory, Operations Superintendent Chuck Gray, Engineering Manager Raquel Lazo, Secretary to the General Manager Beverly Meza, Business Manager Mike Robinson, Assistant Administrator Mike Payne, Assistant General Manager Ken Vecchiarelli, Assistant Engineering Manager Vince Blundo, Foreman Visitors None SPECIAL RECOGNITION Item 1. Vince Blundo, Foreman, 25 years dedicated service. General Manager Robertson presented Mr. Blundo with his 25 year pin and commended him for his valuable service to the District and it's customers. Mr. Blundo then departed the meeting. Item 2. ACWA/JPIA Low Loss Ratio Certificate. General Manager Robertson commended Mike Payne, Assistant General Manager, for his work reducing the District's claims and losses. CONSENT CALENDAR Director Abramowitz removed Item 6 for discussion of alternative fuels. Staff agreed to solicit bids for diesel and alternative fuel backhoes. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar. Item 3. Approve minutes of regular meeting, December 22, 1998. Item 4. Authorize Directors to leave the State of California prior to next meeting. Item 5. Disburse checks and wire transfers totaling $479,748.58. Page 3815 January 14, 1999 Item 6. Authorize the General Manager to solicit bids for the proposed vehicles listed in the Agenda report, and alternative bids for the backhoe. ACTION CALENDAR Item 7. Consideration of Orange County Water District Annexation Policy. Assistant General Manager Mike Payne, presented a lengthy staff report on the current annexation policy issues. Mr. Payne reported on the January 13, 1999, groundwater producers meeting at which the producers did not agree with the District's proposals. In addition, staff recommended reactivating the OCWD Ad-Hoc Committee and set a meeting with OCWD representatives Director Kraemer and General Manager Mills for Monday, January 25, 1999. Discussion. On a motion by Director Barbre, seconded by Director Beverage, the Board of Directors voted 5- 0 to continue this item to the January 28, Board of Directors meeting, and the sense of the Board was to agree with the following proposals: 1. Support the proposed annexation policy with the following change to the buy-in fee: All developed land within an agencies existing boundary but not currently in the OCWD boundary is exempt from the buy-in charge. 2. Request that OCWD collect its own property taxes instead of applying an extra charge to water production. 3. That OCWD's ultimate boundary be modified to include the sphere of influence of all existing producers as of January 1, 1999, with the exception that the boundary not extend beyond the limits of the "blue/red line" whichever is closer to the current OCWD boundary and that the ultimate boundary not include land not overlying the groundwater basin. President Korn reactivated the OCWD Ad-Hoc Committee; assigned Director Barbre to the Committee; and set a Committee meeting for 4:00 pm, Monday, January 25, 1999, at the District office. President Korn declared a recess. The meeting reconvened with all Board members present. Item 8. Consideration of awarding a construction contract for Construction of the Sodium Hypochlorite Generation project, Job No. 9517. Chuck Gray, Engineering Manager, reviewed the project and explained the cost increase is due to changing the project scope from scrubber systems to onsite hypochlorite generators. Director Abramowitz discussed his concern that capital costs are allocated in various amounts across the District yet the operating costs are shared equally by all customers as part of the "postage stamp" water rate. On a motion by Director Barbre, seconded by Director Armstrong, the Board of Directors voted 5-0 to: Page 3816 January 14, 1999 1. Award a construction contract to F. T. Ziebarth Company, in the amount of $578,500, and authorize the President and Secretary to execute the contract subject to approval as to form by legal counsel; and 2. Return bid security bonds to the other contractors following execution of the contract with F. T. Ziebarth Company; and 3. Approve an amendment to the consultant contract with Robert Bien, William Frost & Associates, in the amount of $55,794 for additional construction management and inspection services; and 4. Approve the construction budget in the amount of $734,800; and 5. Approve the transfer of $397,800 from the Unappropriated Capital Improvement Funds with a cost split according the percentages identified in the Agenda Report. Item 9. Consideration of election to fill the Special District Seat on LAFCO. William Robertson, General Manager, reported the candidate information was in the Agenda packet and requested that the Board advise the District's delegate of their choice for the primary and, if necessary, alternate Special District seat on LAFCO. Discussion. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to support Bill Goodwin for the primary Special District seat on LAFCO, and Trudy Ohlig, then Arlene Shafer, for the alternate Special District seat on LAFCO. Item 10. Consideration to review the schedule for major District activities in 1999, and set a date for the Board of Directors Goals Setting Workshop. Discussion. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to set Thursday, February 4, 1999, 8:30 am at the District office for the Goals setting workshop. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments: a) Semiannual Campaign Disclosure filing is due January 31, 1999. b) ISDOC Quarterly Luncheon meeting, January 14, 1999, at 11:30 am in Fountain Valley. c) Former Director Carl Scanlin's luncheon is scheduled for January 21. d) Discussion of the movie "A Civil Action." COMMITTEE REPORTS Item 12. Executive-Administration Committee. Met on January 6, 1999 and discussed the calendar of activities for 1999, Board Goals workshop, Southern California Water Company, Placentia Sewer maintenance and General Manager's contract. Page 3817 January 14, 1999 Item 13. Finance-Accounting Committee. Met on January 11, 1999, and discussed the biannual budget process, Investment policy, new layout for the customer bill and a status report on the Dynasty/MMI conversion project. Item 14. Personnel-Risk Management Committee. No report. Item 15. Planning-Engineering-Operations Committee. Met on January 5, 1999, and discussed the Five Year Plan process, sodium hypochlorite generator project, Yorba Linda Heights project and Sewer connection status report. Item 16. Public Information Committee. Met on January 12, 1999, and discussed legislative issues, bankruptcy/customer information/waterlines newsletters, review of prior public information activities, web site, letter to customers not connected to sewers, city owned sewer system, YLWD history project and momentos to commemorate the District's service in the community. Item 17. Shell Ad-Hoc Committee. No report. INTERGOVERNMENTAL MEETINGS Item 18. Director Barbre attended and reported on the January 6, OCWD meeting. Item 19. Director Abramowitz attended and reported on the January 8, WACO meeting. Item 20. Director Armstrong attended and reported on the January 13, Yorba Linda Planning Commission meeting. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Staff requested that Director Abramowitz have his photo taken and return the medical forms. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Beverage, seconded by Director Barbre, the Board of Directors voted 5- 0, at 11:00 a.m., to adjourn the meeting at this location and continue it at the ISDOC Special District election luncheon, at 10500 Ellis Avenue, Fountain Valley. Director's Abramowitz, Armstron , Barbre and Korn attended the ISDOC Luncheon. The next Regular Board of Directorsm ,cetiffig'\~s scheduled for Thursday, January 24, 1999, at 8:30 a.m. in the District Secretary/General Manager