The URL can be used to link to this page

Home My WebLink About2008-03-10 - Personnel-Risk Management Committee Meeting Agenda PacketNL w YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Monday, March 10, 2008, 4:00 p.m. 4622 Plumosa Drive, Yorba Linda, CA 92886 - Tel: (714) 701-3020 AGENDA COMMITTEE: STAFF: Director Paul R. Armstrong, Chair Michael A. Payne, General Manager Director Ric Collett Gina Knight, HR Manager Alternate: John W. Summerfield INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. ACTION ITEMS: This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee actions. Consider ACWA/JPIA Property Program Renewal Billing for April 1, 2008 through April 1, 2009. Recommendation: That the Committee recommend to the Board of Directors approve the Property Program Renewal Billing in the amount of $30,505. 2. Consider claim filed by Travis Fordham, Recommendation: That the Committee recommend to the Board of Directors that the claim be rejected and referred to ACWA/JP/A. 3. Consider claim filed by Larry & Diedre Goodnough, Recommendation: That the Committee recommend to the Board of Directors that the claim be rejected and referred to ACWA/JP/A. DISCUSSION ITEMS: This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of the agenda may also include items for information only. 4. Review of Revisions to Personnel Rules 5. Status of Recruitments 6. 2007 Summary of Workers Compensation and Accidents. 7. Status of Risk-Management Activities. ADJOURNMENT: The next meeting of the Personnel-Risk Management Committee meeting is scheduled for April 14, 2008 at 4:00 p.m. Accommodations for the Disabled: Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, District Secretary, at 714.701.3020 or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability- related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 1 AGENDA REPORT Committee Meeting Date: March 10, 2008 To: Personnel-Risk Management Committee From: Michael A. Payne, General Manager Staff Contact: Gina Knight, Human Resources Manager Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 24,525 Funding Source: Water Operating Fund CEQA Account No: 122690 Job No: Compliance: N/A Estimated Costs: $ 30,505, Dept: Admin Subject: ACWA/JPIA Property Insurance Renewal for April 1, 2008 through April 1, 2009. SUMMARY: In accordance with the District's Risk Management Policy, the renewal of workers compensation, property, and general liability insurance shall be presented to the District's Board of Directors annually for approval. Amendments to approved insurance policies may be made throughout the year by the General Manager provided the cost of the premium adjustment is within the General Manager's authority defined in the Purchasing Policy resolution in effect at the time of the amendment. If the cost of the premium adjustment exceeds the General Manager's authority, the insurance amendment shall be presented to the Board of Directors for consideration. DISCUSSION: The District has received the property program renewal billing from ACWA/Joint Powers Insurance Authority (JPIA). The policy year is from April 1, 2008 through April 1, 2009. The current insurance policy expires on March 31, 2008. District property covered under this insurance program includes buildings, personal property, fixed equipment, mobile equipment, certain licensed vehicles and certain catastrophic events. The District's reservoirs and majority of vehicles are not covered. Attached for the Committee's review is a summary of coverage: The policy of the District has been: 1. That the values for mobile equipment and licensed vehicles are computed on an actual cash value basis. As these items depreciate, staff adjusts the values accordingly. 2. Mobile equipment includes backhoes and tractor/lawn mower. 3. The deductible for mobile equipment is $1,000 per each occurrence. 4. Licensed vehicles include sewer jet vactors and dump trucks. 5. The deductible for licensed vehicles is $500. 6. The remainina vehicles such as sedans, pickups and utility trucks are self insured by the District. 7. The deductible amounts for basic propertv coveraae and catastrophic coveraae are $1,000 per each occurrence. 8. Loss of earnings, loss of rents, extra expense and valuable papers all have a $100,000 standard limit. This years' invoice is based on values and items listed on the schedule. Values for buildings such as the administration building and Richfield plant and other structures such as booster stations have been increased by ACWA/JPIA by 4.0%; fixed equipment values have been increased by 5.05%. These increases are based on the average increases in construction costs. Costs for many construction materials have continued to increase, particularly for steel, concrete, and lumber. In addition, the District has added new Lakeview Booster Station and SCADA system to the property program. The District identified $24,525 in the 2008/09 adopted budget. The shortfall will be taken from the ACWA/JPIA liability insurance account in the budget which the District has funds to transfer. PRIOR RELEVANT BOARD ACTION(S): On March 22, 2007, the Board of Directors approved last years billing invoice in the amount of $23,363. In March 2006, the Board of Directors approved the property insurance billing invoice in the amount of $19,419. STAFF RECOMMENDATION: That the Committee recommend to the Board of Directors approval of the ACWA/JPIA Property Insurance Renewal for April 1, 2008 through April 1, 2009 in the amount of $30,505. )PIA4 JOINT POWERS INSURANCE AUTHORITY Property Program Renewal Billing for 4/1/2008 - 4/1/2009 Invoice Date: 2126/2008 IMember #Y002 Yorba Linda Water District P.O. Box 309 Yorba Linda, CA 92885-0309 Basic Property Billable Total Rate Premium A. Buildings Value $13,908,336 $13,908,336 0.00100 $13,908 B. Fixed Equipment Value $7,324,827 $7,324,827 0.00100 $7,325 C. Personal Property Value $1,427,000 $1,427,000 0.00100 $1,427 $22,660,163 X 0.00100 = $22,660 Credit for $1,000 Deductible Amount - $0 Mobile Equipment A. Mobile Equipment Value $96,200 X 0.00150 = $144 Credit for $1,000 Deductible Amount - $0 Licensed Vehicle A. Comprehensive and Collision Count Value Rate Premium 1. Passenger Car 0 X $107 = $0 2. Light Truck 0 X $125 = $0 3. SUV/Jeep 0 X $149 = $0 4. Van 0 X $123 = $0 5. All Other 9 $1,094,843 X 0.00850 = $9,306 Total Vehicle Premium = $9,306 Credit for $500 Deductible Amount - $0 B. Catastrophic Coverage Billable Total Rate Premium 1. Basic $0 $100,000 X 0.00000 = $0 2. Extra $0 $0 X 0.00130 = $0 Credit for $1,000 Deductible Amount - $0 Sub Total $32,111 JPIA Multiple Program Discount (5%) - ($1,606) Deposit Premium = $30,505 Premium Adjustment + $0 Total Amount Due = $30,505 Payment due within 30 Days 5620 Birdcage Street, Suite 200, Citrus Heights, CA 95610-7632 - (800) 231-5742 - www.acwajpia.com ACWA/JOINT POWERS INSURANCE AUTHORITY 5620 Birdcage Street, Suite 200, Citrus Heights, California 95610-7632 (800) 231-5742 PROPERTY PROGRAM SCHEDULED VALUES APRIL 1, 2008-2009 COVERAGE YEAR Yorba Linda Water District 1. BUILDINGS, FIXED EQUIPMENT, AND PERSONAL PROPERTY SCHEDULED VALUE DEDUCTIBLE p PREER~ENIS~INT Buildings $13,908,336 $1,000 ~ 0% Fixed Equipment $7,324,827 Personal Property $1,427,000 Total $22,660,163 II. MOBILE EQUIPMENT SCHEDULED VALUE DEDUCTIBLE pE ~ PREJRCEN~~GE NT Total $96,200 $1,000 0% III. LICENSED VEHICLES VEHICLE COUNT DEDUCTIBLE PR PE,R E ~T~t9E NT Total 9 $500 0% IV. ADDITIONAL COVERAGES AMOUNT INCLUDED EXCESS AMOUNT TOTAL AMOUNT Accounts Receivable $100,000,000 $0 $100,000,000 Valuable Papers $100,000,000 $0 $100,000,000 Business Interruption $10,000,000 $0 $10,000,000 Extra Expense $10,000,000 $0 $10,000,000 Catastrophic Coverage $100,000 $0 $100,000 for Vehicles Garaged on District Premises Print Date 2/26/2008 Yorba Linda Water District Effective Date 4/1/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04/0112008 SCHEDULED SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE 913 SOUTH RICHFIELD ROAD LAKEVIEW BOOSTER PUMP 2,000 SF BUILDING B $653,000 MV 1 LOT OVERHEAD CRANE.(SIZE F $34,000 UNKNOWN) 1 100 HP PUMP W/MOTOR,VERTICAL F $40,000 TURBINE,MCC 2 60 HP PUMP W/MOTOR,VERTICAL F $82,119 TURBINE,MCC 1 90 HP PUMP W/RIGHT ANGEL DRIVE F $76,645 VERTICAL TURBINE,CATEPILLAR ENGINE 1 LOT SCADA EQUIPMENT F $27,373 NEW ADMINISTRATIVE OFFICE 20,448 SF BUILDING B $5,803,200 WELL#19 450 SF BUILDING B $150,000 MV 1 300 HP PUMP W/MOTOR VFD'S,VERTICAL F $510,000 MV TURBINE,(2000 GPM)PANEL,MCC 1 LOT SCADA EQUIPMENT F $20,000 MV 4622 PLUMOSA DRIVE,YORBA LINDA DISTRICT OFFICE 5,620 SF BUILDING B $1,229,900 1 LOT PERSONAL PROPERTY PP $900,000 RICHFIELD PLANT,913 S.RICHFIELD ROAD, OPS/ADMIN OFFICE 3,244 SF BUILDING B $516,447 PLACENTIA 1 EA SCADA SYSTEM F $126,382 1 LOT PERSONAL PROPERTY PP $100,000 MAINTENANCE/AUTO BUILDING 9,400 SF BUILDING B $753,799 LOT AUTO MECHANIC TOOLS,SUPPLIES, PP $102,000 EQUIPMENT 1 LOT PERSONAL PROPERTY PP $100,000 WAREHOUSE 8,000 SF BUILDING W/1,300 SF CANOPY B $307,728 1 LOT SCADA F $9,197 1 410 KW EMERGENCY GENERATOR,NATURAL F $201,706 GAS, CATEPILLAR,AUTO TRANSFER SWITCH,EXHAUST SYSTEM, CONTROLS&SWITCHGEAR Print Date 2/26/2008 Yorba Linda Water District Page 2 Effective Date 411/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04/01/2008 SCHEDULED SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE 1 8 TON HOIST/TROLLEY,MANUAL F $22,993 1 1,000 GAL CONVAULT,DUAL 500 GALLON F $22,435 TANKS 1 LOT PERSONAL PROPERTY PP $150,000 LPG STORAGE TANKS 2 3,900 GAL STEEL TANK,HORIZONTAL, F $51,564 W/VAPORIZER(LPG BULK STORAGE) MOBILE OFFICE TRAILER 672 SF OFFICE TRAILER,SINGLE WIDE, B $40,138 (LEASED) 56X12 1 LOT PERSONAL PROPERTY PP $75,000 PARKING CANOPY 6,100 SF CANOPY B $115,197 CHLORINE GENERATION 350 SF BUILDING B $150,002 BUILDING 1 300 PPD CHLORINE GENERATOR,CLORTEC, F $547,081 COMPLETE WITH INSTRUMENTS, PIPING,CONTROLS,ANCILLARY DEVICES 1 LOT SCADA F $68,980 4 PPD WATER SOFTENERS,HACH SP 510 F $89,208 WELL#1 225 SF BUILDING B $65,705 1 LOT SCADA F $14,946 1 2 TON BRIDGE CRANE,15'TRAVEL, F $21,492 MANUAL 1 365 HP ENGINE-DRIVEN PUMP,NATURAL F $303,750 GAS ENGINE,CATERPILLAR,250 HP RIGHT ANGLE DRIVE,VERTICAL TURBINE WELL PUMP,BOWL SETTING 183 FT PRODUCT TANK BUILDING 1,002 SF BUILDING B $207,872 1 EA HYDROGEN DILUTION PACKAGE,W/ F $12,646 (2)1 HP BLOWERS,560 CFM 1 LOT SODIUM HYPOCHLORITE FEED F $157,611 SYTEM,WITH(4)METERING PUMPS, ANALYERS,METERS,SENSORS, PIPING,ANCILLARY DEVICES Print Date 2/26/2008 Yorba Linda Water District Page 3 Effective Date 4/1/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04/01/2008 SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE SCHEDULED VALUE t 2 12,500 GAL TANK,FRP(SODIUM F $68,980 HYPOCHLORITE) WELL#5 225 SF BUILDING B $65,705 1 LOT SCADA F $14,946 1 2 TON BRIDGE CRANE, 15'TRAVEL, F $21,492 MANUAL 1 365 HP ENGINE-DRIVEN WELL PUMP, F $303,750 NATURAL GAS,CATERPILLAR,250 HP RIGHT ANGLE GEAR DRIVE, VERTICAL TURBINE WELL PUMP, BOWL SETTING 174 FT,CONTROLS WELL#7 225 SF BUILDING B $65,705 1 LOT SCADA F $14,946 I 1 365 HP ENGINE-DRIVEN PUMP,NATURAL F $303,750 GAS,CATERPILLAR,W/200 HP RIGHT ANGLE GEAR DRIVE,VERTICAL TURBINE WELL PUMP,BOWL SETTING 157 FT,CONTROLS 1 2 TON BRIDGE CRANE,15'TRAVEL, F $21,492 MANUAL WELL#10 1 LOT SCADA F $9,197 1 200 HP WELL PUMP W/MOTOR,VERTICAL F $108,969 TURBINE,BOWL SETTING 225 FT, 1800 GPM WELL#18 450 SF BUILDING B $129,300 1 2 TON BRIDGE CRANE W/MANUAL HOIST F $21,492 W/MOTORIZED TROLLEY, HARRINGTON 1 EA CONTROL PANEL,PUMP CHECK F $8,623 CONTROL VALVE,PRATT 1 450 HP ENGINE-DRIVEN PUMP,NATURAL F $374,487 GAS,CATEPILLAR MODEL 3408, RIGHT ANGLE DRIVE,2,200 GPM VERTICAL TURBINE WELL PUMP, CONTROLS 1 LOT SCADA F $20,694 Print Date 2/26/2008 Yorba Linda Water District Page 4 Effective Date 4/1/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04/01/2008 SCHEDULED SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE WELL#12 225 SF BUILDING B $65,705 1 LOT SCADA F $14,946 1 2 TON BRIDGE CRANE, 15'TRAVEL, F $21,492 MANUAL 1 365 HP ENGINE-DRIVEN WELL PUMP, F $303,750 NATURAL GAS,CATERPILLAR, 250 HP RIGHT ANGLE GEAR DRIVE, VERTICAL TURBINE WELL PUMP, BOWL SETTING 162 FT,CONTROLS BRINE BULK STORAGE TANK 256 SF AWNING AND BOLLARDS B $24,615 1 30 TON TANK,FRP(BRINE) F $39,077 1111 RICHFIELD,ANAHEIM WELL#11 SITE 1 LOT SCADA F $17,245 1 200 HP WELL PUMP,VERTICAL TURBINE, F $109,218 BOWL SETTING 255 FT WELL#11 CHLORINE 336 SF BUILDING B $178,577 GENERATION BUILDING 1 50 PPD CHLORINE GENERATION SYSTEM, F $70,877 SANILEC B50,(2)DIAPHRAGM METERING PUMPS W/VFD,PRODUCT TANK,BRINE TANK,H2 DETECTOR 4752 YORBA LINDA BOULEVARD,YORBA PALM AVENUE BOOSTER 1 60 HP PUMP W/MOTOR,SPLIT CASE F $43,097 LINDA STATION CENTRIFUGAL 1 LOT SCADA F $9,197 1231 LAKEVIEW AVENUE,ANAHEIM WELL#15 SITE 1 EA CONTROL PANEL,PUMP CHECK F $8,623 CONTROL VALVE,PRATT 1 LOT SCADA F $17,245 1 125 HP WELL PUMP W/MOTOR,VERTICAL F $78,863 TURBINE,BOWL SETTING 190 WELL#15 HYPOCHLORITE 336 SF BUILDING B $178,577 GENERATOR BUILDING 1 50 PPD CHLORINE GENERATION SYSTEM, F $70,877 SANILEC B50,(2)DIAPHRAGM METERING PUMPS W/VFD,PRODUCT TANK,BRINE TANK,H2 DETECTOR, RESIDUAL ANALYZER,CONTROLS Print Date 2/26/2008 Yorba Linda Water District Page 5 Effective Date 4/1/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04/01/2008 SCHEDULED SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE 4150 1/2 FAIRMONT BOULEVARD,YORBA FAIRMONT BOOSTER STATION 1,881 SF BUILDING B $634,409 LINDA 1 LOT SCADA F $14,946 2 145 HP ENGINE-DRIVEN PUMP,NATURAL F $302,478 GAS,CATEPILLAR,RIGHT ANGLE DRIVE,VERTICAL TURBINE PUMP, CONTROLS 1 2 TON HOIST, 1 1/2-TON F $13,523 1 1,150 GAL TANK,PROPANE F $5,576 5252 1/2 HIGHLAND AVENUE,YORBA LINDA EMERGENCY GENERATOR 504 SF BUILDING B $147,179 BUILDING 1 555 KW EMERGENCY GENERATOR,NATURAL F $160,954 GAS,CATEPILLAR,AUTO TRANSFER SWITCH,EXHAUST SYSTEM,HEAT EXCHANGER HIGHLAND BOOSTER SITE 2 200 HP PUMP W/MOTOR,VERTICAL TURBINE F $218,437 2 125 HP PUMP W/MOTOR,VERTICAL TURBINE F $157,599 1 LOT SCADA F $28,742 HIGHLAND BOOSTER PUMP 400 SF BUILDING B $116,809 BUILDING 1 304 HP ENGINE-DRIVEN PUMP,NATURAL F $244,649 GAS,W/HORIZONTAL SPLIT CASE PUMP,CONTROLS HIGHLAND CHLORINE 320 SF BUILDING B $93,447 GENERATOR BUILDING 1 100 PPD CHLORINE GENERATION SYSTEM, F $102,622 SANILEC B100,(3)DIAPHRAGM METERING PUMPS W/VFD,PRODUCT TANK,BRINE TANK,H2 DETECTOR, RESIDUAL ANALYZER,CONTROLS HIGHLAND RESERVOIR 55,100 SF WOOD FRAME,CORRUGATED METAL B $965,423 COVER 22765 ELK MOUNTAIN DRIVE,YORBA LINDA ELK MOUNTAIN BOOSTER 1 40 HP PUMP W/MOTOR,VERTICAL TURBINE F $31,470 STATION 2 200 HP PUMP W/MOTOR,VERTICAL TURBINE F $215,104 Print Date 2/26/2008 Yorba Linda Water District Page 6 Effective Date 4/1/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04/01/2008 SCHEDULED SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE 1 EA SCADA F $17,245 NORTH OF PIPER WAY&MANZANITA SPRINGVIEW BOOSTER STATION 2 40 HP PUMP W/MOTOR,VERTICAL TURBINE F $62,812 AVENUE,YORBA LINDA 1 20 HP PUMP W/MOTOR,VERTICAL TURBINE F $18,452 1 LOT SCADA F $14,946 5610 1/2 VIA LOMAS DE YORBA WEST BOX CANYON BOOSTER STATION 448 SF BUILDING B $51,779 2 40 HP PUMP W/MOTOR,VERTICAL TURBINE F $62,812 1 LOT SCADA F $14,946 5130 1/2 HIDDEN HILLS ROAD,YORBA LINDA HIDDEN HILLS,PUMP STATION 456 SF BUILDING B $79,897 3 60 HP PUMP W/MOTOR,VERTICAL TURBINE F $120,715 1 20 HP PUMP W/MOTOR,VERTICAL TURBINE F $18,452 1 LOT SCADA F $14,946 3727 FAIRMONT BOULEVARD,YORBA LINDA TIMBER RIDGE PUMP STATION 352 SF BUILDING B $71,954 2 40 HP PUMP W/MOTOR,VERTICAL TURBINE F $62,812 1 15 HP PUMP W/MOTOR,VERTICAL TURBINE F $15,798 1 250 HP EMERGENCY GENERATOR,NATURAL F $87,457 GAS,INTERNATIONAL HARVESTER 1 LOT SCADA F $14,946 4690 GREENCREST BOULEVARD,YORBA SANTIAGO BOOSTER STATION 1 75 HP VARIABLE FREQUENCY DRIVE F $17,245 LINDA 1 25 HP PUMP W/MOTOR,VERTICAL TURBINE F $21,485 1 75 HP PUMP W/MOTOR,VERTICAL TURBINE F $50,174 1 100 HP PUMP W/MOTOR,VERTICAL TURBINE F $64,328 1 240 HP ENGINE-DRIVEN PUMP,NATURAL F $87,457 GAS CUMMINS ENGINE,RIGHT ANGLE DRIVE,PUMP 1 EA SCADA F $14,946 BRYANT RESERVOIR BRYANT RESERVOIR 1 EA SCADA F $9,197 CAMINO DE BRYANT CAMINO DE BRYANT RESERVOIR 1 LOT SCADA F $9,197 Print Date 2126/2008 Yorba Linda Water District Page 7 Effective Date 4/l/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04/01/2008 SCHEDULED SITE BUILDING QTY SIZE U/M DESCRIPTION TYPE VALUE CHINO HILLS CHINO HILLS RESERVOIR 1 LOT SCADA F $9,197 LITTLE CANYON LITTLE CANYON RESERVOIR 1 EA SCADA F $9,197 3801 QUARTER HORSE DRIVE QUARTER HORSE RESERVOIR 1 LOT SCADA F $9,197 GARDENIA RESERVOIR GARDENIA RESERVOIR 1 LOT SCADA F $9,197 3500 VALLEY VIEW CIRCLE,YORBA LINDA VALLEY VIEW PUMP STATION 1,309 SF BUILDING B $545,861 1 EA CHLORINE RESIDUAL ANALYZER, F $22,993 MICRO-2000 1 1 TON ELECTRIC HOIST AND TROLLEY- F $22,993 YALE,30 FT RAIL W/CONDUCTOR 1 50 HP ENGINE-DRIVEN PUMP,NATURAL F $57,483 GAS-CATEPILLAR,EXHAUST SYSTEM,RIGHT ANGLE DRIVE, VERTICAL TURBINE PUMP,MURPHY CONTROLER,LUBE CUBE 1 LOT METHANE DETECTION/ALARM F $8,048 SYSTEM 3 30 HP PUMP W/MOTOR,VERTICAL TURBINE F $86,225 1 LOT SCADA F $28,742 4009 PASEO FINO WAY PASEO FINO PUMP STATION 1,200 SF BUILDING B $500,408 1 EA CHLORINE RESIDUAL ANALYZER, F $9,197 DEPLOX3 1 75 HP ENGINE-DRIVEN PUMP,NATURAL F $80,477 GAS-CATEPILLAR,W/RIGHT ANGLE DRIVE,EXHAUST SYSTEM,VERTICAL TURBINE PUMP 2 60 HP PUMP W/MOTOR,VERTICAL TURBINE F $80,477 1 LOT SCADA F $28,742 1 1 TON TROLLEY/HOIST,ELECTRIC,RAIL F $22,993 W/CONDUCTOR DOS CASAS LANE,EAST OF TIMBERLANE, 1 EA ELECTRICAL/CONTROL PANEL(FOR F $5,748 YORBA LINDA DUPLEX SUB PUMPS) Print Date 2/26/2008 Yorba Linda Water District Page 8 Effective Date 4/1/2008 Yorba Linda Water District BUILDINGS, FIXED PROPERTY, AND PERSONAL PROPERTY AS OF 04101/2008 Summary for Yorba Linda Water District BUILDINGS $13,908,338 FIXED EQUIPMENT $7,324,827 PERSONAL PROPERTY $1,427,000 GRAND TOTAL $22,660,165 BASIS OF VALUE: ACV=Actual Cash Value AGD=Agreed Value AVG=Average Value COC=Course of Construction FRC=Functional Replacement MV=Member Value NCC=Not Currently Covered Print Date 2/26/2008 Yorba Linda Water District Page 9 Effective Date 4/1/2008 Yorba Linda Water District MOBILE EQUIPMENT AS OF 04/01/2008 SOURCE OF SCHEDULED UNIT# YEAR VIN/SN DESCRIPTION TYPE VALUE* VALUE E158 1N9MX111X75272449 PCMS SOLAR LIGHT TRAILER MV $13,000 139 T0310EX875793 BACKHOE LOADER,JOHN DEERE,MDL 310E W/ATTACHMENTS MV $37,400 145 2000 T0310EX892165 BACKHOE,JOHN DEERE,MDL 310E MV $45,800 MOBILE EQUIPMENT TOTAL: $96,200 Print Date 2/26/2008 Yorba Linda Water District Page 10 Effective Date 4/1/2008 Yorba Linda Water District LICENSED VEHICLES AS OF 04/01/2008 UNIT# YEAR VIN/SN DESCRIPTION SOURCE OF SCHEDULED TYPE VALUE" VALUE 175 2007 1FDXE45S07DA13525 FORD E450 CAMERA TRUCK All Other MV $195,000 180 2008 1 FDWF36Y28EC14764 FORD F350 VALUE OPERATOR All Other MV $50,000 136 1999 2FZ6MJBBXXA982057 STERLING,JET VACTOR,SEWER All Other MV $127,200 144 2000 1GDJ7H166YJ512510 GMC,DUMP TRUCK,5-YARD All Other MV $21,900 154 2002 2FZAAWAK83AK76443 STERLING,JET VACTOR,SEWER,MDL 8513 All Other MV $234,000 158 2003 1FDXF46S13EC75070 FORD,F450 All Other MV $50,000 161 2004 1GDL7C1E04F501392 GMC C7500 DUMP TRUCK All Other MV $48,000 168 2005 1HTWYS13T35J190757 INTERNATIONAL,HYDRO EXCAVATOR,VACTOR HXX All Other MV $311,160 174 2006 1FDAF56Y27EA14357 FORD,F550 W/AIR COMPRESSOR All Other MV $57,583 NUMBER OF COVERED VEHICLES: 9 PASSENGER CAR: 0 LIGHT TRUCK: 0 SUV/JEEP: 0 VAN: 0 ALL OTHER: 9 Print Date 2/26/2008 Yorba Linda Water District Page 11 Effective Date 4/1/2008 PROPERTY/BOILER & MACHINERY (B&M) POLICY LOSS LIMIT SUBLIMITS: Demolition/Increased Cost of Construction New Buildings in Course of Construction Earthquake/Flood Aggregate- Vehicles/Mobile Equipment Newly Acquired/Constructed Property Dwellings-per structure Dwellings-Per Occurrence Aggregate Business Interruption (BI) Rental Value Extra Expense Accounts Receivable Valuable Papers Pollutant Cleanup-Occurrence Pollutant Cleanup-Aggregate Lawns, trees, plants, shrubs Signs, lightposts, paving, fencing, gates, vehicle barriers, curbs and sidewalks Money & Securities Catastrophic Coverage for Vehicles on Premises Fungus Cleanup or Removal Computer-Inside Attack Computer-Outside Attack Per Occurrence Computer-Outside Attack Aggregate Terrorism Earthquake Sprinkler Leakage *Earthquake *Flood-Rising Bodies of Water 4/11/08-09 RENEWAL $100,000,000 $30,000,000 $10,000,000 $5,000,000 $5,000,000 $1,000,000 $2,500,000 $10,000,000 Included in BI $10,000,000 Policy Limit Policy Limit $250,000 $500,000 $500,000 $500,000 $1,000,000 $100,000 $100,000 $1,000,000 $10,000 $50,000 Policy Limit Policy Limit $1,000,000 $1,000,000 to $10,000,000 depending on flood zone 4/11/07-08 EXPIRING $100,000,000 $25,000,000 $10,000,000 $5,000,000 $1,000,000 $1,000,000 $1,000,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $250,000 $1,000 Only if scheduled $250,000 $100,000 $50,000 $100,000 $10,000 $50,000 $2,500,000 Not Covered Not Covered Not Covered Ammonia Contamination (B&M only) $2,000,000 $1,000,000 Expediting Expense (B&M only) $2,000,000 $1,000,000 Hazardous Substance (B&M only) $2,000,000 $250,000 Water Damage (B&M only) $2,000,000 $250,000 Spoilage (B&M only) $1,000,000 $250,000 *Program Aggregates and special, large deductibles apply to coverage. Flood deductibles vary by flood zone. ITEM NO. AGENDA REPORT Committee Meeting Date: March 13, 2008 To: Personnel-Risk Management Committee From: Michael A. Payne, General Manager Staff Contact: Gina Knight, Human Resources Manager Reviewed by General Counsel: No Budgeted: No Total Budget: $ 0 Funding Source: Water Operating Fund CEQA Account No: Job No: Compliance: N/A Estimated Costs: $ 500 Dept: Admin Subject: Damage claim - Travis Fordham SUMMARY: The District received the attached claim on February 13, 2008. This claim was filed by Travis Fordham who resides at DISCUSSION: While District crews were filming the public sewer mains in north of sewer roots were observed in a private sewer lateral belonging to the property at Even though the roots were not causing a sewer blockage, District staff made contact with Mr. Fordham to let him know of the potential blockage in his lateral should the roots continue to grow. It was suggested he call a licensed professional to remove the roots and avoid a sewer backup into his residence. Mr. Fordham called GL Plumbing and they responded on January 29, 2008. The plumber charged Mr. Fordham $500 for running a video through the private lateral and locating the blockage. Mr. Fordham is claiming that the plumber told him that the sewer lateral did not tie in on but on and is therefore requesting reimbursement for his expenses. District staff disagrees with the plumber and is attempting to prove our records are correct. In the meantime, due to legal time constraints, staff recommends the Committee recommend to the Board of Directors that the claim be rejected and referred to ACWA/JPIA. PRIOR RELEVANT BOARD ACTION(S): This is the first claim filed by the Fordham family. It is the policy of the District to reject and refer claims to the Association of Water Agencies Joint Powers Insurance Authority (ACWA/JPIA). STAFF RECOMMENDATION: That the Committee recommends to the Board of Directors that the claim be rejected and referred to ACWA/JPIA. PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com - ITEM NO. 3 AGENDA REPORT Committee Meeting Date: March 10, 2008 To: Personnel-Risk Management Committee From: Michael A. Payne, General Manager Staff Contact: Gina Knight, Human Resources Manager Reviewed by General Counsel: No Budgeted: No Total Budget: $ 0 Funding Source: Water Operating Fund CEQA Account No: Job No: Compliance: N/A Estimated Costs: $ 1,599.15 Dept: Admin Subject: Damage claim - Mr. & Mrs. Goodnough - SUMMARY: The District received the attached claim on December 27, 2007. This claim was filed by Diedre Goodnough who resides at DISCUSSION: Ms. Goodnough is claiming the water pressures in the District water system rose causing their private water service line to break. Staff is investigating the alleged claim. In the meantime staff recommends rejecting and referring the claim to ACWA/JPIA. Should the claimants' allegations proof true, the District will initiate settlement discussions. PRIOR RELEVANT BOARD ACTION(S): This is the first claim filed by the Goodnough family. It is District policy to reject and refer claims to the Association of Water Agencies Joint Powers Insurance Authority (ACWA/JPIA) unless the District admits fault in which case the claim is settled. STAFF RECOMMENDATION: That the Committee recommend to the Board of Directors to reject and refer the claim to ACWA/JPIA. PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com ! As of March 6, 2008 Salary Range Position Classification 1-11 (Temporary Help) Authorized Positions 12 13 14 15 lCustomer Service Representative 1 16 (Meter Reader 1 17 (Accounting Assistant I Customer Service Representative II Engineering Secretary Maintenance Worker I Mechanic I Operations Secretary 18 I Meter Reader 11 19 Customer Service Representative III Storekeeper 20 I Engineering Technician I Maintenance Distribution Operator II AGENDA ITEM NO. 5 Start Auth Emp Status/Comments Date 0 0 11 1 ► I 12 2 I I 1 1 I 1 I I 11I 1 I I 1 1 I 1 I I 8 7 Recruitment opens 02/11/08; closes 03/10/08. 1 I 0 (Offer made to Douglas A. Baker 03/17/08 1 I 1 12 2 I I 2 2 1 1 0 I 0 7 6 Recruitment on hold per Department request. Meter Services Technician I 1 I 0 IOn hold per department request. (Water Quality Technician 1 0 I 0 (Offer made to Ruben Maldonado I 03/31/08 21 Accounting Assistant II 2 1 Recruitment opens 3/11/08 and closes 04/08/08. Facilities Maintenance 1 1 I 1 Mechanic II 10 I 0 I I 22 Information Systems Technician 1 1 1 1 1 Water Quality Technician II 1 I 0 (Will under fill with WQT I. 23 Executive Secretary 1 1 I 1 Maintenance Distribution Operator III 1 5 I 5 I Meter Services Representative 1 1 1 1 I Mechanic III 1 1 I 1 Personnel Technician 1 0 Interviews scheduled for 03/12/08 Plant Operator 11 Additional operator position will be assessed by the GM after the 4 3 Instrumentation Technician is filled. 1 Salary Range (Position Classification 24 Construction Inspector Engineering Tech II IGIS Technician Information Systems Technician II/Programmer 25 Assistant Administrator I Human Resources Analyst Instrumentation Technician Sr. Accountant 26 GIS Administrator Authorized Positions 1 I 1 1 I Start Auth I Emp I Status I Date 1 1 Project Engineer Sr. Construction Inspector Sr. Fleet Mechanic Sr. Maintenance Distribution Operator ISr. Plant Operator 27 (Customer Service Supervisor 28 (Management Analyst 29 (Water Quality Engineer Safety & Training Officer 30 Sr. Project Engineer Water Maintenance Superintendent SCADA Administrator Information Systems Administrator 31 (Chief Plant Operator 32 33 1 34 1 35 1 36 I Human Resources Manager 37 Finance Director Information Technology Director Operations Manager 38 39 1 40 JAGM/Engineering Manager 1General Manager 3 13 111'1 1 1 Hired Robyn L. Shaw. 02/28/08 1 1 1 2 1 1111 1 0 Recruitment opens 03/18/08 and closes 04/08/0/8. 1 1 1 0 On hold per IT Director 121 2 1 ('1 1 1 1 1 1 1 1 4 I 4 111 ' 1 I'I ' I 1 I 0 I Under filled with Ass. Admin I. 1 1 1 1 1 1 0 JOn hold per HR Manager. Recruitment opened 10/29/07; open 2 0 until filled 111 1 1 111 1 1 1 1 1 1 1 1 1 1 I 1 1 1 11 1 1 1 1 11 1 1 1 I 1 1 1 1 ~ 1 Total 83 70