HomeMy WebLinkAbout2007-01-04 - Planning-Engineering-Operations Committee Meeting MinutesAiMROUEJ B ThE BOARD 6r 0 REP,
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ITEM NO.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE
January 4, 2007, 4:00 P.M.
A meeting of the Planning-Engineering-Operations Committee was called to order by
Committee Chairman John Summerfield at 4:00 p.m. The meeting was held at the
District Administrative Office at 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT: STAFF PRESENT:
John W. Summerfield, Chair Mike Payne, General Manager
William R. Mills Ken Vecchiarelli, Asst. GM
Lee Cory, Operations Mgr.
Scott Moulton, Sr. Project Engineer
VISITORS PR~$ENT:
Jim Jennings, roject Manager for Placentia-Yorba Linda Unified School District.
ACTION ITEMS:
1. Progress Payment for construction of Lakeview Reservoir Drainage Systems. Staff
requested direction from the Committee regarding whether they wished to review all
agenda reports that would typically appear on future consent calendars for the full
board's consideration. The Committee responded that only items that might need
special consideration or in depth discussion should come before the Committee first.
Director Mills requested staff review and consider changes to clarify the information
in the agenda format regarding budget and project costs.
INFORMATION ITEMS:
2. Grandview Sewer Extension Project Cost Escalation. The committee reviewed
several options for consideration on cost share adjustments for the Grandview
Sewer Extension. The committee gave staff further direction and suggested an
approach to bring to the full board's consideration.
3. Preannexation Agreement with Placentia Yorba Linda Unified School District and
Area Water Master Plan analysis. Staff updated the Committee on discussions at
the latest meeting with PYLUSD representatives. The committee, staff and PYLUSD
representative Jim Jennings, had a lengthy discussion on the matter of the area
master plan, capital facilities required to provide service to the high school and
whether or not credits toward these capital facilities should be considered for
incorporating water conservation measures into the school project. While the
Committee supports the project, they made it clear their support would not come at a
price to our existing customers. The Committee recommended against the credit
offset concept. Mr. Jennings left the meeting following this discussion.
4. Value Engineering Study for the Highland Reservoir. The Committee reviewed and
discussed the results of the VE study. Staff and Carollo Engineers will prepare
responses to the items identified in the study and present an executive summary to
complete this work.
5. Groundwater Well Feasibility and Siting Study in Improvement District No. 2. The
Committee briefly discussed the Draft Final Report by Richard C. Slade and
Associates and will prepare a cost benefit analysis on the project for future
consideration.
STANDING ITEMS:
6. Status report on the meter replacement project. The Committee received the
monthly progress report.
7. Status report on monthly water production, purchased import and in-lieu water. Staff
presented the monthly report for December 2006 water production and year to date
totals for groundwater and import source water. The District is on track to
maximizing our groundwater basin production percentage (BPP) for the year.
8. Status report on progress of capital improvement projects in progress. Staff
reported bids will be received on January 10, 2007 for the Lakeview Reservoir
project and on January 16, 2007 for the new administration building.
ADJOURNMENT:
The Committee adjourned at 5.50 pm. The next regularly scheduled Planning-
Engineering-Operations Committee will be held February 1, 2007.
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