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Home My WebLink About1999-05-27 - Board of Directors Meeting MinutesPage 3853 May 27, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 27,1999 The May 27, 1999 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call President Arthur C. Korn Vice President Michael J. Beverage Mark Abramowitz Paul R. Armstrong Brett R. Barbre Directors absent at roll call none Staff present William J. Robertson, Secretary/General Manager Arthur G. Kidman, Legal Counsel Lee Cory, Operations Superintendent Leon de los Reyes, Water Quality Technician Charles Gray, Engineering Manager Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne Assistant General Manager Visitors Michael Robinson, Assistant Administrator Sean Butler and parents Ken Vecchiarelli, Engineering Manager Patricia Kim, her mother and grandmother Deirdre Brumble, her mother and teacher Ken Witt, MWDOC SPECIAL RECOGNITION Item 1. Presentation of awards of merit to winners of the MWDOC Poster and Slogan. Assistant Administrator Michael Robinson presented awards of merit to Taylor Ujihara, Deirdre Brumble, Patricia Kim, and Sean Butler for receiving awards of merit for their entries in MWDOC's poster and slogan contest. The award recipients and their guests left at the conclusion of this item. The Chair recognized Ken Witt, the District's representative at MWD, who reported on the Colorado River field trip, MWDOC's budget, the consolidation of Coastal Municipal Water District with MWDOC, and other items of concern to the District. Item 2. Special recognition to Chuck Gray, Engineering Manager, upon his retirement from the District. The Board of Directors recognized Chuck Gray for his service to the District. Page 3854 May 27, 1999 CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Abramowitz, the Board of Directors voted 4-0-1 (abstain: Beverage) to approve the Consent Calendar. Item 3. Minutes of regular meeting, May 13, 1999. Item 4. Authorize Directors to leave the State of California prior to next meeting. Item 5. Disbursements of $310,657.48. ACTION CALENDAR Item 6. Consider 1999-2003 Five-year Plan. Executive Assistant to the General Manager Roger Lubin presented an overview of the Five-year Plan. Engineering Manager Chuck Gray and Business Manager Beverly Meza responded to questions regarding the capital improvement projects and financial aspects of the Plan. Capital improvements and replacements included in the plan were reviewed by the Planning- Engineering-Operations Committee at their April 13 meeting Its financial aspects were reviewed by the Finance Committee during their April 27 and May 3 meetings. The plan, in its entirety, was reviewed by the Board of Directors as a discussion item at their May 13 meeting. The Board suggested certain language revisions which have been incorporated into the Five-year Plan. On a motion by Vice-president Beverage, seconded by Director Barbre, the Board of Directors voted 5-0 to adopt the 1999-2003 Five-year Plan, as revised. Item 7. Consider Orange County Water District annexation policy. Assistant General Manager Mike Payne reported that the District argued against a buy-in fee at OCWD's annexation workshop on April 28, and recommends the board send a letter to OCWD, requesting that they retain the current annexation policy. On a motion by Director Abramowitz, seconded by Vice-president Beverage, the Board of Directors voted 5-0 to direct President Korn to write a letter to OCWD's Board of Directors requesting that they retain the current annexation policy. Item 8. Consider investment portfolio report for March 1999. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.40 percent. On a motion by Director Armstrong, seconded by Director Barbre, the Board of Directors voted 5-0 to receive and file the investment portfolio report for March 1999. Page 3855 May 27, 1999 Item 9. Consider financial statements for the eight month period that ended February 28, 1999. Business Manager Beverly Meza reported that the Water Fund showed a net income of $61,396 and the Sewer Fund a net loss of $16,308 for the same period. ID 1 showed a net income of $507,318, and ID 2 a net income of $524,291 for the same period. Total assets of $95,884,213 exceed total liabilities of $16,154,284 for a fund equity of $79,729,929. On a motion by Director Armstrong seconded by Director Barbre, the Board of Directors voted 5-0 to accept the financial statements for the eight month period that ended February 28, 1999. Item 10. Consider West Vale Lane cast iron pipeline abandonment, Job 9822. Engineering Manager Ken Vecchiarelli reported that this project is complete, and staff recommends approval of the final progress payment to Paulus Engineering. On a motion by Director Abramowitz, seconded by Vice-president Beverage, the Board of Directors voted 5-0, to: • Approve progress payment No. 2 to Paulus Engineering, Inc. in the amount of $14,044.96, less a ten percent retention, for a net payment of $12,640.46; and, • Authorize staff to file a notice of completion, release labor and material bond and retention totaling $3,166.10. 35 days after the notice of completion has been recorded, if no liens have been filed; and release the faithful performance bond in one year if no defects have been found. Item 11. Consider construction of sodium hypochlorite generators. Engineering Manager Ken Vecchiarelli reported that this request for a progress payment has been reviewed by staff and approval is recommended. On a motion by Director Abramowitz, seconded by Vice-president Beverage, the Board of Directors voted 5-0, to approve progress payment No. 2, in the amount of $8,400, less a ten percent retention of $840, for a net payment of $7,650 to F. T. Ziebarth, for construction of Sodium Hypochlorite Generators, Job 9517. Item 12. Consider purchase of variable frequency drive (VFD) unit for the Santiago Booster Station. Operations Superintendent Lee Cory reported that a VFD unit will maintain more even systems pressure, avoid pressure spikes, and is more energy efficient. Bids were solicited from three vendors, and staff recommends purchase of a Cutler-Hammer SV9000 from Brown Automation, Inc. On a motion by Vice-president Beverage, seconded by Director Barbre, the Board of Directors voted 5-0, to approve purchase and installation of a Cutler-Hammer SV9000 VFD unit from Brown Automation, Inc. in the amount of $11,034, along with a two-year warranty and two year maintenance agreement, for a total project cost not to exceed $13,940. Page 3856 May 27, 1999 GENERAL MANAGER°S REPORT Item 13. General Manager's oral report and comments: a) Report by General Counsel Kidman, who stated that he is continuing to provide reports on pending legislation. b) Fairmont School activities, May 15. Assistant Administrator Mike Robinson reported that the District staffed an information booth at the school's carnival, and distributed informational literature along with water. c) Linda Vista School activities, May 21. Assistant Administrator Mike Robinson reported that the District staffed an information booth at the school's carnival, and distributed informational literature along with water. d) RACES emergency drill, May 22 was successfully conducted. e) Main Street Arts and Crafts Fair, June 17. The District will staff an information booth at this event. f) District picnic, June 19, scheduled for Yorba Regional Park, at 9:00 a.m. g) Shell ad-hoc committee has completed its work and has been disbanded. h) District activities. COMMITTEE REPORTS Item 14. Executive-Administration Committee. Scheduled a meeting for June 2, at 8:30 a.m. Item 15. Finance-Accounting Committee. Scheduled a meeting for June 3, at 8:30 a.m. Item 16. Orange County Water District Ad-hoc Committee. No report. Item 17. Personnel-Risk Management Committee. No report. Item 18. Planning-Engineering-Operations Committee. No report. Item 19. Public Information Committee. Scheduled a meeting for June 3, at 4:00 p.m. Item 20. Shell Ad-Hoc Committee. The Committee has completed its work and is disbanded. INTERGOVERNMENTAL MEETINGS Item 21. WACO meeting, May 14 (Abramowitz): This meeting was canceled. Item 22. MWDOC poster contest award, May- 16 (Abramowitz): Director Abramowitz suggested a resolution be prepared for presentation during next year's award ceremonies at MWDOC. Item 23. Yorba Linda City Council meeting, May 18 (Korn): Nothing of concern to the District transpired. Page 3857 May 27, 1999 Item 24. MWDOC meeting, May 19 (Abramowitz): Their 1999-2000 combined MWDOC- Coastal budget was discussed. Item 25. OCWD meeting, May 19 (Barbre): Reported that the annexation policy moratorium will end on June 2, 1999. Item 26. Yorba Linda Planning Commission, Mav 26 (Barbre): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Barbre: Discussed front office security, plant security, map of pressure zones, a letter regarding maintaining Placentia's sewers on an emergency basis, a proposed District web site, a project to compile the District's written history, and annexing the remainder of the District with OCWD. Director Beverage: Suggested contacting CSDOC to see about securing a seat on their Board of Directors. Director Armstrong: Commented on a story on Orange County News regarding a house slipping in Yorba Linda. Director Abramowitz: Inquired as to water hardness on the west side of the District, suggested that we have a director attend CSDOC board meetings, reported on CSDA legislative day in April, discussed MWD's Colorado River trip, and the District's booth at Placentia's Fiesta Days parade. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0, at 12:40 p.m., to adjourn to Thursday, June 10, 1999, at 8:30 a.m. in the District Boardroom. 1 i Secretary Manager