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Home My WebLink About2015-10-08 - Board of Directors Meeting Minutes 2015-168 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, October 8, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The October 8, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Robert R. Kiley John DeCriscio, Operations Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager DIRECTORS ABSENT Art Vega, Information Technology Manager Phil Hawkins Bryan Melton, Human Resources Analyst Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP (Arrived at 8:39 a.m.) Eddy Beltran, Partner, Kidman Law LLP Daniel Mole, Chair, YLWD Citizens Advisory Committee Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Brett Barbre, Director, MWDSC and MWDOC (Arrived at 9:10 a.m.) Bruce Anderson, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 8, 2015 at 8:30 a.m. 1 2015-169 6. COMMITTEE REPORTS 6.1. Citizens Advisory Committee (Collett) • Minutes of the meeting held August 24, 2015 at 8:30 a.m. were provided in the agenda packet. ■ Minutes of the meeting held September 28, 2015 at 8:30 a.m. were provided in the agenda packet. Mr. Daniel Mole addressed the Board and provided a report regarding matters discussed during the meeting including the results of the Prop 218 Hearing, conservation efforts, and the expected continuation of the state's conservation mandate despite predicted precipitation with the arrival of El Nino. The Board thanked Mr. Mole for his service as Committee Chair for the past several years. • Next meeting is scheduled to be held October 26, 2015 at 8:30 a.m. PUBLIC COMMENTS CONTINUED Mr. Bruce Anderson, resident, spoke regarding an incident of water waste he had previously reported and made some suggestions for improved visibility of the associated hotline number. He also commented on the District's 24-hour emergency number, the meter reading schedule, and trees on the horse trail he had been watering. Mr. Marcantonio indicated that he would ask staff to follow up with Mr. Anderson regarding his concerns. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. 7.1. Minutes of the Board of Directors Regular Meeting held September 10, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$535,468.78. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday,October 8,2015 at 8:30 a.m. 2 2015-170 8. ACTION CALENDAR 8.1. Reschedule Board Meetings in November and December Director Beverage made a motion, seconded by Director Kiley, to (1) reschedule the meeting on Thursday, November 26, 2015 to Wednesday, November 25, 2015 at 8:30 a.m.; and (2) reschedule the meeting on Thursday, December 24, 2015 to Wednesday, December 23, 2015 at 8:30 a.m. Motion carried 4-0-0-1 with Director Hawkins being absent. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Collett requested that staff follow up with Mr. Anderson regarding his concerns. Mayor Pro Tern Lindsey briefly commented on the City's landscape maintenance practices as related to trees. 9.2. Directors' Reports • Lucia Kust Park Ribbon Cutting Ceremony — October 6, 2015 Directors Collett and Kiley reported on their attendance at this event. 9.3. General Manager's Report Mr. Marcantonio asked Mrs. Delia Lugo to provide her report first. Mrs. Lugo reported that staff had finalized the validation process for all written communications and protests received by closing of the Prop 218 hearing at 9:11 p.m. on September 17, 2015. Of the 27,366 potential protests, exactly 21,042 did not protest the Prop 218 process for the proposed water and wastewater rate change. That is 77% of the District's parcel owners. A final declaration of these results will be retained in the District's records in accordance with established policy. Mrs. Lugo then responded to questions from the Board regarding the number of invalid protests and the number of protests delivered the night of the hearing. Mrs. Lugo then provide a report regarding other recent activities within the Finance Department. Mr. Marcantonio then asked each of the remaining managers (or their designee) to provide a report regarding activities within their respective departments. He also provided the Board with an overview of his activities and meeting attendance. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 8, 2015 at 8:30 a.m. 3 2015-171 9.4. General Counsel's Report None. 9.5. Future Agenda Items and Staff Tasks Director Melton suggested that the Board consider providing a short description regarding the need for attendance at future conferences. Director Kiley requested for clarification regarding auto liability coverage when Directors were using their personal vehicles to travel to meetings, events and conferences on District business. Director Beverage requested financial data for a future meeting with the City of Yorba Linda. PUBLIC COMMENTS CONTINUED Director Brett Barbre commented on the City of Brea's new water rates and reporting practices for Board conference attendance at MWDOC. 10. COMMITTEE REPORTS CONTINUED 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held September 22, 2015 at 4:00 p.m. were provided in the agenda packet. Director Beverage and • Next meeting is scheduled to be held November 24, 2015 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held September 23, 2015 at 10:00 a.m. will be provided at the next regular Board meeting. Director Beverage provided a report regarding matters discussed during the meeting. Mayor Pro Tem Lindsey suggested that this committee continue to meet on a monthly basis through March 2016. • Next meeting is scheduled to be held October 20, 2015 at 10:00 a.m. at YL City Hall. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 8,2015 at 8:30 a.m. 4 2015-172 10.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held July 27, 2015 at 2:00 p.m. were provided in the agenda packet. • Minutes of the meeting held September 29, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. Director Melton provided a report regarding matter discussed during the meeting. • Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. 11. INTERGOVERNMENTAL MEETINGS Each of the Directors reported on their attendance at the following meetings. 11.1. YL LMCAC - September 24, 2015 (Beverage - As Needed) Director Beverage did not attend. 11.2. WACO - October 2, 2015 (Kiley) 11.3. YL City Council - October 6, 2015 (Beverage) 11.4. MWDOC Board - October 7, 2015 (Melton) 11.5. OCSD Operations Committee - October 7, 2015 (Kiley/Beverage) 11.6. OCWD Board - October 7, 2015 (Collett) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from October 9, 2015 — November 30, 2015 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Lucia Kust Park Ribbon Cutting Ceremony - October 6, 2015 CRWUA Annual Conference - December 16-18, 2015 Director Collett made a motion, seconded by Director Melton, to authorize and/or ratify Director attendance at these events if desired. Motion carried 4-0-0-1 with Director Hawkins being absent. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 8,2015 at 8:30 a.m. 5 2015-173 14. CLOSED SESSION The meeting was adjourned to Closed Session at 10:17 a.m. All Directors in attendance were present. Also present were Messrs. Marcantonio, Micalizzi, Kidman, and Beltran. 14.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One Mr. Micalizzi left the Closed Session at 11:55 a.m. Messrs. Kidman and Beltran left the Closed Session at 12:10 p.m. 14.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 12:15 p.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 12:15 p.m. The next Regular Board of Directors Meeting will be held Thursday, October 22, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held Thursday,October 8, 2015 at 8:30 a.m. 6