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HomeMy WebLinkAbout2015-10-08 - Board of Directors Meeting Agenda Packet orba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, October 8, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. COMMITTEE REPORTS 6.1. Citizens Advisory Committee (Collett) • Minutes of the meeting held August 24, 2015 at 8:30 a.m. • Minutes of the meeting held September 28, 2015 at 8:30 a.m. • Next meeting is scheduled to be held October 26, 2015 at 8:30 a.m. 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Board of Directors Regular Meeting held September 10, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$535,468.78. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Reschedule Board Meetings in November and December Recommendation. That the Board of Directors. (1) reschedule the meeting on Thursday, November 26, 2015 to Wednesday, November 25, 2015 at 8.30 a.m.; and (2) reschedule the meeting on meeting on Thursday, December 24, 2015 to Wednesday, December 23, 2015 at 8.30 a.m. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports • Lucia Kust Park Ribbon Cutting Ceremony - October 6, 2015 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS CONTINUED 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held September 22, 2015 at 4:00 p.m. • Next meeting is scheduled to be held November 24, 2015 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held September 23, 2015 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held October 20, 2015 at 10:00 a.m. at YL City Hall. 10.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held July 27, 2015 at 2:00 p.m. • Minutes of the meeting held September 29, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL LMCAC - September 24, 2015 (Beverage -As Needed) 11.2. WACO - October 2, 2015 (Kiley) 11.3. YL City Council - October 6, 2015 (Beverage) 11.4. MWDOC Board - October 7, 2015 (Melton) 11.5. OCSD Operations Committee - October 7, 2015 (Kiley/Beverage) 11.6. OCWD Board - October 7, 2015 (Collett) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from October 9, 2015 - November 30, 2015 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 13.1. Lucia Kust Park Ribbon Cutting Ceremony - October 6, 2015 CRWUA Annual Conference - December 16-18, 2015 Recommendation. That the Board of Directors authorize and/or ratify Director attendance at these events if desired. 14. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 14.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 14.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 15. ADJOURNMENT 15.1. The next Regular Board of Directors Meeting will be held Thursday, October 22, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: October 8, 2015 Subject: Citizens Advisory Committee (Collett) • Minutes of the meeting held August 24, 2015 at 8:30 a.m. • Minutes of the meeting held September 28, 2015 at 8:30 a.m. • Next meeting is scheduled to be held October 26, 2015 at 8:30 a.m. ATTACHMENTS: Description: Type: 082415 CAC Minutes.docx Minutes Minutes 092815 CAC Minutes.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, August 24, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The August 24, 2015 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Bill Guse Rick Buck, Vice Chair Lindon Baker Joe Holdren Cheryl Spencer-Borden YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Damon Micalizzi, Public Information Manager Malissa Tem, Public Affairs Specialist ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC John Koeller Susan Edwards Jere Edwards 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. 2015 Water and Sewer Rate Study and Prop 218 Process The Committee discussed the sentiment of the public pertaining to the District's proposed rate increase. Members of the Committee noted that a local group was working to defeat the proposal. Mrs. Edwards suggested that the District compile some simplified information and illustrations regarding the District's bonds. An unidentified member of the public expressed concern regarding information they'd received indicating that the Board had given themselves and staff pay raises. Staff clarified that the Board had not voted themselves raises since 2003 and that the staff cost of living adjustments 1 were part of a labor negotiation which took place over the course of several months prior to the Governor's Executive Order and State Mandates. The Committee discussed the possibility of holding an evening meeting prior to the Prop 218 hearing in order to accommodate increased public attendance. However, with several members out of town and unavailable, this meeting could not be scheduled. 4.2. Future Agenda Items None 5. ADJOURNMENT 5.1. The meeting was adjourned at 10:45 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, September 28, 2015 at 8:30 a.m. DM 2 MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, September 28, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The September 28, 2015 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Bill Guse Rick Buck, Vice Chair Fred Hebein Lindon Baker Joe Holdren YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Damon Micalizzi, Public Information Mgr Malissa Tem, Public Affairs Specialist ALSO PRESENT Dennis Donohue Eddy Jackson 3. PUBLIC COMMENTS Chairman Mole reported to the Committee that he would be stepping down in his role as Chair at the end of the year. Reorganization will be agendized during the Committee's December meeting. 4. DISCUSSION ITEMS 4.1. Report on Results of YLWD Proposition 218 Hearing Staff reported that the District did not receive a sufficient amount of protest letters to defeat the proposed rates and that the Board voted 5-0 to adopt those rates, effective October 1, 2015. Staff apologized to Mr. Guse, for the actions and words of some of the members of the public who accosted him after he spoke during the public comment portion of the September 17th public hearing. Members of the Committee mentioned that for the most part, members of the public were seemingly understanding of the position the State Mandates put the District in, although most are concerned about the future of their landscapes. Mr. Buck asked staff about the news that the group who attempted to defeat the proposed rates was circulating materials and information about another potential 1 mechanism to halt the rates. Staff reported having neither knowledge nor information about that topic. Chairman Mole offered Mr. Jackson an opportunity to answer the question and inform the Committee. Mr. Jackson declined to comment. 4.2. Update on Conservation Efforts and Monthly Water Supply Report Staff reported that conservation for the month of August was recorded at 41% and that initial reports indicate that September consumption is trending in a similar fashion. Staff reminded the Committee though, that achieving the Governor's 36% mandate in the winter months will be more difficult, as consumption is typically down during the cooler months of the year. Mr. Holdren inquired about the placement of the arrows on the conservation signs throughout the District. Staff explained that the arrow is representative of current production data for the month, in real time before consumption calculations are recorded and reported. 4.3. President's Report President Collett reported that in spite of the fact that reports of impending El Nino are likely to bring substantial amounts of precipitation in the months ahead, the State's decisions regarding the future of these mandates depend heavily on the snowpack in the Sierras. With temperatures likely being warmer this winter, there is a good chance that snowpack will be down again this year. 4.4. Future Agenda Items None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 9:50 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, October 26, 2015 at 8:30 a.m. DM 2 ITEM NO. 7.1 AGENDA REPORT Meeting Date: October 8, 2015 Subject: Minutes of the Board of Directors Regular Meeting held September 10, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-09-10 - BOD - Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 10/8/2015 MB/GM 4-0-0-1 PH was absent. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, September 10, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The September 10, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL Ir DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins 494 John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Water Conservation Supervisor Jennifer Hill, Meter Services Lead Malissa Tem, Public Affairs Representative ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Eddy Jackson, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mr. Eddy Jackson, resident, addressed the Board and commented on the District's budget, recent credit card purchases and disbursements, and the written protests being submitted in relation to the Prop 218 hearing. 1 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. 6.1. Minutes of the Board of Directors Regular Meeting held August 13, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$439,912.37. 6.3. ACWA/JPIA Liability Program Renewal Recommendation. That the Board of Directors approve payment to the Association of California Water Agencies Joint Powers Insurance Authority (ACWA/JPIA) for the Auto and General Liability Program invoice dated August 24, 2015 for the Policy Year 101112015 to 101112016. 6.4. Amendment One to Lease Agreement for Well 21 Site .991na. ma "b6 Recommendation. That the Board of Directors authorize approval and execution of Amendment One of the "Lease Agreement, Yorba Linda Water District, Warner Basin Complex - Well No. 21,"between the Orange County Water District and the Yorba Linda Water District. 7. ACTION CALENDAR 7.1. ACWA Legal Affairs Committee Appointment Nominees for 2016-2017 Term Mr. Marcantonio explained that ACWA previously requested nominations for upcoming committee appointments for the 2016-2017 term and that Mr. Art Kidman had expressed an interest in being nominated for continued service on the Legal Affairs Committee. Director Beverage made a motion, seconded by Director Hawkins, to nominate Mr. Art Kidman to serve on the A C WA Legal Affairs Committee for the 2016-2017 term. Motion carried 5-0. 8. DISCUSSION ITEMS 8.1. July - August Groundwater Production Effect on FY 2015-16 Variable Costs Mr. Marcantonio explained that at the request of Director Beverage, staff looked into any potential cost savings should groundwater production continue at 70%. He reported that due to MWD's recent call for water as 2 part of its Conjunctive Use Program (CUP), no savings could be gained during this fiscal year. Staff then responded to questions from the Board regarding the District's obligation to fulfill the CUP requirement and OCWD's basin production percentage. Director Beverage then explained the purpose of his request and his previous suggestion to use any resulting savings to possibly reduce the District's water consumption charge. A& 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 1406 4V IV President Collett briefly commented on current water issues in Alaska. lqmh 9.2. Directors' Reports Director Beverage commented on the State Water Resources Control Board's enforcement orders to the City of Hemet for not meeting its mandated conservation target in June. Director Hawkins commented on a recent news article in the Sacramento Bee regarding El Nino. 1 9.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his activities and meeting attendance. He then asked each manager in attendance to provide a report regarding activities within their respective departments. General Counsel's Report None. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ Next meeting is scheduled to be held September 22, 2015 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) ■ Minutes of the meeting held August 26, 2015 at 10:00 a.m. will be provided at the next regular Board meeting. 3 ■ Next meeting is scheduled to be held September 23, 2015 at 10:00 a.m. at YL City Hall. 10.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held July 27, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held September 29, 2015 at 2:00 p.m. at YLWD. 10.4. Citizens Advisory Committee (Collett) #1 ,dk • Minutes of the meeting held August 24, 2015 at 8:30 a.m. will be provided at the next regular Board meeting. NIEL • Next meeting is scheduled to be held September 28, 2015 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETING Each of the Directors reported on their attendance (if applicable) at the following meetings. ow—MMI 1W 11.1. MWDOC Board - September 2, 2015 (Melton) 11.2. OCSD Operations Committee - September 2, 2015 (Kiley/Beverage) 11.3. OCWD Board - September 2, 2015 ( ) 11.4. WACO - September 4, 2015 (Hawkins/Kiley) Im look 'W 11.5. LAFCO - September 9, 2015 (Beverage - As Needed) 11.6. YL Planning Commission - September 9, 2015 (Melton) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from September 11, 2015 – October 31, 2015 The Board reviewed the activity calendar and made no changes. 4 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:28 a.m. A Special Board of Directors Meeting has been scheduled for Thursday, September 17, 2015 at 6:30 p.m. The next Regular Board of Directors Meeting will be held Thursday, September 24, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary 5 ITEM NO. 7.2 AGENDA REPORT Meeting Date: October 8, 2015 Budgeted: Yes To: Board of Directors Cost Estimate: $535,468.78 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of$535,468.78. DISCUSSION: The major items on this disbursement list are as follows: A check of$103,313.46 to ACWA/JPIA for October 2015 medical and dental premium; a check of$40,650.00 to MWDOC for the 2015 Urban Water Management Plan Contract with Arcadis; a wire of$17,148.92 to So. Cal GIB-Wells Fargo Bank for July through September 2015 line of credit fees; and a wire of$23,109.50 to Southern California Gas Company for August 2015 Richfield's gas charges. The balance of$98,847.41 is routine invoices. The Accounts Payable check register total is $283,069.29; Payroll No. 20 total is $252,399.49; and the disbursements of this agenda report are $535,468.78. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: ......_. Description: Type: 15-CS 1008.pdf CAP SHEET Backup Material CkReg100815.pdf CHECK REGISTER Backup Material 15 CC 1008.pdf CREDIT CARD SUMMARY Backup Material Approved by the Board of Directors of the Yorba Linda Water District 10/8/2015 MB/GM 4-0-0-1 PH was absent. September 29, 2015 CHECK NUMBERS & WIRE: Computer Checks 66386-66463 $ 242,810.87 Void Check 66419 $ 0.00 $ 242,810.87 WIRES: W093015 So.Cal GIB-Wells Fargo $ 17,148.92 W093015A So. California Gas Co. $ 23,109.50 $ 40,258.42 TOTAL OF CHECKS & WIRES $283,069.29 PAYROLL NO. 20: Direct Deposits $ 161 ,206.62 Third Party Checks 6238-6249 $ 47,405.63 Payroll Taxes $ 43,787.24 $ 252,399.49 TOTAL OF PAYROLL $252,399.49 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $535,468.78 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF October 8, 2015 ------------------------------------------------------------------ ------------------------------------------------------------------ Yorba Linda Water District Check Register For Checks Dated: 09/25/2015 thru 10/08/2015 Check No. Date Vendor Name Amount Description 66415 10/08/2015 ACWA/JPIA 103,313.46 MEDICAL&DENTAL PREMium-OCTOBER 2015 66406 10/08/2015 ALI ALHAZEEM 29.78 CUSTOMER REFUND 66416 10/08/2015 Aljon Graphics,Inc 523.80 #10 WINDOW ENVELOPES WITH LOGO 66417 10/08/2015 Alternative Hose Inc. 50.97 HOSE ASSEMBLY-#145 66418 10/08/2015 Anaheim Wheel&Tire 60.00 MOUNT&BALANCE(4)TIRES 66419 10/08/2015 VOID 0.00 VOID 66420 10/08/2015 Aramark 225.44 UNIFORM SERVICE 66422 10/08/2015 AT&T 46.92 CIRCUIT NUMBER78KS315PT 66421 10/08/2015 AT&T-Calnet2 524.87 ATT CALNET2 66400 10/08/2015 AUDREY STITH 18.42 CUSTOMER REFUND 66424 10/08/2015 CalCard US Bank 14,994.98 CREDIT CARD TRANSACTIONS 66423 10/08/2015 California Truck Equip.Co 45.65 FLAT STYLE LOCK CYLINDER W KEY 66425 10/08/2015 Car Chem Solutions LLC 322.03 VANILLA BAY SOAP,30 GAL 66408 10/08/2015 CC ROYAL SERVICES INC 43.87 CUSTOMER REFUND 66426 10/08/2015 City Of Anaheim 18,031.52 RICHFIELD&LAKEVIEW-ELECTRICITY CHARGES-AUGUST 2015 66427 10/08/2015 Cla-Val Co. 1,239.04 Receivings Transaction Entry 66428 10/08/2015 Coastline Equipment 576.82 VEHICLE MAINTENANCE-#145 66404 10/08/2015 CRAIG STOCKSTILL 197.92 CUSTOMER REFUND 66429 10/08/2015 Culligan of Santa Ana 2,020.46 EQUIPMENT-PE SOFTENER 66402 10/08/2015 DAHTESTE REINA ESTRADA 96.19 CUSTOMER REFUND 66430 10/08/2015 Dell Marketing L.P. 4,542.00 VLA EXCHANGE ENT USER 66431 10/08/2015 Dion&Sons,Inc. 4,543.43 MYSELLA S3-GAS ENGINES 66432 10/08/2015 Eisel Enterprises,Inc. 367.20 METER BOX,COVER,LID 66433 10/08/2015 Enkay Engineering&Equipment Inc 900.00 REMOVAL AND DISPOSAL OF PIPE 66434 10/08/2015 Federal Express 18.65 SHIPPING FEES 66390 10/08/2015 FRANCIS BENNER 128.67 CUSTOMER REFUND 66435 10/08/2015 Fry's Electronics 850.87 IT EQUIPMENT&HARDWARE 66436 10/08/2015 Global Environmental Network,Inc. 1,200.00 TRAINING-TRAFFIC CTRL&FLAG 66392 10/08/2015 GRACE SOONG 35.00 CUSTOMER REFUND 66437 10/08/2015 Graybar Electric Co 5,117.00 SOFTWARE LICENSE RENEWAL 66401 10/08/2015 GREGORY GIPSON 38.47 CUSTOMER REFUND 66397 10/08/2015 HONG LIP YOW 21.65 CUSTOMER REFUND 66414 10/08/2015 HYUN JUNG OH 170.10 CUSTOMER REFUND 66438 10/08/2015 Infosend Inc. 5,232.37 WEEKLY BILLING-POSTAGE&PRINT 66439 10/08/2015 Innovyze 1,000.00 SCADA WATCH SETUP&TRAINING 66440 10/08/2015 Jackson's Auto Supply-Napa 52.43 VEHICLE MAINTENANCE-PARTS 66387 10/08/2015 JOE KOVALCIN 34.06 CUSTOMER REFUND 66409 10/08/2015 JOHN HARTLEY 122.17 CUSTOMER REFUND 66393 10/08/2015 JOHN REHAK 125.48 CUSTOMER REFUND 66410 10/08/2015 JUNZHONG WU 255.74 CUSTOMER REFUND 66411 10/08/2015 KATHLEEN M ELLIS 59.74 CUSTOMER REFUND 66441 10/08/2015 Kimball Midwest 388.07 HARDWARE SUPPLIES 66442 10/08/2015 Konica Minolta Business 291.47 BIZHUB C224-LEASE 66407 10/08/2015 LAND CO DEVELOPMENT 848.80 CUSTOMER REFUND 66443 10/08/2015 LPR-Laser Printer Repair Co 623.58 PRINTER SERVICING 66399 10/08/2015 LSP NOVAE INVESTMENTS LLC 303.26 CUSTOMER REFUND 66444 10/08/2015 Mc Fadden-Dale Hardware 620.28 HARDWARE SUPPLIES 66445 10/08/2015 Mc Master-Carr Supply Co. 23.62 HIGHLAND#5-MAINTENANCE 66446 10/08/2015 Measurement Control Systems,Inc 158.51 TOOLS&EQUIPMENT 66398 10/08/2015 MIKEJACKSON 25.65 CUSTOMER REFUND 66447 10/08/2015 MISCO 1,586.92 CL2 PARTS 66448 10/08/2015 Morton Salt,Inc. 2,364.51 KID INDUSTRIAL SALT 66463 10/08/2015 Municipal Water District 40,650.00 URBAN WATER MANAGEMENT PLAN CONTRACT WITH ARCADIS'15 66449 10/08/2015 Muzak LLC 161.86 MONTHLY SERVICE BILL 66450 10/08/2015 Nickey Kard Lock Inc 5,238.86 FUEL 66405 10/08/2015 OAKWOOD CORPORATE HOUSING 288.86 CUSTOMER REFUND 66451 10/08/2015 Orvac Electronics 132.66 ELECTRICAL SUPPLIES 66454 10/08/2015 P.T.I.Sand&Gravel,Inc. 3,355.69 COLD MIXASPHALT,FILL SAND,BASE 66403 10/08/2015 PENNY BOBIER 9.31 CUSTOMER REFUND 66391 10/08/2015 PETER LANYI 13.70 CUSTOMER REFUND 66452 10/08/2015 Powerstride Battery 301.00 (2)4DX BATTERIES 66453 10/08/2015 Prudential Group Insurance 3,958.44 INSURANCE LIFE/ADD/LTD&STD 66455 10/08/2015 Quinn Power Systems Associates 6,992.41 MAINTENANCE PART-WELL 7 66395 10/08/2015 RBC DEVELOPMENT 309.32 CUSTOMER REFUND 66386 10/08/2015 ROBERT F DOLL 45.00 CUSTOMER REFUND 66388 10/08/2015 ROBIN MCCORMICK 88.97 CUSTOMER REFUND 66389 10/08/2015 RODOLFO MARQUEZ 121.91 CUSTOMER REFUND 66456 10/08/2015 Security Solutions 395.00 TELCO/PHONE SERVICING 66457 10/08/2015 Shred-It USA Inc 91.73 SHREDDING ONSITE SERVICE W093015 09/30/2015 SoCal GIB-Wells Fargo Bank 17,148.92 LOC PRINCIPAL AND INTEREST FOR JULY-SEPTEMBER'15 W093015A 09/30/2015 Southern Calif Gas Co. 23,109.50 RICHFIELD-ELECTRICITY CHARGES-AUGUST 66458 10/08/2015 Switch Ltd 500.00 HALF CABINET-THERMAL SCIF 66394 10/08/2015 TAYLOR MORRISSON HOMES LLC 1.88 CUSTOMER REFUND 66459 10/08/2015 Time Warner Cable 3,055.90 BASIC CABLE-RICHFIELD&MIRALOMA 66460 10/08/2015 Total Compensation Systems,Inc 1,900.00 GASB45 VALUATION SERVICE 66461 10/08/2015 Underground Service Alert 241.50 DIGALERT FEES 66462 10/08/2015 United Industries 124.55 PPE EQUIPMENT 66396 10/08/2015 VONS PDA 5529 161.58 CUSTOMER REFUND 66413 10/08/2015 YUFENG ZHAO 34.64 CUSTOMER REFUND 66412 10/08/2015 YUNXIAN ZHU 224.26 CUSTOMER REFUND 283,069.29 Cal Card Credit Card U 5 Bank 8/27/15-9(23/15 Date Vendor Name Amount Description 8/27/2015 Magnatrol 1,264.64 (2)Solenoid valves 8/28/2015 Hilton San Diego 224.27 Travel expense-UWI Conference 9/2/2015 CDW 234.69 IT hardware&supplies 9/3/2015 Fry's Electronics 434.82 IT hardware&supplies 9/14/2015 Staples 422.26 Office supplies for operations 9/14/2015 Mobile Industrial Supply 90.72 (4)Compressed nitrogen tanks 9/14/2015 Keno's 71.84 Meeting with Wells Fargo/Prudential (4) 9/15/2015 B&M Lawn&Garden 133.12 Tools for operations 9/15/2015 Home Depot 82.94 Tools for operations 9/15/2015 Rosco Vision Inc. 363.45 Rear view camera system-#193 9/15/2015 Fry's Electronics 19.43 Electronic supplies 9/15/2015 Yorba Linda Chamber Commerce 15.00 Yorba Linda meeting 9/16/2015 Westside Building Supplies 103.42 Maintenance supplies 9/17/2015 RueVac Property Services 125.00 Parking lot sweeping service 9/17/2015 Home Depot 29.64 (4)Gal liquid chlorine 9/17/2015 Big Top Rentals 412.00 Rental of(40)stanchions with chains 9/17/2015 Raftelis Financial 120.00 Conference-AWWA CA-NV& Raftelis 9/17/2015 AWWA 100.00 AWWA Nitrification Monitoring Manual 9/17/2015 AnswerOne Communications 406.70 Answering service-September 2015 9/17/2015 Placentia Disposal 506.08 (2) Front loads- Richfield 9/17/2015 Online Information Services 551.25 Online utility exchange report 9/17/2015 Online Information Services 352.83 Collection charges 9/17/2015 Inland Group 5,979.16 Summer/Prop 218 Newsletters 9/18/2015 Certfied Lab 674.85 (2)cases of Lok-Cease 9/21/2015 Fullerton Paint 532.14 Hydrant paint 9/21/2015 Glasby Maintenance 59.09 Safety supplies 9/21/2015 Home Depot 160.51 Electrical repair parts and tools 9/22/2015 Orchard Supply 22.60 Flag connectors 9/22/2015 Home Depot 45.30 Air hammer and chissel 9/22/2015 Harrington Industrial 118.04 CL2 Replacements parts 9/23/2015 Orvac Electronics 140.39 Clamp meter for SCADA 9/23/2015 KB Design 388.80 PPE Equipment 9/23/2015 Boyce Industries 810.00 Pressure washer 14,994.98 ITEM NO. 8.1 AGENDA REPORT Meeting Date: October 8, 2015 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Subject: Reschedule Board Meetings in November and December SUMMARY: The regular Board of Directors meetings on November 26, 2015 and December 24, 2015 will conflict with scheduled holidays. STAFF RECOMMENDATION: That the Board of Directors: (1) reschedule the meeting on Thursday, November 26, 2015 to Wednesday, November 25, 2015 at 8:30 a.m.; and (2) reschedule the meeting on meeting on Thursday, December 24, 2015 to Wednesday, December 23, 2015 at 8:30 a.m. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors routinely reschedule Board and Committee meetings that conflict with holidays, conferences or special events. Approved by the Board of Directors of the Yorba Linda Water District 10/8/2015 MB/RK 4-0-0-1 PH was absent. ITEM NO. 10.1 AGENDA REPORT Meeting Date: October 8, 2015 Subject: Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held September 22, 2015 at 4:00 p.m. • Next meeting is scheduled to be held November 24, 2015 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 092215 MWDOC OCWD - Minutes.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD Tuesday, September 22, 2015, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The September 22, 2015 meeting of the Yorba Linda Water District's Joint Agency Committee with MWDOC and OCWD was called to order at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Director Ric Collett Marc Marcantonio, General Manager Director Gary Melton Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr John DeCriscio, Operations Manager MWDOC COMMITTEE MEMBER MWDOC STAFF Director Brett Barbre Rob Hunter, General Manager OCWD COMMITTEE MEMBER OCWD STAFF Director Roger Yoh John Kennedy, Asst General Manager OTHER ATTENDEES None. 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. State Water Resources Control Board's Drought Response Mandate and Projection for Greater Conservation It was reported in the meeting by Mr. Marc Marcantonio and Mr. Rob Hunter that it appears likely that the State Board will call for continued mandatory water-use reduction beyond the current February 2016 end date, regardless if there is a wet winter or not. 1 4.2. MWDOC Member Agencies Response to Drought and Turf Replacement Rebate Program As reported by Mr. Hunter, most member agencies are at or near their required cut-backs. Assuming that this level of conservation continues, it is likely that MWDOC will have water available to sell to OCWD for recharge, with the amount yet to be determined. Regarding the turf replacement program, all rebate funds have been allocated; however, some of the turf projects are not proceeding and the funds are being made available to those on the waiting list. Some funding is still available for rebates for smart timers. 4.3. MWD Water Supply Conditions and Outlook Director Brett Barbre reported that the SWP allocation for MWD remains at 20%. The water supply from the Colorado River basin is good, and the Colorado River Aqueduct is flowing full to meet the needs of southern California. The wet spring along the Colorado has helped mitigate the lower water levels in Lake Powell and Lake Mead. 4.4. MWDOC's OC Water Reliability Investigation Mr. Hunter reported that the study is moving along well, with a productive meeting with the MWDOC member agencies last week. Additional meetings are scheduled for October and November in order to get back on schedule for a draft report in Nov/Dec 2015. 4.5. OCWD Groundwater Basin Condition, Basin Production Percentage, and Replenishment Assessment Mr. John Kennedy reported that the basin overdraft is currently at an estimated 381,000 AF. His Board recently approved an increase in the BPP to 76% for the remainder of FY 15-16, based on the assumptions that replenishment water will be available for purchase from MWDOC and that a wet winter is likely. Mr. John DeCriscio noted that with the high overdraft and lower water level in the basin, YLWD has production wells that are drawing air and have had to be throttled-back, which mitigates the air problem but cuts the water production. In the ensuing discussion, it was reported that YLWD can achieve a 70% BPP under current demand conditions, but that will drop to about 61% when pumping for CUP begins this fall. There was a suggestion that perhaps another groundwater producer agency could increase its CUP pumping to meet part of YLWD's allocation, which would allow YLWD to achieve a higher BPP than 61%. Mr. Kennedy said that he will investigate this idea. 4.6. Huntington Beach Desalination Project and Next Steps Mr. Kennedy reported that OCWD is still studying the Term Sheet options and costs for taking all of the production from the proposed Poseidon project, and that Poseidon is planning to go back to the Coastal Commission late this year with its permit application. 2 4.7. Potential Projects for the Water Bond and Outlook for Bay Delta Conservation Plan (BDCP) Nothing new to report. 4.8. Status of North Basin and South Basin Projects Mr. Kennedy confirmed that U.S. EPA is now the lead agency for the North Basin Project. With EPA in the lead, there is hope that this might bring more parties to the bargaining table, and conversely, concern that in the long run, that EPA could declare the project a superfund site. The impacted parties are looking at options for a near-term fix that could result in extraction, treatment and beneficial use of the resulting water. No new information on the South Basin Project. 4.9. YLWD Well Projects and Proposal for Dual-Use Mr. Steve Conklin reported that a Notice to Proceed will be issued shortly to begin construction of the Well 21 Equipping Project that will include construction of the turn-out for irrigation water for OCWD. Work will take approximately one year to complete. 4.10. Future Agenda Items None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:20 p.m. The next YLWD/MWDOC/OCWD Interagency Committee meeting is scheduled to be held Tuesday, November 24, 2015 at 4:00 p.m. SC 3 ITEM NO. 10.3 AGENDA REPORT Meeting Date: October 8, 2015 Subject: Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held July 27, 2015 at 2:00 p.m. • Minutes of the meeting held September 29, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. ATTACHMENTS: Name Description: Type: 07.27.15 Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, July 27, 2015 2:00 P.M. Golden State Water Company- 500 Cameron St., Placentia CA 92870 The July 27, 2015 meeting of the YLWD/GSW/City of Placentia Joint Agency Committee was called to order at 2:07 p.m. The meeting was held in the Golden State Conference Room located at 500 Cameron St., Placentia CA 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Robert R. Kiley, Director Marc Marcantonio, General Manager Steve Conklin, Engineering Manger Damon Micalizzi, Public Information Mgr CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF None Damien R. Arrula, Acting City Administrator Jon Nicks, Dir. of Community Services GSW COMMITTEE MEMBERS Ken Vecchiarelli, General Manager Angel Marquez, Superintendent 3. PUBLIC COMMENTS: None 4. ACTION CALENDAR 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held June 22, 2015 (Approved) Motion to approve the June 22, 2015 minutes with amended changes. 5. DISCUSSION ITEMS 5.1. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts Mr. Marcantonio noted there was a 38% percent water reduction for the month of June for Yorba Linda Water District (YLWD), and they are on track to continue the same reduction for the month of July. He commented that this exceeds the 36% reduction goal. Mr. Micalizzi commented that the Prop. 218 notices are being sent out this week to residents and noted that YLWD has been compliant with the Governor's mandate. Mr. Marcantonio provided a brief overview on the Prop. 218 notice, noting the increase in on the basic service charge. He noted with the reduction of 1 water usage, there is a loss in revenue, and YLWD would need to recover their costs in order to continue to provide the same level of service to their customers. He noted that in their initial letter to the Governor it was explained that with the reduction of water use, the YLWD would have to increase rates, and that this would be unfair to customers. He noted the hearing for the Prop. 218 would be September 17, 2015 Mr. Arrula commented that the City of Placentia website includes information on the current water drought, and information provided by both YLWD and Golden State Water (GSW). Mr. Micalizzi noted that information regarding the Prop. 218 notice will be published in the YLWD website tomorrow and provided each member documentation regarding the Prop. 218 Notice that will be mailed out. Mr. Vecchiarelli provide a brief overview on the GSW process on rate increases, noting that it takes approximately 18 months to get rates approved. He noted the current proposed rate adjustment, once approved, would go into effect January 1, 2016. Mr. Arrula noted the City has not received any notice from YLWD and GSW for excess water use. The City has been in compliant with the water restrictions. 5.2. Enforcement of Governor's Mandate on Water Use Restrictions Mr. Micalizzi noted that the YLWD has hired Water Conservation Representatives to assist with inquiries about water usage and enforcement on water restrictions. 5.3. Items for Next Agenda Mr. Arrula requested to continue the discussion of item 5.1., Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts, and item 5.2. for the discussion of Enforcement of Governor's Mandate on Water Use Restrictions. 6. ADJOURNMENT 6.1. The meeting was adjourned at 3:09 p.m. The next YLWD/GSW/City of Placentia Joint Agency Committee meeting will Tuesday, September 29, 2015 at 2:00 p.m. at the Yorba Linda Water District located at 1717 E. Miraloma Avenue, Placentia, CA 92870. 2 ITEM NO. 11.5 AGENDA REPORT Meeting Date: October 8, 2015 Subject: OCSD Operations Committee - October 7, 2015 (Kiley/Beverage) SUMMARY: Minutes from the meeting held September 2, 2015 can be viewed on OCSD's website- http://www.ocsd.com/Home/ShowDocument?id=l 7540 ITEM NO. 12.1 AGENDA REPORT Meeting Date: October 8, 2015 Subject: Meetings from October 9, 2015 - November 30, 2015 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: October 2015 LAFCO Wed, Oct 14 8:OOAM Beverage (As Needed) Yorba Linda Planning Commission Wed, Oct 14 6:30PM Melton Joint Committee Meeting with City of Yorba Linda Tue, Oct 20 10:OOAM Co I lett/Beve rage Yorba Linda City Council Tue, Oct 20 6:30PM Collett MWDOC Wed, Oct 21 8:30AM Melton OCWD Wed, Oct 21 5:30PM Kiley Board of Directors Regular Meeting Thu, Oct 22 8:30AM ISDOC Thu, Oct 22 11:30AM Collett/Kiley Yorba Linda LMCAC Thu, Oct 22 6:30PM Beverage (As Needed) Citizens Advisory Committee Meeting Mon, Oct 26 8:30AM Collett OCSD Wed, Oct 28 6:30PM Kiley/Beverage November 2015 Yorba Linda City Council Tue, Nov 3 6:30PM Beverage MWDOC Wed, Nov 4 8:30AM Melton OCSD Operations Committee Wed, Nov 4 5:OOPM Kiley/Beverage OCWD Wed, Nov 4 5:30PM Collett WACO Fri, Nov 6 7:30AM Hawkins/Kiley District Offices Closed Wed, Nov 11 7:OOAM Board of Directors Regular Meeting Thu, Nov 12 8:30AM Yorba Linda LMCAC Thu, Nov 12 6:30PM Beverage (As Needed) Yorba Linda City Council Tue, Nov 17 6:30PM Collett LAFCO Wed, Nov 18 8:OOAM Beverage (As Needed) MWDOC Wed, Nov 18 8:30AM Melton OCWD Wed, Nov 18 5:30PM Kiley Citizens Advisory Committee Meeting Mon, Nov 23 8:30AM Collett Interagency Committee Meeting with MWDOC and OCWD Tue, Nov 24 4:OOPM Collett/Melton OCSD Wed, Nov 25 6:30PM Kiley/Beverage District Offices Closed Thu, Nov 26 7:OOAM Board of Directors Regular Meeting Thu, Nov 26 8:30AM Yorba Linda LMCAC Thu, Nov 26 6:30PM Beverage (As Needed) 10/5/2015 6:38:39 AM ITEM NO. 13.1 AGENDA REPORT Meeting Date: October 8, 2015 Subject: Lucia Kust Park Ribbon Cutting Ceremony - October 6, 2015 CRWUA Annual Conference - December 16-18, 2015 STAFF RECOMMENDATION: That the Board of Directors authorize and/or ratify Director attendance at these events if desired. ATTACHMENTS: Name: Description: Type: Lucia Kust Park Ceremony.pdf Backup Material Backup Material CRWUA Conf.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 10/8/2015 RC/GM 4-0-0-1 PH was absent. (OR& U 8Mf137kh F Df NT T Mn%aH 3]IN PNia6EM[IF THE Ribbon 1NREi EiRiEB 1 �� hoRpaRA�EV tigb utting Ceremony LUCIA KUST PARK Located on the corner of Avenida Rio del Oro and Avenida del Este. (limited resldenlial parking) At the request of the Mayor and --•_ �,._� the Yorba Linda City Council s 1 �ihtian You are cordially invited to attend the 7['Wtfktg .. Ribbon Cutting at Lucia Kust Park 7 Tuesday, October G, 2015 4:00 p.rrt<,. For more information, please contact the Please wear comfortable shoes to walk the natural soil trail. Parks and Recreation Department at(714) !963.-73.6o f i F f Annual Conference 2015 Wednesday, December 16, 2015 - Friday, December 18, 2015 Caesars Palace, Las Vegas, Nevada You are invited to attend the CRWUA Annual Conference.Approximately 1,000 water leaders and policy makers attend the annual conference, so this is an event you will not want to miss! Membership Information:You can now purchase your annual membership while registering for the conference!As a reminder, you must be a member to attend the conference. Online registration is strongly encouraged.You may still pay by check if you register online-, simply select the"CHECK" payment option at checkout. Preregistration -$425 Retiree Preregistration -$213 Exhibitor Registration -$500 We look forward to seeing you in December! REGISTER