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Home My WebLink About2015-06-22 - YLWD-City of Placentia Joint Agency Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, June 22, 2015, 2:00 PM Placentia City Hall - 401 E Chapman Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Gary T. Melton, Director Marc Marcantonio, General Manager Robert R. Kiley, Director Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Jeremy Yamaguchi, Mayor Pro Tem Damien Arrula, Acting City Administrator Craig Green, Councilmember 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held April 7, 2015 Recommendation. That the Committee approve the minutes as presented. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts 5.2. Vehicle and Equipment Sharing 5.3. Status of City of Placentia Sewer Master Plan and Sewer Services 5.4. Project Coordination for Planned Street and Pipeline Projects in FY 2015/16 5.5. Items for Next Agenda 6. ADJOURNMENT 6.1. The date and time of the next YLWD/City of Placentia Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: June 22, 2015 Subject: Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held April 7, 2015 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: Type: 040715 City of Placentia - Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Tuesday, April 7, 2015, 9:00 a.m. 1717 E Miraloma Avenue, Placentia CA 92870 The April 7, 2015 meeting of the YLWD/City of Placentia Joint Agency Committee was called to order at 9:00 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS (;Ma�r!cM!arcantonio,FF Gary T. Melton, Director General Manager Robert R. Kiley, Director eve Conklin, Engineering Manager Damon Micalizzi, Public Information Manager CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Craig Green, Councilmember Damien Arrula, Asst City Administrator Michael McConaha, Public Works Manager Jonathan Nicks Director of Community Services Joel Cardenas Public Works Superintendent 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held February 24, 2015 The minutes were approved with minor corrections noted. w 5. DISCUSSION ITEMS 5.1. Drought Response and Water Conservation Efforts Mr. Micalizzi described the recent announcement by Governor Brown calling for greater reductions in water use due to the negligible snow pack in the Sierras and the fourth year of the drought. Mr. Micalizzi indicated that the MWD Board will meet on April 14, 2015 and is expected to approve moving to Stage 2 to Stage 4, calling for 10% to 25% reduction in the use of MWD water. Mr. Marcantonio described the challenges for YLWD and its Board to enact the conservation measures that may be 1 called for and to monitor conformance with the measures. Mr. Arrula suggested that a representative from Golden State Water Company be asked to attend and participate in the future Joint Committee meetings; he volunteered to contact GSWC about attending future meetings. It was also discussed and agreed that representatives from YLWD, GSWC and perhaps MWDOC would participate in a presentation to the Placentia City Council on May 5, 2015 to discuss the drought and the water-use reductions being called for. 5.2. Vehicle and Equipment Sharing Mr. McConaha handed out a list of current City-owned vehicles and equipment and Mr. Conklin provided same for the District. Regarding a potential format for an agreement between the two agencies for vehicle sharing, Mr. Conklin handed out a copy of the "Articles of Agreement California Water/Wastewater Agency Response Network WARN 2007 Omnibus Mutual Assistance Agreement." It was agreed that Messrs. McConaha and Conklin will review that agreement and see if it can be modified and simplified for our use. ,on, A& I%L 5.3. Status of City of Placentia Sewer Master Plan and Sewer Services Mr. McConaha reported that the City will be retaining Mr. Rob Hamers to assist the agency with the preparation of the RFP for the preparation of the sewer master plan. He estimated that the final master plan will be complete about one year from now. 5.4. Project Coordination for Planned Street and Pipeline Projects in FY 2015/16 Mr. McConaha provided Mr. Conklin with a CD copy of the City's proposed Capital Improvement Program for review and information. The purpose of this exchange and future discussions is to coordinate on projects so that planned substructure work can be scheduled and completed before planned paving and other street improvement projects. 5.5. Items for Next Agenda The Committee requested the same four items for the next agenda with the addition of Emergency Preparedness Coordination. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:35 a.m. The next YLWD/City of Placentia Joint Agency Committee meeting is scheduled for June 16, 2015 at 9:00 a.m. Placentia City Hall. SC 2