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Home My WebLink About2015-07-27 - YLWD-City of Placentia-GSWC Interagency Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, July 27, 2015, 2:00 PM Golden State Water Company - 500 Cameron St, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Gary T. Melton, Director Marc Marcantonio, General Manager Robert R. Kiley, Director Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Jeremy Yamaguchi, Mayor Pro Tem Damien Arrula, Acting City Administrator Craig Green, Councilmember GSW COMMITTEE MEMBERS Ken Vecchiarelli, General Manager Angel Marquez, Superintendent 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held June 22, 2015 Recommendation. That the Committee approve the minutes as presented. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts 5.2. Enforcement of Governor's Mandate on Water Use Restrictions 5.3. Items for Next Agenda 6. ADJOURNMENT 6.1. The date and time of the next YLWD/City of Placentia/Golden State Water Company Interagency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: July 27, 2015 Subject: Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held June 22, 2015 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: Type: 06 22 15 Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, June 22, 2015 2:00 P.M. 1717 E Miraloma Ave, Placentia CA 92870 The June 22, 2015 meeting of the YLWD/City of Placentia Joint Agency Committee was called to order at 2:08 p.m. The meeting was held in the Administrative Conference Room located at 401 East Chapman Avenue, Placentia CA 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Gary T. Melton, Director Marc Marcantonio, General Manager Robert R. Kiley, Director Steve Conklin, Engineering Manger Damon Micalizzi, Public Information Mgr CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Craig Green, Councilmember Damien R. Arrula, Acting City Administrator Joel Cardenas, Public Works Superintendent Jon Nicks, Dir. of Community Services GSW COMMITTEE MEMBERS IV Angel Marquez '1% Wk Mr. Arrula introduced Golden State Water Company representative Angel Marquez, and requested for Golden State Water Company to be included in all future meetings. There was a consensus from all members to include Golden State Water Company in all future meeting, and to include Golden State Water Company in the title of the committee. a& 1% 3. PUBLIC COMMENTS Emil Beresky, resident of Placentia, expressed his concerns regarding the current drought and requested for the water districts to use the term "water shortage". He provided documentation to members of the committee. 4. ACTION CALENDAR 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held April 7, 2015 (Approved) Motion by Marcantonio, seconded by Conklin and carried a (9-0-1) vote to approve the April 7, 2015 minutes. 1 5. DISCUSSION ITEMS 5.1. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts Mr. Arrula noted that in response to the current drought, the City had stopped watering all medians, and have been keeping the community informed by placing information signs in the medians, and through the City Administrator's weekly briefing. Mr. Nicks noted that in effort to reduce water usage the City has reviewed their outdoor irrigations, and areas for turf replacements. Mr. Arrula noted that the City does not have resources and authority to enforce water districts requirements under the governor's order. Mr. Arrula noted that the City would be interested in working with the water districts in training code enforcement officers. Mr. Marcantonio noted that governor's declaration gives the Water Districts and Cities the authority to administer civil penalties. Mr. Marquez noted that Golden State Water has to reduce water usage by 25%, and residents are only able to water their lawns twice a week. Mr. Marcantonio noted that YLWD has to reduce water usage by 36%, and residents are only able to water their lawns twice a week. Mr. Arrula requested for YLWD and GSW to work together on creating a PowerPoint Presentation to present at the July 7, 2015 Placentia City Council, and to include the following information: the Governors Mandate, City Map, Requirements, Grants and Rebates, and Next Steps. 5.2. Vehicle and Equipment Sharing Mr. Cardenas noted the City has provided an up to date list of vehicles to YLWD. Mr. Arrula noted that he will working with the North Orange County Managers Association on expanding the vehicle and equipment sharing with other agencies. Councilmember Green left at 3:03 p.m. 5.3. Status of City of Placentia Master Sewer Plan and Sewer Services Mr. Arrula noted that their Public Works Manger had left the agency, and the City is currently recruiting for the position. Once the position is filled, they will be focusing on the Sewer Master Plan. 5.4. Project Coordination for Planned Street and Pipeline Projects in FY 2015/16 Mr. Arrula noted that the City is currently working on creating a layer in their GIS system to show streets that are scheduled to be repaired. He requested for City Staff to work with GSW and YLWD to create a water layer in the GIS system. Mr. Conklin noted that he has been working with the City Traffic Engineer regarding Richfield Road pipeline project, and the project would go out to bid in a month. 2 5.5. Items for Next Agenda Mr. Arrula requested to continue the discussion of item 5.1., Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts, and for the discussion of Enforcement of Governor's Mandate on Water Use Restrictions. 6. ADJOURNMENT 6.1. The meeting was adjourned at 3:14 p.m. The next YLWD/GSW/City of Placentia Joint Agency Committee meeting will Monday, July 27, 2015 at 2:00 p.m. at the Golden State Water located at 500 Cameron Street, Placentia, CA 92870. 3