HomeMy WebLinkAbout2009-02-05 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. /6' ~
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
February 5, 2009
A meeting of the Planning-Engineering-Operations Committee was called to order by
Chairman Mills at 4:00 p.m. The meeting was held at the District Administrative Office
at 1717 East Miraloma Avenue, Placentia, California.
COMMITTEE
Director William R. Mills, Chair
Director Paul R. Armstrong
PUBLIC COMMENTS
None.
ACTION ITEMS
STAFF
Ken Vecchiarelli, General Manager
Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Operations Superintendent
John DeCriscio, Chief Plant Operator
Joe Polimino, Project Engineer
1. Change Orders No. 4 & 5 for Construction of the Lakeview Reservoir Project.
Engineering Manager Steve Conklin reported on the status of the Lakeview
Reservoir Project and the items being brought to the Committee as proposed
Change Orders No. 4 and 5. General Manager Ken Vecchiarelli and Joe
Polimino, Project Engineer for the Project, provided further detail on the work and
changes. Following discussion, the Committee recommended approval of
Change Orders No. 4 and 5 per the agenda report. The Committee also
recommended that the District not proceed with any plans for landscaping of the
site until there is an evaluation for siting solar facilities. The Committee asked
that staff contact the City of YL about joint development of solar facilities on this
and other sites.
2. Review of Radio Read Meter Replacement Project Phases 1 & 2.
General Manager Vecchiarelli asked that this item be pulled for further
development and clarification.
3. Award of Construction Contract for Zone Reconfiguration Project.
Engineering Manager Conklin reported on the excellent and large number of bids
received. Following discussion, the Committee recommended award to Ken
Thompson, Inc. for $1,099,000 peg the agenda report. The Committee
suggested staff invite representatives from the community association affected b
this project to the Board meeting next week for the contract award.
4. Contract for Highland Booster Station Engineering Feasibility Study Award.
Engineering Manager Conklin reported on the proposals received and the
evaluation process. Following discussion, the Committee recommended award
of the PSA for the feasibility study to Tetra Tech, Inc for $45,675 per the agenda
report. The Committee also asked that an item be brought to the Board for future
consideration on the issue of encroachment of the site by adjacent property
owners and recreational users such as equestrian groups.
5. Amendment No. 4 of Professional Services Agreement with Carollo Engineers for
Design of Hidden Hills Reservoir.
Engineering Manager Conklin reported on the completion of the design for the
project and the extra work necessary. He also noted that the project is now out
for construction bids and that 56 sets of plans have been sold. Following
discussion, the Committee recommended approval of Change Order No. 4 to the
PSA for Carollo Engineers for $20,615 per the agenda report.
6. Presentation of Final Report for Irrigation Feasibility Study.
Engineering Manager Conklin reported on the Irrigation Feasibility Study
completed by AECOM and the Status Report on Feasibility Investigation of
Irrigation Water Project completed by staff. Following discussion, the Committee
recommended that staff further investigate the issues related to the proposed
irrigation project, including revisions to the staff report, contact with other
agencies using similar water for irrigation, and looking for opportunities for
grants.
DISCUSSION ITEMS
7. Monthly Groundwater Production and Purchased Water Report.
Chief Plant Operator John DeCriscio reported on the monthly report and our
progress regarding groundwater production. In discussion with the Committee,
General Manager Vecchiarelli noted the challenges in the coming year with
potential supply limitation by Met and by OCWD.
8. Annual Preventative Maintenance Program Report.
Operations Superintendent Ken Mendum reported on the PM Report and the
plans for 2009.
9. Monthly MWDOC Managers Meeting Summary Report
There was no report.
10. Monthly OC Groundwater Producers Meeting Summary Report
Engineering Manager Conklin reported that OCWD has indicated that in July
2009 the BPP may be 55-60%, a significant drop from 69% this year. The Met
CUP will also be 20,000 AF for the new fiscal year as well.
11. Status Report on Progress of AB28.
Engineering Manager Conklin reported that ACWA has upgraded its lobbying
effort on AB 28.
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12. Preview Report on Capital Improvement Projects from 2007 to 2012.
Engineering Manager Conklin provided a one-page graph of project status for
July 2007 versus February 2009. Following review by the Committee, changes
were recommended for presentation at the February 12 Board meeting.
13. Status Report on Capital Improvement Projects in Progress.
The Committee noted that they liked the new method of report presentation.
ADJOURNMENT
The Committee adjourned at 5:45 p.m. The next meeting of the Plan ning-E ngineering-
Operations Committee will be held March 5, 2009 at 4:00 p.m.
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