HomeMy WebLinkAbout2009-01-07 - Planning-Engineering-Operations Committee Meeting Agenda Packet~ Yorba Linda
Water District
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Wednesday, January 7, 2009, 4:00 p.m.
1717 E. Miraloma Avenue, Placentia - Tel: (714) 701-3020
AGENDA
COMMITTEE
Director William R. Mills, Chair
Director Paul R. Armstrong
STAFF
Ken Vecchiarelli, General Manager
Lee Cory, Operations Manager
Ken Mendum, Operations Superintendent
John DeCriscio, Chief Plant Operator
Steve Conklin, Consulting Engineer
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Any individual wishing to address the Committee is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on this agenda, the Committee Chair will recognize the individual for their
comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are
limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to
five minutes.
ACTION ITEMS
This portion of the agenda Is for items where staff presentations and committee discussions are needed prior to
formal committee action.
1. Amendment No. 2 to Consultants Agreement With Psomas for Zone 4C
Reconfiguration Project and San Antonio Pressure Reducing Station Project
Recommendation: Support staff recommendation for Amendment No. 2 to
the Consultants Agreement with Psomas, in the amount of $58,950 for
construction phase services for the San Antonio PRS Upgrade and the
Zone Reconfiguration projects, Job No. 200710.
2. Highland Booster Station Gas Engine Replacement
Recommendation: The Committee recommend that the Board authorize
the General Manager to execute a contract with General Pump Company
in the amount not to exceed $80,000 to replace the existing electric motor
and pump with the similar 200 hp electric motor and 3000 gpm pump
combination used on pumps No: 3 and 4 at the Highland Booster Station.
3. Sewer Connection Requirement for Mr. John Breedon
Recommendation: Support staff recommendation that Mr. Breedon
• connect to the public sewer system, in accordance with District policy.
OR G `A.
.DISCUSSION ITEMS
X-IThis portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items
for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also
include items for information only.
• 4. Monthly Groundwater Production and Purchased Water Report
5. Monthly Preventative Maintenance Program Report
6. Monthly MWDOC Managers Meeting Summary Report
7. Monthly OC Groundwater Producers Meeting Summary Report
8. Status Report on Capital Projects in Progress
ADJOURNMENT
The next regularly scheduled meeting of the Planning-Engineering-Operations
Committee will be held February 5, 2009 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to the Committee less than seventy-two (72) hours prior to the meeting will be available for public
inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's
Internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
• able to participate in the public meeting by telephoning Michael A. Payne, General Manager, at 714-701-3020, or
writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature
of the disability and the type of accommodation requested. A telephone number or other contact Information should
be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related
accommodation should make the request with adequate time before the meeting for the District to provide the
requested accommodation.
•
2
ITEM NO. /
AGENDA REPORT
• Committee Meeting Date: January 7, 2009
To: Planning-Engineering-Operations Committee
From: Steve Conklin, Engineering Consultant
Staff Contact: Joe Polimino, Project Engineer
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: Exempt Estimated Costs:
Yes Total Budget: $ 1.5 Million
All Water Funds
101-2700 Job No: 200710
$ 58,950 Dept: Eng
Subject: Amendment No. 2 to Consultants Agreement with Psomas for Zone 4C
Reconfiguration Project and San Antonio Pressure Reducing Station Project
SUMMARY:
The Zone 4C Reconfiguration Project has been advertised for construction bids, which are due
January 20, 2009. At the same time, design work is proceeding for upgrading the San Antonio
Pressure Reducing Station (PRS), through which higher pressure water will be supplied to the
• new Zone 4C. The PRS Upgrade Project is planned to go to bid by April 2009. Both projects
are scheduled for completion of construction in December 2009. District Engineering
Department staff will provide construction inspection for both projects. Psomas, the Consulting
Engineer that designed both projects, submitted a District-requested proposal to provide other
necessary construction-phase services. Following review of the proposal, District staff
recommends approval of an agreement amendment for $58,950 for said services for the two
projects.
DISCUSSION:
The Zone 4C Reconfiguration Project will raise the hydraulic grade line from 675 to 706 to
mitigate low-pressure problems in three separate areas, totaling 800 homes. That pipeline
project is currently out to bid. Last month the Board approved Amendment No. 1 to the
Professional Services Agreement for Psomas, the District's design consultant for the project, to
design improvements to the San Antonio PRS. The higher pressure water will be provide
through that facility to the new Zone 4C. The PRS was constructed in 1981 and needs to be
upgraded to current District standards. It is planned that construction of the pipeline project and
the PRS Upgrade Project will begin in March and June 2009, respectively, with both complete
by December 2009.
As noted above, District Engineering Department staff will provide construction inspection for
both projects. In addition to inspection, other construction-phase services are necessary that
are typically provided by the design firm for continuity and to assure design intent. Accordingly,
• at the request of District staff, Psomas submitted a proposal to provide other necessary
construction-phase services. A copy of the proposal is attached.
The proposal is for services for the two construction projects that will proceed separately with
planned completion for each in December 2009. The same project manager and project
engineer that designed the two projects will be responsible for the construction-phase services
• provided.
District staff reviewed the proposal, including services, staff-hours and fee and believe that they
are appropriate for the work required. Staff recommends authorization of Amendment No. 2 in
the amount of $58,950 for construction-phase services. This would bring the total for design-,
bid- and construction-phase services to $215,751.
PRIOR RELEVANT BOARD ACTION(S):
On June 28, 2007, the Board of Directors adopted Budgets for Fiscal Years 2007/08 and
2008/09 and approved the Current Five Year Capital Improvement Plan for FY 2007-2012. On
September 13, 2007, the Board of Directors authorized staff to modify the Current Five Year
Plan Capital Improvement Projects List and the Adopted Budget for Fiscal Years 2007-2009 by
adding the Zone 4 Reconfiguration Project for the Twin Peaks Area of East Lake Village. On
March 13, 2008, the Board of Directors received and filed the Zone Reconfiguration Study for
Areas 1, 2 and 3 prepared by RBF Consulting and authorized staff to solicit proposals for the
design of the combined projects identified as Alternative Six in this study. On May 15, 2008, the
Board of Directors authorized the President and Secretary to execute a Professional Services
Agreement with Psomas for a fee not to exceed $113,676 to provide design and bid services for
the Zone Reconfiguration and Sub Zone Extension Projects, Job Nos. 200220 and 200710. On
December 11, 2008, the Board of Directors authorized the President and Secretary to execute
Amendment No. 1 to the Professional Services Agreement with Psomas for a fee increase not
to exceed $43,125 to provide design and bid services for San Antonio Pressure Reducing
• Station Upgrade Project.
STAFF RECOMMENDATION:
Support staff recommendation for Amendment No. 2 to the Consultants Agreement with
Psomas, in the amount of $58,950 for construction-phase services for the San Antonio PRS
Upgrade and the Zone Reconfiguration projects, Job No. 200710.
0
December 19, 2008
Mr. Steve Conklin, PE
YORBA LINDA WATER DISTRICT
1717 E. Miraloma Ave.
Placentia, CA 92870
Subject: Engineering Services Proposal for Construction Phase Services for Zone
Reconfiguration Areas 1, 2 & 3 and San Antonio PRS Upgrade Projects
Dear Mr. Conklin:
INTRODUCTION
• In accordance with your request, we are pleased to submit this proposal to provide
construction phase engineering services for two projects: the Zone Reconfiguration Areas 1,
2, & 3 Project and the San Antonio PRS Upgrade Project in the City of Yorba Linda.
PROJECT BACKGROUND
In May 2008 Yorba Linda Water District (District) contracted with Psomas to prepare
constriction plans and specifications for the Zone Reconfiguration Areas 1, 2 & 3 Water
Systems Improvement Project. On December 11, 2008 the District authorized Amendment
No. 1 to our professional services agreement to provide design and bidding support services
for the San Antonio PRS Upgrade Project. The Zone Reconfiguration Project is currently
being advertised for bids and the San Antonio PRS Upgrade Project design is underway. In a
memorandum dated December 11, 2008, the District requested a proposal to provide
construction phase engineering services for both projects.
PROPOSED STAFFING
Our same project manager (Vernon Weisman) and project engineer (Neha Gajjar) responsible
for the design of the Zone Reconfiguration and San Antonio PRS Upgrade Projects will also
be responsible for all construction phase services for these projects. Significant involvement
• of our design team during construction will help provide a seamless transition from design
and bidding to construction. 3187 Red Hill Avenue
Suite 250
Costa Mesa, CA 92626
714.751 7373
714.5458883 Fax
P S 0 M A S
•
Yorba Linda Water District Page 2
Mr. Conklin December 19, 2008
SCOPE OF ENGINEERING SERVICES
The following scope of services is based on our understanding of the construction
engineering support requested by the District.
Zone Reconfiguration Areas 1, 2 and 3
1. Pre-Construction Meeting-Attend pre-construction meeting at a date, time and place
set by the District. Prepare an agenda and document meeting minutes for the pre-
construction meeting summarizing the participating personnel, key discussion
comments and decisions, documents delivered or received and action(s) required.
2. Respond to RFls-Review and respond to requests for information (RFI's). We have
estimated twenty-five (25) RFIs during the course of construction.
• 3. Rei*ty Shop Drawings-Review construction shop drawings, samples, and supporting
data for conformity with the contract plans, specifications, and contract documents.
Psomas will review and provide recommendations regarding contractor requested
materials or equipment substitutions. Psomas will provide submittal responses to the
Contractor and the District. Psomas has budgeted for review up to twenty-five (25)
shop drawings, including review of one resubmittal per each shop drawing.
4. Evaluate Change Order Requests-Evaluate contractor change order requests, provide
recommendations, and assist the District with preparing change orders.
5. Attend Construction Site Meetings-Psomas will attend up to six (6) construction
meetings on site to address construction issues or questions, as requested by the
District. Prepare and submit minutes for each construction meeting attended
summarizing the participating personnel, key discussion comments and decisions and
action(s) required.
6. Revieiv Contractor's Progress Payments-Review Contractor's monthly progress
payments and provide recommendations to District.
Prepare Record Drcnvings-Prepare construction "record" drawings based on
Contractor-furnished marked-up construction plans, sketches, and field records
• received from the District's construction manager. Deliver one (1) full-size original
Ivtylar reproducible set of construction "record" drawings and an electronic copy of
the AutoCAD file to the District.
P S 0 M A S
0
Yorba Linda Water District Page 3
Mr. Conklin December 19, 2005
San Antonio PRS Upgrade Project
1. Pre-Construction Meeting-Attend pre-construction meeting at a date, time and place
set by the District. Prepare an agenda and document meeting minutes for the pre-
construction meeting summarizing the participating personnel, key discussion
comments and decisions, documents delivered or received and action(s) required.
2. Respond to RFIs-Review and respond to requests for information (RFI's). We have
estimated fifteen (15) RFls during the course of construction.
J. Revlely Shop Drawings-Review construction shop drawings, samples, and supporting
data for conformity with the contract plans, specifications, and contract documents.
Psomas will review and provide recommendations regarding contractor requested
materials or equipment substitutions. Psomas will provide submittal responses to the
• Contractor and the District. Psomas has budgeted for review up to twenty-five (25)
civil, mechanical, and electrical shop drawings, including review of one resubmittal
per each shop drawing. All electrical and SCADA shop drawings will be reviewed by
our electrical engineer, Moraes/Pham and Associates.
4. Evaluate Change Order Requests-Evaluate contractor change order requests, provide
recommendations, and assist the District with preparing change orders.
5. Attend Construction Site Meetings-Psomas will attend up to four (4) construction
meetings on site to address construction issues or questions, as requested by the
District. We have budgeted for up to two (2) construction site meetings for our
electrical engineer. Prepare and submit minutes for each construction meeting
attended summarizing the participating personnel, key discussion comments and
decisions and action(s) required.
6. Revie1v Contractors Progress Payments-Review Contractor's monthly progress
payments and provide recommendations to District.
i. Prepare Record Drub ings-Prepare construction "record" drawings based on
Contractor-furnished marked-up construction plans, sketches, and field records
received from the District's construction manager. Deliver one (1) frill-size original
• Mylar reproducible set of construction "record" drawings and an electronic copy of
the AutoCAD file to the District.
IPSO M A S
is
Yorba Linda Water District Page 4
Mr. Conklin December 19, 2008
LABOR HOURS AND FEES
We propose to provide construction phase engineering services to complete the scope of
work as outlined above on an hourly basis with the total fee not to exceed that shown in
Table 1 attached. Table I lists our estimated labor hours and fees by task and total fee for
each project computed based on our Standard Hourly Rates in effect at the time services are
rendered. Our current Standard Hourly Rate Schedule is also attached as Table 2.
Printing and reproduction during execution of the project will be billed as "Direct Costs" and
will not exceed the amounts stated in Table 1. We will bill for our services monthly with
invoices due and payable upon presentation.
In addition to any specific exclusions previously stated, this proposal does not include
geotechnical engineering and testing services, traffic control plans, construction survey,
0 potholing. Feld utility locating, and other services not specifically stated herein.
Thank you for the opportunity to submit this proposal. Our proposal represents a firm offer
for a period of 90 days. We look forward to providing continuing services to Yorba Linda
Water District. Should you have any questions concerning our proposal, please contact me at
(714) 481-8060.
Sincerely,
PSOMAS
Joseph L. aoyleP.'
Senior Proiect 1imager/Vice President
,ILB:VRW:vs
Encl.
2008-12-19 SanAntonio Const PliJB.doc
0
• TABL• •
Yorba Linda Water District
Construction Phase Engineering Services for
Zone Reconfiguration Areas I, 2, & 3 and San Antonio PRS Upgrade Projects
ESTIMATED LABOR HOURS AND FEES
Note: Billing Rates Effective Through 12/3112009
In -House Staff
QA/QC - Senior Project Manager (Joseph Boyle)
S.P.M. - Senior Project Manager (Vernon Weisman)
P.E. - Project Engineer (Neha Gajjar)
Prof. E - Professional Engineer (Nancy Heim)
CAD - CAD Designer
Admin - Administrative Assistant
Subconsultants
Electrical Engineering - Moraes /Pharr & Associates
Direct Costs - Reproduction & other direct casts
Scope of Work Tasks
QA1Q1
Labor
S.P.M
Hours
P , E.
and Rates
Prof. E.
CAD
Admin
TOTAL
HOURS
Labor
Cost
Electrical
Elec
rical
7
HOURS
DIRECT
COSTS
TOTAL
FEE
Tasks
.urs
Zono Roconfiguration Areas 1, 2 & 3 Construction Phase Services
1
Attend Pre - Construction Mtg
0
4
6
0
0
1
11
$1,625
0
$0
11
S55
51,680
2
Respond to RFls
2
8
25
0
6
2
43
$6,054
0
s0
43
S165
$6,219
3
Review Shop Drawings
0
2
7
35
0
11
55
$6,166
0
50
55
$220
566,386
4
Evaluate Change Order Requests
2
8
18
0
0
2
30
$4,506
0
so
30
$55
$4,561
5
Attend Construction Site Meetings
0
6
14
0
0
2
22
$3,190
0
s0
22
$165
53,355
6
Review Contractors Progress Payments
1
4
18
0
0
0
23
$3,484
0
$0
23
S55
$3,539
7
Prepare Record Drawings
1
1
2
0
24
2
30
$2,948
0
so
30
1 $605
S3,553
Subtotal
6
33
90
35
30
20
214
$27,973
0
so
214
51,320
$29,293
San Antonio PRS Upgrade Project Construction Phase Services
1
Attend Pre - Construction Mtg
0
4
6
0
0
1
11
$1,625
4
$638
15
S55
$2,318
2
Respond to RFls
2
6
15
0
4
2
29
$4,086
4
$638
33
$220
$4,944
3
Review Shop Drawings
1
3
12
36
0
10
62
57,308
6
$957
68
$220
$8,485
4
Evaluate Change Order Requests
1
8
16
0
0
2
27
$4,022
2
$319
29
$55
54,396
5
Attend Construction Site Meetings
0
3
10
0
0
2
15
$2.092
8
$1,276
23
$165
$3,533
6
Review Contractors Progress Payments
1
4
12
0
0
0
17
$2,620
0
SO
17
$55
$2,675
7
Prepare Record Drawings
1
1
2
0
16
2
22
$2.228
6
5528
28
5550
53.306
Subtatall
6
29
73
36
20
19
183
$23.9611
30
$4,3561
213
51,320
$29,657
Total Estimated Hours and Feel
12
62
163
71
50
39
397
$51,9541
30
$4,3561
427
1 $2,640_L_558,950
Note: Billing Rates Effective Through 12/3112009
In -House Staff
QA/QC - Senior Project Manager (Joseph Boyle)
S.P.M. - Senior Project Manager (Vernon Weisman)
P.E. - Project Engineer (Neha Gajjar)
Prof. E - Professional Engineer (Nancy Heim)
CAD - CAD Designer
Admin - Administrative Assistant
Subconsultants
Electrical Engineering - Moraes /Pharr & Associates
Direct Costs - Reproduction & other direct casts
P S 0 M A S
• TABLE 2
HOURLY RATE SCHEDULE
For services by Psomas
Effective through December 31, 2009
Water and V
$ 65-$ 85
$ 65-$ 95
$ 70 - $100
80 - $125
$ 80 - $125
$ 90 - $130
$120-$160
$120-$195
$150-$190
• $165 - $230
$210-$242
Vastewater Engineering Services
Administrative Assistant
Engineering Assistant
CAD Designer
Lead CAD Designer
Civil Engineer Designer
Professional Engineer/Surveyor
Project Engineer/Project Surveyor/Senior Environmental Scientist
Senior Project Engineer
Project Manager
Senior Project Manager, QA/QC Manager, Principal-In-Charge
Two-Man Survey Crew
► Standard computer and tecluiology costs are incorporated into these hourly rates,
as well as direct labor, overhead, fringe benefits and fee.
► Survey and other specialty equipment will be charged at a per unit per day rate.
► Expert witness testimony is two times the normal rate.
► Per Diem is calculated at current State Department of Transportation rates (or
other appropriate Agency rate).
Reimbursables
Mileage at $0.550 per mile (or current IRS allowable rate) and parking expenses incurred by
office employees are charged at cost. Prints, plots, messenger service, subsistence, air travel, and
other direct expenses will be charged at cost plus ten percent. The services of outside consultants
will be charged at cost plus fifteen percent.
0
ITEM NO.
AGENDA REPORT
• Committee Meeting Date: January 7, 2009
To: Planning-Engineering-Operations Committee
From: Lee Cory, Operations Manager
Staff Contact: John DeCriscio, Chief Plant Operator
Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 80,000
Funding Source: Water Operating Fund
CEQA Account No: 151-710 Job No:
Compliance: N/A Estimated Costs: $ 80,000 Dept: Ops
Subject: Highland Booster Station Gas Engine Replacement
SUMMARY:
As part of the District's Operating Plan to maximize the full potential of its groundwater
production capabilities to its service area, it is necessary to replace a pump to increase the
pumping capabilities and reliability from Highland Booster Station.
is DISCUSSION:
In a monthly report to the PEO Committee, District staff informs the committee of its goal to
maximize its ground water production. This year's goal has been set at 60.2% of the total district
production. This percentage represents the maximum basin production percentage set forth by
OCWD, plus an additional 2100AF commitment to Metropolitan Water District (MWD) for the
conjunctive use program. To meet this commitment it is imperative that the Highland Booster
Station operate to its full potential during the warmer months of the year starting in May 2009.
Highland Booster Station has four electric-motor pumps and one gas-engine pump. The gas-
engine-driven pump provides 3,500 gpm capacity, the most production of any pump during the
summer months. Unfortunately, the Cummins gas engine has needed almost continuous
repairs during the last couple of summers. The engine is no longer reliable and the Cummins
Company no longer supports it with repair parts. The district has replaced most of its other
engines with Caterpillar brand engines and has found the Caterpillar Company to provide better
support and parts availability.
Staff has investigated replacing the existing gas engine at Highland with a new Caterpillar
engine, and found an engine available locally. Unfortunately at this time the Air Quality
Management District (AQMD) restrictions on all new gas-driven engines are such that replacing
these older engines becomes very expensive and extremely time-consuming, obtaining
emission credits and various permits.
Because of these issues, District staff has looked at two options: 1) the cost and regulatory
effort of replacing the gas engine, or 2) the cost and timing to replace an existing electric motor
and pump with a larger electric motor and pump. At this time staff has determined it would be a
• more cost-effective and expedient approach to replace the existing 125hp electric-motor driven
2,000gpm pump with a larger 200hp electric motor and 3,000gpm pump.
Staff has contacted General Pump Company and determined that the larger electric motor and
pump can be provided in relatively short-order, and could be installed by May 2009. The
estimated cost of providing the new pump and motor in the existing Highland Booster Station is
• $80,000. Staff recommends proceeding with the pump replacement so as to maintain and
assure our groundwater pumping capability.
At the same time, staff will continue to look into the regulatory and reliability issues of the
natural-gas engine for the existing 3,500gpm pump.
PRIOR RELEVANT BOARD ACTION(S):
N/A.
STAFF RECOMMENDATION:
That the PEO Committee recommend that the Board of Directors authorize the General
Manager to execute a contract with General Pump Company in the amount not to exceed
$80,000 to replace the existing electric motor and pump with the similar 200 hp electric motor
and 3000gpm pump combination used on pumps No. 3 and 4 at the Highland Booster Station.
•
•
ITEM NO. _
AGENDA REPORT
• Committee Meeting Date: January 7, 2009
To: Planning-Engineering-Operations Committee
From: Steve Conklin, Engineering Consultant
Staff Contact: Ariel Bacani, Engineering Technician
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
Subject: Sewer Connection Requirement for Mr. John Breedon
N/A Dept: Eng
Developer Funded
Job No:
N/A
SUMMARY:
Mr. John Breedon of 5411 Mountain View Ave., Yorba Linda, is requesting an exemption from
the District's Sewer Connection Requirement. The 0.78-acre property is located at the
southwestern corner of Mountain View Ave. and Cherrylee Lane. An exhibit depicting the
location of the project is attached.
• DISCUSSION:
The Rules and Regulations of the YLWD with Regard to the Rendition of Sanitary Sewer Service
state that a connection to the District public sanitary sewer is required if the public sewer is
within 200 feet of an existing or proposed building, or private sewer disposal system. The
District has deemed private sanitary sewers as adverse to the public good and strongly
endorses all residents to connect to public sanitary sewers.
The City of Yorba Linda Building Department is requiring Mr. Breedon to bring up to code the
previous owner's illegal garage conversion. Mr. Breedon wants to install an additional bedroom
with bathroom at the same time. This project triggered a City requirement that the developer
obtain a "200-ft Letter" from the District.
The District has an 8-inch sewer main in Mountain View Ave. that terminates with a manhole in
front of 5377 Mountain View Ave. District staff conducted a field investigation and has
determined that the terminal manhole is within 200 feet of Mr. Breedon's private sewer system.
STAFF RECOMMENDATION:
Staff recommends that Mr. Breedon connect to the public sewer system, in accordance with
District policy.
0
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PREPARED ftL BY:
YORBA LINDA WATER DISTRICT
1717 E..MIRALOMA AVENUE
PLACENTIA, CALIFORNIA 92870
(714) 701-3000
5411 MOUNTAIN VIEW AVENUE
SINGLE SEWER CONNECTION
5350
28-81
4' VC
7--82'
NH-1,
R~
I" = 12u'
SCALE:
AS-NOTED
DATE:
12-18-08
FILENAME:
YLWD SOURCE WATER SUMMARY
Fiscal Year 2008-09
TOTAL
MONTHLY
GW
IMPORT
DEMAND
GW
MONTH
AF
(AF
AF
Jul-08
1,535.2
1,170.0
2,705.21
56.7%
Aug-08
1,610.9 1
1,112.0 1
2,722.9
59.2%
Sep-08
1,481.3 1
974.41
2,455.7 I
60.3%
Oct-08
1
1,473.7 1
916.6 1
2,390.31
61.7%
Nov-08
1,170.1 1
756.2 1
1,926.3 1
60.7%
Dec-08'
747.41
359.11
1,106.51
67.5%
Jan-09
1
1
1
Feb-09
1
I
1
Mar-09
1
I
I
Apr-09
I
I
May-09
1
Jun-09
I
I
I
FYTDI
8,018.7
1
+
5,288.31
13,307.0 I
Allowable GW (YTD) 6,904.7 (AF)
•
CUP Obligation FY 2008-09 2,166.0 (AF)
Monthly CUP Pumping (AF) 270.1 (AF)
YTD CUP Pumping (AF) 1,960.8 (AF)
YTD CUP Achieved 90.5%
YTD
GW
1 56.7% 1
1 58.0% 1
58.7% 1
59.4% 1
1 59.6%
1 60.3% 1
1 1
I
1 1
1 1
I I
1 1
1 60.3% 1
GROUNDWATER PERCENTAGE
70.0%
65.0% i
y
BUDGET
(Demand Est.)
DELTA
(AF
3,005.5
-10.0%
2,954.51
-7.8%
2,597.91
-5.5%
2,190.41
9.1%
1,732.01
11.2%
1,553.71
-28.8%
1,349.91
1,299.01
1,528.21
1,910.31
2,547.01
2,852.6 1
14,034.01
-5.2%1
+MONTHLY GW
60.0°!° -
- YTD GW
55.0% - BPP GOAL 52.0%
CUP ADJ GOAL
50.0% 60.0%
45.0%
40.0%
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun-
08 08 08 08 08 08 09 09 09 09 09 09
Month
0
WATER SUPPLY
FY 2008-09
•
December 2008 Water Supply
CUP
18.8%
GW
42.0%
•
IMPOR
39.3%
GW BPP GOAL
52.0%
Year To Date 2008-2009 Water Supply
YTD CUP Achieved
90.5% of 2,166 AF CUP
Obligation 14.7%
GW
45.5%
IMPOR'
39.7%
GW BPP GOAL
52.0%
0
•
3500
3000
2500
2000
CD
d
U-
(D
L
V
Q
1500
1000
500
0
• •
Total Water Use
00 0A o§' Q0 0A o% 00 0A (Z � 00 0A o`)
PJ PJ PJ4 ��Q�01�eQ OG OG�OG �o �o W
00 0A oop oA 00
Month
QA) 0A of 00
■ 06 -07 GW
❑ 06 -07 IMPORT
Monthly Average Mean Temperature ( °F)
■ 08 -09 GW
78.1 72.7 74.8
■ 08 -09 IMPORT
■ 07 -08 GW
72.2 72.4 73.6
1107-08 IMPORT
70.2 70.5
72.1
67.3 70.4
69.8
63.8 64.0
65.1 67.4
63.3
62.8 65.4
61.0
59.5 60.1
60.2
55.2
56.4
57.3
54.0
3
55.0 55.4
00 0A o§' Q0 0A o% 00 0A (Z � 00 0A o`)
PJ PJ PJ4 ��Q�01�eQ OG OG�OG �o �o W
00 0A oop oA 00
Month
QA) 0A of 00
• • •
PM PROGRAM
ITEM #
2008/2009
Fiscal 2008/09 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 1 17% 1 25% 33% 42% 10' 58% 67% 75% 83% 92% 100%
HYDRANTS (3,859) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 2201
556
392
192
66
103
INSPECTED THIS YEAR 2201
776
1,168
1,360
1,426
1,529
% OF TOTAL 5.7%1
20.1%
30.3%
35.2%1
36.9%
39.6%
VALVES (10,00012= 5,000) Target; all valves to be operated every two years
OPERATED THIS MONTH 329
4351
3401
5921
90 170
OPERATED THIS YEAR 329
7641
1,1041
1,696
1,786 1,956
OF TOTAL 6.6%
15.3%1
22.1%1
33.9%1
35.7% 39 11;,
DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 0
0
0
4871
0
0
FLUSHED THIS YEAR 0
0
0
487
487
487
% OF TOTAL 0.0%
0.0%
0%
50%
50%
r2`,
AIR VACS (309) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 21
110
151
5
3
0
INSPECTED THIS YEAR 21
131
1461
151
154
154
% OF TOTAL 6.4%
42.4%
47.3%1
48.9%
49.8%
49.K'o
SEWER CLEANING (802,560) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 67,643
53,264
42,6841
66,673
28,173
32,424
CLEANED THIS YEAR 67,643
120,907
163,591
230,264
258,437
290,861
% OF TOTAL 8.4%
15.1%
20.4%
28.7%
, 32.2%
U ISING (160,51 Tar et; all sewers to be televised eve 5 ears.
IS II�QNTH
IS YEAR
TOTALS THROUGH 12/28
rn
z
Z
O
• • •
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: January 5, 2009
IN CONSTRUCTION
9
Z
0
Project
Current Status
Next Actions
Comments
1
Zone 4 Trans Pipeline, Reach 5
Pipeline complete and in
Completion of punch - list
Pipeline is in operation. However,
Budget: $1,700,000 Job No. 200421
operation. The Contractor
items, such as air - release
project completion is subject to the
Project Contact: Joe Polimino
continues working on minor
valves and valve cans, await
developer (Shapell) finishing the
Planned Completion Date: TBD
punch list items.
completion of road by
road and parkway construction.
developer.
2
Lakeview Res & Pump Station
New reservoir is in operation.
Place final plastic sheeting on
The State Health Department has
Budget: $11,500,000 Job No. 200704
The Contractor continues to
top of roof and then begin
accepted CEQA documentation for
Project Contact: Joe Polimino
backfill and install retaining
backfill of roof after all the
the project, after further review of
Planned Completion Date: 01 -11 -09
walls. Rain has delayed all
sides are completed.
letter from District.
work on site.
3
Highland Reservoir
Three yard piping tie -ins were
Completion of yard piping,
Inside surfaces of TT #2 will
Budget: $11,200,000 Job No. 200309
completed December 17, 2008
vaults, electrical, and
eventually be 100% re- painted.
Project Contact: Leon de los Reyes
scheduled shutdown.
instrumentation and control
Planned Completion Date: June 2010
system, and temporary tanks.
Following completion of tie -ins,
Control and instrumentation,
demolition of the old reservoir
and electrical works on the
Last tie -in to Zone 1- pipeline,
should occur around mid - February
temporary tanks still on- going.
tentatively January 17, 2009.
2009. State Health inspector will
look at the two temporary tanks
Spark testing of inside surfaces
Spray painting of TT #2 inside
prior to issuing a temporary
of Temporary Tank #2 (TT #2)
surfaces.
operating permit.
yields huge surface areas
needing touch up painting.
Schedule CDPH inspection of
TT's 1 and 2 for permit
amendment.
4
Well Capacity Optimization
The Board approved a
Awaiting documents from
Based on outcome of remedial work
Budget: $1,000,000 Job No. 200813
purchase order to General
General Pump for District
on Well 12, type of remedial work
Project Contact: Leon de los Reyes
Pump Co. for $71,150 for well
review.
proposed for Wells 1 and 5 will be
Planned Completion Date: TBD
I redevelopment tasks.
I
I reviewed with District's consultant.
9
Z
0
• • •
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Zone 4C Reconfiguration
A Class I Categorical
Psomas has submitted 100%
The PRS addition to project will go
Budget: $2,070,000 Job No.200710
Exemption was filed to meet
plans for the pipeline project
out as a separate construction
Project Contact: Joe Polimino
CEQA guidelines. Psomas
and it is now being advertised.
contract, in order to maintain the
Planned Completion Date: 12 -19 -08
design proposal has been
Psomas preparing 50% plans
original construction completion
approved for the San Antonio
for the San Antonio PRS for
date for the pipeline of Dec 2009.
Pressure Reducing Station
January 8, 2009 submittal and
The PRS completion date is also
(PRS) upgrades.
review.
December 2009.
2
New Wells 20 & 21
A 3r Microscopic Particulate
The 4t State - required MPA
Results of the I" and 2 nd MPA, and
Budget: $2,000,000 Job No.200711
Analysis (MPA) at Well 11
test, with considerable water
current and historical well
Project Contact: Leon de los Rios
pursuant to State requirements
flow in the Santa Ana River is
information has been sent to State
Planned Completion Date: TBD
and recommendation for new
the only remaining test to be
Health for preliminary review.
well was performed. This
timed and performed in 2009.
time, it's for "after a rainfall
Regarding new Well 21, staff has
event of 1" or more" condition.
had preliminary discussions with
Test results were negative
other pumpers to the west, but more
(which is good).
discussions are needed.
3
Hidden Hills Reservoir
Based on meeting with State
Continuing discussions with
Budget: $6,400,000 Job No.200028
Parks Dec 5, investigating
DFG and USFWS for
Project Contact: Steve Conklin
easement and environmental
environmental clearance, and
Planned Completion Date: TBD
permitting issues. Working
with State Parks on easement
with State DFG and USFWS.
and access permit.
4
OC -51 Connection Upgrade
Completed application for
Waiting for response from
Design modifications to turnout will
Budget: $242,000 Job No. 200815
upgrade and submitted to
MET to schedule project
be performed by MET staff to
Project Contact: Steve Conklin
MWDOC to forward to MET.
meeting
increase capacity from about 5 cfs
Planned Completion Date: TBD
to a max of 20 cfs
5
Lakeview Sewer Lift Sta Upgrades
Design complete. Right -of-
Staff is investigating right -of-
Budget: $200,000 Job No. Ops. Project
way issue delaying project.
way alternatives.
Project Contact: Lee Cory
Planned Completion Date: TBD
• • •
IN PLANNING
CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING
1. Anaheim Intertie Connection Improvements ($500,000)
2. Zone 5 (1000) Booster Station ($1,080,000)
3. Fairmont Booster Station Reconfiguration ($400,000)
4. Foxtail Drive Pipeline ($245,000)
5. Elk Mountain Reservoir Site Improvements ($300,000)
6. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)
3
Project
Current Status
Next Actions
Comments
1
Highland Booster Station Upgrade
Proposals due Jan. 13, 2009
Review the proposals and
Submit AR for PEO meeting Feb.
Budget: $TBD Job No. 200817
from consulting firms for
make recommendation for PEO
3rd and full Board Feb. 12th meeting.
Project Contact: Hank Samaripa
Feasibility Study of Upgrade
and Board.
Planned Completion Date: TBD
Alternatives.
2
Fairmont Site Improvements
Near agreement on cost-
Draft edition of Facilities
Expect to be able to present
Budget: $300,000 Job No. 200803
sharing plan with S &S
Finance, Design and
agreement to PEO and Board for
Project Contact: Hank Samaripa
Construction.
Construction Agreement to
review in first quarter of 2009.
Planned Completion Date: TBD
attorney for review
3
Irrigation Water Study
Draft feasibility study has been
Awaiting final report from
Conclusions of feasibility study and
Budget: $TBD Job No. 200807
reviewed and returned to
consultant.
proposed next steps to be discussed
Project Contact: Steve Conklin
consultant to be finalized.
with PEO Committee at February
Planned Completion Date: TBD
2009 meeting.
CAPITAL IMPROVEMENT PROJECTS APPROVED BY THE BOARD (2007 -2012) THAT ARE STILL PENDING
1. Anaheim Intertie Connection Improvements ($500,000)
2. Zone 5 (1000) Booster Station ($1,080,000)
3. Fairmont Booster Station Reconfiguration ($400,000)
4. Foxtail Drive Pipeline ($245,000)
5. Elk Mountain Reservoir Site Improvements ($300,000)
6. Fire Flow Improvements- -Via Sereno and Ohio ($125,000)
3
•
•
Highland Reservoir Replacement
Yorba Linda Water District
Project No. J-200309
November 2008
Is,
e1A 17
x$
Highland Reservoir Construction 1911
Car AVW
Engineers... Working Wonders With Water"
Highland Reservoir Replacement
Yorba Linda Water District
Project No. J-200309
Progress Report No. 6
November 2008
Schuler Engineering
Corporation
0
Highland Reservoir Replacement
Forba Linda Water District
• Project No. J-200309
November 2008
Progress Report
The purpose of this report is to provide an update on the status of the project. The
schedule and financial data reflect the status of the project as of the end of the month.
Construction Schedule
The Highland Reservoir Replacement project is currently on schedule and is due to be
completed on June 1, 2010.
Construction Activity for the Past Month
• Site Work
o
Continued installation of electrical duct bank to the temporary tanks, and
seismic vault.
o
Installed 100 feet of 30-inch and 10 feet of 18-inch diameter potable water
pipeline from the Seismic Sensor Vault at Station 2+46 to Point #27 at
Station 1+63.
o
Continued installation of vaults.
o
Finished installation of walls, roof, valves, guardrails, ladders, interior
•
piping, and other fittings for Temporary Tanks #1 and #2.
o
Cleaned and washed the interior of Temporary Tanks #1 and #2 in
preparation for coating repair.
o
Installed and connected inlet/outlet 30-inch diameter potable water
pipeline to Temporary Tanks #1 and #2.
o
Installed 30-inch valves at Temporary Tanks #1 and #2, and seismic vault.
Installed an 18-inch valve near the meter vault.
o
Started trenching and final investigation for bypass vault and meter vault
connection points.
o
Adjusted SWPP after fist major rain storm
Construction Activity for the Next Month
Site Work
o Inspect, test, and repair interior coating for Temporary Tanks #1 and #2.
o Install tie in connections to the existing potable water pipeline system at
three of the four connection points. Tie-in and shutdown coordinated with
the District for 12/17/08.
o Continue trenching and installation of 30-inch and 18-inch diameter
potable water pipelines towards tie-in connection points.
o Pressure test, flush, and chlorinate potable water pipelines from
connection point to temporary tanks.
o Continue installation of vault structures, piping, and accessories.
is
2
Highland Reservoir Replacement
Yorba Linda Water District
• Project No. J-200309
November 2008
o Continue installation of electrical duct banks to bypass and meter vaults.
o Continue installation of antenna mast, antenna and PLC 50.
o Finish connections to level switches and ultrasonic sensors on Temporary
Tanks # 1 and #2.
Contract Chanees
• Change Orders
o There has not been any approved change orders (CO's) to date.
Total amount of CO's to date is $0.00 with no time extension.
Potential Chances
• Potential Outstanding Cost Changes
o COP 4: The air gap structure for the new reservoir was relocated due to
resident concerns of obstruction of the view. It was in the 20-foot wide
easement at Manhole 26 and was a 36-inch diameter pipe 8 feet tall. The
air gap was relocated onto the District's property and the associated
changes to the pipelines were provided to the contractor. Contractor is
preparing a cost estimate for District review as well as a revised alignment
for the reservoir's new overflow. Revision will result in a credit to the
• District.
o COP 5: Manhole #26 in the easement required a manhole lid and cover as
a result of the air gap relocation. Contractor is installing manhole lid on a
time and material basis.
o COP 7: The depth of the 18-inch storm drain line can be decreased from
the V-ditch on the north side of the reservoir to manhole #33. This is a
result of the relocation of the air gap. Contractor is preparing a cost
estimate for District review.
o COP 10: The above ground 30-inch inlet/outlet piping to the temporary
tanks require support under a flex coupling and piping prior to filling the
tank. These pipes require a total of four (4) concrete supports to prevent
deflection and damage to the tanks and piping. Contractor is preparing a
cost estimate for District review.
o COP 11: Retaining wall #3 that protects a power pole requires the
addition of a notch out for the pole's guy wire. Relocation of the pole or
guy wire would be at a higher cost and could result in a delay to the
contractor. Contractor is preparing a cost estimate for District review.
o COP 12: The District has requested the contractor review Bid Item #1-
Acts of God Insurance policy. The District is reviewing the proposed
credit.
• Potential Delays
o There have been no potential delays
0
Highland Reservoir Replacement
Yorba Linda Water District
• Project No. J-200309
November 2008
• Weather
o To date there has been one (1) inclement weather occurrence approved.
Claims
• There have been no claims filed by the Contractor to date.
Other Items
• Payment
o Refer to the attached Project Status sheet for the current payment and time
status.
• Contractor Injury and Illness Investigations
o The contractor has had three (3) injury and illness investigations to date,
none in the month of November.
• Documents
o Requests for Information
■ 38 Requests for Information received to date.
■ Average response time: 4.1 days
• ■ Number of RFI held over 10 days: 5
o Submittals
■ 71 Submittals received to date
■ Average review time: 8.1 days
■ Number of submittals held between 10 to 15 days: 9
■ Number of submittals held over 15 days: 9
Proiect Photos
• The following pages contain photos taken of the job during the past month.
•
4
Highland Reservoir Replacement
Yorba Linda Water District
Project No. J-200309
November 2008
•
kA 1• /LAS `
.r 1~ l~..e ~nr:~x. -F'..n t~Xi't;'~!`N"F.rMAy ~+F~'•~
NU*
~A
Install seismic sensor vault.
(Looking west)
t L /
J: Y
5
•
•
1
is
'E
0-0
k
W
6
Highland Reservoir Replacement
Yorba Linda Water District
Project No. J-200309
November 2008
t
4 t~ r ~F~ ~p ~M
1
•
•
•
Highland Reservoir Replacement
Yorba Linda Water District
Project No. J-200309
November 2008
411
Installing 30" pipe from
the seismic vault towards
the bypass vault.
(Looking north)
T 2~'
~1 .
Ty
1
lAr
7
Project Status at a Glance
~'ar•'01ft "40% Yorba Linda Water District
Engineers...Workuig Wonders With Water" Highland Reservoir Replacement
Schuler Engineering
As of:
November 30, 2008
•
Initial Contract
Notice To Proceed Date
Contract Duration (days)
Contract Completion Date
Days Elapsed
% Time Elapsed
Weather days allowed
Current Contract Dates
Time Extensions
Contract Duration (days)
Contract Completion Date
Days Elapsed
% Time Elapsed
Weather days used
Contract LD's ($/calendar day)
LD's Charged To Date
Executed Chanqe Orders This Month
Executed Chanqe Orders to Date
Current Contract Amount
Chanqe Order Percentaqe To Date
Amount Earned To Date
Amount Of Retainaqe To Date
Payments To Date (Earned-Retainaqe)
Percent($) Of Work Complete To Date
Days Elapsed
% Time Elapsed
June 2, 2008
730
June 1, 2010
182
24.9%
12
0
730
June 1, 2010
182
24.9%
1
$1,800.00
$0.00
$0.00
$0.00
$9,049,346.00
0.0%
$409,918.62
$2,951,564.01
$295,156.40
$2,656,407.61
182
24.9%
CONSTRUCTION MANAGEMENT CONTRACT STATUS
Amount Billed This Month
Amount Billed To Date
Percent Of Contract Amount Billed To Date
$9,624.45
$160,849.10
26.5%
U
•
•
Yorba Linda Water District
Highland Reservoir Replacement
Job No. 200309
Contract Payment Status as of
November 30, 2008
Contract $
Original Contract $9,049,6.00
Changes to Date Q
% Change . t o
Current Contract Payment to Date $2~656~4~I.61
% Complete $
5U.
45.
40.
35.
30.
25.
20.
15.
10.
5.
0.
Contract Time
Notice to Proceed
Contract Duration
June 2. 2008
7
Time Extensions
J
Completion date
June 1 2010
Days Elapsed
1
% Complete Time
E--.]
Jun-08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08