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HomeMy WebLinkAbout2008-08-07 - Planning-Engineering-Operations Committee Meeting MinutesTHE Eypp9ALITHE DAWATERDISTRICT AOf AUG 4 08 ITEM NO. MINUTES OF THE YORBA LINDA WATER DISTRICT r-- PLANNING-ENGINEERING-OPERATIONS COMMITTEE August 7, 2008 A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chair William Mills at 4:00 p.m. The meeting was held at the District Administrative Offices at 1717 E. Miraloma Avenue, Placentia. COMMITTEE: Director William R. Mills, Chair Director Paul R. Armstrong STAFF: Ken Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator Ken Mendum, Operations Superintendent Stacy Bavol, Customer Service Supervisor INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None DISCUSSION ITEMS: 1. Status Report on the Meter Replacement and Radio Read Retrofit Project. Ms. Bavol reported on the completion of Phase I of the District's Radio Read Meter Replacement and Conversion Project with over 14,000 meters now read and downloaded through the automated read process. Miss Bavol reported on an 80% reduction in the time required to read a fully converted meter route and commented on some of the benefits of the program such as fewer misreads and rereads. Mr. Vecchiarelli reported on costs accrued to date to complete Phase I, as well as the current spending occurring in support of Phase 11 of the project, which includes replacements and retrofits in the Improvement District 1 Service Area. Currently, the efforts have been temporarily suspending pending a full cost accounting to date and some additional testing and planning in support of the next phase of the program. The Committee members asked staff several questions and expressed their support of the continued efforts. 8. Meeting with City of Yorba Linda on Irrigation Demand Management. Mr. Vecchiarelli and Ms. Bavol reported on a meeting they attended with YLWD General Manager Payne, Assistant City Manager Dave Gruchow and Public Works Director Mark Stowell on July 31, 2008. Staff discussed the looming water supply shortage, the District's request for a voluntary 10% demand reduction and water usage throughout the City for irrigation purposes. District and City staff agreed to continue these communications, exchange additional information and to consider an action plan to achieve the desired results within the community. Staff committed to prepare a presentation on this subject for the City Council's information, tentatively for the second council meeting in September. Miss Bavol left the Planning-Engineering-Operations Committee meeting at the conclusion of discussion on Item 8. 2. Preventative Maintenance Program Status Report. Mr. Mendum and Mr. Cory reported on the planned maintenance program and discussed coordination of future efforts with the City of Yorba Linda. 3. Monthly Water Production and Purchased Imports through July 2008. Mr. DeCriscio and Mr. Vecchiarelli reported on the monthly groundwater production allowed by the basin production percentage (bpp) and the additional groundwater production required to meet obligations under the Conjunctive Use Program with the Metropolitan Water District of Southern California (MWD), the Municipal Water District of Orange County (MWDOC) and the Orange County Water District. Staff reported that YLWD met the bpp for July but fell partially behind on the CUP obligations due to an engine failure on one of the prime drivers at the Highland Booster Pump Station and trouble with several of the older wells at the Richfield Road Production Facilities and two remote wells offsite. Staff called upon outside contractors to repair the systems as quickly as possible and get them back into service. 4. Monthly Orange County Groundwater Producers Meetings. No report was given. 5. Monthly MWDOC Managers Meeting Summary Report. This item was discussed with Item No. 6 below. 6. MWD Allocation Plan & MWDOC Implementation Plan. Mr. Vecchiarelli and Mr. DeCriscio reported on a presentation by MWDOC staff that reviewed the MWD Allocation Plan and described in detail the implementation options for consideration and discussion by the MWDOC Agency Managers and member representatives. MWDOC staff will consider the comments and suggestions of the members in preparing the draft implementation plan, which they hope to have more fully developed for comments by mid- September. 7. Draft Irrigation Feasibility Study. Staff presented copies of a draft report prepared by Metcalf & Eddy engineers which studies the economic feasibility of constructing a non-potable irrigation system to meet landscaping water demands in the Improvement District 2 Service Area. Staff had not completed a full review of the draft report and was not prepared to present a recommendation for consideration. Director Mills commented that the project appears to have merit and should be further considered. The Committee discussed the project concept and items for staff to further develop in this consideration. 9. Proposed Action Plan Responding to the OC Grand Jury Report. No report was given. 10. Status Report on Capital Improvement Projects in Progress. No report was given. . ADJOURNMENT: The Committee adjourned at 5:25 p.m. The next regularly scheduled Planning- Engineering-Operations Committee is scheduled for September 4, 2008 at 4:00 p.m. -2-