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HomeMy WebLinkAbout2008-12-04 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. X23 d MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING December 4, 2008 A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chair Mills on Thursday December 4, at 4:00 p.m. The meeting was held at the District Administrative Office at 1717 E. Miraloma Ave, Placentia. DIRECTORS PRESENT Director William R. Mills, Chair Director Paul R. Armstrong STAFF PRESENT Ken Vecchiarelli, Asst General Manager Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator Steve Conklin, Consulting Engineer INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None. ACTION ITEMS 1. Consider waiving construction meter fees and temporary construction water charges for demolition of homes destroyed in wildfires. Mr. Vecchiarelli reported that the District's current program for providing temporary construction meters is to require a $1,000 meter deposit (refundable upon return of the meter) and to charge the applicant a meter rental charge of $2.50 per day and a water-use charge of $3.58 per hundred cubic feet of water consumed. The water-use charge is set at two times the customer-use rate, which is currently $1.79 per hundred cubic feet. Mr. Vecchiarelli noted that the idea has been suggested that the District consider waiving all or part of the fees for providing temporary meters for water for demolition of homes destroyed in the wildfires. Following discussion, the Committee suggested that the meter deposit remain, the daily rental be waived, and the water-use rate be dropped to the regular residential rate, which is currently $1.79 per hundred cubic feet. However, the Committee requested that this item be brought to the Board as an Action Item for further discussion and consideration. 2. Contract with General Pump Co. for Rehabilitation of Well No. 12. Mr. Conklin reported that competitive bids were solicited from two firms known to the District to professionally perform well-rehabilitation work, General Pump Company and Layne Christensen Company. Following discussion, the Committee recommended award to the low-bidder, General Pump Company for $71,150. 3. Change Order to Professional Services Agreement with Psomas for Additional Design Services for Zone Reconfiguration Project. Mr. Conklin reported that design plans and specifications for the Zone 4 Reconfiguration Project will be complete next week and the project will be advertised for bids before the holidays. He noted that staff recently reviewed the condition of the San Antonio Pressure Reducing Station (PRS), through which water will flow to the new, smaller 706 Zone. It was determined by staff that the 27-year-old PRS was in need of an upgrade to current District standards for access, ventilation, lighting and controls, among other necessary improvements. Staff requested that Psomas, the design consultant preparing the plans for the pipeline reconfiguration, submit a proposal to add the design to upgrade the PRS to its service agreement. Following discussion, the Committee recommended that Amendment No. 1 be added to the agreement with Psomas for $43,125 for the additional design services. 4. License Agreement with Orange County Water District for Access to Warner Basin Complex to Collect Water Quality Samples. Mr. Conklin reported that the District is proceeding with obtaining approval from the State Department of Public Health (DPH) for a new well to be located near to Well No. 11, at the south end of Richfield Road. He noted that DPH is requiring a sampling program that includes collection of water samples from OCWD's Conrock Basin, located nearby. Following discussion with OCWD staff, OCWD requested execution of a license agreement, documentation of insurance, and payment of a $550 license fee to enter the site on a regular basis. Mr. Vecchiarelli noted that District legal counsel will be asked to review the license agreement. The Committee recommended approval of the agreement and payment of the license fee, subject to approval of the agreement by legal counsel. Assistant General Manager Vecchiarelli requested to add the following item to the agenda: 4a. Progress Payment No. 7, and Change Order No. 1 for the Highland Reservoir Replacement Project. Following discussion, the Committee determined that there was not an urgent need for this item to be added to the agenda. Staff was instructed to bring it to the Board for review and possible approval at the next Board meeting. DISCUSSION ITEMS 5. Monthly Groundwater Production and Purchased Water Report. Mr. Vecchiarelli and Mr. DeCriscio reported on the monthly and year-to-date groundwater production and purchased import water totals. They noted that monthly total demand exceeded the projected estimate by 11.2%, or approximately 200 acre-feet. This was due to the warmer than expected weather and the high delivery of water in response to the fire storm. Mr. Vecchiarelli noted that it is currently estimated that 46 to 50 acre-feet of water was provided through the system to fight the fires. 6. Monthly Preventative Maintenance Program Report. Mr. Mendum presented a status report on the monthly preventative maintenance program. Mr. Mendum reported that most of the work was on schedule, but some tasks, particularly the hydrant inspection and valve operation work, fell behind due to the response to the fires. He noted that there were a few hydrants that were damaged in the response to the fires and have since been repaired or replaced. 2 7. Monthly MWDOC Meeting Summary Report. Staff had no report. 8. Monthly OC Groundwater Producers Meeting Summary Report. Staff had no report. 9. Status Report on Capital Projects in Progress. Mr. Conklin briefed the Committee on the status of projects in construction, design and planning. ADJOURNMENT The Committee adjourned at 6:00 p.m. The next Planning-Engineering-Operations Committee meeting will be held January 8, 2009 at 4:00 p.m. 3