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Home My WebLink About2008-02-07 - Planning-Engineering-Operations Committee Meeting Agenda Packet/EL w, YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, February 7, 2008, 4:00 p.m. 4622 Plumosa Drive, Yorba Linda - Tel: (714) 701-3020 AGENDA COMMITTEE: STAFF: Director Paul R. Armstrong Michael A. Payne, General Manager Director William R. Mills Ken Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Any individual wishing to address the Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the Committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. ACTION ITEMS: 1. Purchase request for a portable emergency pump to be presented before the Board of Directors. Recommendation: That the Board of Directors authorizes the General Manager to enter into a purchase agreement with Godwin Pumps for the purchase of a trailer mounted portable pump for the total quoted price of $99,634.26. 2. Consider the Pressure Zone Reconfiguration and Extension Projects. Recommendation: Review, discuss and consider recommendations for the Zone Reconfiguration Project and its Extension into the Twin Peaks Area of the East Lake Village Community, Jobs No. 200220 and 200710. DISCUSSION ITEMS: 3. Preventative Maintenance Program Status Report. 4. Monthly MWDOC Managers Meeting. 5. Monthly Water Production and Purchased Imports through January 2008. 6. Status Report of Capital Improvement Projects in Progress. INFORMATION ITEMS: 7. Low Pressure Trouble Shooting Flow Chart. 8. Construction Contract for Highland Reservoir. 9. Contract Amendment for Lakeview Reservoir Construction Management and Inspection. ADJOURNMENT: The next regularly scheduled Planning-Engineering-Operations Committee will be held March 6, 2008 at 4:00 p.m. Accommodations for the Disabled: Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, District Secretary, at 714-777-3018, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. -2- ITEM NO. AGENDA REPORT Committee Meeting Date: February 7, 2008 To: Planning-Engineering-Operations Committee From: Ken Vecchiarelli, Assistant General Manager Staff Contact: Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator Reviewed by General Counsel: No Budgeted: Yes Total Budget: Funding Source: Water Operating Fund CEQA Account No: Job No: Compliance: N/A Estimated Costs: $ 99,634.26 Dept: Ops Subject: 6" Trailer Mounted Portable Pump SUMMARY: Purchase request for a portable emergency pump to be presented before the Board of Directors. DISCUSSION: This pump was approved for purchase in the budget year 2007/2008. This pump is similar to the pump we used during the 2007 MET shutdown. The operations staff has set up installation points throughout the distribution system where we can install this pump during emergency outages from MET or existing pumping stations. Staff has received two written quotes for this pump that are as follows: Model Godwin Pumas Water Movers 6" Trailer Mounted Pump $99,634.26 $136,519.25 PRIOR RELEVANT BOARD ACTION(S): N/A STAFF RECOMMENDATION: That the Board of Directors authorizes the General Manager to enter into a purchase agreement with Godwin Pumps for the purchase of a trailer mounted portable pump for the total quoted price of $99,634.26. C] JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 0 5 °,: Target; all hydrants to be serviced annually. 2,1191 2,55 2,650 2,919 OF i'aTA6 VALVES (10,000/2= 5,000) Target; all valves to be operated every two years OPERATED THIS MONTH 190 150 971 109[-- 09 181 240 152 4661 5671 6311 6781 410 OPERATED THIS YEAR 190 340 437 546 727 967 1,119 1,5851 2,1521 2,783 1 3,461 1 3,871 % OF TOTAL 3.8% 6.8%1 8.8%1 11.0%1 14.6% 19.4% 22.4% 31.7%1 44.0%1 55.7%1 69.2%1 77.0% DEAD ENDS (476X2 =952) Target; all dead ends to be flowed twice each year. FLOWED THIS MONTH 24 1181 3341 0 0 0 01 01 0 4871 01 0 FLOWED THIS YEAR 24 142 476 4761 476 476 476 476 476 963 0 0 % OF TOTAL 2.5% 14.9% 50% 50% 50% 50% 50% 50% 50%1 100% 100% 100% AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 0 57--3151 65 83 491 391 331 51 2 5-7-r- 57 26 INSPECTED THIS YEAR 0 0 30 95 178 2271 266 299 3041 3061 363 389 % OF TOTAL 0.0% 0.0%1 9.7%1 30.7% 57.6% 73.5%1 86.1%1 96.8%1 98.0%1 99.0%1 100.0%1 100.0% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 55,519 70,233 43,495 72,053 79,951 62,607 52,826 68,523 54,806 84,092 80,969 73,284 CLEANED THIS YEAR 55,519 125,752 169,247 241,300 321,251 383,858 436,684 505,207 560,013 644,105 725,074 798,358 % OF TOTAL 6.9% 15.7% 21.10%1 30.1% 40% 47.90% 54.40% 63% 70% 8011 90.40% SEWER TELEVISING 160,512 Target; all sewers to be televised every 5 years TELEVISED THIS MONTH 0 01 01 0 0 0 01 7,740 71759 7,280 2,648 4,655 TELEVISED THIS YEAR 0 0 01. 0 0 O 0 7,740 15,4991 22,779 1 25,427 30,082 % OF TOTAL 0 01 01 0 0 0 01 5% 10%j 14.2-/61 14.2°k ITEM NO. ! MWDOC Managers Meeting January 24, 2008 Topics of Interest to YLWD 1. MWD Allocation Plan for Shortage in Supply to be determined by April 8`h Board Meeting. A. MWD is considering a plan that would reduce water supplies to the region based on the amount of water shortage they determine to have. B. Met penalty structure. 1. For 100-110% of allocation amount- the penalty would be 3 times the tier 2 rate _ $1347/AF. 2. For more than 110% of allocation 5 times the tier 2 rate = $2245/AF. 3. This plan will be going to MET Board for consideration in Februarys Board Meeting. 4. Met goal is to establish an allocation level annually. 2. Golden Guardians 2008 A. A State wide drill will be conducted in October-2008. It will be a five day drill. B. YLWD will be participating in this drill. C. The Reserves will also be involved and even be available to bring out some of there equipment. Water Treatment, Water Trucks, ect. 3. MWDOC has adopted a water conservation ordinance with the following steps and message. A. Interrupted replenishment water in May 2007 and cut back agricultural water 30% by January 2008. B. Met will be drawing water from storage C. Implemented a major advertising campaign for voluntary conservation aiming for a 5% reduction. D. Updating the regional drought management plan. E. Provide efficiency rebates for residence, businesses, and commercial customers. • YLWD SOURCE RTER SUMMARY Fiscal Year 2007 -08 Allowable GW (YTD) 9 GW (AF) IMPORT (AF) TOTAL DEMAND (AF) BUDGET (Demand Est.) (AF) DELTA (%) MONTH Jul -07 Aug -07 Sep -07 Oct -07 Nov -07 Dec -07 Jan -08 Feb -08 Mar -08 Apr -08 May -08 Jun-081 1,383.5 1,497.2 2,880.7 2,843.0 1.3% 1,525.0 1,382.8 2,907.8 1 2,797.0 4.0% 1,373.4 1,177.2 2,550.6 2,454.0 3.9% 1,315.9 959.1 2,275.0 2,070.0 9.9% 1,118.0 740.4 1,858.4 1,635.0 13.7% 777.2 471.9 1,249.1 1,471.0 -15.1% 707.7 421.4 1,129.1 1,283.0 .J 1,228.0 1,454.0 1,819.0 2,406.0 2,696.0 FYTDI 8,200.7T- ,200.7 6,650.0 1 14,850.7 13,270.0 11.9% Allowable GW (YTD) 9 9,157.53 ( COMMENTS ITEM NOR Well 12 not operating; Wells 1 & 5 problematic. Well 12 not operating; Well 1 & LVBPS problematic. 3500.0 3000.0 2500.0 2000.0 as Q 1500.0 1000.0 .11 1 11 Total Water Use S §' 5� Month ■ADJ GW ❑ADJ IMPORT WATER SUPPLY BY SOURCE FY 2007 -08 January 2007 Water Supply Import 37.3% • GW 62.7% Year To Date 2007 -2008 Water Supply Import GW BPP 44.8% 55.2% • GW BPP GOAL 61.5% Yorba Linda Water District Operations Department Trouble Shooting Flow Chart START HERE IS HOUSE SHUT OFF VALVE FULLY OPEN YES OPEN VALVE FULLY DID THIS IMPROVE FLOW IS Y CORRECTLY CHECK NOT SURE OPERATING YES DO YOU HAVE A PRESSURE REGULATOR ITEM NO. � YES CHECK REGULATOR FILTER IS CLEAN. SWITCH THE UNIT INTO CHECK FOR CORRECT PRESSURE SETTING, AND THAT THE SETTING IS DO YOU HAVE ANY HOME YES BY -PASS MODE. ADJUSTABLE. WATER TREATMENT YES DID THIS INCREASE FLOW DEVICES, RO UNIT, THIS MAY REQUIRE A WATER SOFTENER ETC. PLUMBER I NO SERVICE UNIT II I NO II WHEN THE SPRINKLERS ARE ON STAGGER SPRINKLER YES IS THE FLOW LOWER THAN OPERATION TIMES NORMAL tilSMI MAKE SURE ALL FAUCET SHUT OFF VALVES ARE FULLY OPEN AND ALL AERATORS ARE CLEAN IF THE PROBLEM PERSISTS, CONTACT THE WATER 7JS/08 DISTRICT FOR FURTHER INVESTIGATION ITEM NO. 9 AGENDA REPORT Committee Meeting Date: February 7, 2008 To: Board of Directors From: Ken Vecchiarelli, Assistant General Manager Staff Contact: Leon de los Reyes, Water Quality Engineer Reviewed by General Counsel: No Budgeted: Yes Total Budget: $ 10.0 M Funding Source: Water Revenue Bond CEQA Account No: 101-2700 Job No: 200309 Compliance: Mitigated Neg. Dec. Estimated Costs: $9,049,346 Dept: Eng Subject: Award of Construction Contract for the Highland Reservoir Replacement Project SUMMARY: The Highland Reservoir is a critical element of the District's water supply chain. Increasing the size and reliability of the Highland Reservoir, as recommended in the District's Water Master Plan, enhances this role, secures flexibility in the District's service system, and further optimizes groundwater production capabilities. In addition, the existing reservoir is a potential water quality and maintenance liability. DISCUSSION: Carollo Engineers, the District's consulting engineer for the project, completed the final design plans, specifications and contract documents for construction of the Highland Reservoir Replacement Project. Staff advertised the notice inviting bids on November 16, 2007. The engineer's estimate of probable construction cost for the project was $13,545,600. The District received nine competitive bids which were opened at 2:00 P.M. on January 24, 2008. The bids ranged from $9,049,364 to $12,191,050 as shown on the attached exhibits, with the three lowest bids as follows: Contractor Total Bid Schuler Engineering Corporation $9,049,346 Pacific Hydrotech Corporation $9,702,500 Gateway Pacific Contractors $10,504,576 Staff determined that all bids were responsive in providing the required information specified in the Notice Inviting Bids. Schuler Engineering submitted the low bid with a total cost of $9,049,346. Schuler constructed the District's 3.75 MG Quarter Horse Reservoir project for Pulte Homes along with the expansion of this reservoir to its ultimate capacity of 7.25 MG for Shapell Industries. Schuler has also constructed the District's Paso Fino and Lakeview Booster Pump Stations and has developed an excellent working relationship with the District. Their reputation in the industry was confirmed through additional reference checks performed by Carollo Engineers. Carollo Engineers and staff concur in recommending an award of a construction contract to Schuler Engineering. Staff is currently soliciting proposals for geotechnical and construction materials testing services and will interview engineering teams from firms that submitted proposals for construction management and inspection support services. Upon completion of these efforts, staff will prepare a construction budget for the project and recommendations to the full Board of Directors. PRIOR RELEVANT BOARD ACTION(S): • The Board adopted the District's current two-year budget on June 23, 2005, which authorizes expenditures for the replacement of the Highland Reservoir. • The Board awarded a design contract to Carollo Engineers on December 13, 2005 to prepare engineering plans and specifications for the Highland Reservoir Replacement, Job No. 200309. • The Board adopted the Mitigated Negative Declaration on July 13, 2006 to comply with environmental regulations pertaining to the construction of the reservoir. • The Board of Directors authorized the General Manager to execute a Professional Services Agreement with Tetra Tech on September 28, 2006, to provide value- engineering services for the Highland Reservoir Replacement Project and approved a contract amendment with Carollo Engineers to provide additional services to support the value engineering effort. • The Board of Directors authorized the General Manager to execute an Agreement with Harbor Resources, Inc. on January 24, 2008 to properly abandon two oil wells on the District's Highland Reservoir site in compliance with the State Department of Oil, Gas and Geothermal Resources (DOGGR)and the Mitigated Negative Declaration. 6.a,P.• ® ®.� Engineers... WorWng Wwidera With Water" Summary of Bids Received for the Highland Reservoir Replacement Project Yorba Linda Water District Bid Date: 1124120 Opening: Time: 2:00 PM Place: riwD Office Bid Nom Description Unit Quantity 1 2 3 4 5 Schuler Eng. Corp. Pacific Hydmtech Corp. Gateway Pacific Contractors, Inc. Pascal and Ludwig Constructors SSC Construction, lee. Unit Pries Extended Amount Unit Price Extended Amounts Price Extended Amount Unit Price Extended Amount Amount Unit Prise Extended Amount 1 Insurance premium for Ads of God LS 1 $ 75,000.00 $ 75,000.00 $ 65,000.00 $ 65,000.00 $ 125,000.00 $ 125,000.00 $ 125,000.00 $ 125,000.00 $ 75,000.00 $ 75,000.00 2 Sheet, shoring, and bracing LS 1 $ 12,500.00 $ 12,500.00 $ 20,000.00 $ 20,000.00 $ 300,000.00 $ 300,000.00 $ 1,000.00 $ 1,000.00 $ 250,000.00 $ 250,000.00 3 IMobiketion LS 1 1 $ 443,419.00 $ 443,419.00 $ 450,000.00 $ 450,000.00 $ 500,000.00 $ 500,000.00 $ 50,000.00 $ 500,000.00 $ 525,000.00 $ 525,000.00 4 Site dearing/grubbing, SWPPP LS 1 $ 62,000.00 $ 62,000.00 $ 56,000.00 $ 56,000.00 $ 100,000.00 $ 100,000.00 $ 50,000.00 $ 50,000.00 $ 250,000.00 $ 250,000.00 5 Potholing and surveying LS 1 $ 31,000.00 $ 31,000.00 $ 10,000.00 $ 10,000.00 $ 50,000.00 $ 50,000.00 $ 55,000.00 $ 55,000.00 $ 120,000.00 $ 120,000.00 6 Excavation, badfill, grading, compaction, disposal, retaining walls, pavement, fences, and additional site work LS 1 $ 548,000.00 $ 548,000.00 $ 1,375,000.00 $ 1,375,000.00 $ 2,400,000.00 $ 2,400,000.00 $ 784,602.00 $ 784,602.00 $ 1,750,000.00 $ 1,750,000.00 7 Yard piping LS 1 $ 2,457,762.00 $ 2,457,762.00 $ 2,156,000.00 $ 2,156,000.00 $ 2,000,000.00 $ 2,000,000.00 $ 2,653,460.00 $ 2,653,460.00 $ 2,000,000.00 $ 2,000,000.00 8 Elee4ical, telemetry, instrumentation and controls LS 1 $ 432,000.00 $ 432,000.00 $ 313,000.00 $ 313,000.00 $ 350,000.00 $ 350.000.00 $ 468,200.00 $ 468,200.00 $ 335,000.00 $ 335,000.00 9 Bolted steel tanks LS 1 $ 660,000.00 $ 660,000.00 $ 583,000.00 $ 583,000.00 $ 600,000.00 $ 600,000.00 $ 897,690.00 $ 897.690.00 $ 600,000.00 $ 600,000.00 10 Field repair of bolted steel tank coatings: A. Interior coating B. Exterior painting SF 8,000 $ 9.40 $ 75,200.00 $ 5.00 $ 40,000.00 $ 3.00 $ 24,000.00 $ 10.00 $ 80,000.00 $ 7.00 $ 56,000.00 SF 5,500 $ 8.70 $ 47,850.00 $ 5.00 $ 27,500.00 $ 2.00 $ 11,000.00 $ 9.50 $ 52,250.00 $ 7.00 $ 38,500.00 11 Demolition of existing reservoir LS 1 $ 200,000.00 $ 200,000.00 $ 55,000.00 $ 55,000.00 $ 200,000.00 $ 200,000.00 $ 155,000.00 $ 155,000.00 $ 250,000.00 $ 250,000.00 12 Construction of 6.0 MG reservoir, piping and appurtenant work LS 1 $ 3,751,615.00 $ 3,751,615.00 $ 4,311.000.00 $ 4,311,000.00 $ 3.604,576.00 $ 3,604,576.00 $ 4,383,416.00 $ 4,383,416.00 $ 4,266,000.00 $ 4,265,000.00 13 Hydrostatic testing and disinfection of steel tanks, reservoir, and pipelines LS 1 $ 43,000.00 $ 43,000.00 $ 5,000.00 $ 5,000.00 $ 20,000.00 $ 20,000.00 $ 167,000.00 $ 167,000.00 $ 35,000.00 $ 35,000.00 14 Landscaping LS 1 $ 150,000.00 $ 150,000.00 $ 170,000.00 $ 170,000.00 $ 150,000.00 $ 150,000.00 $ 152,815.00 $ 152,815.00 $ 175,000.00 $ 175,000.00 15 Demolition of bolted steel tanks LS 1 $ 10,000.00 $ 10,000.00 $ 16,000.00 $ 16,000.00 $ 20,000.00 $ 20,000.00 $ 125,800.00 $ 125,800.00 $ 1.00 $ 1.00 16 IField orders LS 1 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 Total ; 9,049,346.00 1 E 8702500.00 $10,604,676.00 $10,70 1,233.00 $ 10,775,501.00 'Total" reported in Pacific Hydroteffs bid sdredule was $9,1545M Corrections to the total are made as shown. = Pre -bid estimate: $13,545,600 Computed by: JED CM 106 (1128/08) Sheet 1 of 2 Choneers...Kt,*,Bg Wonders With Wader" Summary of Bids Received for the Highland Reservoir Replacement Project Yorba Linda Water District Bid Date: 1!24/2008 Opening: Time: 2:00 PM Place: YLWD Office Bid Item Description Unit Quantity 6 7 8 9 Macro-Z- Technology TC Construction Co., Inc Los Angeles Engineering, Inc. SEMA Construction, Inc. Unit Price Extended Amount Unit Price Extended Amount Unit Price Extended Amount Unit Price Extended Amount 1 Insurance premium for Ads of God LS 1 $ 66,000.00 $ 0,000.00 $ 120,000.00 $ 120.000.00 $ 13,000.00 $ 13,000.00 $ 24,500.00 $ 24,500.00 2 Sheet, shoring, and bracing LS 1 $ 354,000.00 $ 354,000.00 $ 10,000.00 $ 10,000.00 $ 210,000.00 $ 210.000.00 $ 120,000.00 $ 120,000.00 3 IMobilbuition LS 1 1 $ 555,000.00 $ 555,000.00 $ 450,000.00 $ 450,000.00 $ 561,000.00 $ 561,000.00 $ 607.000.00 $ 607,000.00 4 Site clearing/grubbing, SWPPP LS 1 $ 397,000.00 $ 397,000.00 $ 140,000.00 $ 140,000.00 $ 450,000.00 $ 450,000.00 $ 385,000.00 $ 385,000.00 5 Potholing and surveying LS 1 $ 52,000.00 $ 52,000.00 $ 20,000.00 $ 20,000.00 $ 50,000.00 $ 50,000.00 $ 15,000.00 $ 15,000.00 6 Excavation, badd'i0, grading, compaction, disposal, retaining walls, pavement, fences, and additional site work LS 1 $ 370,000.00 $ 370,000.00 $ 899,999.00 $ 899,999.00 $ 1,607,000.00 $ 1,607,000.00 $ 134,800.00 $ 134,800.00 7 Yard piping LS 1 $ 2,067,000.00 $ 2,067,000.00 $ 2,550,000.00 $ 2,550,000.00 $ 2,500,000.00 $ 2,500,000.00 $ 2,384,000.00 $ 2,384,000.00 8 Electrical, telemetry, instrumentation and centrals LS 1 $ 235,000.00 $ 235,000.00 $ 500,000.00 $ 500,000.00 $ 406,000.00 $ 406,000.00 $ 388,000.00 $ 388,000.00 9 Bolted steel tanks LS 1 $ 1,074.000.00 $ 1,074,000.00 $ 1,100.000.00 $ 1,100,000.00 $ 950,000.00 $ 950,000.00 $ 562,000.00 $ 562,000.00 10 Field repair of bolted steel tank coatings: A Interior coating B. Exterior painting SF 8,000 $ 3.80 $ 30,400.00 $ 8.00 $ 64,000.00 $ 7.60 $ 60,800.00 $ 6.50 $ 52.000.00 SF 5,500 $ 1.80 $ 9,900.00 $ 7.00 $ 38,500.00 $ 7.10 $ 39,050.00 $ 6.50 $ 35,750.00 11 Demolition of existing reservoir LS 1 $ 254,000.00 $ 254,000.00 $ 150,000.00 $ 150,000.00 $ 110,000.00 $ 110,000.00 $ 1,214,000.00 $ 1,214,000.00 12 Construction of 6.0 MG reservoir, piping and appurtenant work LS 1 $ 5.181,000.00 $ 5,181,000.00 $ 4,850,000.00 $ 4,850,000.00 $ 3,814,000.00 $ 3,814,000.00 $ 5,960,000.00 $ 5,960,000.00 13 Hydrostatic testing and disinfection of steel tanks, reservoir, and pipelines LS 1 $ 75,000.00 $ 75,000.00 $ 70,000.00 $ 70,000.00 $ 100,000.00 $ 100,000.00 $ 10,000.00 $ 10,000.00 14 Landscaping LS 1 $ 144,000.00 $ 144,000.00 $ 160,000.00 $ 160,000.00 $ 235,000.00 $ 235,000.00 $ 133,000.00 $ 133,000.00 15 Demolition of boiled steel tanks LS 1 $ 76,000.00 $ 76,000.00 $ 20,000.00 $ 20,000.01) $ 65,000.00 $ 65,000.00 $ 116,000.00 $ 116,000.00 18 1 Field orders LS 1 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 Total $10,990,300.00 $11,192499.00 $11,210,850.00 $12,191,050.00 T °Toter reported in Pacific Hydrotec h's bid schedule was $9,752,5W. Corrections to the total are made as shown. = Pre -bid estimate: $13,545,600 Computed by: JED CM 106 (1/28108) Sheet 2 of 2 ITEM NO. AGENDA REPORT Committee Meeting Date: February 7, 2008 To: Planning-Engineering-Operations Committee From: Ken Vecchiarelli, Assistant General Manager Staff Contact: Joe Polimino, Project Engineer Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: $ 11.5M Funding Source: District and Developer Funds CEQA Account No: 101-2700 Job No: 200704 Compliance: Mitigated Neg. Dec. Estimated Costs: $ 2,500,000 Dept: Eng Subject: Amendment to Consultants Agreement with Parsons Water & Infrastructure Inc. SUMMARY: On September 8, 2005, Parsons Water & Infrastructure Inc. (Parsons) was authorized to provide engineering design, construction management, inspection, and engineering construction support services (geotechnical and engineering survey) for the 8 million gallon (MG) component of the 12 MG Lakeview Reservoir and for the 5,000 gallon per minute (GPM) Lakeview Booster Pump Station, a multiple valve pressure reducing station and a sodium hypochlorite disinfection booster system. The total authorized amount was estimated at $1,689,458 based on previous projects of similar complexity and a combined project under one construction contract using a single set of plans and specifications. DISCUSSION: Parsons currently is providing construction administration and inspection services for the 8 MG Lakeview Reservoir Project, which is being built by SSC Construction, Inc., as part of the capital improvements required for the Vista Del Verde development. The project began on June 18, 2007, to be completed in 487 consecutive calendar days. Parsons was contracted to provide construction administration and inspection services for both the reservoir and the new 5,000 GPM Lakeview Booster Pump Station, which had two different contractors and overlapping schedules. Parsons budget and time was originally estimated based on these two project schedules. Since the Lakeview Reservoir Project started later than originally anticipated, and will also have some non-compensable days added for rain delays, the completion date is now estimated to be in early December 2008. To provide full support construction management services for this additional time, the current Parsons contract will need to be extended. Authorization for these additional funds will provide the budget for continued construction management services through completion of the reservoir project and allow Parsons to be compensated for their additional work efforts: • An additional $239,206 for administrative costs of managing the project, including meetings, reports, responding to design clarifications and project close-out. • Additional hours added for on-site inspection, including resident civil inspections, and special inspections to include structural, electrical and instrumentation for $272,470. • An additional amount of $110,000 for the geotechnical sub-consultant for concrete and soils inspection. Parsons has requested this additional authorization, in the total amount of $621,676 for Construction Administration and Inspection services provided at the District's request and on behalf of the District, to complete the Lakeview Reservoir Project. The duration for this extension is estimated at approximately 47 weeks, or $59,000 per month. This will bring the total for Construction Administration and Inspection services to $1,770,332. PRIOR RELEVANT BOARD ACTION(S): On January 27, 2005, the Board authorized staff to proceed with the Bastanchury (now Lakeview) Reservoir and Booster Station Site Optimization Plan and on February 24, 2005, the Board authorized execution of a Consultants Agreement with Parsons Water Infrastructure Inc. for $88,508 to commence with a Project Feasibility / Basis of Design Report for the project. On September 8, 2005, the Board authorized the General Manager to issue an amendment to the Consultants Agreement with Parsons Water & Infrastructure Inc., in the amount not to exceed $1,689,458 for the design, construction management, inspection, and construction geotechnical and survey services for the 8 MG Bastanchury (Lakeview) Reservoir and the 5,000 gallon per minute Booster Pump Station. On June 22, 2006, the Board approved Amendment No. 2, to the Consultants Agreement with Parsons Water & Infrastructure Inc., in the amount of $110,680 for additional work to complete the design of the 8 MG Lakeview Reservoir (now Job No. 200704) and the 5,000 gallon per minute Lakeview Booster Station Pump Station, Job No. 200505. STAFF RECOMMENDATION: Approve Amendment No. 3, to the Consultants Agreement with Parsons Water & Infrastructure Inc., in the amount of $621,676 for additional work to complete the Construction Administration and Inspection of the 8 MG Lakeview Reservoir, Job No. 200704.