Loading...
HomeMy WebLinkAbout2015-11-12 - Board of Directors Meeting Minutes 2015-185 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 12, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 12, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:32 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Mr. Art Kidman led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Art Vega, Information Technology Manager Gary T. Melton Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Nitin Patel, CPA and Partner, White Nelson Diehl Evans LLP Eddy Jackson, Resident Jim Wohlt, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Marcantonio noted that a revised copy of the minutes of the Special Meeting held September 17, 2015 had been distributed to the Board and made available to the public. The only changes were corrections to the spelling of some of the individuals' names who spoke during Public Comments. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 1 2015-186 5. PUBLIC COMMENTS Mr. Jim Wohlt, resident, spoke regarding a request he had submitted for an item to be placed on a future agenda and the staff report distributed at the previous Board meeting related to the referendum petition. Mr. Eddy Jackson, resident, also spoke regarding the staff report distributed at the previous Board meeting, the financial report for FY 2014/15, the District's contract for legal counsel services, employee salaries, and Board travel expenditures. 6. COMMITTEE REPORTS 6.1. Citizens Advisory Committee (Collett) • Minutes of the meeting held October 26, 2015 at 8:30 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held December 7, 2015 at 8:30 a.m. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar, including the corrected minutes of the meeting held September 17, 2015. Motion carried 4-0-0-1 with Director Melton being absent. 7.1. Minutes of the Board of Directors Special Meeting held September 17, 2015 (AS CORRECTED) Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting held September 24, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$545,086.88. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 2 2015-187 7.4. Directors and General Manager Fees and Expenses Report for First Quarter FY 2015/16 Recommendation: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for First Quarter FY 2015/16. 7.5. Quitclaim Deed for 4372 Dorthea Street Recommendation: That the Board of Directors authorize the President and Secretary to execute a Quitclaim Deed to Mrs. Nancy Davidson for abandoning the southerly 100.00 feet of the 15-foot wide District easement originally recorded December 11, 1972, in Book 10464, Page 958 of Official Records of Orange County. 8. ACTION CALENDAR 8.1. Audit Reports for Fiscal Year 2014/15 Mrs. Lugo explained that the District's external auditors, White Nelson Diehl Evans (WNDE) LLP, had completed their audit of the District's financials for the previous fiscal year and rendered an unqualified (or clean) opinion. She then introduced Mr. Nitin Patel who provided an overview of WNDE's opinion and findings as well as management's responsibilities. Mr. Patel and Mrs. Lugo then responded to questions from the Board regarding the District's pension liability, associated reporting standards, and the difference between a standard and forensic audit. Mr. Eddy Jackson, resident, spoke regarding SAS 70 audits he participated in at his personal place of work and asked how the District's audit process compared to a SAE 16 audit. Mrs. Lugo responded and provided an overview of the District's audit process. She also indicated that staff would be submitting the report for consideration of the Certificate in Achievement for Excellence in Financial Reporting award from the Government Finance Officers Association. Director Hawkins made a motion, seconded by Director Kiley, to receive and file the FY 2014/15 Comprehensive Annual Financial Report, the Report on Internal Control, and the Communication to Those in Governance Letter. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 3 2015-188 President Collett noted that the District had previously been recognized for its annual budgets and audits in addition to being a recent recipient of the District of Distinction accreditation from the Special District Leadership Foundation. Motion carried 4-0-0-1 with Director Melton being absent. Mr. Patel left the meeting at this time. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports Director Hawkins and Beverage both commented on the expected rainfall and current snowpack conditions. 9.3. General Manager's Report Mr. Marcantonio asked each of the managers to provide a report regarding activities within their respective departments. 9.4. General Counsel's Report Mr. Kidman commented on the impact of the state's drought related mandates, a workshop meeting of the State Water Resources Control Board scheduled December 7, 2015, remarks he made during the previous Board meeting, and the harassment of and threats made against District staff by members of the public. Staff then responded to questions from the Board regarding established protocol for the handling of hostile phone calls. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS CONTINUED 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Next meeting is scheduled to be held November 24, 2015 at 4:00 p.m. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 4 2015-189 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held October 20, 2015 at 10:00 a.m. were provided in the agenda packet. • Next meeting is scheduled to be held November 17, 2015 at 10:00 a.m. at YL City Hall. 10.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held September 29, 2015 at 2:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. 11. INTERGOVERNMENTAL MEETINGS Each of the Directors reported on their attendance at the following meetings. 11.1. ISDOC - October 22, 2015 (Collett/Kiley) Directors Collett and Kiley were unable to attend this meeting due to a schedule conflict. 11.2. YL Planning Commission - October 28, 2015 (Hawkins) 11.3. OCSD - October 28, 2015 (Kiley/Beverage) 11.4. YL City Council - November 3, 2015 (Beverage) 11.5. MWDOC Board - November 4, 2015 (Melton) Director Melton was not present to report on his attendance at this meeting. 11.6. OCSD Operations Committee - November 4, 2015 (Kiley/Beverage) 11.7. OCWD Board - November 4, 2015 (Collett) Director Collet was unable to attend this meeting. 11.8. WACO - November 6, 2015 (Hawkins/Kiley) Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 5 2015-190 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 13, 2015 — December 31, 2015 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. UWI Spring Conference - February 10-12, 2016 President Collett requested that consideration of Director attendance at this conference be deferred until after the budget workshop meeting scheduled November 19, 2015. President Collett also briefly commented on an article in the OC Register written by Ms. Joone Lopez, General Manager of the Moulton Niguel Water District. Vice President Beverage commented on some expandable flood barriers which he'd recently acquired. Mr. DeCriscio indicated that staff had purchased a few of these same barriers to test out. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:48 a.m. All Directors in attendance were present. Also present were Mrs. Knight, Messrs. Marcantonio, Micalizzi, Kidman, and Gagen. 14.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One The Board reconvened in Open Session at 9:48 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 9:48 a.m. A Board of Directors Workshop Meeting has been scheduled for Thursday, November 19, 2015 at 3:00 p.m. The next Regular Board of Directors Meeting will be held Wednesday, November 25, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 6