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Home My WebLink About2015-12-23 - Board of Directors Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, December 23, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held October 22, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Regular Meeting held November 5, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Regular Meeting held November 12, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,396,162.95. 6.5. Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17793 Recommendation. That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17793, Job No. 201511. 6.6. Quitclaim Easement Deed to Provence Group, LLC, Tract 17608 Recommendation. That the Board of Directors authorize the General Manager to execute the Quitclaim Easement Deed to Provence Group, LLC, abandoning the recorded easement of the Official Records of Orange County, California. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Board of Directors Compensation Recommendation. That the Board of Directors consider the Directors'compensation rate for the next calendar year. 7.2. Committee, Agency and Intergovernmental Meeting Assignments Recommendation. That the Board of Directors consider committee, agency and intergovernmental meeting assignments for the next calendar year. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports • CRWUA Annual Conference - December 16-18, 2015 8.3. General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Next meeting is scheduled to be held January 26, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held November 17, 2015 at 9:00 a.m. • Minutes of the meeting held December 15, 2015 at 9:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held January 19, 2015 at 9:00 a.m. at YL City Hall. 9.3. Interagency Meeting with City of Placentia and Golden State Water Company (Melton / Kiley) • Minutes of the meeting held September 29, 2015 at 2:00 p.m. • Minutes of the meeting held December 8, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held February 9, 2016 at 2:00 p.m. at Golden State Water Company in Placentia. 9.4. Citizens Advisory Committee (Collett) • Minutes of the meeting held December 16, 2015 at 8:30 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held January 25, 2016 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. WACO - December 11, 2015 (Collett/Hawkins/Kiley) 10.2. YL City Council - December 15, 2015 (Collett) 10.3. MWDOC Board - December 16, 2015 (Staff) 10.4. OCWD Board - December 16, 2015 (Staff) 10.5. OCSD - December 16, 2015 (Kiley/Beverage) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from December 24, 2015 - January 31, 2016 12. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 12.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 13. ADJOURNMENT 13.1. The next Regular Board of Directors Meeting will be held Thursday, January 14, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: December 23, 2015 Subject: Minutes of the Board of Directors Regular Meeting held October 22, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-10-22 - BOD - Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 12/23/2015 RK/PH 5-0 2015-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, October 22, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The October 22, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Art Vega, Information Technology Manager IN6, Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Eddy Beltran, Partner, Kidman Law LLP Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Bruce Anderson, Resident Eddy Jackson, Resident Al Nederhood, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA President Collett announced that legal counsel had requested to move the Closed Session to the beginning of the meeting immediately following Public Comments. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 22,2015 at 8:30 a.m. 1 5. PUBLIC COMMENTS Mr. Eddy Jackson, resident, commented on the District's FY 2015/16 budget, variable water costs, revenues and expenses, the recent water rate increase, and a sponsorship for the Yorba Linda Chamber of Commerce. Mr. Al Nederhood, resident, commented on the referendum petition recently submitted by the Yorba Linda Tax Payers Association. The following item was taken out of order. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 8:37 a.m. All Directors were present. Also present were Mrs. Knight, Messrs. Marcantonio, Micalizzi, Kidman, and Beltran. Aff Nk 13.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One NW The Board reconvened in Open Session at 9:31 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 6. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 6.1. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,170,643.97. 7. DISCUSSION ITEMS 7.1. Director Attendance at CRWUA Conference President Collett suggested that attendance at this conference be limited to two Directors. Directors Beverage and Melton both expressed an interest in attending. Director Hawkins made a motion, seconded by Director Kiley, to authorize Directors Beverage and Melton's attendance at the upcoming CRWUA conference. Motion carried 5-0. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 22,2015 at 8:30 a.m. 2 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report President Collett reported on his attendance at the Yorba Linda State of the City Address held October 14, 2015. 8.2. Directors' Reports Director Hawkins commented on an article in the Orange County Register regarding a predicted earthquake within 60 miles of La Habra. Director Beverage commented on preparations for El Nino and expandable flood barriers he had recently purchased. Director Melton noted that he would not be in attendance at the next regular Board meeting. 8.3. General Manager's Report Mr. Marcantonio asked each o the managers to provide a report regarding activities within their respective departments. He also provided the Board with an overview of his activities and meeting attendance. 8.4. General Counsel's Report 1% None. 8.5. Future Agenda Items and Staff Tasks President Collett requested that the Board consider scheduling a workshop meeting to discuss the District's 1St quarter financials. This eA meeting was scheduled for Thursday, November 19, 2015 at 3:00 p.m. 9. COMMITTEE REPORTS %k 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ Next meeting is scheduled to be held November 24, 2015 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held September 23, 2015 at 10:00 a.m. were provided in the agenda packet. • Minutes of the meeting held October 20, 2015 at 10:00 a.m. will be provided at the next regular Board meeting. • Next meeting is yet to be scheduled. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 22,2015 at 8:30 a.m. 3 9.3. Interagency Meeting with City of Placentia and Golden State Water Co. (Melton / Kiley) • Minutes of the meeting held September 29, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. 9.4. Citizens Advisory Committee (Collett) ■ Next meeting is scheduled to be held October 26, 2015 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETING Each of the Directors reported on their attendance at the following meetings. 10.1. LAFCO - October 14, 2015 (Beverage - As Needed) 1% Director Beverage did not attend. 10.2. YL Planning Commission - October 14, 2015 (Melton) 10.3. YL City Council - October 20, 2015 (Collett) 10.4. MWDOC Board - October 21, 2015 (Melton) 10.5. OCWD Board - October 21, 2015 (Kiley) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from October 23, 2015 — November 30, 2015 The Board reviewed the activity calendar and made no additional changes. 1W 11 Director Beverage requested that staff provide the Board with additional information regarding Golden State Water Company's proposed water rate increase. 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 12.1. MWDOC Board and Member Agency Elected Officials' Forum - November 5, 2015 Director Kiley made a motion, seconded by Director Hawkins, to authorize and/or ratify Director attendance at this event if desired. Motion carried 5-0. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 22,2015 at 8:30 a.m. 4 14. ADJOURNMENT 14.1. The meeting was adjourned at 9:59 a.m. The next Regular Board of Directors Meeting will be held Thursday, November 12, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, October 22,2015 at 8:30 a.m. 5 ITEM NO. 6.2 AGENDA REPORT Meeting Date: December 23, 2015 Subject: Minutes of the Board of Directors Regular Meeting held November 5, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-11-05 - BOD - Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 12/23/2015 RK/PH 5-0 2015-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 5, 2015, 6:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The November 5, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 6:15 p.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Damon Micalizzi, Public Information Manager Gary T. Melton Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP '910h, 9V 4. PUBLIC COMMENTS None. 5. ACTION CALENDAR 5.1. Presentation by District's Legal Counsel Regarding Petition Challenging Resolution No. 15-22 Mr. Art Kidman stated that a staff report regarding this matter had been prepared and would be provided to the Board and the audience at the same time. Following distribution of the report, Mr. Kidman introduced himself and explained the purpose of the meeting. He then provided a detailed overview of the staff report, including the following options to be considered by the Board: Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 5,2015 at 6:00 p.m. 1 1. Reject the Petition because the referendum process is not allowed by the laws applicable to the Rate Resolution as adopted in compliance with the requirements of Proposition 218 and confirm continued implementation of the water rates as set forth in the Rate Resolution (recommended). 2. Voluntarily rescind or repeal the Rate Resolution (not recommended). 3. Voluntarily suspend the Rate Resolution pending the conduct of an election (not recommended). AM 5.2. Comments from the Public Related to Petition Challenging Resolution No. 15-22 — OFNW Mr. Mike Benz, resident, spoke regarding the District's finances, options for reducing costs, and the possibility of merging with another service provider. Ms. Denise Salcido, resident spoke regarding her personal water conservation efforts, the drought penalty ordinance, the effective date of the rate increase, and options for reducing costs. Mr. Stewart Rixson, resident, spoke regarding his previous work experience, options for reducing costs, and the performance of an independent audit. IW -MW Dr. Jeff Decker, resident, spoke regarding the Yorba Linda Taxpayers Association, the District's legal counsel, and the District's operating expenses. Mr. Christopher Sutton, attorney for the Yorba Linda Taxpayers Association, spoke regarding the presentation provided by the District's legal counsel, repealing the rate resolution, initiating a different method for increasing the rates, and employee salaries. IqEk AM Mr. Eddy Jackson, resident, spoke regarding the District's contract for legal services, his correspondence with the Howard Jarvis Taxpayers Association regarding Proposition 218, the water rate increase and the District's operating expenses. He also commented on the drought penalty structure and the referendum petition. Mr. Ed Rakochy, resident, spoke regarding his experience with politics, the staff report providing during the meeting, alleged violations of the Ralph M. Brown Act, and the referendum petition. Mr. Jon Hansen, resident, spoke regarding the staff report provided during the meeting, the water and sewer rate study report and the District's debt Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 5,2015 at 6:00 p.m. 2 coverage ratio. He also commented on the impact of the water rate increase and the drought penalty ordinance on a personal friend. Ms. Judy Murray, President of the Rancho Dominguez Community Association, spoke regarding staff report provided at the meeting, the base water rate and the drought penalty ordinance. She also commented on various water conservation efforts made by the Association. Ms. Mary Jean Pedneau, resident, spoke regarding potential litigation related to the referendum petition, the District's debt obligations, and the water rate resolution. Ms. Christy Cosgrove, resident, spoke regarding the impact of water conservation on the District's financial condition and the current water rates. 4W % Mr. Kent Ebinger, resident, spoke regarding amending the current water rate resolution and conducting a forensic audit. Mr. Dennis Wilson, resident, spoke regarding a moratorium on the issuance of new water meters and the consequences of not meeting the State's 36% conservation ;. � Nb Affimmmbk V&Mr. Wayne Miller, resident, spoke regarding the Proposition 218 process, referendum petition, water rate increase, projected expenses, and the staff report provided during the meeting. Ms. Irene Yesbak, resident, spoke regarding her personal water bill, the District's water conservation representatives, the State's water conservation mandate, and current development projects. Mr. Roland Gutierrez, resident, spoke regarding his future involvement related to the referendum petition. '91EL AM Mr. David Ramocinski, resident, spoke regarding a previous report by the Orange County Grand Jury, the District's legal counsel and litigation related to the Freeway Complex Fire. Ms. Lori Moore, resident, spoke regarding her personal water bill, employee salaries and options for reducing costs. Ms. Anita Hynds, resident, spoke regarding the Board, the District's water quality, and the Freeway Complex Fire. Mr. Bob Wren, resident, spoke regarding the District's fixed expenses and water/sewer infrastructure. He also commented on his previous work experience. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 5,2015 at 6:00 p.m. 3 Mr. Tom Lynch, resident, spoke regarding the staff report provided during the meeting as well as the District's expenses, water rate increase, and debt obligations. He also commented on options for reducing costs, the potential impact of El Nino, and the water rate increase. Dr. Shivani Escamilla, resident, spoke regarding her personal work experience, the District's administration building, employee salaries, and the water rate increase. Ms. Rose Bushey, resident, spoke regarding oversight of the District, a forensic audit, employee salaries, and the District's reserves. She also spoke regarding the water rate increase. — IV %k Mr. Mark Nagel, resident, spoke regarding his personal water bill and information regarding the water rate increase provided in the District's newsletter. A recess was declared at 7:58 p.m. The meeting was reconvened at 8:09 p.m. Mr. Marshall Burke, resident, spoke regarding his personal work experience, the staff report provided during the meeting, the water rate increase and the potential impact of El Nino. Ms. Christie Parker, resident, spoke regarding the drought penalty ordinance, the water rate increase, and potential litigation related to the referendum petition. Mr. Ben Parker, resident, spoke regarding the staff report provided during the meeting and potential litigation related to the referendum petition. Ms. Julie Causik, resident, spoke regarding the duties of the Board, the staff report and public comments provided during the meeting, and repealing the water rate resolution. Ms. Diana Hudson, resident, spoke regarding the Board, the District's general counsel, her personal water bill and conservation efforts, and the District's debt obligations. Mr. Jim Wohlt, resident, spoke regarding his personal work and public service experience and the staff report provided during the meeting. Ms. Dee Dee Friedrich, spoke regarding the staff report provided during the meeting and repealing the water rate increase. She also commented on residents with horses. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 5,2015 at 6:00 p.m. 4 Mr. Jim Neville, resident, spoke regarding the staff report provided during the meeting, previous efforts to cut costs, the potential impact of El Nino, and the performance of a forensic audit. Mr. Ed Gunderson, resident, spoke regarding the comments made during the meeting, Governor Brown, various pieces of legislation, and state government departments. Ms. Dora Ramirez, resident, spoke regarding the water rate increase and the referendum petition. 5.3. Board Discussion and Action Regarding Petition Challenging Resolution No. 15-22 Ink Director Hawkins spoke regarding the options presented to the Board and future review of the District's budget versus expenses. Director Kiley spoke regarding Governor Brown's mandated water conservation percentage of 36% and its effect on the District. He also commented on the potential impact of El Nino and the public comments provided during the meeting. Director Melton spoke regarding Governor Brown's water conservation mandate and its impact on the District's finances. He also commented on the District's water/sewer infrastructure, the performance of a forensic audit, the Proposition 218 process, and the potential impact of El Nino. Vice President Beverage spoke regarding his service on the Board, the District's budget preparation process, and Governor Brown's water conservation mandate and its impact on the District's finances. President Collett spoke regarding the impact of the drought and Governor Brown's water conservation mandate on the District's business model. He also commented on the performance of a forensic audit, a future budget workshop to which the public was invited to attend, and the referendum versus initiative petition processes. President Collett made a motion to reject the Petition because the referendum process is not allowed by the laws applicable to the Rate Resolution as adopted in compliance with the requirements of Proposition 218 and confirm continued implementation of the water rates as set forth in the Rate Resolution. Mr. Kidman suggested that the Board consider receiving and filing the signature counts received from the Orange County Registrar of Voters prior to taking action related to the referendum petition. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 5,2015 at 6:00 p.m. 5 Director Beverage made a motion, seconded by Director Melton, to receive and file the certified signature counts received from the Orange County Registrar of Voters through the District's Election Official for the petition. Motion passed 5-0. Director Hawkins then seconded President Collett's previous motion to reject the Petition because the referendum process is not allowed by the laws applicable to the Rate Resolution as adopted in compliance with the requirements of Proposition 218 and confirm continued implementation of the water rates as set forth in the Rate Resolution. At the request of Director Beverage, Mr. Kidman briefly commented on a similar situation at another water district in Amador County and the difference between an initiative and a referendum. Motion carried 5-0. qr *4% Mr. Collett then invited the public to attend the next regular Board meeting on November 12, 2015 at 8:30 a.m. and the budget workshop meeting scheduled November 19, 2015 at 3:00 p.m. 6. ADJOURNMENT % -'4� 1% 6.1. The meeting was adjourned at 9:07 p.m. The next Regular Board of Directors Meeting will be held Thursday, November 12, 2015 at 8:30 a.m. AomIML i% kh�' Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 5,2015 at 6:00 p.m. 6 ITEM NO. 6.3 AGENDA REPORT Meeting Date: December 23, 2015 Subject: Minutes of the Board of Directors Regular Meeting held November 12, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-11-12 - BOD - Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 12/23/2015 RK/PH 5-0 2015-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 12, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The November 12, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:32 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE 1% Mr. Art Kidman led the pledg 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Art Vega, Information Technology Manager Gary T. Melton Damon Micalizzi, Public Information Manager Nk Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Nitin Patel, CPA and Partner, White Nelson Diehl Evans LLP Eddy Jackson, Resident Jim Wohlt, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Marcantonio noted that a revised copy of the minutes of the Special Meeting held September 17, 2015 had been distributed to the Board and made available to the public. The only changes were corrections to the spelling of some of the individuals' names who spoke during Public Comments. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 1 5. PUBLIC COMMENTS Mr. Jim Wohlt, resident, spoke regarding a request he had submitted for an item to be placed on a future agenda and the staff report distributed at the previous Board meeting related to the referendum petition. Mr. Eddy Jackson, resident, also spoke regarding the staff report distributed at the previous Board meeting, the financial report for FY 2014/15, the District's contract for legal counsel services, employee salaries, and Board travel expenditures. 6. COMMITTEE REPORTS 6.1. Citizens Advisory Committee (Collett) • Minutes of the meeting held October 26, 2015 at 8:30 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held December 7, 2015 at 8:30 a.m. IL 7. CONSENT CALENDAR V4411%6b&� 111%kk Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar, including the corrected minutes of the meeting held September 17, 2015. Motion carried 4-0-0-1 with Director Melton being absent. 7.1. Minutes of the Board of Directors Special Meeting held September 17, 2015 (AS CORRECTED) Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting held September 24, 2015%, 'a Recommendation. That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$545,086.88. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 2 7.4. Directors and General Manager Fees and Expenses Report for First Quarter FY 2015/16 Recommendation. That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for First Quarter FY 2015116. 7.5. Quitclaim Deed for 4372 Dorthea Street Recommendation. That the Board of Directors authorize the President and Secretary to execute a Quitclaim Deed to Mrs. Nancy Davidson for abandoning the southerly 100.00 feet of the 15-foot wide District easement originally recorded December 11, 1972, in Book 10464, Page 958 of Official Records of Orange County. 8. ACTION CALENDAR 4W 8.1. Audit Reports for Fiscal Year 2014/15 Mrs. Lugo explained that the District's external auditors, White Nelson Diehl Evans (WNDE) LLP, had completed their audit of the District's financials for the previous fiscal year and rendered an unqualified (or clean) opinion. She then introduced Mr. Nitin Patel who provided an overview of WNDE's opinion and findings as well as management's responsibilities. Wr -M% Mr. Patel and Mrs. Lugo then responded to questions from the Board regarding the District's pension liability, associated reporting standards, and the difference between a standard and forensic audit. Mr. Eddy Jackson, resident, spoke regarding SAS 70 audits he participated in at his personal place of work and asked how the District's audit process compared to a SAE 16 audit. Mrs. Lugo responded and provided an overview of the District's audit process. She also indicated that staff would be submitting the report for consideration of the Certificate in Achievement for Excellence in Financial Reporting award from the Government Finance Officers Association. Director Hawkins made a motion, seconded by Director Kiley, to receive and file the FY 2014115 Comprehensive Annual Financial Report, the Report on Internal Control, and the Communication to Those in Governance Letter. President Collett noted that the District had previously been recognized for its annual budgets and audits in addition to being a recent recipient of the District of Distinction accreditation from the Special District Leadership Foundation. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 3 Motion carried 4-0-0-1 with Director Melton being absent. Mr. Patel left the meeting at this time. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports Director Hawkins and Beverage both commented on the expected rainfall and current snowpack conditions. 9.3. General Manager's Report Mr. Marcantonio asked each of the managers to provide a report regarding activities within their respective departments. 9.4. General Counsel's Report Mr. Kidman commented on the impact of the state's drought related mandates, a workshop meeting of the State Water Resources Control Board scheduled December 7, 2015, remarks he made during the previous Board meeting, and the harassment of and threats made against District staff by members of the public. '19M VWAMW Staff then responded to questions from the Board regarding established protocol for the handling of hostile phone calls. 9.1e Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS CONTINUED 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ Next meeting is scheduled to be held November 24, 2015 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held October 20, 2015 at 10:00 a.m. were provided in the agenda packet. • Next meeting is scheduled to be held November 17, 2015 at 10:00 a.m. at YL City Hall. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 4 10.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held September 29, 2015 at 2:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. 11. INTERGOVERNMENTAL MEETINGS Each of the Directors reported on their attendance at the following meetings. "Wq%k11.1. ISDOC - October 22, 2015 (Collett/Kiley) Directors Collett and Kiley were unable to attend this meeting due to a schedule conflict. 1: 11.2. YL Planning Commission - October 28, 2015 (Hawkins) 11.3. OCSD - October 28, 2015 (Kiley/Beverage) 11.4. YL City Council - November 3, 2015 (Beverage) VIL 14110b 11.5. MWDOC Board - November 4, 2015 (Melton) Director Melton was not present to report on his attendance at this meeting. ]j V& 11.6. OCSD Operations Committee - November 4, 2015 (Kiley/Beverage) 11.7. OCWD Board - November 4, 2015 (Collett) 1% Director Collet was unable to attend this meeting. 11.8. WACO - November 6, 2015 (Hawkins/Kiley) IVIRL MR 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from November 13, 2015 — December 31, 2015 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. UWI Spring Conference - February 10-12, 2016 President Collett requested that consideration of Director attendance at this conference be deferred until after the budget workshop meeting scheduled November 19, 2015. Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 5 President Collett also briefly commented on an article in the OC Register written by Ms. Joone Lopez, General Manager of the Moulton Niguel Water District. Vice President Beverage commented on some expandable flood barriers which he'd recently acquired. Mr. DeCriscio indicated that staff had purchased a few of these same barriers to test out. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:48 a.m. All Directors in attendance were present. Also present were Mrs. Knight, Messrs. Marcantonio, Micalizzi, Kidman, and Gagen 41%k 14.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One kwo 1% The Board reconvened in Open Session at 9:48 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 'aq"% %?� 15. ADJOURNMENT NIMIL 15.1. The meeting was adjourned at 9:48 a.m. A Board of Directors Workshop Meeting has been scheduled for Thursday, November 19, 2015 at 3:00 p.m. The next Regular Board of Directors Meeting will be held Wednesday, November 25, 2015 at 8:30 a.m. X 1% Annie Alexander IL Assistant Board Secretary ?l Minutes of the YLWD Board of Directors Regular Meeting Held Thursday, November 12,2015 at 8:30 a.m. 6 ITEM NO. 6.4 AGENDA REPORT Meeting Date: December 23, 2015 Budgeted: Yes To: Board of Directors Cost Estimate: $1,396,162.95 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of$1,396,162.95. DISCUSSION: The major items on this disbursement list are as follows: A check of$107,863.43 to ACWA/JPIA for January 2016 medical & dental premium; a check of$350,092.37 to Orange County Water District for the annual annexation charge for fiscal year 2014-2015; and a wire of$422,644.40 to MWDOC for October's 2015 water purchases. The balance of$255,330.18 is routine invoices. The Accounts Payable check register total is $1,135,930.38; Payroll No. 25 total is $260,232.57; and the disbursements of this agenda report are $1,396,162.95. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Description: Type: 15-CS 1223.pdf CAP SHEET Backup Material CkReg122315.pdf CHECK REGISTER Backup Material 15 CC 1223.pdf CREDIT CARD SUMMARY Backup Material Approved by the Board of Directors of the Yorba Linda Water District 12/23/2015 RK/PH 5-0 December 15, 2015 CHECK NUMBERS & WIRE: Computer Checks 66816-66902 $ 713,285.98 $ 713,285.98 WIRE: W121515 MWDOC $ 422,644.40 $ 422,644.40 TOTAL OF CHECKS & WIRE $1,135,930.38 PAYROLL NO. 25: Direct Deposits $ 168,393.34 Third Party Checks 6293-6301 $ 47,157.68 Payroll Taxes $ 44,681 .55 $ 260,232.57 TOTAL OF PAYROLL $260,232.57 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,396,162.95 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF DECEMBER 23, 2015 ------------------------------------------------------------------ ------------------------------------------------------------------ Yorba Linda Water District Check Register For Checks Dated: 12/11/2015 thru 12/23/2015 Check No. Date Vendor Name Amount Description 66836 12/23/2015 ACWA/JPIA 107,863.43 MEDICAL&DENTAL PREMIUM-JANUARY 2016 66833 12/23/2015 AIJU LUO 166.38 CUSTOMER REFUND 66837 12/23/2015 Alhambra Foundry Company 3,415.39 SEWER MAIN REPAIR PARTS 66838 12/23/2015 Amelia Cloonan 34.00 NOTARY BOND&OATH-CLOONAN 66839 12/23/2015 Anaheim Wheel&Tire 60.00 MOUNT&BALANCE TIRES-#156 66840 12/23/2015 Anthony Manzano 140.00 CERT REIMBURSEMENT-D4 66841 12/23/2015 Apollo Technologies Inc. 430.00 WATER TREATMENT SERVICE 66842 12/23/2015 Aqua-Metric Sales Co. 26,165.01 WAREHOUSE STOCK 66843 12/23/2015 Aramark 480.54 UNIFORM SERVICE 66851 12/23/2015 ARC 20.00 MONTHLY-PW DOC&BID MANAGEMENT FEE 66844 12/23/2015 AT&T-Calnet2 9,047.73 ATT CALNET3 66845 12/23/2015 Bentley Systems,Inc. 5,500.00 EADOC MANAGE SERVICES-PROJECT MANAGEMENT 66846 12/23/2015 CalCard US Bank 28,279.82 CREDIT CARD TRANSACTIONS 66818 12/23/2015 CATHY COLE 48.54 CUSTOMER REFUND 66847 12/23/2015 City Of Anaheim 17,909.61 WELL 21 -ELECTRIAL TRANSFORMER INSTALLATION 66902 12/23/2015 City Of Anaheim 27,449.75 RICHFIELD-ELECTRICAL CHARGES-11/09-12/10 66848 12/23/2015 City Of Placentia 4,227.78 SEWER FEES-NOVEMBER 2015 66849 12/23/2015 Clinical Lab.Of San Bern. 2,960.00 LAB SAMPLES-OCTOBER 2015 66834 12/23/2015 COLDWELL BANKER RESIDENTIAL 387.90 CUSTOMER REFUND 66850 12/23/2015 Complete Paperless Solutions 6,370.00 LASERFICHE SOFTWARE RENEWAL 66862 12/23/2015 Costco Online 401.22 MEETING SUPPLIES-SAFETY WORK TRAINING 66852 12/23/2015 Culligan of Santa Ana 2,104.28 EQUIPMENT-PE SOFTENER 66853 12/23/2015 Damon Micalizzi 159.00 MILEAGE REIMBURSEMENT-ACWA FALL CONFERENCE 66829 12/23/2015 DANTE GEBEL 13.86 CUSTOMER REFUND 66857 12/23/2015 Dean Criske Trucking 2,287.89 MATERIAL-BASE,COLD MIX&SAND 66854 12/23/2015 Delta Wye Electric,Inc. 2,857.55 CL2 REPLACEMENT PARTS 66856 12/23/2015 DLT Solutions,LLC. 1,626.74 AUTO CAD 2016 RENEWAL 66830 12/23/2015 DNG MANAGEMENT LLC 1,314.44 CUSTOMER REFUND 66858 12/23/2015 Enthalpy Analytical,Inc. 2,167.50 LAB SAMPLES-OCTOBER 2015 66859 12/23/2015 Flex Advantage 112.50 FLEX-NOVEMBER 2015 66860 12/23/2015 Fry's Electronics 1,582.02 IT EQUIPMENT 66828 12/23/2015 GREENVIEW VISTA LLC 414.49 CUSTOMER REFUND 66861 12/23/2015 Harrington Industrial 239.71 CL2 PARTS 66863 12/23/2015 Hushmand Associates Inc 1,972.00 PROFESSIONAL SERVICES RICHFIELD PROJECT#2014-23 66864 12/23/2015 Infosend Inc. 8,675.79 POSTAGE BILLING-MONTHLY FEE 66865 12/23/2015 Jackson's Auto Supply-Napa 290.69 AUTO MAINTENANCE-UNIT 168 66817 12/23/2015 JOANNE RITCHIE 58.20 CUSTOMER REFUND 66822 12/23/2015 JOHN SHEN 1,236.34 CUSTOMER REFUND 66819 12/23/2015 KATE GULEWICH 66.26 CUSTOMER REFUND 66866 12/23/2015 Kidman Law 24,238.00 LEGAL SERVICES 66826 12/23/2015 KIM MILLS-GARCIA 142.63 CUSTOMER REFUND 66867 12/23/2015 Konica Minolta Business 502.99 BIZHUB 181&C224 LEASE 66827 12/23/2015 LEILA ROUZBEHI 103.63 CUSTOMER REFUND 66868 12/23/2015 Liebert Cassidy Whitmore 4,140.50 ERC MEMBERSHIP- PREMIUM LIEBERT LIBRARY SUBSCRIPTION 66870 12/23/2015 Marc Marcantonio 465.75 MILEAGE REIMBURSEMENT-SWRCB WORKSHOP-SACRAMENTO 66869 12/23/2015 Marina Landscape,Inc 4,114.68 MONTHLY MAINTENANCE-NOVEMBER 15 66871 12/23/2015 Mc Fadden-Dale Hardware 208.92 HARDWARE SUPPLIES 66872 12/23/2015 Mc Master-Carr Supply Co. 88.07 SHOP SUPPLIES 66873 12/23/2015 Morton Salt,Inc. 2,505.03 COARSE SALT 66901 12/23/2015 Municipal Water District 205.21 TURF REMOVAL INSPECTION FEES W121515 12/15/2015 Municipal Water District 422,644.40 WATER PURCHASES-OCTOBER 2015 66874 12/23/2015 Murcal,Inc. 120.88 THROTTLER-HIGHLAND#5 66820 12/23/2015 NANCY RINEER 6.48 CUSTOMER REFUND 66875 12/23/2015 NatPay Online Business Solutions 23.85 DOCULIVERY-NOVEMBER 2015 66876 12/23/2015 Nickey Kard Lock Inc 5,902.78 FUEL-NOV 16-30,2015 66877 12/23/2015 Office Solutions 663.85 OFFICE SUPPLIES&PAPER 66878 12/23/2015 ONLINE Information Services,Inc. 380.40 UTILITY EXCHANGE REPORT 66879 12/23/2015 Orange Coast Petroleum Equip. 24.30 VENT CAP-REPLACEMENT 66881 12/23/2015 Orange County-Tax Collector 33.86 ENCROACHMENT PERM IT#2015-00827 66880 12/23/2015 Orange County Hose Co. 1,043.47 DOUBLE JACKET FIRE HOSE 66882 12/23/2015 Orange County Water District 4,170.94 WARNER BASIN LEASE-YR4 66883 12/23/2015 Orange County Water District 350,092.37 ANNEXATION CHARGES-FY14/15 66884 12/23/2015 Powerstride Battery 104.06 BATTERY REPLACEMENT-#174 66831 12/23/2015 RACHEL KING 71.75 CUSTOMER REFUND 66890 12/23/2015 Rachel Padilla/Petty Cash 149.46 PETTY CASH-INCIDENTAL DEPARTMENTAL EXPENSE 66821 12/23/2015 RAHEEL NAZARALI 1.08 CUSTOMER REFUND 66885 12/23/2015 Robert Kiley 252.00 MILEAGE REIMBURSEMENT-ACWA FALL CONFERENCE 66816 12/23/2015 ROBERTSCOTT 34.05 CUSTOMER REFUND 66886 12/23/2015 Sanders Paving,Inc. 23,147.00 ASPHALT REPAIR-913 RICHFIELD 66887 12/23/2015 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICES-DEC 2015 66888 12/23/2015 Shred-It USA Inc 91.66 SHREDDING SERVICE 66889 12/23/2015 Southern Calif Gas Co. 499.05 HIGHLAND AVE-NOVEMBER 2015 66895 12/23/2015 St.Jude Hospital Yorba Linda 35.00 DMV PHYSICAL EXAM 66892 12/23/2015 Stantec Consulting Services In 3,817.50 PROFESSIONAL SERVICES FOR PROJECTS 2009-22#21&2014- 66891 12/23/2015 Staples Business Advantage 470.61 OFFICE SUPPLIES AND TONER 66893 12/23/2015 Step Saver Inc 835.88 COARSE SALT 66894 12/23/2015 Steven James Morse 2,500.00 YLWD PROFESSIONAL VIDEO SERVICES 66835 12/23/2015 TAYLOR MORRISON CA LLC 868.90 CUSTOMER REFUND 66825 12/23/2015 TAYLOR MORRISSON HOMES LLC 40.80 CUSTOMER REFUND 66896 12/23/2015 TDI Refrigeration Air Conditioning Inc. 1,113.00 HVAC ONSITE SERVICE 66897 12/23/2015 Time Warner Cable 765.00 ETHERNET INTERSTATE CHARGES 66823 12/23/2015 TOLL BROTHERS 19.89 CUSTOMER REFUND 66824 12/23/2015 TRACEY CARTER 8.59 CUSTOMER REFUND 66898 12/23/2015 Underground Service Alert 229.50 MONTHLY BILLING-DIGALERT 66899 12/23/2015 UNUM Life Insurance Co.of America 2,564.28 INSURANCE LIFE/ADD/LTD&STD-DECEMBER 2015 66832 12/23/2015 WEIHUA RUAN 145.82 CUSTOMER REFUND 66855 12/23/2015 White Nelson Diehl Evans LLP 2,220.00 FINAL BILLING-AUDIT FINANCIAL STATEMENT 2014/15 66900 12/23/2015 Zep Manufacturing 786.15 CLEANING SUPPLIES 1,135,930.38 Cal Card Credit Card U 5 Bank 11/18/15-12/10/15 Date Vendor Name Amount Description 11/18/2015 Bilco Co. 946.92 PPE Equipment 11/24/2015 VanAir 732.49 Display module&power supply 11/30/2015 KB Design 262.44 YLWD uniform-beanies&jackets 12/1/2015 Calolympic Glove&Safety Inc. 104.30 Service charge for ORAII gas detectors 12/1/2015 Fuseco 66.75 Fuse-Hidden Hills Reservoir tank 12/2/2015 Inland Group 4,455.94 Printing fees for the Fall/Winter newsletters 12/2/2015 Westside Building Materials 370.20 Shop supplies 12/2/2015 Praxair 46.48 Welding supplies 12/2/2015 Village Nurseries 58.59 SOD for Landscape repairs 12/2/2015 Orchard Supply 60.44 Shop supplies 12/3/2015 Air Filter Supply 437.40 Filters for HVAC units 12/3/2015 So.Cal Sandbags 1,508.00 (600)sand bags 12/3/2015 So.Cal Sandbags 1,508.00 (600)sand bags 12/3/2015 Dan Copp Crushing 500.00 Dump fees 12/8/2015 FTP Today 59.95 ylwd.ftptoday.com-December 2015 12/8/2015 Urban Water Institute 475.00 Travel expense-UWI Conference-Dir.Kiley 12/8/2015 Praxair 161.14 Welding supplies 12/8/2015 City of Anaheim 510.00 Renewal-blanket permit 12/8/2015 Hilton Palm Springs 174.00 Travel expense-UWI Conference-Dir.Kiley 12/9/2015 Home Depot 174.16 Production parts 12/9/2015 Praxair 18.41 Welding supplies 12/10/2015 Smog Tech 810.00 Smog Test-(18)vehicles 12/10/2015 United Water Works 14,839.21 October 2015 Invoices 28,279.82 ITEM NO. 6.5 AGENDA REPORT Meeting Date: December 23, 2015 Budgeted: Yes To: Board of Directors Funding Source: Water Operating Fund From: Marc Marcantonio, General Account No: 1/2-2600 Manager Job No: 201511 Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Subject: Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17793 SUMMARY: Brandywine Homes is proposing to develop an existing property into housing Tract 17793, consisting of 15 single family homes on 8.38 acres. The project is located at the southern end of Highland Ave., east of the District's Highland Reservoir, within the City of Yorba Linda, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17793, Job No. 201511. DISCUSSION: The District has an existing Zone 2 pipeline in Highland Ave. that is adequate in size and of sufficient pressure to serve the project. The project will require the abandonment of the onsite 12- inch water pipeline and the relocation of the attached water service. The proposed project is located within Drainage Area "2" of the District's Sewer Service Area. The District has an existing 8-inch sewer main along the eastern boundary of the project site that is adequate in size to serve the housing tract. The applicant is required to further extend the sewer system and install lateral stub-outs for four existing homes on Highland Ave. The applicant will be reimbursed per District Sewer Rules and Regulations when said homes connect to the sewer system. Staff also requires the applicant to provide sewer flow calculations to determine its impact on the existing public sewer system. The Terms and Conditions for Water and Sewer Service with Brandywine Homes are attached for your consideration. ATTACHMENTS: Name: Description: Type: Terms&Conditions for Water&Sewer Service with 201511 T C.doc Agreement Brandywine Homes for Tract 17793 Exhibit of Proposed Water&Sewer Improvements for 201511 Exhibit.pdf Exhibit Brandywine Homes,Tract 17793 Approved by the Board of Directors of the Yorba Linda Water District 12/23/2015 RK/PH 5-0 Date: DECEMBER 23, 2015 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: SOUTHERN END OF HIGHLAND AVE., EAST OF HIGHLAND RESERVOIR TRACT NUMBER: 17793 JOB NUMBER: 201511 LOTS: 15 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17793-SOUTHERN END OF HIGHLAND AVE.,LAST OF HIGHLAND RESERVOIR 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17793-SOUTHERN END OF HIGHLAND AVE.,LAST OF HIGHLAND RESERVOIR 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on-site) shall be District owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 4 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17793-SOUTHERN END OF HIGHLAND AVE.,LAST OF HIGHLAND RESERVOIR 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) X The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on-site) shall be District owned and maintained. 44) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. 45) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. Page 5 of 5 NAME OF APPLICANT: BRANDYWINE HOMES LOCATION OF PROJECT: TRACT 17793-SOUTHERN END OF HIGHLAND AVE.,LAST OF HIGHLAND RESERVOIR 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall abandon the onsite 12-inch water main pipeline and relocate the attached water service to Highland Ave., including the private line and connection. 49) X The applicant shall extend the sewer system and install lateral stub-outs for four existing homes on Highland Ave. The applicant shall be reimbursed per District Sewer Rules and Regulations, when said homes connect to the lateral stub-outs. I hereby certify that the foregoing Terms and Conditions were approved at the December 23, 2015 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager I� 5182 II z 5221 5211 5191 I J I = YORBA LINDA BLW. fW A c EX.30"WATER EX.8"WATER SITE MAIN MAIN 5214 _ss - AND AV . ci 5222 PROPOSED SEWER MAIN �t/ VICINITY MAP I f N.T.S. PROPOSED WATER MAIN 14 I I �w II EX.12"WATER -- MAIN TO BE W I ABANDONED O I � I I YORBA LINDA WATER DISTRICT / -- HIGHLAND RESERVOIR i EX.8"SEWER MAIN ODD vv E vv G PREPARED BY: EXHIBIT SCALE: N.T.S YORBA LINDA WATER DISTRICT PROPOSED WATER AND SEWER DATE: IMPROVEMENTS FOR TRACT 17793 12/23/2015 1717 E. MIRALOMA AVENUE BRANDYWINE HOMES PLACENTIA, CALIFORNIA 92870 FILENAME: (714) 701-3000 J-201511 ITEM NO. 6.6 AGENDA REPORT Meeting Date: December 23, 2015 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Marc Marcantonio, General Manager Job No: 201409 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A Technician II Subject: Quitclaim Easement Deed to Provence Group, LLC, Tract 17608 SUMMARY: Provence Group, LLC. requested the District to abandon its existing sewer easement within their housing Tract 17608, located near the southeast corner of Richfield Rd. and Yorba Linda Blvd., Yorba Linda. The easement was originally recorded on August 9, 1985 of the Official Records of Orange County, California for the former development on this site. STAFF RECOMMENDATION: That the Board of Directors authorize the General Manager to execute the Quitclaim Easement Deed to Provence Group, LLC, abandoning the recorded easement of the Official Records of Orange County, California. DISCUSSION: Subsequent to the Board's approval of the Terms and Conditions for this project, the District was granted easements from Provence Group, LLC on September 2, 2015, to cover the proposed water and sewer pipelines within the housing tract. With the new easements in place, the owner requested that the District quitclaim the existing easement covering the abandoned sewer facilities, as shown on the attached exhibit. Staff reviewed this request and has determined that the prior easement is no longer required and that the abandonment of this easement will not hinder the District's ability to operate, maintain, and replace the new water and sewer main pipelines. The cover page for the attached Quitclaim Easement Deed was prepared in accordance with the requirements of District legal counsel. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors has authorized the execution of similar quitclaim easement deeds with various developers and property owners. ATTACHMENTS: Name: Description: Type: 201425 Quitclaim Easement Deed.pdf Quitclaim Easement Deed with Provence Group, LLC, Agreement Tract 17608 Approved by the Board of Directors of the Yorba Linda Water District 12/23/2015 RK/PH 5-0 RECORDING REQUESTED BY: Yorba Linda Water District WHEN RECORDED,MAIL TO: Brandywine Homes 16580 Aston Irvine, CA 92606 THIS SPACE FOR RECORDER'S USE ONLY FREE GOVERNMENT RECORDING PURSUANT TO GOVERNMENT CODE SEC. 6103 AND 27383 QUITCLAIM DEED J-201425 For good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Yorba Linda Water District ("Transferor") does remise, release, and forever quitclaim to PROVENCE GROUP, LLC ("Transferee"), all right,title, and interest Transferor has in the real property and appurtenances described and depicted in Exhibits A and B,respectively, attached hereto and incorporated herein by reference. Executed as of , 20_ YORBA LINDA WATER DISTRICT By: Name: Marc Marcantonio Title: General Manager [MUST BE NOTARIZED] EXHIBIT A SHEET 1 OF 1 QUITCLAIM OF EASEMENT LEGAL DESCRIPTION PARCEL A ALL THAT PORTION OF YORBA LINDA WATER DISTRICT PIPELINE EASEMENT AS DESCRIBED fN INSTRUMENT NO. 85-296775, RECORDED IN THE OFFICIAL RECORDS OF ORANGE COUNTY, CALIFORNIA ON AUGUST 9, 1985, WITHIN LOT 1, BLOCK 20, YORBA LINDA TRACT, AS SHOWN ON A MAP RECORDED IN BOOK 5, PAGES 17 AND 18 OF MISCELLANEOUS MAWS, OFFICIAL RECORDS OF ORANGE COUNTY, STATE OF CALIFORNIA. PREPARED BY OR UNDER THE DIRECTION OF: LA ix- Cl 0 0 EDWARD L. REYNOLDS LS 7725 ` '" No. 7725 LICENSE EXPIRES 12/31/17 '+ DATE 12- 1 0 1 ) 5' ��lFOF CAL�F��`p EXHIBIT B SHEET 1 OF 1 SKETCH TO ACCOMPANY LEGAL DESCRIPTION SCALE: 1" = 30' I / I / 1 I � i To• I TRACT NO 17608 I AN EASEMENT FOR PIPELINE pm NO. so-199 PURPOSES AND RIGHTS INCIDENTAL THERETO IN FAVOR OF THE YORBA LINDA WATER DISTRICT PER INSTRUMENT NO. I 85-296775 O.R., RECORDED AUGUST 9, 1985. AS SHOWN ON TRACT NO 17608, 1 MM941/16-21. I MM 941 / 16-21 1 To, I I 2011000649416 O.R. � � � ITEM NO. 7.1 AGENDA REPORT Meeting Date: December 23, 2015 Budgeted: Yes Total Budget: $90,000 To: Board of Directors Funding Source: Water Operating Fund From: Marc Marcantonio, General Account No: 1-1010-0440-00 Manager Presented By: Marc Marcantonio, General Dept: Board of Directors Manager Prepared By: Annie Alexander, Executive Secretary Subject: Board of Directors Compensation STAFF RECOMMENDATION: That the Board of Directors consider the Directors' compensation rate for the next calendar year. COMMITTEE RECOMMENDATION: DISCUSSION: In accordance with California Water Code Sections 20201-20202, the amount of compensation for members of the Board of Directors is currently set at $150 per day for each day's attendance at meetings of the Board and other meetings attended at the request of the Board, not to exceed 10 days per calendar month. Section 20202 also allows for an increase in the amount of compensation up to 5% for each calendar year following the operative date of the last adjustment. As the last adjustment was effective March 24, 2003 (per attached Ordinance No. 03-01), the Board of Directors would be eligible for an increase in their current compensation rate up to $269.38 per day (as of March 24, 2015). Also attached for reference are the results of a compensation survey that was recently conducted by the Irvine Ranch Water District. Should the Board recommend an increase in the amount of compensation, an ordinance would need to be adopted pursuant to the procedures specified in Water Code Sections 20203-20204 and Government Code Section 6066: • A public hearing would need to be held prior to adoption of the ordinance. • Notice of the hearing would need to be published in a newspaper of general circulation once a week for two successive weeks prior to the public hearing. • The ordinance would become effective 60 days from the date of its final passage. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors last increased their meeting compensation rate in 2003, and prior to that, in 1991. ATTACHMENTS: Description: Type: 2003 01 23 - Ordinance No. 03-01.pdf Backup Material Backup Material Survey Results.pdf Backup Material Backup Material ORDINANCE NO. 03-01 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING COMPENSATION FOR MEMBERS OF THE BOARD OF DIRECTORS WHEREAS, The Yorba Linda Water District is organized and operates under authority of the County Water District Act, Division 12, commencing with Section 30,000 of the California Water Code; and WHEREAS, Water Code Section 20202, permits water districts, as defined in Section 20200, which includes the Yorba Linda Water District,to increase compensation of members of the Board of Directors in an amount in excess of$100 per day for each day's attendance at Board meetings or each day's service as a Director at the Board's request, not to exceed ten day's per calendar month; and, WHEREAS, the increase in compensation authorized pursuant to Section 20202 is limited to five percent for each calendar year following the operative date of the last adjustment; and WHEREAS, the Board of Directors of the Yorba Linda Water District, by action taken in February, 1991 set the daily compensation under Water Code Section 30507 at $125 for Board and Board Committee meetings and $50 for other service rendered at the request of the Board; and WHEREAS, the Board of Directors of the Yorba Linda Water District has conducted a public hearing upon notice pursuant to Government Code Section 6066 as required by Water Code Section 20203. NOW THEREFORE,the Board of Directors of the Yorba Linda Water District does hereby find, declare, order and ordain as follows: Section 1. The matters set forth in the recitals of this Ordinance are true and correct. Section 2. Upon and after the effective date of this Ordinance, compensation for members of the Board of Directors of the Yorba Linda Water District shall be $150 per day for each day's attendance at meetings of the Board of Directors and other meetings attended at the request of the Board of Directors. Compensation for any type of service shall not exceed ten (10) days in any calendar month. Members of the Board of Directors shall receive reimbursement or payment of expenses, according to District rules, incurred in the performance of each Director's duties required or authorized by the Board of Directors. Section 3. This Ordinance shall become effective sixty (60) days after its adoption. PASSED AND ADOPTED this 23rd day of January, 2003 by the following called vote: AYES: Beverage, Mills, Summerfield NOES: Armstrong ABSENT: Korn ABSTAIN: J W. Summer field, resident ATTEST: Wil i ertson, Secretary L BOARD OF DIRECTORS PER DIEM SURVEY (as of November 30, 2015) MAXIMUM AGENCY PER DIEM EFFECTIVE MEETINGS MEETING DATE PER MONTH El Toro Water District $198.00 December 2007 10 Irvine Ranch Water District $248.00 January 2015 10 Mesa Water District $240.00 April 2015 10 Moulton Niguel Water District $215.00 October 2015 10 Municipal Water of Orange County $256.55 January 2015 10 Orange County Water District $250.00 September 2015 10 Santa Margarita Water District $210.00 February 2009 10 South Coast Water District $190.00 January 2006 10 Yorba Linda Water District $150.00 January 2003 10 ITEM NO. 7.2 AGENDA REPORT Meeting Date: December 23, 2015 Budgeted: Yes Total Budget: $90,000 To: Board of Directors Cost Estimate: $90,000 Funding Source: Water Operating Fund From: Marc Marcantonio, General Account No: 1-1010-0440-00 Manager Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Subject: Committee, Agency and Intergovernmental Meeting Assignments STAFF RECOMMENDATION: That the Board of Directors consider committee, agency and intergovernmental meeting assignments for the next calendar year. DISCUSSION: Pursuant to the Board of Directors' Policies and Procedures (Resolution No. 15-05), the Board has established committees to assist with the performance of its duties and policy advice. At this time the Board has established 3 joint/interagency committees and 1 citizens advisory committee. Two Board members are also assigned to serve as Active and Alternate Directors for the Orange County Sanitation District (OCSD). Additionally, the Directors attend a number of intergovernmental meetings on a regular basis. Committee, agency and intergovernmental meeting assignments are made by the newly elected President, subject to the consent of the Board, following the annual reorganization of the Board of Directors. The attached spreadsheet identifies these assignments for the previous 3 years. The Total Budgeted and Estimated Cost amounts listed above include compensation for Board, Committee and intergovernmental meeting attendance at a maximum of $150 per day up to 10 days per calendar month as allowed by statute and established by Ordinance No. 03-01. OCSD Board members are compensated $212.50 for meeting attendance (up to 6 meetings a month with the average being 2) and receive no health insurance benefits. The Chair may be compensated for up to 10 meetings per month. President Collett would like to propose that all committee, agency, and intergovernmental meeting assignments remain the same for the next calendar year. Following a determination of the Board, staff will post Form 806 on the District's website reporting the compensation paid to Directors by the District and OCSD for their meeting attendance. ATTACHMENTS: Description: Type: Committee and Meeting Assignments 2016.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 12/23/2015 PH/RK 5-0 Requests for revisions to be considered at a future meeting. YORBA LINDA WATER DISTRICT Proposed Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments JOINT/INTERAGENCY COMMITTEES 2013 2014 2015 2016 YLWD/City of Placentia/GSWC Melton Beverage Melton Melton Meets as required. Hawkins Melton Kiley Kiley YLWD/City of Yorba Linda Kiley Collett Collett Collett Meets as required. Beverage Kiley Beverage Beverage YLWD/ MWDOC/OCWD Melton Kiley Collett Collett Meets bi-monthly on 4th Tuesday at 4:00 p.m. Beverage Beverage Melton Melton OTHER COMMITTEES CAC Beverage Kiley Collett Collett Meets monthly on 4th Monday at 8:30 a.m. YORBA LINDA WATER DISTRICT Proposed Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments INTERGOVERNMENTAL MEETINGS 2013 2014 2015 2016 YL City Council (Mtg 1) Kiley Collett Beverage Beverage Meets 1st Tuesday of the month at 6:30 p.m. YL City Council (Mtg 2) Collett Kiley Collett Collett Meets 3rd Tuesday of the month at 6:30 p.m. YL Planning Comm (Mtg 1) Melton Beverage Melton Melton Meets 2nd Wednesday of the Month at 6:30 p.m. YL Planning Comm (Mtg 2) Hawkins Melton Hawkins Hawkins Meets 4th Wednesday of the month at 6:30 p.m. MWDOC Board of Directors (Mtg 1) Melton Melton Melton Melton Meets 1st Wednesday of the month at 8:30 a.m. MWDOC Board of Directors (Mtg 2) Melton Melton Melton Melton Meets 3rd Wednesday of the month at 8:30 a.m. OCWD Board of Directors (Mtg 1) Kiley Collett Collett Collett Meets 1st Wednesday of the Month at 5:30 p.m. OCWD Board of Directors (Mtg 2) Kiley Collett Kiley Kiley Meets 3rd Wednesday of the month at 5:30 p.m. OCSD N/A Kiley Kiley Kiley Meets 4th Wednesday of the month at 6:30 p.m. (submission of Form 700 to ocsD required.) Beverage (Alternate) Beverage (Alternate) WACO Meeting Hawkins Kiley Hawkins Hawkins Meets 1st Friday of the month at 7:30 a.m. Kiley Hawkins Kiley Kiley ISDOC Meeting Collett Hawkins Hawkins Hawkins Meets months with 5th Thursday at 11:30 a.m. Collett (Alternate) Kiley (Alternate) Kiley (Alternate) LAFCO Meeting (As Needed) Beverage Beverage Beverage Beverage Meets 2nd Wednesday of the month at 8:30 a.m. ACWA/JPIA Meeting Hawkins Hawkins Hawkins Hawkins Meets semi-annually in May and November. (submission of Form 700 to ACWA/.IPIA required.) ITEM NO. 9.2 AGENDA REPORT Meeting Date: December 23, 2015 Subject: Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held November 17, 2015 at 9:00 a.m. • Minutes of the meeting held December 15, 2015 at 9:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held January 19, 2015 at 9:00 a.m. at YL City Hall. ATTACHMENTS: Description: Type: Minutes 11.17.15.docx Minutes Minutes CITY OF YORBA LINDA YORB,q t2Q i V y A '~C�RPORA110 qb Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE SPECIAL MEETING MINUTES November 17, 2015 9:00 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee Special meeting convened at 9:02 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE General Manager Marc Marcantonio ROLL CALL Committee Members City Council: Gene Hernandez, Tom Lindsey Water District: Ric Collett, Mike Beverage Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS Eddy Jackson, resident, commented on the Yorba Linda Water District's financial reports and stated that even though the water rate increase is not yet reflected, the financials look very positive. ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on October 20, 2015. The YLWD/City Council Joint Advisory Committee approved the minutes of the October 20, 2015 meeting. YLWD/CC Joint Advisory Committee Minutes November 17,2015 Page 1 of 2 DISCUSSION ITEMS 2. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts General Manager Marcantonio reported that Governor Brown had issued an Executive Order on November 13, 2015, stating that water rationing will likely be extended through October 31, 2016. Mr. Marcantonio also announced that on December 7t", the State Water Resources Control Board (SWRCB) will hold a public hearing in Sacramento to consider possible refinements to the Conservation Goals of agencies. He said he would be attending the hearing and testifying that Yorba Linda should be granted credits for mandatory irrigation of Urban-Wildland Interface Zones, climate and terrain considerations. He encouraged residents and groups to send letters to let SWRCB know that the 36% mandate is crippling to the District. Eddy Jackson, resident, spoke about having different water allocations depending on lot size or type of homes such as condominium owners who don't use a lot of water. 3. Update on Transition to Smart Controllers Public Works Director/City Engineer Michael Wolfe provided an update on the transition to Smart Controllers. Eddy Jackson, resident, said that the plan sounded good in concept but expressed concerns about possible funding sources. Mr. Jackson spoke about credits for residents who are using turf. 4. Potential Future Agenda Items City Manager Pulone stated that the Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts item should be included on the next agenda. Vice President Mike Beverage stated that he would like to see the Committee review the District's budget on a monthly basis. ADJOURNMENT City Manager Pulone adjourned the meeting at 10:02a.m. to the next Yorba Linda Water District/City Council Joint Advisory Committee meeting on Wednesday, December 16, 2015 at 9:00 a.m. YLWD/CC Joint Advisory Committee Minutes November 17,2015 Page 2 of 2 ITEM NO. 9.3 AGENDA REPORT Meeting Date: December 23, 2015 Subject: Interagency Meeting with City of Placentia and Golden State Water Company (Melton / Kiley) • Minutes of the meeting held September 29, 2015 at 2:00 p.m. • Minutes of the meeting held December 8, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held February 9, 2016 at 2:00 p.m. at Golden State Water Company in Placentia. ATTACHMENTS: Name Description: Type: 09.29.15 Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT INTERAGENCY MEETING WITH CITY OF PLACENTIA AND GSW Tuesday, September 29, 2015 2:00 PM 1717 E Miraloma Ave, Placentia CA 92870 The September 29, 2015 meeting of the YLWD/City of Placentia/GSW Interagency Committee was called to order at 2:00 p.m. The meeting was held in the YLWD Administration Conference Room located at 1717 E Miraloma Avenue, Placentia, California 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Gary T. Melton, Director Marc Marcantonio, General Manager Robert R. Kiley, Director Steve Conklin, Engineering Manger Damon Micalizzi, Public Information Manager CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Craig Green, Councilmember Damien R. Arrula, Acting City Administrator Joel Cardenas, Public Works Supt GSW COMMITTEE MEMBERS OTHER ATTENDEES Ken Vecchiarelli, General Manager Brett Barbre, Director, MWDSC and MWDOC Angel Marquez, Superintendent Nancy Stevens, Resident Julia Schultz, Resident Eddy Jackson, Resident 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held July 27, 2015 The minutes for this meeting were approved as presented. 5. DISCUSSION ITEMS 5.1. Fluoride in Water Sources Director Brett Barbre reported on the fluoridation of MWD water, which began in 2010, after receipt of a $5.5 million grant to design and construct fluoridation facilities. MWD water is provided to portions of Placentia by GSW. Groundwater is also provided to Placentia by GSW and by YLWD, which has a naturally occurring low-level of fluoride. Mr. Marc 1 Marcantonio reported that the fluoridation of drinking water has been and remains an issue of concern for many communities and residents. 5.2. City of Placentia Compliance with Drought Mandate Mr. Ken Vecchiarelli reported that GSW was mandated to achieve a 24% reduction in water use and has achieved a 31% reduction for the months of June through September for its Placentia/Yorba Linda service area. Mr. Marcantonio reported that YLWD was mandated to achieve a 36% reduction and has achieved a cumulative 41% reduction in this same time frame. 5.3. YLWD Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts YLWD drought response is as noted above. Mr. Marcantonio reported that on September 17, YLWD conducted a Public Hearing to consider increases in its water and sewer rates. Following receipt of public comments, and the counting of protest letters (which were less that the necessary threshold) the Board voted unanimously to increase rates effective October 1, 2015. Mr. Damien Arrula asked if YLWD could provide an estimate of the impact of the rate increase on the City of Placentia's water meter accounts in YLWD. Mr. Damon Micalizzi indicated that YLWD would calculate and provide that information to the City. 5.4. Enforcement of Governor's Mandate on Water-Use Restrictions Mr. Micalizzi reported that the State Water Resources Control Board has initiated action against eight water retailers in the State that have not made an adequate response to meet their mandated water-use restrictions. Mr. Marcantonio pointed out that the State Board has initiated action to force two small mutual water companies with water quality problems to be taken over by an adjacent larger city water system. He also noted that there have been comments made by State Board staff in recent meetings that indicate that the State Board likely will call for the continuation of the 25% state-wide water reduction beyond its February 2016 end date, regardless if there is a wet winter or not. 5.5. Items for Next Agenda These same items will be placed on the agenda for the next meeting. 6. ADJOURNMENT 6.1. The meeting was adjourned at 2:50 p.m. The next YLWD/City of Placentia/Golden State Water Company Interagency Committee meeting will be held on December 8, 2015 at 2:00 p.m. at the City of Placentia. 2 ITEM NO. 11.1 AGENDA REPORT Meeting Date: December 23, 2015 Subject: Meetings from December 24, 2015 - January 31, 2016 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: December 2015 District Offices Closed Thu, Dec 24 7:OOAM January 2016 Yorba Linda City Council Tue, Jan 5 6:30PM Beverage MWDOC Wed,Jan 6 8:30AM Melton OCSD Operations Committee Wed,Jan 6 5:OOPM Kiley/Beverage OCWD Wed,Jan 6 5:30PM Collett WACO Fri,Jan 8 7:30AM Hawkins/Kiley LAFCO Wed, Jan 13 8:OOAM Beverage (As Needed) Yorba Linda Planning Commission Wed, Jan 13 6:30PM Melton Board of Directors Regular Meeting Thu, Jan 14 8:30AM Joint Committee Meeting with City of Yorba Linda Tue, Jan 19 9:OOAM Collett/Beverage Yorba Linda City Council Tue, Jan 19 6:30PM Collett CASA Winter Conference Wed, Jan 20 8:OOAM MWDOC Wed, Jan 20 8:30AM Melton OCWD Wed, Jan 20 5:30PM Kiley CASA Winter Conference Thu, Jan 21 8:OOAM CASA Winter Conference Fri, Jan 22 8:OOAM MWDOC Water Policy Forum Fri, Jan 22 5:30PM Beverage/Collett/Kiley/Melton Citizens Advisory Committee Meeting Mon, Jan 25 8:30AM Collett Interagency Committee Meeting with MWDOC and OCWD Tue, Jan 26 4:OOPM Collett/Melton OCSD Wed, Jan 27 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed, Jan 27 6:30PM Hawkins Board of Directors Regular Meeting Thu, Jan 28 8:30AM 12/16/2015 3:45:25 PM