HomeMy WebLinkAbout2008-07-03 - Planning-Engineering-Operations Committee Meeting Agenda PacketRL\
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YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Thursday, July 3, 2008, 4:00 p.m.
1717 E. Miraloma Avenue, Placentia - Tel: (714) 701-3020
AGENDA
COMMITTEE: STAFF:
Director William R. Mills, Chair Ken Vecchiarelli, Asst. General Manager
Director Paul R. Armstrong Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
Ken Mendum, Operations Superintendent
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Any individual wishing to address the Committee is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on this agenda, the Committee Chair
will recognize the individual for their comment when the item is considered. No action will be
taken on matters not listed on this agenda. Comments are limited to matters of public interest
and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
DISCUSSION ITEMS:
This portion of the agenda is for matters such as technical presentations, drafts of proposed
policies, or similar items for which staff is seeking the advice and counsel of the Committee
Members. This portion of the agenda may also include items for information only.
Preventative Maintenance Program Status Report.
2. Status Report on the Meter Replacement and Radio Read Retrofit Project.
3. Monthly Water Production and Purchased Imports through June 2008.
4. Monthly Orange County Groundwater Producers Meeting Summary Report.
5. Monthly MWDOC Managers Meeting Summary Report.
6. Status Report on Capital Improvement Projects in Progress.
7. Proposed Action Plan Responding to OC Grand Jury Report.
ACTION ITEMS:
This portion of the agenda is for items where staff presentations and committee discussions are
needed prior to formal committee actions.
8. Consider Change Order No. 3 with SSC Construction, Inc. for the Lakeview
Reservoir Project.
Recommendation: Support approval of Change Order No. 3 in the amount of
$55,393.45 and 27 calendar days and reduce retention to 5% to SSC Construction,
Inc. for construction of the Lakeview Reservoir Project, Job No. 200704.
~ a l`d
ADJOURNMENT:
The next regularly scheduled Planning-Engineering-Operations Committee will be held
August 7, 2008 at 4:00 p.m.
Accommodations for the Disabled:
Any person may make a request for a disability-related modification or accommodation needed for that
person to be able to participate in the public meeting by telephoning Michael A. Payne, District Secretary,
at 714-777-3018, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309.
Requests must specify the nature of the disability and the type of accommodation requested. A
telephone number or other contact information should be included so the District staff may discuss
appropriate arrangements. Persons requesting a disability-related accommodation should make the
request with adequate time before the meeting for the District to provide the requested accommodation.
-2-
PM PRuGRAM
ITEM# / 2007/2008
Fiscal 2007/08 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 1 17% 1 25% 1 33% 1 42% 1 50% 1 58% 67% 75% 83% 100%
HYDRANTS (3,765) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 175
527
4661
65 3231
3461
5301
4681
4651
3421
317
INSPECTED THIS YEAR 175
702
1,1681
1,233 1,556
1,902
2,432
2,900 1
3,365 1
3,707 1
4,024
% OF TOTAL 4.7%
18.7%
31.0%1
32.8% 41.3%1
50.5%1
64.6%
77%
89%
99%1
07%
VALVES (10,00012= 5,000) Target; all valves to be operated every two years
OPERATED THIS MONTH 152
4661
5671
6311
678 410
393
418
393
308
457
OPERATED THIS YEAR 152
6181
1,1851
1,816
2,817 3,227
3,620
4,038
4,431
4,739
5,196
% OF TOTAL 3.0%
12.4%1
24.0%1
36.3%1
56.3% 64.5%
72.4%
80.8%
89%
950/.
104%
DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 0
0
0
4871
0 0
01
01
01
487
0
FLUSHED THIS YEAR 0
0
0
487
0 0
0
0
0
974
974
% OF TOTAL 0.0%
0.0%
0%
50%
50% 50%
50%
50%
50%1
100%
100%
AIR VACS (309) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH
39
331
51
2 57
261
371
181
391
821
110
INSPECTED THIS YEAR
39
721
771
79 136
'1621
1991
217
2561
3381
448
% OF TOTAL
12.6%
23.3%1
25.0%1
25.6% 44.0%
52.4%1
64.4%1
70.2%
83%1
109.0%
i `-0,
SEWER CLEANING (802,560) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH
52,826
68,523
54,8061
84,092 80,969
73,2841
44,3671
48,716
1 90,413
1 82,721
1 74,301
CLEANED THIS YEAR
52,826
121,349
176,1551
260,247 341,216
414,5001
458,867
507,573
1 597,986
1 680,707
1 755,008
% OF TOTAL
6.6%
15.1%
22.0%1
32.4% 43%
51.7%1
57.2%1
63.20%
75%
85%1
1
SEWER TELEVISING (160,512) Target; all sewers to be televised every 5 years.
TELEVISED THIS MONTH 0
7,740
7,759
1 7,280
2,648
1 4,6551
1,7271
700
1 1,261
1 01
3,414
TELEVISED THIS YEAR 0
7,740
15,499
1 22,779
1 25,4271
30,082
1 31,809
1 32,509
1 33,770
1 33,770
1 37,184
OF TOTAL 0
4.80k
10%1
14.2%1
15.8%1
18.7%1
19.8%1
20.300k
21%
21%1
1
0
ITEM #
PM PAGRAM
2007/2008
0
JAN
FEB
MAR
APR
MAY
JUN
JULY
Percent of tar et
14%
28%
43%
57%
72%
86%
100%
REPLACED THIS MONTH
181
90
1091
641
721
74
REPLACED THIS YEAR
181
lool
2171
2811
3531
427
% OF TOTAL
4%1
22%
43%
56%
70%
85%
JAN
1 FEB
1 MAR
1 APR
1 MAY
1 JUN
1 JULY
Percent of target
14%
1 28%
1 43%
1 57%
1 72%
1 86%
1 100%
REPLACED THIS MONTH
111
131
211
631
311
32
REPLACED THIS YEAR
ill
241
4SI
981
1291
161
% TOTAL
7%1
16%
28%1
61..0%
80%1
100%
JAN
FEB
MAR
APR
MAY
JUN
JULY
14%
28%
43%
57%
72%
86%
100%
REPLACED THIS MONTH
i 3211
1 6731
16
1181
REPLACED THIS YEAR
321
994
1010
2291
% OF TOTAL
I 15%
45%
45%
99%
TO BE COMPLETED BY JUNE 30th 2004
20081
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Percent of tare
6%
11%
1 17%
22%
28%
33%
38%
44%
50%
569/6
61%
67%
REPLACEMENT PROG... 2600
REPLACED THIS MONTH
571
11
721
271
ill
66
REPLACED THIS YEAR
571
681
1301
1571
1681
234
% OF TOTAL
2%
2%
5%
6%
7%
g-/.I
I
20091
JAN
1 FEB
1 MAR
1 APR
1 MAY
1 JUN
Percent of target
72%
1 78%
1 83%
1 88%
1 94%
1 100%
REPLACED THIS MONTH
REPLACED THIS YEAR
% OF TOTAL
• WESTERN &ICE AREA
METER REPLACEMENT PROGRAM
SKIPS
WEEKLY AVE.
RETROS
WEEKLY AVE.
RETROS
WEEKLY AVE.
- -
WE -
NEEDED TO REACH Commercial.
NEEDED TO REACH
Residential.
NEEDED TO REACH
5 �„�,,,4
DONE
TO DO
TARGET
DONE I
TO DO
TARGET
DONE
TO DO
TARGET
502
161
2210
S
3
499
19
0
161
6
2'
8- -
24
475
19
0
161
6
17
458
19
0
161
7
�2�1
18
440
19
1
160
7
26
414
19
4
156
7
28
366
18
3
163
7
1
22
364
18
7
146
7
27
337
18
6
140
7
29
308
17
1
139
8
321
1889
105
6
302
18
25
114
7
71
1818
107
18
284
18
13
101
6
130
1688
106
5
8
13
271
18
9
92
6
438
1250
83
SSA
21
250
18
2
90
6
34
1216
87
13
237
18
6
84
6
16
1200
92
16
221
18
5
79
7
0
1200
100
22
199
18
9
70
6
0
1200
109
35
164
16
4
66
7
0
1200
120
0 a
15
149
17
13
53
6
0
1200
133
6
30
119
15
34
19
2
109
1091
136
8
111
16
12
7
1
273
818
117
w
23
88
15
1
6
1
601
217
36
12
76
15
7
-1
(0)
208
9
2
0
I
0
0
0
w
#DIVIOil
9DIV 101
•
•
YLWD SOURCE WATER SUMMARY
Fiscal Year 2007-08
MONTH
Jul-07
Aug-0i
Sep-07
Oct-07
Nov-07
Dec-07
Jan-08
Feb-08
Mar-08
Apr-08
May-08
Thru 6/26
FYTD
70.0%
65.0%
60.0% - -
55.0%
50.0%
45.0%
-0--MONTHLY GW
*'"YTD GW
BPP GOAL 60.2%
40.0% , ,
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Thru
07 07 07 07 07 07 08 08 08 08 08 6/26
Month
TOTAL MONTHLY YTD
GW IMPORT DEMAND GW GW
(AF) (AF) (AFl (%1 (%I
ITEM NO. 3
BUDGET
(Demand Est.) DELTA
(AF1 MI1
1,383.5
1,497.2
2,880.7
48.00/6
48.0%
2,843.0
1.3%
1,525.0
1,382.8
2,907.8
52.4%
50.2%
2,797.0
4.0%
1,373.4
1,177.2
2,550.6
53.8%
51.3%
2,454.0
3.9%
1,315.9
959.1
2,275.0
57.8%
52.7%
2,070.0
9.9%
1,118.0
740.4
1,858.4
60.2%
53.8%
1,635.0
13.7%
777.2
471.9
1,249.1
62.2%
54.6%
1,471.0
-15.1%
707.7
421.4
1,129.1
62.7%
55.2%
1,283.0
-12.0%
561.8
527.6
1,089.4
51.6%
55.0%
1,228.0
-11.3%
860.7
942.2
1,802.9
47.7%
54.2%
1,454.0
24.0%
1,166.5
950.0
2,116.5
55.1%
54.3%
1,819.0
16.4%
1,325.0
A
998.5
2,323.5
57.0%
54.6%
2,406.0
-3.4%
1,340.5
717.4
2,057.9
65.1%
55.5%
2,696.0
-23.7%
13,455.2
10,785.7
24,240.9
55.5%
24,15650
0.40/6
Allowable GW (YTD) 14,619.8 (AF)
Underpumped (AF) 1,164.6 (AF)
Operating Cost Affect $ 174,700 (At $150/AF Delta)
Operating Cost Affect $ 232,900 (At $200/AF Delta)
GROUNDWATER PERCENTAGE
0
•
YEARLY WATER SUPPLY BY SOURCE
16,000-
14,000
12,000-
10,000-
4)
U. 8,000
L
Q 6,000 -
4,000
2,000
®GW
N IMPORT
0-
o~~o,~
Fiscal Year (Tlllu 8126)
•
Fsc. Yr
GW
IMPORT
TOTAL
% GW
% IMP
97/98
9,034.3
9,141.2
18,175.5
49.7%
50.3%
98/99
10,208.6
10,119.1
20,327.7
50.2%
49.8%
99/00
10,875.1
11,945.1
22,820.2
47.7%
52.3%
00/01
9,618.0
11,852.7
21,470.7
44.8%
55.2%
01/02
12,065.2
11,100.2
23,165.4
52.1%
47.9%
02/03
9,951.6
12,345.2
22,296.8
44.6%
55.4%
03/04
10,564.1
13,568.1
24,132.2
43.8%
56.2%
04/05
10,703.5
10,908.0
21,611.5
49.5%
50.5%
05/06
11,062.4
11,970.5
23,032.9
48.0%
52.0%
06/07
13,298.5
12,358.0
25,656.5
51.8%
48.2%
Thru 6/26 07/08
13,455.2
10,785.7
24,240.9
55.5%
44.5%
0
• • •
YLWD YEARLY WATER DEMANDS
30,000.0
25,000.0
20,000.0
15,000.0 ■ IMPORT
a ® GW
10,000.0
5,000.0
0.0
97/98 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08
Fiscal Year (Thru 6/26)
• •
YLWD FISCAL YEAR 2007 -2012 WATER SYSTEM CAPITAL PROJECTS
ITEM N* /J'
Projects in Design Phase
Projects in Construction Phase
Construction Completed
Updated: June 11, 2008 Page A -1
Note: Project Number corresponds to order in Project Description List
WATER SYSTEM CAPITAL IMPROVEMENTS
Cost Estimate
Cumulative
District Cost by Fiscal Year
No.
Project Name
$
Cost, $M
FY 2007 -08
FY 2008 -09
FY 2009 -10
FY 2010 -11
FY 2011 -12
5,
S4,500,000
54-50
51- 89�gg9
_
-
20.
S?�94,8A8
&7-30
-
13.
53,08009
59-90
15.
Zone 4 Transmission S &S, R 5 (36 inch)
$1,700,000
$11.60
$1,190,000
9.
51- 340004
51? S9
1�.g"w
-
-
-
14.
7.,.,e 1 T«,.,. missies S&S D 5 ( O nel,l
(t llnl nnn
C7
39 nW
-
-
-
-
28.
95-2---OW
C 1
25.
E4is...Re;.ye -Pole Dele...,.: as
9-25 o,
514-54
SNtl,Q y
-
-
3.
Lakeview Reservoir (8MG)
$11,500,000
$26.08
$6,900,000
$4,600,000
L
Highland Reservoir Replacement (6MG)
$11,200,000
$37.28
$6,720,000
$4,480,000
18.
Zone 4C Reconfiguration
$1,070,000
$38.35
$267,500
$802,500
21.
Water Meter Replacement Project, Phase 2
$1,000,000
$39.35
$500,000
$500,000
29.
GIS Implementation Pro'ect
$700,000
$40.05
$380,000
$320,000
26.
5.354,4W
544-40
53I X989
$35,000
27•
5?38�84
540:3
5- 3?i;004
$25,000
23.
Fairmont Booster Pump Station Site Improvements
$300,000
$40.95
$200,000
$100,000
-
12.
OC -51 Upgrade
$242,000
$41.19
.$60,500
$181,500
22.
Radio Read Water Meter Conversion Project, Phase 1
$160,000
$41.35
$80,000
$80,000
2.
Hidden Hills Reservoir (2MG) and Santiago Booster Upgrades
$6,400,000
$47.75
$2,240,000
$2,880,000
$1,280,000
-
_
6.
IPalm Ave. BS Upgrade & YL Blvd Pipelines
$5,400,000
$53.15
$540,000
$2,160,000
$2,700,000
-
_
10.
Well No. 20
$2,000,000
$55.15
$500,000
$1,300,000
$200,000
-
_
11.
Groundwater Capacity Restoration
$1,000,000
$56.15
$150,000
$550,000
$300,000
-
_
30.
Extension of Pressure Zone 4C Reconfiguration
$1,000,000
$57.15
$100,000
$400,000
$500,000
16.
Anaheim Intertie Connection Improvements
$500,000
$57.65
-
$62,500
$187,500
-
_
7.
Zone 5 (1000 ) Booster Station
$1,080,000
$58.73
$270,000
$2- 70,000
$540,000
-
8.
Fairmont Booster Pump station Reconfiguration
$400,000
$59.13
-
-
$200,000
$200,000
-
19.
Foxtail Drive Pipeline
$245,000
$59.38
-
-
$49,000
$196,000
-
4.
Elk Mountain Res. Site Improvements
$300,000
$59.68
-
-
-
$300,000
-
17.
Fire Flow Improvement Via Sereno & Ohio)
$125,000
$59.80
-
$25,000
$100,000
Total Water Projects
$59,801,000
$24,304,200
$18,746,500 1
$5,686,500
$1,261,000
$100,000
Water CIP`s $50,098,200
Projects in Design Phase
Projects in Construction Phase
Construction Completed
Updated: June 11, 2008 Page A -1
Note: Project Number corresponds to order in Project Description List
ITEM NO. ?
AGENDA REPORT
is Committee Meeting Date: July 3, 2008
To: Planning-Engineering-Operations Committee
From: Ken Vecchiarelli, Assistant General Manager
Staff Contact: Joe Polimino, Project Engineer
Reviewed by General Counsel: N/A Budgeted: Yes Total Budget: $ 11.5M
Funding Source: District and Developer Funds
CEQA Account No: 101-2700 Job No: 200704
Compliance: Mitigated Neg. Dec. Estimated Costs: $ 11.5M Dept: Eng
Subject: Change Order No. 3 to SSC Construction, Inc. for the Lakeview Reservoir Project
SUMMARY:
On January 25, 2007, the District Board of Directors authorized the execution of an agreement
with SSC Construction, Inc. (SSC) for construction of an 8-million gallon underground concrete
reservoir, piping and appurtenances. The project also includes demolition of the existing
Bastanchury Booster Pump Station and Reservoir (two steel storage tanks). The site is located
north of Bastanchury Road off the new Lakeview Avenue extension, north of the Hover
• Development and south of Vista Del Verde's Village 4. When completed, the project will
increase operational, fire and emergency storage capacity, retain better water quality through
improved circulation and improve reliability of the water system.
DISCUSSION:
In accordance with the contract documents, SSC has submitted requests for various change
order items incorporated in Change Order No. 3, which represents an increase in the contract
amount of $55,393.45 and a time extension of 27 calendar days. SSC also requested that
YLWD reduce the retention on the project to 5 percent and release one half of the retention
currently held in a joint escrow account. Change Order No. 3 consists of $18,548.29 and 5 days
for additional backfill to the South and West retaining walls; $36,845.16 and 5 days for removal
of 2,620 cubic yards of material from the site; and 17 rain days through the winter months.
SSC is currently installing inlet piping, backfilling slopes, constructing intermediate retaining
walls and beginning installation of mechanical controls. To date, the project is over 77%
completed. SSC has requested that the District release half of their retention and reduce the
remaining retention to 5% on the project. In good faith with this request, SSC has proposed a
minor project revision for the District's consideration that could compress the project schedule
and accelerate the completion by up to two months, thereby allowing beneficial use of the new
reservoir much sooner than anticipated. This proposal is well-timed with the abandonment and
demolition phase of the Highland Reservoir Replacement Project, which will soon be at full
pace. The earlier timing of the additional storage at the Lakeview Reservoir site will assist the
District in maintaining operational efficiencies and assist in providing water storage for District
• customers that the Highland Reservoir usually provides.
The status of the construction contract with SSC Construction, Inc. is as follows:
• The original contract was $10,489,500 and 487 calendar days starting June 18, 2007.
• The current contract is $10,642,387.92 and 547 calendar days.
• If approved, Change Order No. 3 adds $55,393.45 (0.5% of the original contract) and
27 calendar days.
• If approved, Change Order No. 3 increases the total contract amount to $10,697,781.37
and 574 calendar days.
Staff, Butier and Parsons, the Districts Construction management team have reviewed the
contractor's request for Change Order No. 3 and recommend approval. A copy of Change
Order No. 3 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On January 25, 2007, the District Board of Directors approved and awarded a construction
contract with SSC Construction, Inc. in the amount of $10,489,500 for construction of an 8
million gallon underground concrete reservoir, piping and appurtenances, and demolition of the
existing Bastanchury Booster Pump Station and Reservoir. On April 10, 2008, the District Board
of Directors approved Change Order No. 1 increasing the total contract amount to $10,639,500
and total contract calendar days to 547. The Board has approved twelve progress payments to
date for this project, the most recent of which was approved on May 29, 2008.
STAFF RECOMMENDATION:
Support approval of Change Order No. 3 in the amount of $55,393.45 and 27 calendar days and
reduce retention to 5 percent to SSC Construction, Inc. for construction of the Lakeview
Reservoir Project, Job No. 200704.
0
•
YORBA LINDA WATER DISTRICT
CONTRACT NAME: Lakeview Reservoir
CONTRACTOR: SSC Construction Inc.
CHANGE ORDER NO. 003
DATE July 10, 2008
Page 1 of 1
CONTRACT AMT
THIS CHANGE:
$ 10,642,387.92 DAYS: 547
$55,393.45
DAYS: 27
(0.5%)
U
NET CHANGE + $55,393.45 27 Days
REVISED CONTRACT AMOUNT AND TIME $10,697,781.37 574 Days
L._J
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $ 10,697,781.37 DAYS: 574
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials,
and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor
and Yorba Linda Water District otherwise referred to as Owner.
+INCREASE
CONTRACT
DESCRIPTION OF CHANGES
/ OR
TIME
+EXTENSION /
- DECREASE IN
OR -REDUCTION
CONTRACT
(DAYS)
AMOUNT
1.) Additional work for backfill required behind the Hover South and West retaining walls.
I + $18,548.29
I 5
2.) Removal of 2100 cubic yards of material that was on site.
I + $29,705.92
I 5
3.) Removal of additional 520 cubic yards of material on site placed there by a previous
+ $7,139.24
0
contractor.
4.) Rain days which prevented work on site through the winter months of the project.
I + $0.00
I 17
5.) Reduce retention for the project to 5 percent and release 50% of funds currently held in
+ $0.00
0
retention.
The amount of the contract will be increased 4deweased> by the sum of $ 55,393.45 and the contract time shall be increased edesreased>
by 27 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price
specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the
extension of fime allowed, if any, for completion of the entire worts on account of said Change Order. The Contractor agrees to furnish all labor
and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to
complete the Change Order Items. This document will become a supplement of the contract and all provisions will apply hereto. It Is understood
that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation
to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the
above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the
sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the
work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion
date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the
above-referenced changes.
RECOMMENDED: /ENGINEER OR DATE:
nONCLILTONT
Joe Pollmino, Project Engineer
ACCEPTED: /CONTRACTOR DATE:
Greg Larkin, President
APPROVED: /OWNER DATE:
Mike Payne, General Manager