HomeMy WebLinkAbout2015-11-19 - Board of Directors Meeting Minutes 2015-191
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Thursday, November 19, 2015, 3:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The November 19, 2015 Yorba Linda Water District Board of Directors Workshop
Meeting was called to order by President Collett at 3:00 p.m. The meeting was
held in the Board/Training Room at the District's Administration Building located
at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Melton led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Phil Hawkins John DeCriscio, Operations Manager
Robert R. Kiley Gina Knight, Human Resources/Risk Manager
Gary T. Melton Delia Lugo, Finance Manager
Art Vega, Information Technology Manager
Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
Cindy Botts, Water Conservation Supervisor
ALSO PRESENT
Tom Lindsey, Mayor Pro Tem, City of Yorba Linda
Eddy Jackson, Resident
4. PUBLIC COMMENTS
Mr. Eddy Jackson, resident, spoke regarding comments made during a recent
joint agency committee meeting with the City of Yorba Linda.
Minutes of the YLWD Board of Directors Workshop Meeting Held Thursday, November 19,2015 at 3:00 p.m. 1
2015-192
5. DISCUSSION ITEMS
5.1. Draft Unaudited Financial Statements for the Period Ending September
30, 2015
Mr. Eddy Jackson, resident, spoke regarding the draft financial
statements.
Mrs. Lugo explained the purpose of the workshop and provided an
overview of the financial statements including the impact of the State
Water Resources Control Board's mandated reduction in water
consumption. She noted that the District's operating revenue was under
budget due to a reduction in water sales as compared to the previous
fiscal year. Mrs. Lugo pointed out that the District was required to meet its
debt covenant ratio each quarter of the fiscal year. She also spoke
regarding the District's fixed/variable costs, the District's budget process,
and administrative penalties collected during the first quarter and how
they're required to be utilized and reported on the financials. Mrs. Lugo
then responded to questions from the Board.
Mrs. Botts then provided a PowerPoint presentation regarding the
District's budget for the first quarter. She commented on the complexities
involved and provided an overview of the following: key budget
assumptions; historical vs. current water consumption; budgeted and
actual operating plans; historical demands and power costs; import water
and groundwater costs; and budgeted and actual power/pumping costs for
the first quarter. Mrs. Botts and Mr. DeCriscio briefly responded to
questions from the Board and described staff's efforts to mitigate the
District's power and pumping costs. Mrs. Lugo then reviewed the water
and sewer budget summaries. In response to related questions from the
Board, she indicated that a more detailed discussion regarding the
District's reserves could occur during the mid-year review of the budget.
Mr. Conklin then provided an overview of the Capital Improvement Project
budget. He and Mr. DeCriscio then responded to questions from the
Board regarding current and future projects. Director Collett requested
that staff prepare a report regarding the status of the District's wells.
Director Melton suggested that staff look into the possibility of utilizing
energy generated at pressure reducing stations. The Board then
discussed scheduling a future workshop meeting in early February to
conduct a mid-year budget review.
Minutes of the YLWD Board of Directors Workshop Meeting Held Thursday, November 19,2015 at 3:00 p.m. 2
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6. ADJOURNMENT
6.1. The meeting was adjourned at 4:41 p.m. The next Regular Board of
Directors Meeting will be held Wednesday, November 25, 2015 at 8:30
a.m.
Annie Alexander
Assistant Board Secretary
Minutes of the YLWD Board of Directors Workshop Meeting Held Thursday, November 19,2015 at 3:00 p.m. 3