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Home My WebLink About2015-12-10 - Board of Directors Meeting Minutes 2015-200 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, December 10, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The December 10, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager Amelia Cloonan, Human Resources Analyst Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Councilmember, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 1 2015-201 5. SEATING OF DIRECTORS 5.1. Reorganization of the Board of Directors and Appointment of Officers Director Beverage requested to have the floor and suggested that due to the continued drought and other events which had occurred during the previous year, that the Board consider extending Director Collett's term in the office of President for another year. Director Beverage made a motion to extend Director Collett's term in the office of President for another year. Director Melton asked for clarification regarding the nomination and election of the Vice President. Director Collett stated that if it was the majority of the Board's desire that he continue as President, that he would do so. Director Hawkins seconded Director Beverage's motion. Director Collett noted that he would prefer that the committee, agency, and intergovernmental meeting assignments remain as they are. The Board agreed. Motion carried 5-0. Director Collett made a motion, seconded by Director Hawkins, to extend Director Beverage's term in the office of Vice President for another year. Motion carried 5-0. Mr. Marcantonio explained that staff was recommending that the Board appoint staff to serve as the Secretary, Assistant Secretary and Treasurer for the next year. Director Collett asked for clarification as to which staff members were currently serving in these respective offices. Director Hawkins made a motion, seconded by Director Kiley, to appoint Mr. Marcantonio as Secretary, Ms. Alexander as Assistant Secretary, and Mrs. Lugo as Treasurer for the next calendar year. Motion carried 5-0. 6. PUBLIC COMMENTS Director Barbre addressed the Board and commented on projected water storage, a report issued by the State Auditor regarding the Central Basin Municipal Water District, and conflict of interest issues related to the proposed transfer of sewer service for OCSD Service Area 7. Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 2 2015-202 Mr. Kidman noted that he was appreciative of Mr. Rob Hunter's comments during the Prop 218 hearing in September. Councilmember Hernandez addressed the Board and reported that he would be serving as the new liaison to the District. Director Collett thanked Councilmember Hernandez for his leadership during the last year. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 5-0. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$404,646.45. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report President Collett reported that the last Citizens Advisory Committee meeting had been cancelled due to the recent passing of Mr. Oscar Bugarini. 8.2. Directors' Reports Directors Melton, Hawkins and Kiley reported on their attendance at the following events. • ACWA Fall Conference - December 1, 2015 - December 4, 2015 • Community Leaders Luncheon - December 3, 2015 • Legislator Holiday Open House - December 7, 2015 The Directors also expressed their condolences to Mr. Bugarini's family and friends. 8.3. General Manager's Report Mr. Marcantonio asked each of the managers (or their designees) to provide a report regarding activities within their respective departments. He also provided the Board with an overview of his activities and meeting attendance. Minutes of the YLWD Board of Directors Regular Meeting Held December 10, 2015 at 8:30 a.m. 3 2015-203 8.4. General Counsel's Report Mr. Kidman reported that there was no need for a Closed Session related to potential litigation (Item No. 12.1.). He then introduced Mr. Andrew Gagen. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held November 24, 2015 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held January 26, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held November 17, 2015 at 10:00 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held December 15, 2015 at 9:00 a.m. at YL City Hall. 9.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • Next meeting is yet to be scheduled. 9.4. Citizens Advisory Committee (Collett) • Meeting on December 7, 2015 at 8:30 a.m. was canceled. • Next meeting is scheduled to be held December 16, 2015 at 8:30 a.m. Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 4 2015-204 10. INTERGOVERNMENTAL MEETINGS Each of the Directors reported on their attendance at the following meetings. 10.1. YL City Council - December 1, 2015 (Beverage) 10.2. OCSD Operations Committee - December 2, 2015 (Kiley/Beverage) 10.3. LAFCO - December 9, 2015 (Beverage - As Needed) Director Beverage did not attend this meeting. 10.4. YL Planning Commission - December 9, 2015 (Hawkins) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from December 11, 2015 — January 31, 2016 The Board reviewed the activity calendar and made no changes. The Board of Directors meeting was adjourned to the Public Financing Corporation Regular Meeting at 10:33 a.m. (Minutes of the Public Financing Corporation meeting have been recorded separately.) The Public Financing Corporation meeting was adjourned and the Board of Directors meeting was reconvened at 10:34 a.m. 12. CLOSED SESSION The meeting was adjourned to Closed Session at 10:34 a.m. All Directors were present. The following Closed Session (Item No. 12.1.) was not held. 12.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 12.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 11:02 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 5 2015-205 13. ADJOURNMENT 13.1. The meeting was adjourned at 11:02 a.m. The next Regular Board of Directors Meeting will be held Wednesday, December 23, 2015 at 8:30 a.m. _. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 6