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HomeMy WebLinkAbout1999-08-12 - Board of Directors Meeting MinutesPage 3877 August 12, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 12, 1999 The August 12, 1999, regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Mark Abramowitz Brett R. Barbre Directors absent at roll call Paul R. Armstrong Michael J. Beverage Staff present: William J. Robertson, Secretary/General Manager Lee Cory, Operations Superintendent Raquel Lazo, Secretary to the General Manager Beverly Meza, Customer Service Supervisor Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Visitors Mr. Henry Wedaa, Councilman, City of Yorba Linda, arrived at 8:45 a.m. SPECIAL RECOGNITION Item 1. Recognition of Mike Kidde, Senior Mechanic. Lee Cory, Operations Superintendent, recognized Mike Kidde's accomplishment of receiving a certificate from Automotive Service Excellence for Brakes. CONSENT CALENDAR On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 3-0 to approve the Consent Calendar. Item 2. Minutes of regular meeting, July 22, 1999. Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 4. Disbursements of $1,315,665.75. Item 5. Approve Change Order No. 2 in the amount of $8,716.60, and Progress Payment No. 4 in the amount of $84,518, less 10% retention of $8,451.80, for a net payment of $76,066.20, to F.T. Ziebarth for construction of Sodium Hypochlorite Generators, Job No. 9517. Item 6. Reject and refer a damage claim filed by the City of Yorba Linda to ACWA/Joint Powers Insurance Agency. Page 3878 August 12, 1999 ACTION CALENDAR Item 7. Consider Investment Portfolio for June 1999. Beverly Meza, Business Manager, reported there was no further information to add to the Agenda Report. On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 3-0 to receive and file the Investment Portfolio Report for June 1999. Item 8. Consider Appropriations Limit Resolution for Fiscal Year 1999-00. Beverly Meza reported the District is required by law to file a "Gann" Resolution each year. Ms. Meza then reported the District's income subject to the "Gann" tax income limit is about $895,000 compared to a "Gann" maximum of about $3.0 million. On a motion by Director Barbre, seconded by President Korn, the Board of Directors voted 3-0 to approve Resolution No. 99-08, Resolution of the Board of Directors of the Yorba Linda Water District Adopting the Appropriations Limit for Fiscal Year 1999-2000. Item 9. Consider Resolution No. 99-09 to amend the Public Funds Investment Policy. Beverly Meza reported that, pursuant to State law, each year the Board of Directors reviews the District's Public Funds Investment Policy. Ms. Meza reported that the current policy is more restrictive than State law. The changes proposed by staff incorporate technical clarification's suggested by the Government Finance Officers Association rather than substantive changes in the policy itself. Discussion. In response to a question by Director Barbre, Ms. Meza reported the District's independent Auditor reviewed the policy changes. Director Barbre requested continuing this matter until all five Board members were present. President Korn continued this item to the August 26, Board of Directors meeting. Item 10. Consider Sewer Maintenance Charge for Fiscal Year 1999-00 and Resolution No. 99- 10 to collect Locke Ranch Sewer Maintenance Charges. William Robertson, General Manager, reviewed the staff report and recommended the Board of Directors retain the existing Sewer Maintenance Charge of $24.00 per year. Discussion. On a motion by Director Barbre, seconded by Director Abramowitz, the Board of Directors voted 3-0 to: 1. Accept the "Yorba Linda Water District Sewer Maintenance Charge Report for Fiscal Year 1999-00." 2. Adopt Resolution No. 99-10 Adopting Locke Ranch Sewer Maintenance Charges and Rescinding Resolution No. 98-05. Item 11. Consider Letter to Homeowners re: County Sanitation District charge applied to property without a connection to the public sewer system. Mr. Robertson requested Board discussion of a District generated letter as follow-up to the recent County Sanitation District letter. Discussion. President Korn referred the matter to the P.E.O. Committee for further study. Page 3879 August 12, 1999 Item 12. Consider Election for National Water Resources Association Board of Directors, Policy Development Committee, and alternates. The Board did not act on this item. DISCUSSION CALENDAR Item 13. Discussion of Water Rates for Fiscal Year 1999-00 and 2000-01. General Manager Robertson requested the Board continue this item to the next meeting. President Korn continued this item to the August 26, Board of Directors meeting. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report and comments: a) Mr. Robertson reported that three Directors are out of town at the same time on August 14, through August 16. Director Barbre gave his itinerary and phone number and Director Abramowitz reported he can be contacted on his cell phone in the event there was an emergency and it was necessary to call a Special Board meeting. b) President Korn will attend the August 20, 1999, Regional Water Quality Control Board hearing on the Chino area cow issue. c) Mr. Robertson reported on the August 9, meeting of managers with the General Manager of OCWD to discuss the proposed changes in the Annexation process. COMMITTEE REPORTS Item 15. Executive-Administration Committee. No report. Item 16. Finance-Accounting Committee. The Committee met on July 28, 1999, and discussed water rates, sewer rates, the "Gann" Resolution, the District's investment policy and a status report on the annual audit. Item 17. Orange County Water District Ad-hoc Committee. The Committee met on July 27, to discuss proposed changes in OCWD's annexation process. Item 18. Personnel-Risk Management Committee. The Committee met on July 29, to discuss the status report on claims, automobile reimbursement for the Assistant General Manager, Mr. Lubin's upcoming retirement and option to fill behind him and a review of potential contract revisions to the District's PERS contract. In addition, the Committee requested that staff review and return with information on possible changes in staffing requirements to meet budget needs and a review of pro-active sick leave policy to reduce the amount of lost time due to sickness. Item 19. Planning-Engineering-Operations Committee. Scheduled a meeting for Thursday, August 19, 1999, at 4:00 p.m.. Item 20. Public Information Committee. No report INTERGOVERNMENTAL MEETINGS Item 21. Yorba Linda Planning Commission meeting. No report. Page 3880 August 12, 1999 Item 22. Yorba Linda City Council meeting. President Korn reported that Councilman Wisner is retiring effective after the first Council meeting in September. President Korn asked if Councilman Wedaa had any comments. Mr. Wedaa thanked the Board but did not have any comments. Item 23. OCWD/MWDOC joint meeting, August 4. Director Abramowitz reported that appointing a Met Director was continued and the restructuring of Met's staff. Item 24. WACO meeting, August 6. Director Abramowitz reported that WACO discussed the Met/San Diego/Imperial Valley transfer agreement. Item 25. Planning Commission meeting. President Korn reported the Planning Commission discussed second story additions but nothing of interest to the District. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Abramowitz asked when the staff would determine a rate for the City Golf Course. General Manager Robertson replied he was still working on this matter. Director Barbre asked about security in the front office area. General Manager Robertson reported staff is still discussing the various options and are not ready to make a recommendation. Director Barbre then asked the District to prepare a Proclamation for Councilman Wisner for his years of service to the community. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT In the absence of a motion, President Korn declared the meeting adjourned at 9:45 a.m. The next Regular meeting is scheduled for Thursday, August 26, 1999, at 8:30 a.m. in the District Secretary/General Manager