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Home My WebLink About2008-11-06 - Planning-Engineering-Operations Committee Meeting Agenda Packet• Yorba Linda Water District PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, November 6, 2008, 4:00 p.m. 1717 E. Miraloma Avenue, Placentia - Tel: (714) 701-3020 AGENDA • COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, Asst. General Manager Director Paul R. Armstrong Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Any individual wishing to address the Committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the Committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. ACTION ITEMS This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. None • DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2. Monthly Groundwater Production and Purchased Water Report 3. Monthly Preventative Maintenance Program Report 4. Monthly MWDOC Managers Meeting Summary Report 5. Monthly OC Groundwater Producers Meeting Summary Report 6. Status Report on Capital Projects in Progress 7. Discuss Cost Accounting Synopsis for Street Construction on Richfield Road and Miraloma Avenue OR G NA_ ADJOURNMENT The next regularly scheduled meeting of the Planning-Engineering-Operations Committee will be held December 4, 2008 at 4:00 p.m. • Items Distributed to the Committee Less Than 72 Hours Prior to the Meetinq Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, General Manager, at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. C • 2 • • YLWD SOURCE WATER SUMMARY Fiscal Year 2008-09 MONTH Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 GW (AF) IMPORT AF TOTAL DEMAND (AF) MONTHLY GW YTD GW BUDGET (Demand Est.) (AF) DELTA 1,535.2 1,170.0 2,705.2 56.7% 56.7% 3,005.5 -10.0% 1,610.9 1,112.0 2,722.9 59.2% 58.0% 2,954.5 -7.8% 1,481.3 974.4 2,455.7 60.3% 58.7% 2,597.9 -5.5% 1,473.7 916.6 2,390.3 61.7% 59.4% 2,190.4 9.1% 1,732.0 1,553.71 1,349.91 1,299.01 1,528.21 1,910.31 2,547.0 1 Allowable GW (YTD) CUP Obligation FY 2008-09 Monthly CUP Pumping (AF) YTD CUP Pumping (AF) YTD CUP Achieved 5,331.1 (AF) 2,166.0 (AF) 432.2 (AF) 1,328.9 (AF) 61.4% GROUNDWATER PERCENTAGE 0 70.0% 65.0% 60.0% 55.0% 50.0% 45.0% 40.0% Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- 08 08 08 08 08 08 09 09 09 09 09 09 Month MONTHLY GW YTD GW BPP GOAL 52.0% -CUP ADJ GOAL 60.0% WATER SUPPLY FY 2008-09 • October 2008 Water Supply CUP 18.1% 9 IMPOF 38.3% GW 43.6% GW BPP GOAL 52.0% Year To Date 2008-2009 Water Supply YTD CUP Achieved 61.4% of 2,166 AF CUP Obligation 12.9% GW 46.4% IM 4 GW BPP GOAL 52.0% 0 0 0 0 3,500.0 3,000.0 2,500.0 aA 2,000.0 CD LL a~ L a 1,500.0 1,000.0 500.0 Total Water Use 0.0 p100 0100 0~ p0 p~ 00 p~ o~ 00 00 00 p0 00 00 00 ~J ,J\ PJPJ~ GjQ,p jQ,Q QGQG'~' ~oJ O~G ~a~ ~~C QQt ~a~ ~J ~J~ ■ 08-09 GW ❑ 08-09 IMPORT ■ 07-08 GW ❑ 07-08 IMPORT Month 0 PM PRIGRAM 0 ITEM # 3 2008/2009 Fiscal 2008/09 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 1 17% 25% 33`/0 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,765) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 220 5561 3921 192 INSPECTED THIS YEAR 220 776 1,168 1,360 % OF TOTAL 5.8% 20.6%1 31.0%1 36.1% VALVES (10,000/2 = 5.000) Target; all valves to be operated every two years OPERATED THIS MONTH 329 4351 3401 592 OPERATED THIS YEAR 329 7641 1,1041 1,696 % OF TOTAL 6.6% 15.3%1 22.1%1 33.9% DEAD ENDS (487x2 =974) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 01 01 487 FLUSHED THIS YEAR 0 0 0 487 % OF TOTAL 0.0% 0.0% 0%1 505 fc . AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 21 1101 151 5 INSPECTED THIS YEAR 21 131 1461 151 % OF TOTAL 6.4% 42.4%1 47.3%1 48.9% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 67,6431 53,2641 42,6841 66,673 CLEANED THIS YEAR 67,643 120,907 163,5911 230,264 % OF TOTAL 8.4%1 15.1%1 20.4%1 28.7 SEWER TELEVISING (160,512) Target; all sewers to be televised every 5 years. TELEVISED THIS MONTH 22,584 16,528 1 6,1741 12,493 TELEVISED THIS YEAR 22,584 39,112 45,286 57,779 % OF TOTAL 14.10% 24.4%1 28.2% 0 PM PR8GRAM 40 ITEM # 2008/2009 TO BE COMPLETED BY JUNE 30th 2009 EAST SIDE 2008 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Percent of target 6% 11% 17% 22% 28% 33% 38% 44% 50% 56% 61% 67% REPLACEMENT PROG. (2500) REPLACED THIS MONTH 57 11 721 271 ill 661 44 ? ?? REPLACED THIS YEAR 57 581 1301 1571 168 234 2781 1 % OF TOTAL 2% 2% 5% 6% 7% 9%1 11.10% 2009 Percent of target REPLACED THIS MONTH REPLACED THIS YEAR % OF TOTAL JAN 72% FEB 78% MAR 83% APR 88% MAY 94% JUN 100% ? ?? Program suspended. ITEM NO. • Highland Reservoir Replacement Yorba Linda Water District Project No. J-200309 September 2008 A i - 011< e • Highland Reservoir Construction 1911 Engineers ...Workrng Wonders With Water" Highland Reservoir Replacement Yorba Linda Water District Project No. J-200309 Progress Report No. 4 September 2008 Schuler Engineering Corporation 1 Highland Reservoir Replacement Yorba Linda Water District 40 Project No. J-200309 September 2008 Progress Report The purpose of this report is to provide an update on the status of the project. The schedule and financial data reflect the status of the project as of the end of the month. Construction Schedule The Highland Reservoir Replacement project is currently on schedule and is due to be completed on June 1, 2010. Construction Activitv for the Past Month • Site Work o Work finished in the easement area: disturbed areas graded, irrigation lines repaired, chain link fence replaced for both property and finished manhole. o Installed remaining 30-inch diameter storm drain piping from Manhole 33 to Temporary Tank 2. o Installed 320 feet of 30-inch diameter potable water pipeline from Point #1 at Station 9+00 south towards Point #5 at Station 6+00. o Continued installation of manholes and vaults. o Temporary Tank 1: Tank foundation grading completed, assembly of bolted steel tank started (floor and three of four wall panels high completed). o Temporary Tank 2: Ring wall foundation graded, concrete ring wall formed and poured, started tank foundation grading. o Continued general site grading south of Temporary Tank 1. Construction Activitv for the Next Month • Site Work o Continue Temporary Tank 1 walls, roof, and piping installation. o Start Temporary Tank 2 assembly o Continue trenching and installation of 30in diameter potable water pipeline o Continue installation of manholes and vaults o Continue electrical installation to PLC 50 between the cell tower and Temporary Tank 2. Electrical work will proceed then toward vaults. • 2 Highland Reservoir Replacement Yorba Linda Water District • Project No. J-200309 September 2008 Contract Changes • Change Orders o There have been no change orders (CO's) processed to date. Total amount of CO's to date is $0.00 with no time extension. Potential Changes • Potential Cost Changes o District has provided the computer system for the District inspector thus deleting scope of supplies for the field trailer from the contract. This provides easier access to the Districts computer system and the District will retain the computer after the project. Contractor is preparing credit. o Existing utility tie-in locations were not at the elevations indicated on the record drawings. Direction has been given to contractor on how to integrate the new piping system with the existing piping at the tie-in locations. Contractor is preparing a cost estimate for the Distinct to review. o Grading operations for Temporary Tank 1 discovered moist dirt conditions possibly from a leak in the existing reservoir. Geotechnical consulting • engineer recommended the installation of a French drain system along the affected area to direct the water away. Contractor is installing the French drain system on a time and material basis. o The air gap structure for the new reservoir was relocated due to resident concerns of obstruction of the view. It was in the 20-foot wide easement at Manhole 26 and was a 36-inch diameter pipe 8' tall. The air gap was relocated onto the District's property and the associated changes to the pipelines were provided to the contractor. Contractor is preparing a cost estimate for the Distinct to review. o The contractor and engineer have revised the base material under the sloped portions of the reservoir floor slabs to facilitate construction and maintain the strength and drainage. Contractor is preparing credit. • Potential Delays o There have been no potential delays • Weather o There has been no inclement weather occurrence claimed to date. • 3 Highland Reservoir Replacement Yorba Linda Water District Project No. J-200309 September 2008 Claims • There have been no claims filed by the Contractor to date. Other Items • Payment o Refer to the attached Project Status sheet for the current payment and time status. • Documents o Requests for Information ■ 22 Requests for Information received to date. ■ Average response time 4.2 days ■ Number of RFI held over 10 days: 4 o Submittals ■ 53 Submittals received to date • ■ Average review time: 7.2 days ■ Number of submittals held between 10 to 15 days: 7 ■ Number of submittals held over 15 days: 4 Project Photos • The following pages contain photos taken of the job during the past month. E 4 • • • Installing forms, rebar, and anchor bolts for ring wall at Temporary Tank 1 (Looking east) '4 Pouring ring wall at Temporary Tank 1 (Looking south.) J r r e~li„(~~1y~f Highland Reservoir Replacement Yorba Linda Water District Project No. J-200309 September 2008 5 ~ d 5 Highland Reservoir Replacement Yorba Linda Water District Project No. J-200309 September 2008 • 0 • • L~ Installing bolted steel Temporary Tank I Highland Reservoir Replacement Yorba Linda Water District Project No. J-200309 September 2008 7 0 • • 8 Highland Reservoir Replacement Yorba Linda Water District Project No. J-200309 September 2008 Installing bolted steel tank Temporary Tank I (Looking North) • • 0 Car~>/~~ Project Status at a Glance Yorba Linda Water District Engineers. workuig worriers With Water" Highland Reservoir Replacement Schuler Engineering As of: September 30, 2008 Initial Contract Notice To Proceed Date June 2, 2008 Contract Duration (days) 730 Contract Completion Date June 1, 2010 Days Elapsed 121 % Time Elapsed 16.6% Current Contract Dates Time Extensions 0 Contract Duration (days) 730 Contract Completion Date June 1, 2010 Days Elapsed 121 % Time Elapsed 16.6% Contract LD's ($/calendar day) $1,800.00 LD's Charges To Date $0.00 Initial Base Contract Amount $9,049,346.00 Executed Change Orders This Month $0.00 Executed Change Orders to Date $0.00 Current Contract Amount $9,049,346.00 Change Order Percentage To Date 0.0% Amount Earned This Month Including Change Orders $597,151.82 Amount Earned To Date $1,754,687.62 Amount Of Retainage To Date $175,468.76 Payments To Date (Earned-Retainage) $1,579,218.86 Percent($) Of Work Complete To Date ~ Days Elapsed 121 % Time Elapsed 16.6% CONSTRUCTION MANAGEMENT CONTRACT STATUS Total Contract Amount $605,856.00 Amount Billed This Month (July 08) $23,159.51 Amount Billed To Date (July 08) $113,178.43 Percent Of Contract Amount Billed To Date (Through 18.7% June 08) • Yorba Linda Water District Highland Reservoir Replacement Job No. 200309 Contract Payment Status as of Contract Times Status as of September 30, 2008 September 30, 2008 Contract $ Contract Time Original Contract $9,049,140,00 Notice to Proceed June 2 2008 ~ Changes to Date 0. 8 1 Contract Duration 73 % Change .0% Time Extensions 0 Current Contract $9,049,346.00 Completion date June 1, 2010 Payment to Date $1,579,1218.86 Days Elapsed 121 % Complete $ % Complete Time 16.6% 25.0% % Complete Time a-% Complete $ 20.0% 15.0% 10.0% 8.2% <74 19.4% - 16.6% 12.5% 5.0% 4.u% - 3.6% 0.0% Jun-08 Jul-08 Aug-08 Sep-08 0