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Home My WebLink About2016-01-14 - Board of Directors Meeting Minutes 2016-001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 14, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 14, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources / Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Peggy Huang, Mayor Pro Tern, City of Yorba Linda Kent Ebinger, Resident John Milton, Resident Jon Hansen, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mr. Ken Ebinger, resident, commented on a Writ of Mandate that was provided to the District prior to the meeting, Prop 218, and the upcoming election. Minutes of the YLWD Board of Directors Regular Meeting Held January 14, 2016 at 8:30 a.m. 1 2016-002 Mr. John Milton, resident, commented on the recent rate increase, activities of the Yorba Linda Taxpayers Association, and the Board's consideration of its compensation rate. Mr. Jon Hansen, resident, commented on the Board's recent consideration of its rate of compensation, the number of signatures on the referendum petition, comments made during a previous Board meeting, and information provided in a District newsletter. 6. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 6.1. Minutes of the Board of Directors Workshop Meeting held November 19, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting held November 25, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Regular Meeting held December 10, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.4. Minutes of the Board of Directors Regular Meeting held December 23, 2015 Recommendation: That the Board of Directors approve the minutes as presented. 6.5. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$811,274.94. Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 2 2016-003 7. ACTION CALENDAR 7.1. Revisions to Committee Assignments President Collett explained that Director Melton had requested a minor revision to the Committee assignments. The suggested change involved Director Melton switching assignments with President Collett on the Citizens Advisory Committee and the Interagency Committee with the City of Placentia and Golden State Water Company. Director Hawkins made a motion, seconded by Director Kiley, to approve the Committee assignments as revised. Motion carried 5-0. 8. DISCUSSION ITEMS 8.1. Video Presentation from CRWUA Annual Conference Directors Melton and Beverage briefly reported on their attendance at this conference. A video distributed during the event was then presented. President Collett suggested that this same video be presented to the Citizens Advisory Committee. 8.2. Potential Scheduling of Mid-Year Budget Review Workshop on Thursday, February 18, 2016 at 3:00 p.m. Following discussion, the Board determined to conduct this meeting on Wednesday, February 17, 2016 at 3:00 p.m. (This meeting was then subsequently rescheduled to Tuesday, February 16, 2016 at 2:00 p.m.) 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Collett briefly commented on the Writ of Mandate provided to the District. 9.2. Directors' Reports The Directors wished everyone in attendance a Happy New Year. Director Melton requested that an item be placed on a future agenda to discuss potential recruitment for the Citizens Advisory Committee. 9.3. General Manager's Report Mr. Marcantonio asked each of the managers to provide a report regarding activities within their respective departments. He then provided the Board with an overview of his meetings and activities. Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 3 • 2016-004 9.4. General Counsel's Report Mr. Kidman commented on efforts to amend the state's constitution. Mr. Gagen noted that legal counsel would be working with staff regarding public communications related to the Writ of Mandate. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) Next"meeting is scheduled to be held January 26, 2016 at 4:00 p.m. 10.2. Joint Agency.Committee with City of Yorba Linda . (Collett / Beverage) • Minutes of the meeting held December 15, 2015 at _9:00 a.m. were provided in the agenda packet. • The next meeting is scheduled to be held January 19, 2016 at 9:00 .a.m. at YI_ City Hall. .10.3. Interagency Commiittee with City of Placentia and Golden State Water Company,, (Melton /.Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • The next meeting is scheduled to be held February 9, 2016 at 2:00 p.m. at Golden State Water Company in Placentia. 10.4. Citizens Advisory Committee (Collett) • • Minutes 'of the meeting held December 16, 2015 at 8:30 a.m. were provided in the agenda packet. • The next meeting is scheduled to be held January 25, 2016 at 8:30 a.m. • Minutes of the YrWD 3oard of Directors Regular Meeting Held January 14 2316 at 8:30 a.m. 4 2016-005 11. INTERGOVERNMENTAL MEETINGS The Directors and staff reported on their attendance at the following meetings. 11.1. YL City Council - January 5, 2016 (Beverage) 11.2. MWDOC Board - January 6, 2016 (Melton) 11.3. OCSD Operations Committee - January 6, 2016 (Kiley/Beverage) 11.4. OCWD Board - January 6, 2016 (Collett) 11.5. WACO - January 8, 2016 (Hawkins/Kiley) 11.6. LAFCO - January 13, 2016 (Beverage - As Needed) This meeting was cancelled. 11.7. YL Planning Commission - January 13, 2016 (Melton) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 15, 2016 — February 29, 2016 The Board reviewed the activity calendar and made no changes. 13. CONFEREENCES, SEMINARS, AND SPECIAL EVENTS 13.1. CSDA Prop 26, Prop 218, and Rate Setting Workshop - February 9, 2016 Director Hawkins made a motion, seconded by Director Kiley, to authorize and/or ratify Director attendance at this event if desired. Motion carried 5-0. Mayor Pro Tem Huang commented on her previous work experience on the State Water Project and non-potable reclaimed water. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 10:20 a.m. All Directors were present. Also present were Mrs. Knight, Messrs. Marcantonio, Micalizzi, Kidman and Gagen. 14.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 5 2016006 Director Hawkins left the Closed Session at 10:30 a.m. Messrs. Marcantonio, Micalizzi, Kidman and Gagen left the Closed Session following discussion of Item No. 14.1. 14.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager Mrs. Knight left the Closed Session at 11:45 a.m. The Board reconvened in Open Session at 11:55 p.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 11:55 a.m. The next Regular Board of Directors Meeting will be held Thursday, January 28, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary • • Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 6