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2016-02-25 - Board of Directors Meeting Agenda Packet
Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 25, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. SPECIAL RECOGNITION 6.1. Recognition of Directors Bob Kiley and Gary Melton for 5 Years of Service to the District 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,149,554.53. 7.2. Progress Payment No. 2 for Construction of the Well No. 21 Well Head Equipping Project Recommendation. That the Board of Directors approve Progress Payment No. 2 in the net amount of$20,615.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. 7.3. Terms and Conditions for Water and Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda Recommendation. That the Board of Directors approve the Terms and Conditions for the Water and Single Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda. 7.4. Unaudited Financial Statements for the Period Ending December 31, 2015 Recommendation. That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending December 31, 2015. 8. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8.1. Refunding Options for 2008 Certificates of Participation and Potential Inclusion of a Payoff or Pay Down of Wells Fargo Line of Credit 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports • UWI Spring Conference - February 10-12, 2016 (Kiley) • Water UCI Lecture - February 23, 2016 (Collett) 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held February 23, 2016 at 9:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held March 8, 2016 at 2:00 p.m. at YLWD. 10.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held February 22, 2016 at 8:30 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - February 16, 2016 (Collett) 11.2. MWDOC Board - February 17, 2016 (Melton) 11.3. OCWD Board - February 17, 2016 (Kiley) 11.4. OCSD - February 24, 2016 (Kiley/Beverage) 11.5. YL Planning Commission - February 24, 2016 (Hawkins) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 26, 2016 - March 31, 2016 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 13.1. Water UCI Lectures - February 23 and March 31, 2016 Placentia State of the City Luncheon - February 25, 2016 Recommendation. That the Board of Directors ratify and/or approve Director attendance at these events if desired. 14. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 14.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 15. ADJOURNMENT 15.1. The next Regular Board of Directors Meeting will be held Thursday, March 10, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: February 25, 2016 Budgeted: Yes To: Board of Directors Cost Estimate: $1,149,554.53 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,149,554.53. DISCUSSION: The major items on this disbursement list are as follows: A wire of$18,575.46 to So. California Gas Co. for January 2016 gas charges at multiple locations; a wire of $46,867.52 to So. California Edison for January 2016 electricity charges for multiple locations; a wire of $527,027.50 to MWDOC for December 2015 water purchases; and a check of $107,636.80 to ACWA/JPIA for March 2016 medical and dental premium. The balance of $186,420.35 is routine invoices. The Accounts Payable check register total is $886,527.63; Payroll No. 03 total is $263,026.90; and the disbursements of this agenda report are $1,149,554.53. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name. Description: Type: 16-CS 0225.pdf CAP SHEET Backup Material CkReg022516.pdf CHECK REGISTER Backup Material 16 CC 0225.pdf CREDIT CARD SUMMARY Backup Material February 17, 2016 CHECK NUMBERS & WIRES: Computer Checks 67136-67211 $ 294,057.15 Void 67083 $ 0.00 $ 294,057.15 WIRES W021216 MWDOC $ 527,027.50 W021816 So. California Edison $ 46,867.52 W021816A So. California Gas Co. $ 18,575.46 $ 592,470.48 TOTAL OF CHECKS & WIRES $886,527.63 PAYROLL NO. 03: Direct Deposits $ 168,719.81 Third Party Checks 6343-6350 $ 46,477.81 Payroll Taxes $ 47,829.28 $ 263,026.90 TOTAL OF PAYROLL $263,026.90 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,149,554.53 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF FEBRUARY 25, 2016 ------------------------------------------------------------------ ------------------------------------------------------------------ Yorba Linda Water District Check Register For Checks Dated: 02/12/2015 thru 02/25/2016 Check No. Date Vendor Name Amount Description 67148 02/25/2016 149 HONEYSUCKLE LANE LLC 397.33 CUSTOMER REFUND 67155 02/25/2016 A Plus Awards By Dewey 19.98 NAME PLATE FOR ASST.GENERAL COUNSEL 67153 02/25/2016 ACWA/JPIA 107,636.80 MEDICAL&DENTAL PREMIUM-MARCH 2016 67154 02/25/2016 Alex Thomas 125.00 T2 CERTIFICATION REIMBURSEMENT 67156 02/25/2016 Apollo Technologies Inc. 430.00 WATER TREATMENT SERVICE-CLOSED LOOPS 67157 02/25/2016 Applied Best Practices LLC 1,160.00 FY14/15 CONTINUING DISCLOSURE ANNUAL REPORT 67158 02/25/2016 Aqua-Metric Sales Co. 2,649.50 WAREHOUSE STOCK 67159 02/25/2016 Aramark 240.69 UNIFORM SERVICE 67163 02/25/2016 ARC 20.35 MONTHLY USER FEE-PW DOC MANAGEMENT 67160 02/25/2016 Autoscribe Corporation 828.75 PAYMENT VISION GATEWAY 67138 02/25/2016 BRIAN CLAUSS 229.48 CUSTOMER REFUND 67165 02/25/2016 C.Wells Pipeline 544.07 HARDWARE SUPPLIES 67211 02/25/2016 CalCard US Bank 28,099.98 CREDIT CARD TRANSACTIONS FOR JANUARY&FEBRUARY 2016 67136 02/25/2016 CAROL LIND 127.71 CUSTOMER REFUND 67149 02/25/2016 CHARLES HURST 34.93 CUSTOMER REFUND 67161 02/25/2016 Citizen's Business Bank 1,085.00 J09-22#21-WELL#21-RETENTION PAY#'02 67162 02/25/2016 Coastline Equipment 327.14 HARDWARE SUPPLIES 67164 02/25/2016 Culligan of Santa Ana 2,083.31 EQUIPMENT PE SOFTENER 67167 02/25/2016 Dean Criske Trucking 2,225.72 MATERIAL-BASE,SAND&COLD MIX 67166 02/25/2016 Dell Marketing L.P. 962.14 VLA ADOBE PHOTOSHOP 67168 02/25/2016 Eisel Enterprises,Inc. 3,888.00 VALVE BOX&CAST IRON COVER 67169 02/25/2016 Employment Development Department 7,728.00 UI BENEFIT CHARGE-L0685895360 67170 02/25/2016 ENV Services,Inc. 226.60 CHEMICAL FUME HOOD TESTING 67171 02/25/2016 Ferguson Enterprise Inc 2,635.20 WAREHOUSE STOCK 67172 02/25/2016 Flex Advantage 251.00 FLEX-JANUARY 2016 67173 02/25/2016 Fry's Electronics 922.72 IT HARDWARE SUPPLIES 67139 02/25/2016 GOPAL KAPURIA 200.13 CUSTOMER REFUND 67152 02/25/2016 GORDON THOMSON 901.90 CUSTOMER REFUND 67174 02/25/2016 Haaker Equipment Co. 2,328.24 800'JETTER HOSE-UNIT#210 67175 02/25/2016 Infosend Inc. 13,423.26 POSTAGE BILLING-MONTHLY FEE 67177 02/25/2016 J&S Construction 2,125.00 REMOVE&REPLACE DRIVEWAY-4546 VALLECITO 67176 02/25/2016 Jackson's Auto Supply-Napa 34.68 AUTO MAINTENANCE-OIL FILTER REPLACEMENT 67147 02/25/2016 AN KIRA 26.64 CUSTOMER REFUND 67137 02/25/2016 JOSE LOPEZ 78.76 CUSTOMER REFUND 67178 02/25/2016 Ken Mendum 86.00 COLLECTION GRADE D2-CERTIFICATE REIMBURSEMENT 67179 02/25/2016 Kidman Law 26,496.44 GENERAL LEGAL SERVICES 67180 02/25/2016 Konica Minolta Business 619.51 BIZHUB C552&181-LEASE 67142 02/25/2016 ULYETTE RIARTE 61.46 CUSTOMER REFUND 67181 02/25/2016 Managed Health Network 168.75 EAP-FEBRUARY 2016 67182 02/25/2016 Mc Fadden-Dale Hardware 451.47 HARDWARE SUPPLIES 67183 02/25/2016 McMaster-Carr Supply Co. 181.86 HARDWARE SUPPLIES 67184 02/25/2016 Measurement Control Systems,Inc 1,641.71 REPAIR GAS METER-WELL 5 67144 02/25/2016 MEGAN VILLANUEVA 80.25 CUSTOMER REFUND 67150 02/25/2016 MIP BROS..INC. 385.18 CUSTOMER REFUND 67185 02/25/2016 Mobile Industrial Supply 8.00 WELDING SUPPLIES-NITROGEN 67145 02/25/2016 MONICA HERNANDEZ 140.51 CUSTOMER REFUND 67210 02/25/2016 Municipal Water District 300.00 RESIDENTIAL SMART TIMER PROGRAM-REBATE W021216 02/12/2016 Municipal Water District 527,027.50 WATER PURCHASES-DECEMBER'15 67186 02/25/2016 Murcal,Inc. 1,553.46 WELL 5 REPAIR PARTS 67146 02/25/2016 NATIONWIDE CAPITAL GROUP INC 582.57 CUSTOMER REFUND 67187 02/25/2016 Nickey Kard Lock Inc 7,252.09 FUEL-JAN 16-31,2016 67188 02/25/2016 Occu-Med,Ltd. 271.00 POST-EMPLOYMENT PHYSICALS 67189 02/25/2016 Office Solutions 1,499.09 OFFICE SUPPLIES&TONER 67190 02/25/2016 Orange County-Fire Authority 86.00 AF32R PERMIT-913 RICHFIELD 67141 02/25/2016 ORANGE COUNTY TRANSIT AUTHORITY 41.57 CUSTOMER REFUND 67191 02/25/2016 OUR FIRSTAID COMPANY 172.37 FIRST AID KITS 67192 02/25/2016 Pacific-Costanzo-Temecula 1,070.00 RELEASE-CASH WATER BOND J13-09 67193 02/25/2016 Pascal&Ludwig Constructors,Inc 20,615.00 J09-22#21-WELL#21-PROGRESS PMT 02 67194 02/25/2016 Pete's Road Service Inc 114.00 UNIT#196 SERVICE CALL 67195 02/25/2016 Phil Hawkins 88.56 MILEAGE REIMBURSEMENT-DECEMBER'15&JANUARY'16 67151 02/25/2016 R J NOBLE COMPANY 699.00 CUSTOMER REFUND 67202 02/25/2016 Rachel Padilla/Petty Cash 100.00 PETTY CASH-0012516 67140 02/25/2016 REO ACCOUNTING IN 397.09 CUSTOMER REFUND 67196 02/25/2016 Ricardo DeAnda 70.00 CERTIFICATE REIMBURSEMENT-GRADE 1 67143 02/25/2016 RYAN FORNEY 177.73 CUSTOMER REFUND 67197 02/25/2016 Safety-Kleen Systems Inc 340.14 HAZARDOUZ MATERIAL DISPOSAL 67198 02/25/2016 Sage Designs,Inc. 595.00 WIN911 &MOBILE911 SOFT RNWL 67199 02/25/2016 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICES-FEBRUARY 2016 67200 02/25/2016 Security Solutions 427.38 ON-SITE REPAIR 67201 02/25/2016 South Coast AQMD 12,908.71 ANNUAL EMMISION FEE FOR HIGHLAND&RICHFIELD FACILITIES W021816 02/18/2016 Southern Calif Edison Co. 46,867.52 ELECTRICITY CHARGES-MULTIPLE LOCATIONS-JANUARY 2016 W021816A 02/18/2016 Southern Calif Gas Co. 18,575.46 MULTIPLE LOCATIONS-GAS CHARGES- JANUARY 2016 67203 02/25/2016 Stantec Consulting Services In 10,578.50 J09-22#21&J14-23-WELL#21-PROFESSIONAL SERVICES 67204 02/25/2016 TDI Refrigeration Air Conditioning Inc. 957.30 SERVICE ON-SITE AC UNITS 67205 02/25/2016 Terryberry Company 382.00 DIST EMPLOYEE RECOGNITION 67206 02/25/2016 Townsend Public Affairs,Inc. 5,000.00 CONSULTING SERVICES-FEBRUARY 2016 67207 02/25/2016 UNUM Life Insurance Co.ofAmerica 3,410.91 LIFE INSURANCE PREMIUM-MARCH 2016 67208 02/25/2016 USA Blue Book 5,222.77 TOOLS&EQUIPMENT 67209 02/25/2016 Yorba Linda Hardware 25.76 HARDWARE SUPPLIES 886,527.63 Cal Card Credit Card U 5 Bank 1/28/16-2110/16 Date Vendor Name Amount Description 1/13/2016 Special District Leadership Foundation 130.00 Applications for SDLF Recognition-Marc&Dir.Kiley 1/25/2016 Graybar 1,599.61 Analog output card-Lakeview PLC 1/25/2016 County of Orange 2,000.00 Subscription for landbase licensing-conservation 1/28/2016 Fitness Grill 50.65 Meeting with district webmaster/webdesign 1/28/2016 Kohler 693.64 Supplies for waterless urinals 1/28/2016 Pluralsight,LLC 998.00 IT online training-Vega,A&Walkemeyer, R 2/1/2016 KB Design 64.80 Uniforms-Water conservation staff 2/2/2016 Staples 105.83 Office supplies 2/2/2016 IT/DEV Connections 1,199.00 Travel Expense-IT/DeV Connections registration-Vega,A 2/2/2016 Fullerton Paint 182.74 Paint supplies for the Cla-Valve truck 2/2/2016 Light Bulbs,Inc. 590.22 Light bulbs for various facilities 2/3/2016 Komatsu 632.03 Roller and thrust bearings-Unit E1 2/3/2016 Interop 249.00 Travel Expense-Interop/UBM Events Conference-Vega,A 2/3/2016 Automation Direct 49.00 Shop supplies 2/3/2016 Uline 29.54 Shop supplies 2/8/2016 Cal.Society of Municipal Finance Offices 110.00 2016 CSMFO Membership-Lugo,D 2/8/2016 ARMA International 1,474.00 ARMA Membership&RIM certificate program-Record Mgmt 2/8/2016 AWWA-CA/NV 2,325.00 AWWA-CA/NV-2016 Conference-5 attendees 2/8/2016 Praxair 46.48 Welding supplies 2/8/2016 Uline 72.54 Shop supplies 2/9/2016 Constant Contact 599.00 Design services-E-Newsletter 2/9/2016 Dan Copp Crushing 150.00 Dump fees 2/10/2016 United Water Works 14,748.90 December 2015 invoices-warehouse supplies 28,099.98 ITEM NO. 7.2 AGENDA REPORT Meeting Date: February 25, 2016 Budgeted: Yes Total Budget: $2.3M To: Board of Directors Cost Estimate: $1,232,000 Funding Source: All Water Funds From: Marc Marcantonio, General Account No: 101-2700 Manager Job No: 2009-22 Presented By: Steve Conklin, Engineering Dept: Operations Manager Reviewed by Legal: N/A Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND Subject: Progress Payment No. 2 for Construction of the Well No. 21 Well Head Equipping Project SUMMARY: Work continues on construction of the Well No. 21 Well Head Equipping Project. It includes installation of a new well head, pump and electric motor, electrical controls and equipment, a concrete well pad, and approximately 700 lineal feet of 16-inch CML&C steel pipe. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 2 in the net amount of $20,615.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. DISCUSSION: In accordance with the contract documents, Pascal & Ludwig Constructors submitted a request for Progress Payment No. 2, in the amount of $21,700.00 for completed work through January 31, 2016. During this period, the contractor prepared the subgrade for the well pedestal and equipment pad. The vent, transducer, sounding and gravel feed tubes were then installed. The contractor then formed, braced and placed concrete for the well pedestal. The status of the construction contract with Pascal & Ludwig Constructors is as follows: • The current contract is $910,487.00 and 365 calendar days starting November 2, 2015. • If approved, Progress Payment No. 2 is $21,700.00 (2.4% of the total contract amount), less 5% retention of $1,085.00 for a net payment of $20,615.00. • If approved, total payments to date including retention will be $51,300.00 (5.6% of the total contract amount). • As of January 31, 2016, 91 calendar days were used (24.9% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 2 is attached for your reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On August 13, 2015, The Board of Directors awarded a Construction Contract for the Well No. 21 Wellhead Equipping Project to Pascal & Ludwig Constructors, Inc. for $910,487.00. The Board of Directors has approved one progress payment to date, the last of which was approved on January 28, 2016. ATTACHMENTS: Description: Type: P L Progress Pay Request 2.pdf P&L Progress Payment No.2 for Well 21 Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Well 21 Wellhead Equipping PROGRESS PAY REQUEST NO. 002 LOCATION Anaheim,CA PROJECT NO. 200922 PAGE 1 OF 1 PAGES CONTRACTOR Pacal&Ludwig Constructors DATE 2/3/16 ORIGINAL CONTRACT AMOUNT: $ 910,487.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 910,487.00 PROGRESS PAY ESTIMATE FOR PERIOD January 1,2016 TO January 31,2016 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 29,600.00 $ 21,700.00 $ 51,300.00 CHANGE ORDER WORK COMPLETED $ - $ - $ - TOTAL VALUE OF WORK COMPLETED $ 29,600.00 $ 21,700.00 $ 51,300.00 LESS RETENTION 5% $ 28,120.00 $ 20,615.00 $ 48,735.00 LESS OTHER DEDUCTIONS Electronic Wire Fees NET EARNED TO DATE $ 48,735.00 LESS AMOUNT PREVIOUSLY PAID $ 28,120.00 BALANCE DUE THIS ESTIMATE $ 20,615.00 NOTICE TO PROCEED November 2,2015 COMPLETION TIME 365 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 365 CALENDAR DAYS TIME EXPENDED TO DATE 91 CALENDAR DAYS TIME REMAINING 274 CALENDAR DAYS REQUESTED BY: OJ,, 7 Z,, DATE: 2.3.16 Alan Ludwig,President,Par"Ludwig Constructors RECOMMENDED: 0 a A- DATE: 213,16 Joe Polimino,Constructio upervisor,YLWD APPROVED BY: DATE: Z 16 Steve Conklin,Engineering Manager,YLWD ITEM NO. 7.3 AGENDA REPORT Meeting Date: February 25, 2016 Budgeted: N/A To: Board of Directors Funding Source: Developer Funded From: Marc Marcantonio, General Account No: 1-2600 Manager Job No: 2016-03 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Ricardo Hipolito Jr., Engineering CEQA Compliance: N/A Tech II Subject: Terms and Conditions for Water and Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda SUMMARY: The applicant, Yorba Linda Apartments, is proposing to replace an existing tennis court with a one story 3,421 square foot clubhouse, and a new sprinkler system added to their existing office building, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for the Water and Single Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda. DISCUSSION: The District has existing Zone 3, 10-inch water pipeline looped within the apartment complex that is adequate in size and of sufficient pressure to serve the project. The applicant requests to install a double- check detector assembly for their fire suppression system and one water service for the proposed clubhouse. In addition, the Orange County Fire Authority is requiring the applicant to install a new fire sprinkler system in their existing office building. Regarding sewer service, the District has an existing sewer main that is adequate in size to serve the proposed clubhouse. The applicant requests to construct a sewer lateral onto a private sewer line that feeds into the public sewer manhole. The Terms and Conditions for Water and Sewer Service with Yorba Linda Apartments are attached for your consideration. ATTACHMENTS: Name: Description: Type: Terms&Conditions for Water&Single Sewer Service with 2016-03 T C.pdf Backup Material Yorba Linda Apartments 2016-03 EXHIBIT.pdf Exhbit of Proposed Water&Sewer Service for Yorba Linda Backup Material Apartments Date: FEBRUARY 25, 2016 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: YORBA LINDA APARTMENTS LOCATION OF PROJECT: 25550 &25552 RIVER BEND DRIVE., YORBA LINDA TRACT NUMBER: 12374 JOB NUMBER: 2016-03 LOT(S): N/A The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. I. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. Page 2 of 5 NAME OF APPLICANT: YORBA LINDA APARTMENTS LOCATION OF PROJECT: 25550 & 25552 RIVER BEND DRIVE.,YORBA LINDA 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 14) X The applicant shall complete an Application to and Agreement for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Water Service. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. Page 3 of 5 NAME OF APPLICANT: YORBA LINDA APARTMENTS LOCATION OF PROJECT: 25550 & 25552 RIVER BEND DRIVE.,YORBA LINDA 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District's Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 20) X The applicant's water facilities (on-site) shall be Privately owned and maintained. 21) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 22) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 23) The applicant shall install one 1 water Sampling Station(s) in conformance with the District's Standard Plans. 24) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 25) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 26) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 27) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 28) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 29) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 30) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 31) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. Page 4 of 5 NAME OF APPLICANT: YORBA LINDA APARTMENTS LOCATION OF PROJECT: 25550 & 25552 RIVER BEND DRIVE.,YORBA LINDA 32) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 33) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 34) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 35) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 36) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 37) X The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 38) The applicant shall complete an Application to and Agreement for Sewer Service. 39) X The applicant shall comply with the Rules and Regulations of the Yorba Linda Water District with regard to the Rendition of Sanitary Sewer Service. 40) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations of the District. 41) The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 42) The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 43) X The applicant's sewer facilities (on-site) shall be Privately owned and maintained. 44) The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District's Plans and Specifications. Page 5 of 5 NAME OF APPLICANT: YORBA LINDA APARTMENTS LOCATION OF PROJECT: 25550 & 25552 RIVER BEND DRIVE.,YORBA LINDA 45) X The applicant shall adjust and raise to grade all public sewer manhole covers within the limits of this project. 46) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 47) The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 48) X The applicant shall install one new water service and two new fire protection lines, per approved plans and District Specifications. 49) X The applicant shall install one new sewer lateral connecting to an existing private sewer line, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the February 25, 2016 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Marc Marcantonio General Manager - -ter— -- _ PROPOSE _ - -_ — 1 1 1 OSED 1 -112" —_ -- - -- PROPOSED; 1 j 2..00DA - -_ PROP gERVICE _ 27.00DA —J I�) — -IVER I0'p —RIVE— _EX- ww�TER= m— IIEX`F\ i 11 1 D 1 -_ BEf � 1 r -"tT- � W� � 1 1 11 1 I �� �'"1: •.'1 I I 1 1 cl 1 '1I > 1111 1 /1 1 1 1 1 1 6 1 z 25552 1 1 1 1 1 t 1 1 11 ul - -- 11 1 11 m �1 11 1 1 1 14° ©r 1.` i 1 1 IpsE PROP ti 1 S�� � 11 ��. --- . 11' � fir �I � �� i � .. \ .i:� ,, .. 1 y , •-,'41 1'1 � I J � -- EX.6«PRNPTE 11- .V y1 SE TIER pROPOSESEWER PRIVATE \' 1 1_ \ r— \v— LOCATION MAP 1- - w� �Mea�^ F�nrng arm L nd ❑r F 4 PORJECT SITE'�nYVr 1b &ush Canyon m p � River Bentl Dive A as V40 �,e,icaWaY 5 aAraRSV� .:,'�fs4de Fwy an oaal 9 VICINITY MAP SCALE: EXHIBIT PREPARED BY: N. T. S. YORBA LINDA WATER DISTRICT PROPOSED WATER & SEWER IMPROVEMENTS DATE: El 1717 E. MIRALOMA AVENUE FOR 02/25/2016 PLACENTIA, CALIFORNIA 92870 YORBA LINDA APARTMENTS FILENAME: (714) 701 -3100 J- 2016 -03 ITEM NO. 7.4 AGENDA REPORT Meeting Date: February 25, 2016 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Prepared By: Kelly McCann, Senior Accountant Subject: Unaudited Financial Statements for the Period Ending December 31, 2015 SUMMARY: Presented are the Unaudited Financial Statements for the Period Ending December 31, 2015 for the District. STAFF RECOMMENDATION: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending December 31, 2015. DISCUSSION: For the period ending December 31, 2015, staff is presenting unaudited statements in the CAFR format. We have included the traditional budget to actual statements for the District as a whole, as well as the individual water and sewer funds, and the debt service coverage calculation. The District received a mandate from the SWRCB to reduce consumption, district-wide, by 36%. District customers has responded as is evident in the reported revenue directly related to Water Sales from customer connection consumption, which is $2.9 million lower when compared to the same reporting period in the prior year. Total Water Operating Revenue, as presented, is 50.77% of annual budget. Water Other Operating Revenue is 46.02% of annual budget. Sewer Operating Revenue, as presented, is 52.49% of annual budget. As reported through December 31, 2015, Variable Water Costs are 50.03% of budget. Variable Costs, which are directly correlated to customer connection consumption, as reported are $1.7 million lower when compared to the same reporting period of the prior year. With the issuance of the 2008 Certificates of Participation (COP's) and the Refunding Revenue Bonds, Series 2012A the District covenanted "...to fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal to 110% of the Debit Service for such Fiscal Year." To confirm the covenant is upheld, a calculation is made quarterly and presented to the Finance- Accounting Committee and received and filed by the Board of Directors. Accordingly, the unaudited debt service ratio through December 31, 2015 is shown in the calculation as 301%. This shows strong financial health for the District as it pertains to the debt service ratio. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Description: Type: FY 2016 2nd Qtr Consolidated Balance Sheet.xlsx FY 2016 2nd Qtr Consolidated Balance Sheet Backup Material 2nd Qtr 2016 Debt Svc Calc.xlsx FY 2016 2nd Qtr Debt Service Calculation Backup Material 2nd QTR 2016 Water Statement.xlsx 2nd Qtr 2016 Water Statement Backup Material 2nd QTR 2016 Sewer Statement.xlsx 2nd Qtr Sewer Statement Backup Material 2nd QTR 2016 Consolidated Statement.xlsx 2nd Qtr 2016 Consolidated Statement Backup Material YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF NET ASSETS December 31, 2015 (With December 31, 2014 for comparison only) ASSETS December 2015 December 2014 CURRENT ASSETS: Cash and cash equivalents $ 27,372,516 $ 22,557,282 Investment 9,379,953 9,343,546 Accounts receivable-water and sewer services 3,713,241 2,293,889 Accounts receivable-property taxes - - Accrued interest receivable 23,961 5,546 Prepaid expenses &other deposits 397,705 450,840 Inventory 266,334 246,317 TOTAL CURRENT ASSETS 41,153,710 34,897,420 NONCURRENT ASSETS: Bond issuance costs 437,635 463,065 Other post-employment benefit(OPEB)asset 142,701 138,944 Deferred Pension Plans 587,176 - Notes Receivable 226,741 - Capital assets: Non-depreciable 3,658,585 5,906,482 Depreciable, net of accumulated depreciation 187,705,384 191,054,810 TOTAL NONCURRENT ASSETS 192,758,222 197,563,301 TOTAL ASSETS 233,911,932 232,460,721 LIABILITIES CURRENT LIABILITIES: Accounts payable 1,802,120 2,092,080 Accrued expenses 1,729,106 1,788,452 Accrued interest payable 414,265 424,015 Certificates of Participation -current portion 795,000 765,000 Accrued OPEB 2,751 5,787 Refunding Revenue Bond -current portion 285,000 280,000 Compensated absences 327,004 280,786 Customer and construction deposits 463,591 371,849 Deferred revenue 342,064 380,796 TOTAL CURRENT LIABILITIES 6,160,901 6,388,765 LONG-TERM LIABILITIES (LESS CURRENT PORTION): Deferred annexation revenue 14,845,590 13,872,275 Compensated absences 1,035,511 889,157 Net Pension Liability 5,092,626 - Deferred Pension Plan 1,810,965 - Refunding Revenue Bond 8,068,768 8,401,472 LOC 6,458,297 5,432,315 Certificate of Participation 29,655,645 30,477,065 TOTAL LONG TERM LIABILITIES (LESS CURRENT PORTION) 66,967,402 59,072,284 TOTAL LIABILITIES 73,128,303 65,461,049 NET ASSETS: $ 160,783,629 $ 166,999,672 YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS For the period ended December 31, 2015 (With fiscal year ended December 2014 for comparison only) December 2015 December 2014 OPERATING REVENUES: Water sales $ 13,605,287 $ 14,743,974 Sewer revenues 898,701 907,095 Other operating revenues 1,694,533 614,835 TOTAL OPERATING REVENUES 16,198,521 16,265,904 OPERATING EXPENSES Variable water costs 6,044,210 7,749,623 Personnel services 4,476,701 3,816,661 Supplies and services 2,117,338 1,993,771 Depreciation and amortization 3,794,596 3,681,152 TOTAL OPERATING EXPENSES 16,432,845 17,241,207 OPERATING INCOME/(LOSS) (234,325) (975,303) NONOPERATING REVENUES (EXPENSES): Property taxes 845,746 771,081 Investment income 107,668 81,384 Interest expense (849,493) (860,848) Other nonoperating revenues 206,206 259,620 Other nonoperating expenses (21,986) (123,114) TOTAL NONOPERATING REVENUES/EXPENSES 288,142 128,123 NET INCOME/(LOSS) BEFORE CAPITAL CONTRIBUTIONS & EXTRAORDINARY ITEM(S) 53,817 (847,180) EXTRAORDINARY ITEM(S) - CAPITAL CONTRIBUTIONS 107,147 69,983 CHANGES IN NET ASSETS 160,964 (777,197) NET ASSETS-BEGINNING OF YEAR 160,622,665 167,776,869 NET ASSETS-FOR PERIOD END DECEMBER 31, 2015 $ 160,783,629 $ 166,999,672 Yorba Linda Water District Unaudited Debt Service Ratio Calculation For Period Ending December 31, 2015 YTD Debt Actual Service FY 2015 Calculation Revenue (Operating): Water Sales $13,605,287 $ 13,605,287 Other Operating Revenue 1,636,836 1,636,836 Total Operating Revenue: 15,242,123 15,242,123 Revenue (Non-Operating): Interest 100,388 100,388 Property Tax 845,746 845,746 Other Non-Operating Revenue 190,377 (48,135) Total Non-Operating Revenue: 1,136,511 897,999 Total Revenue 16,378,634 16,140,122 Expenses (Operating): Variable Water Costs (G.W., Import& Power) 6,044,210 6,044,210 Salary Related Expenses 4,028,386 4,028,386 Supplies & Services 1,940,122 1,940,122 Depreciation 3,109,497 - Total Operating Expenses 15,122,215 12,012,718 Expenses (Non-Operating): Interest on Long Term Debt 849,493 - Other Expense 37,298 37,298 Total Non-Operating Expenses: 886,791 37,298 Total Expenses 16,009,006 12,050,016 Net Income (Loss) Before Capital Contributions 369,628 4,090,106 Capital Contributions 32,644 - Net Change in Assets $ 402,272 $ 4,090,106 DEBT SERVICE RATIO CALCULATION: Net Revenues $ 4,090,106 Debt Service $ 1,360,779 % 301% Yorba Linda Water District Water Fund For Period Ending December 31,2015 Annual YTD YTD YTD YTD YTD Budget Budget Actual Under(Over) %of Annual %of YTD FY 2016 FY 2016 FY 2016 FY Budget Budget Budget Revenue(Operating): Water Revenue(Residential) $11,472,028 $6,245,372 $6,848,156 4,623,872 59.69% 109.65% Water Revenue(Commercial&Fire Det.) 1,385,979 754,527 932,629 453,350 67.29% 123.60% Water Revenue(Landscape/Irrigation) 2,782,183 1,514,620 1,583,285 1,198,898 56.91% 104.53% Water Revenue(Service Charge) 10,824,413 4,472,358 4,241,217 6,583,196 39.18% 94.83% Other Operating Revenue 3,556,678 1,778,339 1,636,836 1,919,842 46.02% 92.04% Total Operating Revenue: 30,021,281 14,765,217 15,242,123 14,779,158 50.77% Revenue(Non-Operating): Interest 85,000 42,500 100,388 (15,388) 118.10% 236.21% Property Tax 1,395,000 846,765 845,746 549,254 60.63% 99.88% Other Non-Operating Revenue 595,230 297,615 190,377 404,853 31.98% 63.97% Total Non-Operating Revenue: 2,075,230 1,186,880 1,136,511 938,719 54.77% Total Revenue 32,096,511 15,952,097 16,378,634 15,717,877 51.03% Expenses(Operating): Variable Water Costs(G.W., Import&Power) 12,080,410 6,576,575 6,044,210 6,036,200 50.03% 91.91% Salary Related Expenses 8,118,352 4,463,339 4,028,386 4,089,966 50.82% 90.25% Supplies&Services: Communications 280,232 140,116 128,480 151,753 45.85% 91.70% Contractual Services 545,124 272,562 251,076 294,048 46.06% 92.12% Data Processing 217,461 108,731 130,771 86,690 60.14% 120.27% Dues&Memberships 106,773 53,387 67,550 39,223 63.27% 126.53% Fees&Permits 2,718,822 1,359,411 94,907 2,623,915 3.49% 6.98% Insurance 275,596 137,798 118,370 157,226 42.95% 85.90% Materials 690,479 345,240 393,813 296,666 57.03% 114.07% District Activities, Emp Recognition 27,072 13,536 5,740 21,332 21.20% 42.41% Maintenance 415,101 207,551 159,252 255,849 38.36% 76.73% Non-Capital Equipment 138,338 69,169 41,093 97,245 29.70% 59.41% Office Expense 39,851 19,926 20,277 19,574 50.88% 101.76% Professional Services 544,350 272,175 286,402 257,948 52.61% 105.23% Training 67,718 33,859 9,833 57,885 14.52% 29.04% Travel &Conferences 88,406 44,203 24,728 63,678 27.97% 55.94% Uncollectible Accounts 37,200 18,600 (2,403) 39,603 -6.46% -12.92% Utilities 83,700 41,850 59,709 23,991 71.34% 142.67% Vehicle Equipment 300,328 150,164 150,523 149,805 50.12% 100.24% Supplies&Services Sub-Total 6,576,551 3,288,276 1,940,122 4,636,429 29.50% Total Operating Expenses 26,775,313 14,328,190 12,012,718 14,762,595 44.86% Expenses(Non-Operating): Interest on Long Term Debt 1,655,685 827,843 849,493 806,192 51.31% 102.62% Other Expense 22,000 11,000 37,298 (15,298) 169.54% 339.07% Total Non-Operating Expenses: 1,677,685 838,843 886,791 790,894 52.86% Total Expenses 28,452,998 15,167,032 12,899,509 15,553,489 45.34% Net Income(Loss)Before Capital Contributions 3,643,513 785,064 3,479,125 164,388 95.49% Capital Contributions - - 32,644 32,644 0.00% Net Income(Loss)Before Depreciation 3,643,513 785,064 3,511,769 197,032 96.38% Depreciation&Amortization 6,003,400 3,001,700 3,109,497 2,893,903 51.80% 103.59% Total Net Income(Loss) ($2,359,887) ($2,216,636) $402,272 ($2,762,159) -17.05% Capital-Direct Labor (97,363) Yorba Linda Water District Sewer Fund For Period Ending December 31,2016 Annual YTD YTD YTD YTD YTD Budget Budget Actual Under(Over) %of Annual %of YTD FY 2016 FY 2016 FY 2016 Budget Budget Budget Revenue(Operating): Sewer Charge Revenue $1,584,348 $792,174 $806,053 778,295 50.88% 101.75% Locke Ranch Assessments 201,500 122,311 92,648 108,853 45.98% 75.75% Other Operating Revenue 36,291 18,146 57,697 (21,406) 158.98% 317.97% Total Operating Revenue: 1,822,139 932,630 956,398 865,742 52.49% Revenue(Non-Operating): Interest 8,000 4,000 7,280 720 91.00% 182.00% Other Non-Operating Revenue 11,925 5,963 15,829 (3,904) 132.74% 265.48% Total Non-Operating Revenue: 19,925 9,963 23,109 (3,184) 115.98% Total Revenue 1,8429064 9429693 9799607 8629668 63.17% Expenses(Operating): Salary Related Expenses 845,865 457,702 448,315 397,550 54.57% 97.95% Supplies&Services: Communications 21,293 10,647 7,706 13,587 36.19% 72.38% Contractual Services 41,031 20,516 18,688 22,343 45.55% 91.09% Data Processing 16,368 8,184 9,741 6,628 59.51% 119.02% Dues&Memberships 8,337 4,169 5,248 3,089 62.95% 125.90% Fees&Permits 207,843 103,922 5,567 202,276 2.68% 5.36% Insurance 20,744 10,372 8,910 11,835 42.95% 85.90% Materials 105,472 52,736 16,503 88,969 15.65% 31.29% District Activities, Emp Recognition 2,038 1,019 432 1,606 21.20% 42.39% Maintenance 332,244 166,122 34,237 298,007 10.30% 20.61% Non-Capital Equipment 29,413 14,706 17,057 12,356 57.99% 115.98% Office Expense 3,000 1,500 1,190 1,810 39.67% 79.33% Professional Services 100,360 50,180 17,527 82,833 17.46% 34.93% Training 7,297 3,648 1,157 6,140 15.86% 31.71% Travel&Conferences 10,074 5,037 1,938 8,135 19.24% 38.49% Uncollectible Accounts 2,800 1,400 (320) 3,120 -11.43% -22.86% Utilities 7,150 3,575 4,864 2,286 68.03% 136.05% Vehicle Equipment 72,105 36,052 26,773 45,331 37.13% 74.26% Supplies&Services Sub-Total 987,567 493,783 177,218 810,349 17.94% Total Operating Expenses 1,833,432 951,485 625,533 1,207,899 34.12% Expenses(Non-Operating): Interest Expense - - - - 0.00% Other Expense (15,313) 15,313 0.00% Total Non-Operating Expenses: (15,313) 15,313 0.00% Total Expenses 198339432 9619486 6109220 192239212 33.28% Net Income(Loss)Before Capital Contributions 89633 (89892) 3699287 (3609664) 4277.87% Capital Contributions - - 74,504 74,504 0.00% Net Income(Loss)Before Depreciation 89633 (89892) 4439791 (2869160) 6140.93% Depreciation&Amortization 1,346,600 673,300 685,099 661,501 50.88% 101.75% Total Net Income(Loss) ($1,337,968) ($6829192) ($2419308) ($190969669) 18.04% Capital-Direct Labor (13,232) Yorba Linda Water District Summary Financial Report Water&Sewer Funds For Period Ending December 31,2015 Annual YTD YTD YTD YTD YTD Budget Budget Actual Under(Over) %of %of YTD FY 2016 FY 2016 FY 2016 Budget Budget Budget Revenue(Operating): Water Revenue(Residential) $11,472,028 $6,245,372 $6,848,156 4,623,872 59.69% 109.65% Water Revenue(Commercial&Fire Det.) 1,385,979 754,527 932,629 453,350 67.29% 123.60% Water Revenue(Landscape/Irrigation) 2,782,183 1,514,620 1,583,285 1,198,898 56.91% 104.53% Water Revenue(Service Charge) 10,824,413 4,472,358 4,241,216 6,583,197 39.18% 94.83% Sewer Charge Revenue 1,584,348 792,174 806,053 778,295 50.88% 101.75% Locke Ranch Assessments 201,500 122,311 92,648 108,852 45.98% 75.75% Other Operating Revenue 3,592,969 1,796,485 1,694,534 1,898,436 47.16% 94.32% Total Operating Revenue: 31,843,420 15,697,847 16,198,521 15,644,899 50.87% Revenue(Non-Operating): Interest 93,000 46,500 107,668 (14,668) 115.77% 231.54% Property Tax 1,395,000 846,765 845,746 549,254 60.63% 99.88% Other Non-Operating Revenue 607,155 303,578 206,206 400,949 33.96% 67.93% Total Non-Operating Revenue: 2,095,155 1,196,843 1,159,620 935,535 55.35% Total Revenue 33,938,676 16,894,689 17,368,141 16,680,434 61.16% Expenses(Operating): Variable Water Costs(G.W., Import&Power) 12,080,410 6,576,575 6,044,210 6,036,200 50.03% 91.91% Salary Related Expenses 8,964,218 4,921,041 4,476,701 4,487,517 49.94% 90.97% Supplies&Services 7,564,117 3,782,059 2,117,339 5,446,778 27.99% 55.98% Total Operating Expenses 28,608,745 15,279,675 12,638,250 15,970,495 44.18% Expenses(Non-Operating): Interest on Long Term Debt 1,655,685 827,843 849,493 806,192 51.31% 102.62% Other Expense 22,000 11,000 21,985 15 99.93% 199.86% Total Non-Operating Expenses: 1,677,685 838,843 871,478 806,207 51.95% Total Expenses 30,286,430 16,118,618 13,609,728 16,776,702 44.61% Net Income(Loss)Before Capital Contributions 3,662,146 776,172 3,848,413 (196,268) 106.37% Capital Contributions - - 107,147 107,147 0.00% Net Income(Loss)Before Depreciation 3,662,146 7769172 399669660 (899121) 108.31% Depreciation&Amortization 7,350,000 3,675,000 3,794,596 3,555,405 51.63% 103.25% Total Net Income(Loss) ($396979866) ($298989828) $1609964 ($3,868,819) -4.36% Capital-Direct Labor (110,595) ITEM NO. 8.1 AGENDA REPORT Meeting Date: February 25, 2016 Subject: Refunding Options for 2008 Certificates of Participation and Potential Inclusion of a Payoff or Pay Down of Wells Fargo Line of Credit SUMMARY: ATTACHMENTS: Name: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Presentation.pdf Backup Material the Meeting W Yorba Linda Water Disirict Backup Material Distributed Less Than 72 Hours Prior to the Meeting Refinancing Options for 2008 COP and Wells Fargo Line of Credit Thursday, February 25, 2016 FIELDMAN I ROLAPP & ASSOCIATES Backup Material Distributed Less Than 72 Hours Prior to the Meeting vorba Linda Wells Fargo Line of Credit Overview Water District • Wells Fargo Line of Credit ( "WF obligation ") initially sized for $7 million to be used for the District's capital improvement plan • The District has used -$6.5 million for capital projects to date, leaving an $542,000 undrawn amount ■ WF obligation is accruing interest at -1.20% (70% of one month Libor + 0.90 %) with a subordinate payment obligation FIELDMAN I ROLAPP & ASSOCIATES Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Water Distri ct Financing Options '� ■ Scenario 1 ■ Refund the entire WF obligation by using the first ten years of savings from the 2008 COP Refunding ■ Scenario 2 ■ Refund the entire WF obligation by amortizing the bonds over a 23 year period ■ Scenario 3 • Refund —$3.3 million of the WF obligation by leveraging all of the savings attributed to the 2008 COP refunding • The District retains —$3.2 million outstanding on the line of Credit FIELDMAN RQLAPP & ASSOCIATES * PRELIMINARY, SUBJECT TO CHANGE. BASED ON MARKET CONDITIONS AS OF EARLY FEBRUARY, 2016 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Baseline 2008 COP Refunding* Water District ■ The Baseline refunding of only the 2008 COP produces a net present value savings of approximately $3.6 million ■ Annual savings are approximately $320,000 6/30/2017 6/30/2018 6/30/2019 6/30/2020 6/30/2021 6/30/2022 6/30/2023 6/30/2024 6/30/2025 6/30/2026 6/30/2027 6/30/2028 6/30/2029 6/30/2030 6/30/2031 6/30/2032 6/30/2033 6/30/2034 6/30/2035 6/30/2036 6/30/2037 6/30/2038 6/30/2039 2,128,396.26 2,125,996.26 2,127,296.26 2,127,196.26 2,125,696.26 2,127,696.26 2,123,196.26 2,122,196.26 2,123,815.01 2,122,215.01 2,117, 726.26 2,115,450.01 2,115,434.38 2,112,175.00 2,110,525.00 2,111, 062.50 2,108,675.00 2,104,250.00 2,102,250.00 2,101,125.00 2,100,625.00 2,095,625.00 2,091,000.00 48,639,623.25 1,805,984.58 1,802,050.00 1,804,150.00 1,802,050.00 1,800,250.00 1,803,250.00 1,799,375.00 1,798,625.00 1,800,750.00 1,795,750.00 1,793,625.00 1,789,250.00 1,792,375.00 1,787,875.00 1,785,750.00 1,785,750.00 1,782,750.00 1,781,625.00 1,777,250.00 1,779,375.00 1,777,750.00 1,772,375.00 1,768,125.00 41,186,109.58 322,411.68 323,946.26 323,146.26 325,146.26 325,446.26 324,446.26 323,821.26 323,571.26 323,065.01 326,465.01 324,101.26 326,200.01 323,059.38 324,300.00 324,775.00 325,312.50 325,925.00 322,625.00 325,000.00 321,750.00 322,875.00 323,250.00 322,875.00 7,453,513.67 318,381.17 312,866.62 305,198.55 300,310.13 293,914.56 286,502.74 279,597.91 273,173.81 266,689.42 263,523.18 255,809.35 251,762.12 243,805.99 239,324.31 234,367.84 229,557.36 224,896.47 217,715.66 214,494.88 207,677.97 203,824.07 199,578.30 194,970.21 5,817,942.61 FIELDMAN RQLAPP & ASSOCIATES * PRELIMINARY, SUBJECT TO CHANGE. BASED ON MARKET CONDITIONS AS OF EARLY FEBRUARY, 2016 Backup Material Distributed Less Than 72 Hours Prior to the Meeting volrba Linda Scenario 1 Overview* Water District ■ Scenario 1 refunding of the 2008 COP and WF obligation produces a negative net present value savings of approximately $3.4 million ■ Includes contribution of existing debt service reserve fund Dated Date 4/20/2016 4 6/30/2017 6/30/2018 6/30/2019 6/30/2020 6/30/2021 6/30/2022 6/30/2023 6/30/2024 6/30/2025 6/30/2026 6/30/2027 6/30/2028 6/30/2029 6/30/2030 6/30/2031 6/30/2032 6/30/2033 6/30/2034 6/30/2035 6/30/2036 6/30/2037 6/30/2038 6/30/2039 1, 500, 005.83 1,500,150.00 1,499,100.00 1,496,100.00 1, 500, 750.00 1, 497, 875.00 1, 494, 250.00 1, 489, 875.00 1, 494, 500.00 1, 493, 000.00 2,187, 625.00 2,187, 375.00 2,189, 000.00 2,182, 500.00 2,182, 750.00 2,184, 375.00 2,182, 250.00 2,176, 375.00 2,171, 625.00 2,172, 625.00 2,174, 000.00 2,165, 750.00 2,162, 750.00 43,284,605.83 702,650.97 698,800.00 701,950.00 701,950.00 698,500.00 701,250.00 702,500.00 702,250.00 700,500.00 702,125.00 7,012,475.97 (74,260.54) (72,953.74) (73,753.74) (70,853.74) (73,553.74) (71,428.74) (73,553.74) (69,928.74) (71,184.99) (72,909.99) (69,898.74) (71,924.99) (73,565.62) (70,325.00) (72,225.00) (73,312.50) (73,575.00) (72,125.00) (69,375.00) (71,500.00) (73,375.00) (70,125.00) (71,750.00) (1,657,458.55) (73,486.43) (70,521.35) (69,643.59) (65,355.76) (66,275.02) (62,869.81) (63,240.88) (58,731.74) (58,402.25) (58,432.20) (54,721.57) (55,003.84) (54,955.62) (51,318.15) (51,484.06) (51,049.00) (50,045.33) (47,922.90) (45,028.17) (45,332.67) (45,444.09) (42,425.42) (1,284,093.10) * PRELIMINARY, SUBJECT TO CHANGE. BASED ON MARKET CONDITIONS AS OF EARLY FEBRUARY, 2016 FIELDMAN I ROLAPP & ASSOCIATES Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Scenario 2 Overview* Water District ■ Scenario 2 refunding of the 2008 COP and WF obligation produces a negative net present value savings of approximately $3.4 million ■ Includes contribution of existing debt service reserve fund 5 Dated Date 4/20/2016 6/30/2017 1,806,458.19 395,251.39 (73,313.32) (72,549.45) 6/30/2018 1,802,550.00 395,400.00 (71,953.74) (69,555.82) 6/30/2019 1,804,650.00 395,400.00 (72,753.74) (68,701.19) 6/30/2020 1,802,550.00 394,500.00 (69,853.74) (64,435.84) 6/30/2021 1,800,750.00 392,625.00 (67,678.74) (60,984.43) 6/30/2022 1,803,750.00 394,625.00 (70,678.74) (62,213.46) 6/30/2023 1,799,875.00 396,125.00 (72,803.74) (62,600.54) 6/30/2024 1,799,125.00 392,250.00 (69,178.74) (58,106.66) 6/30/2025 1,801,250.00 393,000.00 (70,434.99) (57,792.38) 6/30/2026 1,801,125.00 393,250.00 (72,159.99) (57,837.23) 6/30/2027 1,793,875.00 393,000.00 (69,148.74) (54,140.73) 6/30/2028 1,794,375.00 392,250.00 (71,174.99) (54,437.24) 6/30/2029 1,792,375.00 395,875.00 (72,815.62) (54,402.91) 6/30/2030 1,787,875.00 393,875.00 (69,575.00) (50,778.47) 6/30/2031 1,785,750.00 391,375.00 (66,600.00) (47,482.06) 6/30/2032 1,785,750.00 393,250.00 (67,937.50) (47,314.44) 6/30/2033 1,782,750.00 394,375.00 (68,450.00) (46,567.88) 6/30/2034 1,781,625.00 394,750.00 (72,125.00) (47,932.24) 6/30/2035 1,777,250.00 394,375.00 (69,375.00) (45,037.44) 6/30/2036 1,779,375.00 393,250.00 (71,500.00) (45,342.52) 6/30/2037 1,777,750.00 396,250.00 (73,375.00) (45,454.47) 6/30/2038 1,772,375.00 393,375.00 (70,125.00) (42,435.58) 6/30/2039 1,768,125.00 394,625.00 71,750.00 42,413.89 41,201,333.19 9,063,051.39 (1,624,761.33) (1,258,516.87) * PRELIMINARY, SUBJECT TO CHANGE. BASED ON MARKET CONDITIONS AS OF EARLY FEBRUARY, 2016 FIELDMAN I ROLAPP & ASSOCIATES Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Scenario 3 Overview* Water District ■ Scenario 3 refunding of the 2008 COP and a portion of the WF obligation produces a net present value savings of approximately $4,000 ■ Includes contribution of existing debt service reserve fund Dated Date 4/20/2016 2016 Refunding Debt Service Cost Present Value of Debt Period Ending Revenue Bonds Line of Credit Payoff Difference Service 6/30/2017 1,811,929.17 195,517.36 120,949.73 119,689.61 6/30/2018 1,803,000.00 200,800.00 122,196.26 118,124.23 6/30/2019 1,805,100.00 203,250.00 118,946.26 112,321.11 6/30/2020 1,807,900.00 200,250.00 119,046.26 109,813.53 6/30/2021 1,801,000.00 201,750.00 122,946.26 110,786.02 6/30/2022 1,804,000.00 202,625.00 121,071.26 106,571.29 6/30/2023 1,800,125.00 203,250.00 119,821.26 103,029.73 6/30/2024 1,799,375.00 203,625.00 119,196.26 100,120.00 6/30/2025 1,801,500.00 198,875.00 123,440.01 101,284.66 6/30/2026 1,801,375.00 199,000.00 121,840.01 97,657.86 6/30/2027 1,794,125.00 203,750.00 119,851.26 93,840.30 6/30/2028 1,789,750.00 203,125.00 122,575.01 93,751.51 6/30/2029 1,792,875.00 202,250.00 120,309.38 89,888.75 6/30/2030 1,788,375.00 201,125.00 122,675.00 89,534.71 6/30/2031 1,791,125.00 199,750.00 119,650.00 85,305.61 6/30/2032 1,786,000.00 203,000.00 122,062.50 85,011.30 6/30/2033 1,787,875.00 200,875.00 119,925.00 81,589.39 6/30/2034 1,776,750.00 203,375.00 124,125.00 82,492.17 6/30/2035 1,782,375.00 200,500.00 119,375.00 77,499.05 6/30/2036 1,779,375.00 202,250.00 119,500.00 75,784.51 6/30/2037 1,777,750.00 203,500.00 119,375.00 73,952.94 6/30/2038 1,772,375.00 199,375.00 123,875.00 74,964.43 6/30/2039 1,768,125.00 199,875.00 123,000.00 72,712.02 41,228,918.61 4,631,692.36 2,785,751.72 2,155,724.74 FIELDMAN I ROLAPP 6 & ASSOCIATES * PRELIMINARY, SUBJECT TO CHANGE. BASED ON MARKET CONDITIONS AS OF EARLY FEBRUARY, 2016 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Water District Managing Floating Rate Debt 1 ater ■ Use short -term investments to insulate and mitigate interest rate risk ■ Short -term tax - exempt interest rates are typically lower than taxable ■ Short -term tax - exempt interest rates tend to rise as taxable rates rise ■ As short -term rates rise earnings on short -term investments increase and should provide an offset to interest expense increases ■ With —$26 million in reserves @ 0.35% interest earnings = — $91,000 /year ■ With —$6.5 million in short -term debt @ 1.20 %, interest expense = — $78,000 /year ■ Reserves could decline to $22,285,000 to provide insulation from current rate differential ■ By reducing the WF obligation to —$3.2 million, reserves could decline to —$10.9 million to provide District insulation from interest rate risk FIELDMAN RQLAPP & ASSOCIATES NOTE: PRELIMINARY, SUBJECT TO CHANGE. Yorba Linda Water District A Backup Material Distributed Less Than 72 Hours Prior to the Meeting Summary* ■ Refunding only a portion of the WF obligation allows the District to insulate its exposure to interest rate rises while maintaining the low variable rate cost and subordinate payment obligation * PRELIMINARY, SUBJECT TO CHANGE. BASED ON MARKET CONDITIONS AS OF EARLY FEBRUARY, 2016 FIELDMAN I ROLAPP & ASSOCIATES Backup Material Distributed Less Than 72 Hours Prior to the Meeting As of February 12, 2016 MARKET UPDATES FIELDMAN I ROLAPP & ASSOCIATES Backup Material Distributed Less Than 72 Hours Prior to the Meeting Municipal Market Update Yorba Linda Market Movements Water District �s s= :A u 10-Year rnd 30-Year U.S. lWasury 4►a g 1,X11Ar"0Frtvswj12,2016) os .... 11'�y ►i�■ I� ■■ ■1f+'- � I�1 ■�1i�31i�3■ ■ � S 3 rA9_,�L�i • ■ Zh � �tl ~Iti Z� �I • ■ z � �il���l�� %��ih���i�ti��^■avrt� ►�' Monthly Floor of Funds $15A0Q Municipal Bond Mutual Funds StaAoo u (510.0 " z (sts om (�ADOI Note: For right red column is for the month of December, as of February 12, 2016. Current "AAA' MMD and Percentage of Time Historical "AAA" MMD has been Lower than Current "AAA" MMD from Januag 2, 1998 through . Fenruary 12, 2016 100°! 3.00 90°10 8(° /u 2.50 •------------------------- ?0% '---2J1'lfl6 ,llilll}ili�ht �s�- ---' 2.00 60"/ ip? 501/6 1.50 K o N 40°/ 00 o w a m 1.00 30% o a a 20°10 N u N ." O G W p O O � � � O � � � ✓ r r r. N � r r N OaO 101/0 e e 9 9 9 e e e a e e e e 0% 0.00 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 2? 26 29 30 Maturity = FIELDMAN I ROLAPP 10 & ASSOCIATES Source: Thomson Municipal Market Monitor. Yorba Linda Water District &W - 5-�5 - �.71Y 495 390 3.25 2AD 1.95 1-30- 045 - am , Backup Material Distributed Less Than 72 Hours Prior to the Meeting Municipal Market Update Tax - Exempt Interest Overview Change in 'AAA' AOM Irields f fa> 1, M91&wo Felimmy 12, 2116 —'AAA' MMD I Ycmr Yields —�A" N 30 -'Peat Yidds ,00o 11 Source: Thomson Municipal Market Monitor. aw - 40 4M 40 x� L96 LN LN 51-wo ChsApin "MA" 30- YewMMDM" O&j 2, 2819 F&&qy 12, 2016) —'AAA iR![O N-T�YSd& la as 7LU sa > 2. L% LN ms "o ChmW in '-AAA- lfl YewMMD Yitlda oty 2,20 13 A6fwo y 12, 241 6) = AAA' MMM WYe T2z1& FIELDMAN I ROLAPP & ASSOCIATES Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Water District ■ Proceed with selecting underwriting firm ■ Prepare refunding to be ready for sale in Spring 2016 ■ Continue to monitor refunding opportunity Next Steps FIELDMAN I ROLAPP & ASSOCIATES Yorba Linda Water District 13 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Disclaimer The scenarios are being provided for informational purposes only, and do not reflect any specific recommendation regarding a financial transaction. These materials include an assessment of current market conditions, and include Fieldman, Rolapp & Associates, Inc. assumptions about interest rates, execution costs, and other matters related to municipal securities issuance or municipal financial products. These assumptions may change at any time subsequent to the date these materials were provided. The refinancing and refunding scenarios presented herein are not intended to be inclusive of every feasible or suitable refinancing alternative. Fieldman, Rolapp & Associates, Inc. is an SEC - registered Municipal Advisor, undertaking a fiduciary duty in providing financial advice to public agencies. Compensation contingent on the completion of a financing or project is customary for municipal financial advisors. To the extent that our compensation for a transaction is contingent on successful completion of the transaction, a potential conflict of interest exists as we would have a potential incentive to recommend the completion of a transaction that might not be optimal for the public agency. However, Fieldman, Rolapp & Associates, Inc. undertakes a fiduciary duty in advising public agencies regardless of compensation structure. FIELDMAN I ROLAPP & ASSOCIATES ITEM NO. 12.1 AGENDA REPORT Meeting Date: February 25, 2016 Subject: Meetings from February 26, 2016 - March 31, 2016 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: March 2016 Yorba Linda City Council Tue, Mar 1 6:30PM Beverage MWDOC Wed, Mar 8:30AM Melton OCSD Operations Committee Wed, Mar 2 5:OOPM Kiley/Beverage OCWD Wed, Mar 2 5:30PM Collett WACO Fri, Mar 4 7:30AM Hawkins/Kiley Interagency Meeting with City of Placentia and GSW Tue, Mar 8 2:OOPM Collett/Kiley LAFCO Wed, Mar 9 8:OOAM Beverage(As Needed) Yorba Linda Planning Commission Wed, Mar 9 6:30PM Melton Board of Directors Regular Meeting Thu, Mar 10 8:30AM Yorba Linda City Council Tue, Mar 15 6:30PM Collett MWDOC Wed, Mar 16 8:30AM Melton OCWD Wed, Mar 16 5:30PM Kiley Interagency Committee Meeting with MWDOC and OCWD Tue, Mar 22 4:OOPM Collett/Melton OCSD Wed, Mar 23 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed, Mar 23 6:30PM Hawkins Board of Directors Regular Meeting Thu, Mar 24 8:30AM Citizens Advisory Committee Meeting Mon, Mar 28 8:30AM Melton Board of Directors Workshop Meeting Wed, Mar 30 3:OOPM ISDOC Thu, Mar 31 11:30AM Hawkins/Kiley Water UCI Lecture Thu, Mar 31 1:OOPM Collett 2/22/2016 6:45:58 AM ITEM NO. 13.1 AGENDA REPORT Meeting Date: February 25, 2016 Subject: Water UCI Lectures - February 23 and March 31, 2016 Placentia State of the City Luncheon - February 25, 2016 STAFF RECOMMENDATION: That the Board of Directors ratify and/or approve Director attendance at these events if desired. ATTACHMENTS: Name: Description: Type: UCI Lectures.pdf Backup Material Backup Material Placentia State of the City.pdf Backup Material Backup Material California Water 2016 and Beyond View this email in your browser i6. water Ucl California Water 2016 and Beyond Join Water UCI for a lecture and catered reception with Felicia Marcus, Chair of the California State Felicia Marcus Water Resources Control Board. Felicia Marcus was appointed by Governor Ms. Marcus will discuss California water system Jerry Brown to the State Water Resources Control history and features, identify challenges faced during Board (Board) for the this drought and in the face of climate change, and State of California in 2012, and designated by the suggest what the state, local agencies, and Governor as Chair in April of 2013. The Board communities need to do to create a more sustainable implements both federal water future for California. and state laws regarding drinking water and water quality, and it implements Date: Tuesday, February 23, 2016 the state's water rights laws. Before her Times: appointment to the Water Board, Marcus served in positions in government, • 4:00-5:30 p.m. Lecture — Calit2 Auditorium the non-profit world, and • 5:30-7:00 p.m. Catered Reception — Calit2 the private sector. Atrium r Find Out More Location: UC Irvine, Calit2 (directions and parking information) Today L RSVP This event is free and open to the public. Invite your friends on Facebook. California Water 2016 and Beyond View this email in your browser ater Ucl March Event: Climate change and California's mountain snow pack—how much will we lose? On March 31, Water UCI will welcome Dr. y Daniel R. Cayan a researcher at Scripps a Institution of Oceanography. p ` t. Date: Thursday, March 31, 2016 Time: 1.00 — 2.30 p.m. ax Location: UC Irvine, Donald Bren Hall 6011 .' (directions and parking information) -F RSVP Today Historically, mountain snowpack has provided a crucially important fraction of California's water supply, but with projected climate warming in future decades, it is likely that the snow pack will diminish. This talk will describe the diminishing odds of achieving spring snow water volume that meets or exceeds median historical levels, and the increasing likelihood of extremely low snow water amounts. This event is free and open to the public. Invite your friends on Facebook. A no, uincI'Tng the Sixtee nth. Ann. v,f-, � ��wr ' 'ATE OF THE CI'T'Y L U1,jC_E0N Presented by the Placentia Chamber of Commerce Thursday, February 25, 2016 11:15 am ay the Alta Vista Country Club 777 E—it Ata Vista Street G Placentia, CA 92870 ■ KEYN011E SPEAKER ■ Jeremy B. Yamaguchi Mayor, City of Placentia "Taking Placentia to Ng�_w fls" ■ TITLE SPONSOR ■ Lt Placentia-Linda HOSPITAL" Reservations required. by February 18, 2016 Space is limited. This is a sell-out event, so please reserve early! ■ ADMISSION COST a $45 if reserved and paid before February 18th $55 sfter February 18th or at door For more information or sponsorship opportunities Contact the Chamber office at (714) 528.1873 Place ntiarhamber@�=.net I� "i - - 1 41