HomeMy WebLinkAbout1999-10-14 - Board of Directors Meeting MinutesPage 3896
October 14, 1999
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
October 14, 1999
The October 14, 1999 regular meeting of the Yorba Linda Water District Board of Directors was
called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call
President Arthur C. Korn
Vice President Michael J. Beverage
Mark Abramowitz
Paul R. Armstrong
Brett R. Barbre
Directors absent at roll call
none
Visitors
Julie Firl, Leaf and Cole, CPAs
Staff present
William J. Robertson, Secretary/General Manager
Lee Cory, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Robert Lemon, Project Manager
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Ken Vecchiarelli, Engineering Manager
CONSENT CALENDAR
Director Abramowitz requested that Item 10 be removed from the consent calendar so that it may
be considered with discussion. On a motion by Vice President Beverage, seconded by Director
Abramowitz, the Board of Directors voted 5-0 to approve items 1 - 9, and item 11.
Item 1. Minutes of regular meeting, September 23, 1999, as amended.
Item 2. Minutes of adjourned meeting, September 30, 1999.
Item 3. Authorize Directors to leave the State of California prior to next meeting.
Item 4. Disbursements of $1,221,214.31.
Item 5. Approve agreement with ASL Consulting Engineers for a fee not to exceed $19,900,
for final modifications to the plans and specifications for the Richfield Road Transmission
Pipeline, Job 9414.
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October 14, 1999
Item 6. Approve progress payment number seven in the amount of $220,958, less a ten percent
retention of $22,095.80, for a net payment of $198,862.20, to F.T. Ziebarth for construction of
sodium hypochlorite generators, Job 9517.
Item 7. Approve terms and conditions for water service with Nickey Petroleum Co., Inc., for
property located at the northwest corner of Miraloma Avenue and Lakeview Avenue, Job 9916.
Item 8. Authorize staff to solicit bids for the construction of the District's Well 11
rehabilitation project, Job 9620.
Item 9. Declare items listed in this agenda report as surplus and authorize staff to dispose of
them in accordance with adopted procedures.
Item 11. Purchase materials and equipment for Well 11 rehabilitation project, Job 9620. No
action is necessary since the Board of Directors authorized the General Manager to make this
purchase during their September 30, 1999 meeting.
The Board of Directors considered Item 10 separately.
Item 10. Consider not participating in the California Water Awareness Campaign 2000.
Director Abramowitz asked about the benefits of this program. General Manager Robertson
reported that we have a better program at the local level than ACWA does.
On a motion by Director Abramowitz, seconded by Vice President Beverage, the Board of
Directors, voted 5-0 not to participate in the California Water Awareness Campaign 2000.
ACTION CALENDAR
Item 12. Consider investment portfolio report for August 1999. Business Manager Beverly
Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C
General Obligation bond funds, was 5.31 percent.
On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors
voted 5-0 to receive and file the investment portfolio report for August 1999.
Item 13. Consider audited financial statements for the year ended June 30, 1999. Business
Manager Beverly Meza introduced Julie Firl, of Leaf and Cole, who presented the audited
financial statements to the Board of Directors, and responded to their questions.
On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors
voted 5-0 to receive and file the audited financial statements for the year ended June 30, 1999.
Ms. Firl left the meeting at the conclusion of this item.
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October 14, 1999
Yorba Linda City Councilmember Hank Wedaa entered the meeting at 9:01 a.m.
Item 14. Consider District GIS program, Job 9703. Engineering Manager Ken Vecchiarelli
introduced Project Manager Robert Lemon, who reported on District efforts to develop a
geographic information system. He also discussed the necessity to prepare an implementation
plan that would serve as a road map for integrating GIS technology into the organization.
Proposals for a GIS implementation plan were received from three firms, and following review
by the District's Technology, Innovation and Productivity Committee, staff recommends
engaging PSOMAS to prepare an implementation plan.
Director Abramowitz stated that although he supports the objectives of this program, he would
prefer to see it postponed for a year, due to District budgetary considerations.
On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of
Directors voted 4-1 (Nay: Abramowitz) to authorize the General Manager to execute a consulting
agreement with PSOMAS for preparation of a GIS implementation plan, Job 9703.
Item 15. Consider District video project. Assistant Administrator Mike Robinson reported that
the District received a proposal from Starling Productions to create a video designed to educate
the public about the District's history, services, and facilities. Director Abramowitz stated he
- could not support this project at this time due to District budgetary considerations.
On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors
voted 4-1 (Nay: Abramowitz) to continue the process of developing a District video by issuing a
request for proposals for its production.
Item 16. Consider purchase of vehicles. Operations Superintendent Lee Cory reported that the
District solicited bids for five vehicles. Bids were received from six dealerships, and staff
recommends purchasing from the lowest responsive bidders.
On a motion by Director Armstrong, seconded by Director Abramowitz, the Board of Directors
voted 5-0 to approve purchase of one 5-ton dump truck, in the amount of $45,344.04 from
Reynolds GMC Buick, and approve the purchase of four trucks, in the amount of $82,528.61,
from Classic Chevrolet, for a total purchase price for five vehicles of $127,872.65.
Item 17. Consider ACWA and/or CSDA Committee appointments. General Manager William
J. Robertson reported that ACWA and CSDA are soliciting nominations for appointments to
committees.
The Board of Directors considered committee assignments and advised staff as follows:
9 General Counsel Kidman seeks nomination to ACWA's Legislative Committee;
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October 14, 1999
• Director Abramowitz seeks nomination to ACWA's Water Quality Committee
• Director Barbre seeks nomination to ACWA's Federal Affairs Committee.
Board President Korn declared a recess at 9:35 a.m. The meeting reconvened at 9:45 a.m.
Mr. Lemon and Ms. Meza left the meeting at the recess.
GENERAL MANAGER'S REPORT
Item 18. General Manager's oral report and comments:
a) Heritage Days, October 9. Assistant Administrator Mike Robinson reported that the District
participated in this annual event. Director Abramowitz complimented staff for their work in
preparing the District's float.
b) Fiesta Days, October 30. Assistant Administrator Mike Robinson reported that the District
will participate in this annual event.
c) Linda Vista Elementary School. Assistant Administrator Mike Robinson reported on the
presentation about water awareness that he made to fifth graders at Linda Vista Elementary
School.
d) ACWA Fall Conference, December 1 - 3. Raquel Lazo reported on reservations.
e) CRWUA Winter Conference, December 15 - 17. Raquel Lazo reported on reservations.
f) City Sewer Maintenance bids. No report.
g) District activities: General Manager William J. Robertson reported that there are available
spaces for the November 22 tour of the East Side Reservoir.
COMMITTEE REPORTS
Item 19. Executive-Administration Committee. The Committee scheduled a meeting for
October 18, at 9:00 a.m.
Item 20. Finance-Accounting Committee. The Committee met September 28 at 8:30 a.m.
Attending were Directors Korn and Abramowitz, and staff members Robertson and Meza. Julie
Firl of Leaf and Cole was also present. The Committee discussed the annual audit. Ms. Firl
presented an explanation of Leaf and Cole's audit process and findings.
Item 21. Orange County Water District Ad-hoc Committee. No report.
Item 22. Personnel-Risk Management Committee. No report.
Item 23. Planning-Engineering-Operations Committee. The Committee met September 28.
Attending were Directors Armstrong and Barbre, along with staff members Robertson and
Vecchiarelli. The Committee discussed the following issues:
• Terms and conditions for water service with Nickey Petroleum Company, Inc.
• Well 11 improvements
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October 14, 1999
The Committee scheduled a meeting for October 20 at 8:30 a.m.
Item 24. Public Information Committee. No report.
INTERGOVERNMENTAL MEETINGS
Item 25. Yorba Linda Planning Commission meeting, September 29 (Armstrong): Nothing of
concern to the District transpired.
Item 26. ACWA mini-conference, September 29 (Abramowitz, Barbre): Both directors
reported on the sessions they attended at this conference.
Item 27. Yorba Linda City Council meeting, October 5 (Korn): Reported that the City Council
did not approve their warrant list, which would have put them into a "late" status regarding their
water bill, had they not approved warrants at their meeting the following week.
Item 28. OCWD meeting, October 6 (Barbre): Discussed State water bond issue and Met's
strategic planning process.
Yorba Linda City Council member Hank Wedaa left the meeting at the conclusion of this item.
Item 29. Yorba Linda Planning Commission meeting, October 15 (Armstrong): This meeting
was not attended by Director Armstrong.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
President Korn: Asked that future agendas be revised so that the activity calendar precedes
Board member comments.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Abramowitz, seconded by Vice President Beverage, the Board of
Directors voted 5-0, at 10:28 a.m., to adjourn to Thursday, October 28, 1999, at 8:30 a.m. in the
District Boardroom.
49- jvs~i vl_ I j
William J. Robertson
Secretary/General Mz