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HomeMy WebLinkAbout2016-03-10 - Board of Directors Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, March 10, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held January 28, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Regular Meeting held February 11, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Workshop Meeting held February 16, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Minutes of the Board of Directors Regular Meeting held February 25, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.5. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$437,025.95. 6.6. Declaration of Restrictive Covenants with Rakesh and Ekata Bajaria - 4070 Naples Court Recommendation. That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants with Rakesh and Ekata Bajaria, subject to approval as to form by General Counsel. 7. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 7.1. Refunding Revenue Bonds Series 2016A Update 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report • Placentia State of the City Luncheon - February 25, 2016 8.2. Directors' Reports 8.3. General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held February 23, 2016 at 9:00 a.m. • Next meeting is scheduled to be held March 21, 2016 at 9:00 a.m. 9.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. (To be provided when available.) • Minutes of the meeting held March 8, 2016 at 2:00 p.m. (To be provided when available.) • Next meeting is yet to be scheduled. 9.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held February 22, 2016 at 8:30 a.m. • Next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - March 1, 2016 (Beverage) 10.2. MWDOC Board - March 2, 2016 (Melton) 10.3. OCSD Operations Committee - March 2, 2016 (Kiley/Beverage) 10.4. OCWD Board - March 2, 2016 (Collett) 10.5. WACO - March 4, 2016 (Hawkins/Kiley) 10.6. LAFCO - March 9, 2016 (Beverage -As Needed) 10.7. YL Planning Commission - March 9, 2016 (Melton) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from March 11, 2016 - April 30, 2016 12. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 12.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court - Case No. 00829548) 13. ADJOURNMENT 13.1. A Board of Directors Workshop Meeting has been scheduled for Thursday, March 17, 2016 at 3:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, March 24, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: March 10, 2016 Subject: Minutes of the Board of Directors Regular Meeting held January 28, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-01-28 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 28, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The January 28, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Robert R. Kiley John DeCriscio, Operations Manager Gary T. Melton Gina Knight, Human Resources/Risk Manager Damon Micalizzi, Public Information Manager DIRECTORS ABSENT Art Vega, Information Technology Manager Phil Hawkins Kelly McCann, Senior Accountant '910h, k Annie Alexander, Executive Secretary ALSO PRESENT Alex Thomas, Water Quality Engineer Art Kidman, Partner, Kidman Law LLP Gene Hernandez, Councilmember, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Kidman requested that the Board consider adjourning to Closed Session (Item No. 12.1.) at 9:40 a.m. to accommodate a conference call with special counsel. The Board agreed. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. Minutes of the YLWD Board of Directors Regular Meeting Held January 28,2016 at 8:30 a.m. 1 6.1. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$2,840,525.24. 6.2. Investment Report for Period Ending December 31, 2015 Recommendation. That the Board of Directors receive and file the Investment Reports for the Period Ending December 31, 2015. 6.3. Directors and General Manager Fees and Expenses Report for Second Quarter FY 2015/16 - OFNW Recommendation. That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Second Quarter FY 2015116. IW6 10061 6.4. Progress Payment No. 1 for Construction of the Well No. 21 Well Head Equipping Project 06- 14M Recommendation. That the Board of Directors approve Progress Payment No. 1 in the net amount of $28,120.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. 1W -q% 6.5. Terms and Conditions for Water and Single Sewer Service with ActivCare Living, Inc. 400ME--ammifts, V& Recommendation. That the Board of Directors approve the Terms and Conditions for Water and Single Sewer Service with ActivCare Living, Inc., Job No. 2016-01. 7. ACTION CALENDAR 7.1. Construction Contract Award for the 2016 Sewer Main CIPP Rehabilitation Project Mr. Conklin noted that a revised agenda report for this item had been distributed to the Board and made available to the public in attendance. He then explained that staff had been working with legal counsel regarding an issue that came to light following the bid opening for this project. Mr. Conklin provided an overview of the matter and responded to questions from the Board. Minutes of the YLWD Board of Directors Regular Meeting Held January 28,2016 at 8:30 a.m. 2 Director Beverage made a motion, seconded by Director Melton, to. (1) find that the bid package of Burtech Pipeline, Inc. substantially complies with the purposes and requirements of State law and the bid documents, (2) waive any informality in the Burtech Pipeline bid documents, and (3) award the Construction Contract for the 2016 Sewer Main CIPP Rehabilitation Project to Burtech Pipeline, Inc. for $189,823.75, Job No. 2015-10S. Motion carried 4-0-0-1 with Director Hawkins being absent. 7.2. Agreement for Water Loss Control Services Mr. Conklin explained that MWDOC's Board recently approved a contract with Water Systems Optimization, Inc. to provide water loss control technical assistance to its member agencies. This assistance is intended to help agencies get a head start on compliance with SB 555 which mandates that each urban retail water supplier complete a validated distribution system water audit by October 1, 2017 and every subsequent year thereafter. This effort will also help agencies comply with SB 1420 which requires a water audit in the 2015 Urban Water Management Plan that is currently under preparation. MWDOC staff would provide oversight management of the consultant and work is scheduled to begin in February. Mr. Conklin and Mr. Marcantonio then responded to questions from the Board regarding the contract arrangements and information to be included in the audit. Almomillo. V `9� N Director Beverage made a motion, seconded by Director Kiley, to approve the Agreement for Sharing of Consultant Costs with the Municipal Water District of Orange County dated January 4, 2016 at a cost of$34,292, and direct the General Manager to execute that agreement. Motion carried 4-0-0-1 with Director Hawkins being absent. Audit Services for Fiscal Year Ending June 30, 2016 Mr. McCann explained that an independent audit of the District's financial statements is required to be performed at the end of each fiscal year. Due to the current workload, staff will not be able to complete a traditional RFP process for these services at this time. As such, staff is proposing that the Board consider executing an agreement with White, Nelson, Diehl, Evans LLP for an additional year of audit services. Director Kiley made a motion, seconded by Director Beverage, to authorize the General Manager to execute a Professional Services Agreement with White, Nelson, Diehl, Evans LLP in the amount of $22,575 for an additional year of audit services for the fiscal year ending June 30, 2016. Motion carried 4-0-0-1 with Director Hawkins being absent. Minutes of the YLWD Board of Directors Regular Meeting Held January 28,2016 at 8:30 a.m. 3 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report President Collett reported on his attendance at the Water Policy Forum. 8.2. Directors' Reports ■ MWDOC Water Policy Forum — January 22, 2016 The remaining Directors also reported on their attendance at this event. 8.3. General Manager's Report AK Mr. Marcantonio thanked members of the Yorba Linda City Council who were also in attendance at the Water Policy Forum. He then asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. Mr. Marcantonio then provided the Board with an overview of his meetings and activities. 1% The following item was taken out of order. 12. CLOSED SESSION V& -9&kb.. X The meeting was adjourned to Closed Session at 9:36 a.m. All Directors in attendance were present. Also present were Mrs. Knight and Messrs. Marcantonio, Micalizzi and Kidman. mllh� VIM 12.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One The Board reconvened in Open Session at 10:35 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. lqnk AM 8.4. General Counsel's Report None. qmw 8.5. Future Agenda Items and Staff Tasks President requested that staff look into installing a security camera facing the back of the room. Minutes of the YLWD Board of Directors Regular Meeting Held January 28,2016 at 8:30 a.m. 4 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held January 26, 2016 at 4:00 p.m. will be provided at the next regular Board meeting. • The next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. lamp 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) Aje 44k • Minutes of the meeting held January 19, 2016 at 9:00 a.m. will be provided at the next regular Board meeting. qW • The next meeting is scheduled to be held February 23, 2016 at 9:00 a.m. at YL City Hall. 9.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) % "q� 1% ■ Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. ■ The next meeting is scheduled to be held February 9, 2016 at 2:00 p.m. at Golden State Water Company in Placentia. Citizens Advisory Committee (Melton) Minutes of the meeting held January 25, 2016 at 8:30 a.m. will be provided at the next regular Board meeting. ■ The next meeting is scheduled to be held February 22, 2016 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings 10.1. YL City Council - January 19, 2016 (Collett) 10.2. MWDOC Board - January 20, 2016 (Melton) 10.3. OCWD Board - January 20, 2016 (Kiley) Minutes of the YLWD Board of Directors Regular Meeting Held January 28,2016 at 8:30 a.m. 5 10.4. OCSD - January 27, 2016 (Kiley/Beverage) 10.5. YL Planning Commission - January 27, 2016 (Hawkins) Director Melton attended this meeting in Director Hawkins'place. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from January 29, 2016 — February 29, 2016 The Board reviewed the activity calendar and made no changes. President Collett noted that a workshop meeting had been scheduled for Tuesday, February 16, 2016 at 2:00 p.m. 13. ADJOURNMENT 01%�4k 13.1. The meeting was adjourned at 10:59 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 11, 2016 at 8:30 a.m. 1% Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held January 28,2016 at 8:30 a.m. 6 ITEM NO. 6.2 AGENDA REPORT Meeting Date: March 10, 2016 Subject: Minutes of the Board of Directors Regular Meeting held February 11, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-02-11 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 11, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The February 11, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager DIRECTORS ABSENT Art Vega, Information Technology Manager Robert R. Kiley Annie Alexander, Executive Secretary Bryan Melton, Human Resources Analyst ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC (Arrived 8:59 a.m.) Art Kidman, Partner, Kidman Law LLP (Arrived 8:39 a.m.) Andrew Gagen, Partner, Kidman Law LLP Gene Hernandez, Councilmember, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Kiley being absent. Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 1 6.1. Minutes of the Board of Directors Regular Meeting held January 14, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting held January 21, 2016 Recommendation. That the Board of Directors approve the minutes as presented. AM 6.3. Payments of Bills, Refunds, and Wire Transfers k Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$382,217.11. 7. ACTION CALENDAR Vk X 7.1. Construction Contract Award for the 2015 Waterline Replacement Project Mr. Conklin explained that a letter was received from the low-bid contractor for this project requesting that its bid be relieved due to a clerical error. Staff reviewed the letter and all the bid documents and is recommending that the low-bidder be relieved of its bid and that the contract be awarded to the second low-bidder, GCI Construction, Inc. Director Beverage made a motion, seconded by Director Hawkins, to relieve the $645,960.00 bid of the low-bidder, MCC Pipeline, Inc., due to a clerical error in its bid; release the bid bond of MCC Pipeline, Inc., and award the Construction Contract for the 2015 Waterline Replacement Project to GCI Construction, Inc. for $737,700.00, Job No. J2014-12. Motion carried 4-0-0-1 with Director Kiley being absent. 7.2. Construction Contract Award for the Richfield Road Water Main Project Mr. Conklin explained that following review of the bids for this project, staff is recommending that the contract be awarded to the low-bidder, TBU, Inc. Director Hawkins made a motion, seconded by Director Beverage, to award the Construction Contract for the Richfield Road Water Main Project to TBU, Inc. for $1,114,746.00, Job No. J2014-23. Motion carried 4-0-0-1 with Director Kiley being absent. 8. DISCUSSION ITEMS 8.1. Scheduling of Budget Workshop Meetings Mrs. Lugo explained that staff was proposing the Board schedule workshop meetings on the following dates to review and discuss the draft FY 2016/17 budget. Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 2 • Wednesday, March 30, 2016 at 3:00 p.m. • Thursday, April 21, 2016 at 3:00 p.m. • Thursday, May 19, 2016 at 3:00 p.m. (Only if Necessary) The Board agreed to schedule these meetings as noted above. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports ■ CSDA Rate Setting Workshop — February 9, 2016 (Melton) Director Melton reported on his attendance at this event. 9.3. General Manager's Report Mr. Marcantonio asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. Mr. Marcantonio the provided the Board with overview of his meetings and activities. 1�� *4 9.4. General Counsel's Report %k, 1% Mr. Gagen commented on the Public Records Act in relation to a-mails and personal contact information. Mr. Marcantonio noted that the State Water Resources Control Board had determined to continue the emergency drought regulations through the end of October. 9. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held January 26, 2016 at 4:00 p.m. were provided in the agenda packet. • The next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 3 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held January 19, 2016 at 9:00 a.m. were provided in the agenda packet. • The next meeting is scheduled to be held February 23, 2016 at 9:00 a.m. at YL City Hall. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • The next meeting is yet to be scheduled. 10.4. Citizens Advisory Committee (Melton) womas., le ■ Minutes of the meeting held January 25, 2016 at 8:30 a.m. were provided in the agenda packet. 1% oh ■ he next meeting is scheduled to be held February 22, 2016 at 8:30 a.m. vw 0% 11. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings 11.1. ISDOC — January 28, 2016 (Hawkins) 11.2. YL City Council — February 2, 2016 (Beverage) 1qEk MR 11.3. MWDOC Board — February 3, 2016 (Melton) 11.4. OCWD Board — February 3, 2016 (Collett) 11.5. WACO — February 5, 2016 (Collett/Hawkins/Kiley) 11.6. LAFCO — February 10, 2016 (Beverage —As Needed) Director Beverage did not attend this meeting. 11.7. YL Planning Commission — February 10, 2016 (Melton) This meeting was cancelled. Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 4 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 12, 2016 — March 31, 2016 The Board reviewed the activity calendar and made no changes. Mrs. Gina Knight, Human Resources/Risk Manager, joined the meeting at this time. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 10:04 a.m. All Directors in attendance were present. Also present were Mrs. Knight and Messrs. Marcantonio, Micalizzi, Kidman, and Gage; 13.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One kup 1% Mrs. Knight and Messrs. Marcantonio, Micalizzi, Kidman, and Gagen left the meeting at this time. 13.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 11.20 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT 13.1. The meeting was adjourned at 11:21 a.m. A Board of Directors Workshop Meeting has been scheduled for Tuesday, February 16, 2016 at 2:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, February 25, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 5 ITEM NO. 6.3 AGENDA REPORT Meeting Date: March 10, 2016 Subject: Minutes of the Board of Directors Workshop Meeting held February 16, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-02-16 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, February 16, 2016, 2:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The February 16, 2016 Yorba Linda Water District Board of Directors Workshop Meeting was called to order by President Collett at 2:00 p.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Water Cons Supvr/Mgmt Analyst Kelly McCann, Senior Accountant OTHER ATTENDEES Ben Parker, Resident 4. PUBLIC COMMENTS Mr. Ben Parker, resident, asked if the District would consider placing the following documents on its website: the Line of Credit agreement with Wells Fargo; the 2008 Revenues Certificates of Participation; and the 2012A Refunding Revenue Bonds. Staff will follow up with Mr. Parker regarding his request. Minutes of the YLWD Board of Directors Workshop Meeting Held February 16,2016 at 2:00 p.m. 1 5. DISCUSSION ITEMS 5.1. Draft Unaudited Financial Statements for the Period Ending December 31, 2015 Mrs. Lugo clarified that the purpose of this meeting was to review and discuss the budget and mid-year financial statements for FY 2015/16. She noted that the draft budget for FY 2016/17 would be discussed at future workshop meetings. Mrs. Lugo then provided a presentation related to the District's capital improvement projects (CIP), responsible emergency reserves, and the emergency conservation mandate issued by the State Water Resources Control Board (SWRCB). A detailed copy of the CIP budget and projections was distributed to the Board and those in attendance. Mrs. Lugo then provided an overview of this document and associated reserve requirements. Mr. Conklin then responded to questions from the Board related to budgeting needs for the future replacement and refurbishment of the District's infrastructure. Mrs. Lugo noted that future CIP projects would be discussed at the scheduled workshop meetings. She then reviewed the District's reserve types and recommended balances as identified in the recent water/sewer rate study. Mrs. Botts continued the presentation and reviewed: the District's actual water consumption for the fiscal year as compared to the conservation mandate established by the SWRCB; key budget assumptions; budgeted and actual operating plans; and historical water demands. She then provided an overview of the District's fixed and variable water costs and how they relate to the base rate. Mrs. Botts also reviewed the District's import/groundwater costs and historical power/pumping costs and Mr. DeCriscio responded to related to questions from the Board. 5. Potential Amendments to Budget for FY 2015/16 and Ordinance No. 15-01 Mrs. Botts explained that in the latest revision of the emergency drought regulations, the fine amount to be levied against water agencies for non- compliance was changed from $10K/day to $500/day. However, the Attorney General's Office still has the power to issue a $10K/day fine or a Cease and Desist Order. Staff believes that if the District was to be fined, it would be at the $500/day level. As such, staff would like to ask if the Board is interested in making a mid-year adjustment to the Fees & Permits line item in the FY 2015/16 budget to reflect this change. Mrs. Botts also noted that the emergency drought declaration had been extended through October 2016 and that the District may be eligible for up to an 8% adjustment to its assigned conservation percentage of 36%. Staff is planning to apply for all qualifying credits before the March 15, 2016 deadline. Mrs. Botts and Mr. Marcantonio then responded to related questions from the Board. Minutes of the YLWD Board of Directors Workshop Meeting Held February 16,2016 at 2:00 p.m. 2 Mrs. Lugo noted that when the water/wastewater study was performed, the following items were not included: ■ revenue received from administrative penalties referenced in Ord. 15-01; ■ expenses associated with staffing the new Conservation Division; and ■ $10K/day potential fines. Mrs. Lugo also noted that as stated in Ord. 15-01, any revenue generated from administrative penalties cannot be used to help offset the cost of providing water service. She also explained that due to the lowering of the potential fines that could be assessed by the SWRCB, staff would like to ask if the Board is interested in restructuring (or relaxing) the administrative penalty structure for residential customers. Mrs. Lugo then responded to questions from the Board and provided an overview of two possible restructuring scenarios. Following discussion, staff was instructed to come back to the Board at a future meeting with agenda items for consideration related to the potential restructuring of the administrative penalty structure for residential customers in Ord. 15-01 and an adjustment to the Fees & Permits line item in the FY 2015/16 budget. X q%6, N Ms. Christie Parker, resident, addressed the Board and commented on the variances in the length of the District's billing periods. Staff explained that a normalization process had been implemented in the District's billing system which mitigates this issue. Mrs. Lugo then provided a summary of the FY 2014/15 budget vs. actuals, the FY 2015/16 budget, and the District's debt service obligation and coverage ratio. She also identified where the $2.7M in potential fines from SWRCB had been placed in the current budget per instruction received from the District's auditors. '911k AM 5.1. Draft Unaudited Financial Statements for the Period Ending December 31, 2015 (Continued) Mrs. Lugo reviewed the draft unaudited statements and responded to related questions from the Board. She also noted the impact of the emergency drought regulations on the District's revenues and expenses (including employee overtime), and the costs associated with the increased number of Public Records Requests. Mrs. Lugo clarified the District's status as a not-for-profit entity, explaining that any revenue collected is used to pursue the organizations objectives. Mrs. Lugo then responded to questions from the Board regarding the District's annual audit process and the difference between regular and forensic audits. Minutes of the YLWD Board of Directors Workshop Meeting Held February 16,2016 at 2:00 p.m. 3 Director Hawkins requested that staff look into identifying alternative funding sources for the District's CIP projects. Mr. Marcantonio noted that staff would be working with the Board at some point in the future to update the District's strategic plan. 6. ADJOURNMENT 6.1. The meeting was adjourned at 4:04 p.m. The next Regular Board of Directors Meeting will be held Thursday, February 25, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Workshop Meeting Held February 16,2016 at 2:00 p.m. 4 ITEM NO. 6.4 AGENDA REPORT Meeting Date: March 10, 2016 Subject: Minutes of the Board of Directors Regular Meeting held February 25, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-02-25 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 25, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The February 25, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Steve Conklin, Engineering Manager Michael J. Beverage, Vice President John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager DIRECTORS ABSENT Annie Alexander, Executive Secretary Phil Hawkins Cindy Botts, Water Cons Supvr/Mgmt Analyst Amelia Cloonan, Human Resources Analyst Kelly McCann, Senior Accountant Malissa Tem, Public Affairs Representative ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Robert Porr, Sr. Vice President, Fieldman Rolapp & Associates 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 1 6. SPECIAL RECOGNITION 6.1. Recognition of Directors Bob Kiley and Gary Melton for 5 Years of Service to the District President Collett presented Director Kiley and Director Melton with a proclamation and pin in recognition of their service to the District. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. 7.1. Payments of Bills, Refunds, and Wire Transfers — 1W 10061 Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,149,554.53. qW 7.2. Progress Payment No. 2 for Construction of the Well No. 21 Well Head Equipping Project NE&MW 1W Recommendation. VThat the Board of Directors approve Progress Payment No. 2 in the net amount of $20,615.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. IV Num Vj� 7.3. Terms and Conditions for Water and Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda Recommendation. That the Board of Directors approve the Terms and Conditions for the Water and Single Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda. 7.4. Unaudited Financial Statements for the Period Ending December 31, 2015 1qEk MR Recommendation. That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending December 31, 2015. NEW 8. DISCUSSION ITEMS 8.1. Refunding Options for 2008 Certificates of Participation and Potential Inclusion of a Payoff or Pay Down of Wells Fargo Line of Credit Mrs. Lugo explained that back in January, the Board had discussed options available for potentially refunding (or refinancing) the 2008 Certificates of Participation (COP), including an option to payoff the principal balance owed on the District's line of credit (LOC) with Wells Fargo. She then introduced Mr. Robert Porr, Sr. Vice President for Fieldman Rolapp & Associates who provided a presentation to the Board Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 2 regarding these same topics. Mr. Porr explained that the line of credit had been drawn down to approximately $6.5M with an interest rate of 1.2%. Mr. Porr then reviewed 3 different refinancing scenarios for both the LOC and 2008 COP and provided an overview of the current interest rate market. Mrs. Lugo responded to questions from the Board regarding the possibility of keeping the LOC open once paid off or paid down and the timing of proceeding with refunding the 2008 COP. Mrs. Lugo and Mr. Porr left the meeting at this time. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report — �F '16, President Collett reported on his attendance at the UCI lecture. 9.2. Directors' Reports q; I%k • UWI Spring Conference — February 10-12, 2016 (Kiley) • Water UCI Lecture — February 23, 2016 (Collett) Director Kiley reported on his attendance at the UWI conference. 'ok `9� N 9.3. General Manager's Report Mr. Conklin asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. He then reported on the Engineering department's activities and read a report on behalf of Mr. Marc Marcantonio. General Counsel's Report Mr. Gagen noted that the description of the Closed Session (Item No. 14.1.) needed to be revised as follows: GR 11W Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — Case No. 00829548) 9.5. Future Agenda Items and Staff Tasks President Collett asked that the Board consider scheduled a workshop meeting to discuss potential amendments to Ordinance No. 15-01 prior to the budget workshop scheduled March 30, 2016. Following discussion, this meeting was tentatively scheduled for Thursday, March 17, 2016 at 3:00 p.m. Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 3 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ The next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held February 23, 2016 at 9:00 a.m. will be provided at the next regular Board meeting. lamp • The next meeting is yet to be scheduled. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • The next meeting is scheduled to be held March 8, 2016 at 2:00 p.m. at YLWD. 10.4. Citizens Advisory Committe (Melton) ■ Minutes of the meeting held February 22, 2016 at 8:30 a.m. will be provided at the next regular Board meeting. Director Melton reported that Daniel Mole had resigned from the Committee and briefed the Board on matters discussed during the meeting. In The next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings 11.1. YL City Council — February 16, 2016 (Collett) 11.2. MWDOC Board — February 17, 2016 (Melton) 11.3. OCWD Board — February 17, 2016 (Kiley) 11.4. OCSD Board — February 24, 2016 (Kiley/Beverage) Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 4 11.5. YL Planning Commission — February 24, 2016 (Hawkins) Director Hawkins was not present to provide his report. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 26, 2016 — March 31, 2016 The Board reviewed the activity calendar and made no additional changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Water UCI Lectures — February 23 and March 31, 2016 — 1W 10061 Placentia State of the City Luncheon — February 25, 2016 Director Melton asked about the number of Directors attending events such as the UCI lectures. Im Ado 1410061 Director Kiley made a motion, seconded by Director Collett, to ratify and/or approve Director attendance at these events. Motion passed 4-0-0-1 with Director Hawkins being absent. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:44 a.m. All Directors in attendance were present. Also present were Messrs. Micalizzi and Gagen. W" eNnf 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — Case No. 00829548) The Board reconvened in Open Session at 10:45 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 5 15. ADJOURNMENT 15.1. The meeting was adjourned at 10:46 a.m. The next Regular Board of Directors Meeting will be held Thursday, March 10, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 6 ITEM NO. 6.5 AGENDA REPORT Meeting Date: March 10, 2016 Budgeted: Yes To: Board of Directors Cost Estimate: $437,025.95 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $437,025.95. DISCUSSION: The major items on this disbursement list are as follows: A wire of$2,603.15 to So. California Edison for January 2016 electricity charges at Miraloma Ave. The balance of$174,506.48 is routine invoices. The Accounts Payable check register total is $177,109.63; Payroll No. 04 total is $259,916.32; and the disbursements of this agenda report are $437,025.95. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name: Description: Type: CkReg031016.pdf CHECK REGISTER Backup Material 16-CS 0310.pdf CAP SHEET Backup Material 16 CC 0310.pdf CREDIT CARD SUMMARY Backup Material Yorba Linda Water District Check Register For Checks Dated: 02/26/2015 thru 03/10/2016 Check No. Date Vendor Name Amount Description 67220 03/10/2016 149 HONEYSUCKLE LANE LLC 34.93 CUSTOMER REFUND 67223 03/10/2016 Alternative Hose Inc. 38.22 WAREHOUSE SUPPLIES 67218 03/10/2016 AMANI ABUISLAIH 74.39 CUSTOMER REFUND 67224 03/10/2016 Anaheim Wheel&Tire 531.00 TIRE REPLACEMENT-#188 67225 03/10/2016 Aqua-Metric Sales Co. 20,295.87 MXU&METER REPLACEMENT 67226 03/10/2016 Aramark 690.23 UNIFORM SERVICE 67236 03/10/2016 ARC 446.29 J15-10-2016 SEWER MAIN DOCS 67229 03/10/2016 AT&T 47.96 CIRCUIT78KS315PT 67227 03/10/2016 AT&T-Calnet3 3,339.89 ATT CALNET3 67228 03/10/2016 AT&T 31.90 ATT LONG DISTANCE SERVICE-JANUARY 2016 67230 03/10/2016 CalCard US Bank 9,772.61 CREDIT CARD TRANSACTIONS-FEBRUARY 2016 67231 03/10/2016 CDW Government,Inc 3,857.12 IT COMPUTER EQUIPMENT 67232 03/10/2016 City Of Anaheim 2,825.52 RICHFIELD&LAKEVIEW-ELECTRICITY CHARGES-01/12-02/09 67219 03/10/2016 CITY VENTURE LLC 955.00 CUSTOMER REFUND 67222 03/10/2016 CITY VENTURES COMMUNITIES,LLC 400.73 CUSTOMER REFUND 67233 03/10/2016 Clinical Lab.Of San Bern. 2,910.00 JANUARY 2016-WATER SAMPLES 67234 03/10/2016 Coastline Equipment 54.64 HARDWARE SUPPLIES 67237 03/10/2016 Core Support Resources Inc. 3,034.80 VRLA BATTERY MODULES 67238 03/10/2016 Damon Micalizzi 155.11 MILEAGE REIMBURSEMENT-12/2015&01/2016 67239 03/10/2016 Dapper Tire Co.Inc. 2,612.53 TIRE REPLACEMENTS-UNITS#175&204 67240 03/10/2016 Dell Marketing L.P. 21,091.18 SQL SERVER LICENSE&COMPUTER EQUIPMENT 67241 03/10/2016 Dion&Sons,Inc. 4,690.39 OIL-GAS ENGINES 67242 03/10/2016 Eisel Enterprises,Inc. 1,205.28 J14-08,J13-02&J14-09-METER BOX,LID&COVER 67243 03/10/2016 Enkay Engineering&Equipment Inc 900.00 REMOVE&DISPOSE-95 SQFT-TRANSIT PIPE 67244 03/10/2016 Enthalpy Analytical,Inc. 1,647.00 JANUARY 2016-WATER SAMPLES 67245 03/10/2016 Facility Solutions Group Inc 314.84 ON-SITE SERVICE-CANOPY LIGHT 67246 03/10/2016 Fairway Ford Sales,Inc. 299.64 AUTO MAINTENANCE-PARTS#182 67247 03/10/2016 Federal Express 44.74 SHIPPING FEES 67248 03/10/2016 Fry's Electronics 198.16 CELL PHONE SUPPLIES 67249 03/10/2016 Haaker Equipment Co. 2,830.51 SEWER CAMERA REPAIRS 67250 03/10/2016 Hydrex Pest Control 175.00 PEST CONTROL-MONTHLY BILLING 67251 03/10/2016 Infosend Inc. 7,956.14 POSTAGE BILLING-MONTHLY FEE 67252 03/10/2016 Jackson's Auto Supply-Napa 414.20 AUTO MAINTENANCE-REPLACEMENT PARTS 67221 03/10/2016 JAVIER DELGADO 85.75 CUSTOMER REFUND 67253 03/10/2016 Killingsworth Gear 118.00 PUMP STATION GEAR REPAIRS 67254 03/10/2016 Konica Minolta Business 558.24 BIZHUB C224 LEASE 67212 03/10/2016 LEA FOGLESONG 114.99 CUSTOMER REFUND 67255 03/10/2016 Liebert Cassidy Whitmore 4,364.30 LEGAL SERVICES-JANUARY 2015 67257 03/10/2016 Marc Marcantonio 1,180.92 TRAVEL EXPENSE REIMBURSEMENT-WEF UTILITY MANAGEMENT 67256 03/10/2016 Marina Landscape,Inc 4,431.36 IRRIGATION REPAIRS&MONTHLY MAINTENANCE 67258 03/10/2016 Mc Fadden-Dale Hardware 85.48 HARDWARE SUPPLIES 67259 03/10/2016 Mc Master-Carr Supply Co. 435.28 HARDWARE SUPPLIES 67235 03/10/2016 Merging Communications,Inc. 150.00 CHECK PRI SETTINGS FOR NI2 67260 03/10/2016 Michael J.Beverage 24.30 MILEAGE REIMBURSEMENT-FEBRUARY 2016 67215 03/10/2016 MIGUEL CUENCA 125.01 CUSTOMER REFUND 67261 03/10/2016 Mine Safety Appliance Co 2,766.02 AMPLIFIER BOARD-REPLACEMENT 67262 03/10/2016 Minuteman Press 345.96 DOOR HANGERS-"SERVICE SHUT OFF" 67263 03/10/2016 Morton Salt,Inc. 2,614.04 EXTRA COARSE SALT 67264 03/10/2016 Muzak LLC 85.63 CUSTOMER MESSAGE/PHONE SERVICE-MARCH 2016 67216 03/10/2016 NATIONWIDE CAPITAL GROUP INC 86.80 CUSTOMER REFUND 67265 03/10/2016 Nickey Kard Lock Inc 7,871.54 FUEL-FEBRUARY 01-15,2016 67266 03/10/2016 Nickey Petroleum Co Inc 624.67 HI-TEMP GREASE 67267 03/10/2016 Northern Tool&Equipment Co 165.15 TRANSFER PUMP 67268 03/10/2016 Orange County-Fire Authority 72.70 LATE PAYMENT PENALTY 67274 03/10/2016 P.T.I.Sand&Gravel,Inc. 329.64 MATERIAL-+30 FILL SAND 67269 03/10/2016 Pacific Tek 646.13 SHOP SUPPLIES-#180 67270 03/10/2016 Pete's Road Service Inc 1,046.13 TIRE REPLACEMENT#196 67271 03/10/2016 Plumbers Depot Inc. 293.76 TOOLS&EQUIPMENT 67272 03/10/2016 Powerstride Battery 94.73 BATTERY-PS68-725 67273 03/10/2016 Praxair Distribution 157.80 WELDING SUPPLIES 67214 03/10/2016 REO ACCOUNTING IN 52.91 CUSTOMER REFUND 67213 03/10/2016 RICHARD ZUBRES 13.93 CUSTOMER REFUND 67275 03/10/2016 RKI Engineering,LLC 2,400.00 INSTALLATION OF WONDERWARE PLATFORM 67277 03/10/2016 Robert Kiley 268.84 REIMBURSEMENT-DATA SERVICE&TRAVEL EXPENSE-UN CONF. 67276 03/10/2016 Robotic Sewer Solutions Inc 26,600.00 SEWER LINE REPAIRS-16 LOCATIONS/24 REPAIRS 67278 03/10/2016 Sanders Paving,Inc. 8,068.00 ASPHALT REPAIR-17917 MARIPOSA 67279 03/10/2016 Southern Calif Edison Co. 301.04 6354-FEBRUARY 2016 W022516 02/25/2016 Southern Calif Edison Co. 2,603.15 #2688-MIRALOMA AVE-JANUARY 2016 67281 03/10/2016 Stantec Consulting Services In 3,812.50 J09-22#21&J14-23-PROFESSIONAL SERVICE 67280 03/10/2016 Stater Bros.Markets 80.43 MEETING SUPPLIES 67282 03/10/2016 Switch Ltd 541.50 HALF CABINET-THERMAL SCIF 67283 03/10/2016 Time Warner Cable 5,490.04 DEDICATED INTERNET ACCESS&BASIC CABLE-RICHFIELD&MIRA LOMA 67284 03/10/2016 Underground Service Alert 232.50 MONTHLY BILLING-DIGALERT 67285 03/10/2016 United Industries 1,233.43 PPE EQUIPMENT 67286 03/10/2016 West Coast Safety Supply Co 2,480.61 SEWER MAIN REPAIR PARTS 67217 03/10/2016 ZHUO WANG 180.60 CUSTOMER REFUND 177,109.63 March 02, 2016 CHECK NUMBERS & WIRES: Computer Checks 67212-67286 $ 174,506.48 $ 174,506.48 WIRE W022516 So. California Edison $ 2,603.15 $ 177,109.63 TOTAL OF CHECKS & WIRE $177,109.63 PAYROLL NO. 04: Direct Deposits $ 164,553.09 Third Party Checks 6351-6362 $ 49,772.46 Payroll Taxes $ 45,590.77 $ 259,916.32 TOTAL OF PAYROLL $259,916.32 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $437,025.95 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF MARCH 10, 2016 ------------------------------------------------------------------ ------------------------------------------------------------------ Cal Card Credit Card U S Bank 2113/16-21 25!16 Date Vendor Name Amount Description 2/13/2016 Hilton Palm Springs 174.46 Travel Expense-UWI Conference-Dir.Kiley 2/16/2016 The Ready Store 1,798.26 Emergency response meals 2/17/2016 Placentia Chamber of Commerce 90.00 Placentia State of the City Luncheon-Collet&Micalizzi 2/17/2016 Constant Contact 1,638.00 1 year subsciption-Constant Contact email plus service 2/17/2016 Village Nurseries 150.93 Sod for landscape repairs 2/17/2016 ISA 120.00 ISA Annual Membership-Javier Martinez 2/17/2016 CDW-G 155.49 Travel adapter for laptop 2/17/2016 Answer One Communication 430.40 After hours answering service 2/18/2016 Home Depot 70.83 Building repair parts 2/18/2016 Orchard Supply Hardware 42.09 Battery packs 2/18/2016 B&M Lawn&Garden 177.90 Shop supplies-shovels 2/18/2016 Home Depot 163.62 Pallet of ready mix concrete 2/18/2016 Online Collections 324.45 Monthly billing-Utility exchange report&collection services 2/18/2016 Placentia Disposal 506.08 Richfield-(2)Front loads 2/19/2016 GFOA 330.00 Application for Distinguished Budget Presentation Award 2/22/2016 Donut Star 22.40 CAC Meeting supplies 2/22/2016 Orchard Supply Hardware 88.52 Tool supplies 2/22/2016 Sherwin Williams 26.47 Paint supplies-yellow paint 2/22/2016 Light Bulbs,Inc. 231.12 Building repair parts-electrical 2/22/2016 Certified Labs 1,011.23 Shop supplies-lox cease 2/23/2016 AWWA-CA/NV 150.00 Budget workshop-Annual/Multi Year processes 2/23/2016 Praxair Distribution 134.88 Welding supplies 2/23/2016 Orvac Electronics 146.66 Tools for SCADA 2/24/2016 Komatsu Forklift 757.30 Roller bearings&thrust roller 2/24/2016 Komatsu Forklift (613.53) Return-Roller bearings&thrust roller 2/24/2016 Fry's Electronics 43.19 Computer supplies 2/24/2016 Orchard Supply Hardware 25.79 Hand soap dispensers 2/24/2016 Home Depot 104.82 Shop supplies 2/24/2016 Home Depot 104.23 Tools for concrete repairs 2/24/2016 Konica Minolta 1,330.37 Bizhub C224,552&181-Copy charges 2/25/2016 Harbor Freight Tools 36.65 Tool supplies 9,772.61 ITEM NO. 6.6 AGENDA REPORT Meeting Date: March 10, 2016 Budgeted: N/A To: Board of Directors Funding Source: N/A From: Marc Marcantonio, General Manager Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Yes Prepared By: Ricardo Hipolito Jr., Engineering CEQA Compliance: N/A Tech II Subject: Declaration of Restrictive Covenants with Rakesh and Ekata Bajaria - 4070 Naples Court SUMMARY: The District has an existing water and sewer pipeline easement within lot 3 of Tract No. 16766. The property owners, Rakesh and Ekata Bajaria, are requesting to construct surface improvements within the District's water and sewer easement as shown on the attached exhibit. District staff reviewed the request and recommends approval subject to the execution of a Declaration of Restrictive Covenants. STAFF RECOMMENDATION: That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants with Rakesh and Ekata Bajaria, subject to approval as to form by General Counsel. DISCUSSION: The applicants requested District permission to construct surface improvements within the easement dedicated to the District at 4070 Naples Court. The proposed improvements includes concrete paving, a five foot high block wall with a twelve foot double gate, and previously constructed low retaining wall with wrought iron fence within the easement area. Additionally the applicants are proposing to construct a swimming pool adjacent to (and outside of) the easement area. The applicants understand that YLWD will need access to the easement to perform routine or emergency maintenance and repairs to District facilities.The proposed improvements will run parallel and across the water and sewer pipeline within the easement. An exhibit depicting the location of the projects is attached for your reference. Staff reviewed the applicants' request and determined the improvements would have minimal impact on operations and maintenance of the District's facilities. To further protect the District's interest, staff recommends the execution of the attached Declaration of Restrictive Covenants, subject to approval as to form by General Counsel. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors has authorized execution of similar Declarations of Restrictive Covenants with various developers and property owners. ATTACHMENTS: Description: Type: DoRC - 4070 Naples Ct - Rakesh Balaria.pdf DoRC-4070 Naples Ct-Rakesh Bajaria Backup Material EXHIBIT-A.pdf Exhibit A DoRC for 4070 Naples Ct Backup Material EXHIBIT-B.pdf Exhibit B DoRC for 4070 Naples Ct Backup Material RECORDING REQUESTED BY and when recorded return to: Yorba Linda Water District P.O.Box 309 Yorba Linda,California 92885-0309 This is to certify that this Declaration of Restrictive Covenants is presented for recording under the provisions of Gov.Code Sec.27383 by the Yorba Linda Water District in performance of an official service thereof. Marc Marcantonio General Manager Space Above'Ibis Line for Recorder's Use DECLARATION OF RESTRICTIVE COVENANTS (ENCROACHMENT ON DISTRICT EASEMENT) THIS DECLARATION OF RESTRICTIVE COVENANTS("Declaration")is made this 10th day of March, 2016, by and between YORBA LINDA WATER DISTRICT ("YLWD"), a public agency, created and operating under the authority of Division 12 of the California Water Code, and RAKESH KANAITALAL BAJARIA AND EKATA R. BAJARIA ("Owner"), with reference to the following recitals of fact: RECITALS A. The Owner is the legal owner of that certain real property located at 4070 Naples Ct, Yorba Linda,California 92886 ("Subject Property"),which is more particularly described as follows: LOT 3 OF TRACT 16766, IN THE CITY OF YORBA LINDA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON THE SUBDIVISION OF MAP RECORDED SEPTEMBER 6, 2007 IN BOOK 893, PAGES 13 TO 20 INCLUSIVE OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID ORNAGE COUNTY. B. YLWD owns an Easement, as identified on the Tract Map No. 16766, recorded on September 6, 2007, in Book 893, Pages 13 through 20, Official Records of Orange County, California 1 ("Easement"), across a portion of the Subject Property. Within the Easement, YLWD owns and maintains an 8-inch sewer main and 8-inch water main("District Facilities"). C. The Owner desires to construct a swimming pool with a concrete coping on top, concrete paving, twelve foot wide double gate, and stucco block wall (collectively herein referred to as "Improvements") within and along the Easement area (hereinafter, "Encroachment"), as illustrated in Exhibits "A" and `B" attached hereto and incorporated by reference herewith. Improvements include a previously constructed low retaining wall with wrought iron fence within the Easement area. D. YLWD conditionally consents to Encroachment of the Improvements within and along the Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to problems affecting and/or interfering with YLWD's use of the Easement. E. Although the construction or existence of walls, structures, and other improvements within and along the Easement area may interfere or restrict YLWD's Easement rights, the Owner wishes to construct and use the Improvements within and along the Easement area. F. The Owner understands that YLWD will need access to Easement to perform routine or emergency maintenance and repairs to District Facilities. The Owner will provide unrestricted access to Easement and District Facilities upon request by YLWD. NOW,THEREFORE,incorporating the above recitals,YLWD and Owner declare as follows: 1. Covenant Runnine with Land. This Declaration constitutes a covenant running with the land as provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the successive owners of the Subject Property and the Easement. 2. Successors and Assiens Bound. Since Owner wishes to pursue the Encroachment, this Declaration obligates the current and future owners of the Subject Property to remedy any future adverse events and to fund any necessary maintenance costs on the Easement and/or Subject Property that may arise in full or in part due to the existence, construction, or damages caused by the Encroachment. 3. Damazes to District Facilities. Owner assumes full responsibility,liability and shall pay for any cost(s)or damage(s)to the District Facilities and appurtenant structures,arising from or related to 2 the construction, existence, and/or use of the Improvements. YLWD shall not be responsible for any cost(s) or damage(s) to the District Facilities and appurtenant structures that arise from the Encroachment. 4. Damaees to Third Parties. Owner, its successors or assigns, agrees to indemnify and hold YLWD, its officers, directors, employees, agents and consultants, harmless against any third parry claims related to or arising out of the construction, existence and/or use of the Improvements. 5. Damaees to Improvements. Owner acknowledges that the Improvements may be damaged or demolished to permit reasonable access to or reasonable work within and under the Easement area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible for any damage(s) to or because of the Improvements which results from YLWD's exercise of rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys' fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and damages to the Improvements and from any obligation to protect, preserve, repair, or replace the Improvements. Construction, use, protection, repair and replacement of the Improvements shall be entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused by YLWD. (INTENTIONALLY BLANK) 3 6. Recording of Agreement. This Declaration shall be recorded in the Office of the Recorder of the County of Orange, California, and shall constitute notice to all successors and assigns of the title to the Subject Property of the rights and obligations set forth herein. Approved as to Form: YORBA LINDA WATER DISTRICT: Kidman Law,LLP Ric Collett Arthur G.Kidman President General Counsel Marc Marcantonio Secretary OWNER: Rakesh Kanaitalal Bajaria Ekata R. Baj aria 4 ss — � - -ss- - —ss — ss — — —�_ -- —ss---ss---ss---ss- �W_� "— — — W _ _ _ NAPLES COURT W WATER & SEWER EASEMENT DEDICATED TO YLWD PROPOSED 5'- 6" HT. BLOCK WALL PER CITI STANDARD PROPOSED 12' WIDE I GATE (NO POST IN TH MIDDLE) PROPOSED CONCRETE PAVING (SEE EXHIBIT" FOR DETAIL) EXISTING SEWER MANHOLE EXISTING BLOCK WALL PROPERTY LINE EXISTING LOW RETAINING WALL W/ W.I. FENCE (TYP.) WATER & SEWER EASEMENT DEDICATED TO YLWD EXISTING 8" SEWER MAIN EXISTING 8" WATER MAIN SITE PLAN r'm hid V l PROJECT SITE Md wirtMWl k - r—, ca►— w �y rl VICINITY MAP PREPARED BY: EXHIBIT "All SCALE: �' N.T.S. YORBA LINDA WATER DISTRICT DECLARATION OF RESTRICTIVE COVENANTS DATE: FOR 03/10/2016 El 1717 E. MIRALOMA AVENUE 4070 NAPLES COURT PLACENTIA, CALIFORNIA 92870 YORBA LINDA, CA 92886 FILENAME: (714) 701 -3100 CONCRETE PNVING NOTE: SEE NW,TERIIL SCHEDULE FOR CDLDR & FINISH. 01 DEEPENED POUR @ EDGE ODEEPENED FOUR W/ REB'R COLT NUOU5 AT ALL EGE9 DLFTN PLF SOILS LNG NLR OTOOLED JOINT, SEE 11P.RD5CAFE FLAN FOR °ATTERN LAYOUT CONTR.ACTOK TO CUN KM 5CUKED LINES PRIOR, TO CONSTKUCTIDN O3 50 COMPACTED K AD BASE- PER 50 ,LS REPORT ® CONC. ThINCKNE5 d RLBAR- °ER SOIL5 REPORT ONATIVE SOIL WELL MOISTENED BEFORE FOUR © FIN. GRADE - SEE hn KD5CA °E PLAN CONCRETE PAVING DETAIL PREPARED BY: YORBA LINDA WATER DISTRICT 1717 E. MIRALOMA AVENUE PLACENTIA, CALIFORNIA 92870 (714) 701 -3100 CLEARANCE E1,5EMENT PER PLAN I VARIE5 5LOPL TO DRA N III IIIIIIIIII:�oz111 �° I � 9 III 1= 1118111111111 1 °I - III —I I_ I I =11 I L— J =1 I 1 =1 I 1 =1 I 1— _ . - f1- 1�1= 1�1 -1�1 CO°ING TILE -T5D 11 1 1 �2ADJACENT - AVING- See hAKD5CA -E =I1 =1 FLAN =1 II II II POOL PLASTER Oti °TERJ TILL I °° FILL TO AVOID WATER -CHO @ DA5 N =1 1= a OE.1. W/ MA`TIC 5EAIFK TO NATCn DJACENFT °AWNG COLOR, III= © WATER EVEL III =III OFOOL STRUCTURE 8 KEBAK PER TOOL '111 ENGINEER = ° ® COMPACTED SOIL °ER SOILS RETORT = = - III —III IVATFP °ER TOOL 1I OJNTR C ORL 111III1 I I �o FooLSTRUCruRE ;III -1I1- 02 ZERO EDGE COPING DETAIL ore ENGINEER RVCrHERs COPING & SWIMMING POOL CROSS SECTION EXHIBIT "B" SCALE: NO SCALE DECLARATION OF RESTRICTIVE COVENANTS DATE: FOR 03/10/2016 4070 NAPLES COURT YORBA LINDA, CA 92886 FILENAME: ss — � - -ss- - —ss — ss — — —�_ -- —ss---ss---ss---ss- �W_� "— — — W _ _ _ NAPLES COURT W WATER & SEWER EASEMENT DEDICATED TO YLWD PROPOSED 5'- 6" HT. BLOCK WALL PER CITI STANDARD PROPOSED 12' WIDE I GATE (NO POST IN TH MIDDLE) PROPOSED CONCRETE PAVING (SEE EXHIBIT" FOR DETAIL) EXISTING SEWER MANHOLE EXISTING BLOCK WALL PROPERTY LINE EXISTING LOW RETAINING WALL W/ W.I. FENCE (TYP.) WATER & SEWER EASEMENT DEDICATED TO YLWD EXISTING 8" SEWER MAIN EXISTING 8" WATER MAIN SITE PLAN r'm hid V l PROJECT SITE Md wirtMWl k - r—, ca►— w �y rl VICINITY MAP PREPARED BY: EXHIBIT "All SCALE: �' N.T.S. YORBA LINDA WATER DISTRICT DECLARATION OF RESTRICTIVE COVENANTS DATE: FOR 03/10/2016 El 1717 E. MIRALOMA AVENUE 4070 NAPLES COURT PLACENTIA, CALIFORNIA 92870 YORBA LINDA, CA 92886 FILENAME: (714) 701 -3100 CONCRETE PNVING NOTE: SEE NW,TERIIL SCHEDULE FOR CDLDR & FINISH. 01 DEEPENED POUR @ EDGE ODEEPENED FOUR W/ REB'R COLT NUOU5 AT ALL EGE9 DLFTN PLF SOILS LNG NLR OTOOLED JOINT, SEE 11P.RD5CAFE FLAN FOR °ATTERN LAYOUT CONTR.ACTOK TO CUN KM 5CUKED LINES PRIOR, TO CONSTKUCTIDN O3 50 COMPACTED K AD BASE- PER 50 ,LS REPORT ® CONC. ThINCKNE5 d RLBAR- °ER SOIL5 REPORT ONATIVE SOIL WELL MOISTENED BEFORE FOUR © FIN. GRADE - SEE hn KD5CA °E PLAN CONCRETE PAVING DETAIL PREPARED BY: YORBA LINDA WATER DISTRICT 1717 E. MIRALOMA AVENUE PLACENTIA, CALIFORNIA 92870 (714) 701 -3100 CLEARANCE E1,5EMENT PER PLAN I VARIE5 5LOPL TO DRA N III IIIIIIIIII:�oz111 �° I � 9 III 1= 1118111111111 1 °I - III —I I_ I I =11 I L— J =1 I 1 =1 I 1 =1 I 1— _ . - f1- 1�1= 1�1 -1�1 CO°ING TILE -T5D 11 1 1 �2ADJACENT - AVING- See hAKD5CA -E =I1 =1 FLAN =1 II II II POOL PLASTER Oti °TERJ TILL I °° FILL TO AVOID WATER -CHO @ DA5 N =1 1= a OE.1. W/ MA`TIC 5EAIFK TO NATCn DJACENFT °AWNG COLOR, III= © WATER EVEL III =III OFOOL STRUCTURE 8 KEBAK PER TOOL '111 ENGINEER = ° ® COMPACTED SOIL °ER SOILS RETORT = = - III —III IVATFP °ER TOOL 1I OJNTR C ORL 111III1 I I �o FooLSTRUCruRE ;III -1I1- 02 ZERO EDGE COPING DETAIL ore ENGINEER RVCrHERs COPING & SWIMMING POOL CROSS SECTION EXHIBIT "B" SCALE: NO SCALE DECLARATION OF RESTRICTIVE COVENANTS DATE: FOR 03/10/2016 4070 NAPLES COURT YORBA LINDA, CA 92886 FILENAME: ITEM NO. 9.2 AGENDA REPORT Meeting Date: March 10, 2016 Subject: Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held February 23, 2016 at 9:00 a.m. • Next meeting is scheduled to be held March 21, 2016 at 9:00 a.m. ATTACHMENTS: Name: Description: Type: 2016-02-23 - Minutes - YLWD-City of YL.pdf Minutes Minutes CITY OF YORBA LINDA `fOR9,q yo i f +F C.400RAVID Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES February 23, 2016 9:00 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 9:07 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE President Ric Collett ROLL CALL Committee Members City Council: Gene Hernandez, Tom Lindsey Water District: Mike Beverage, Ric Collett Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS None YLWD/CC Joint Advisory Committee Minutes February 23,2016 Page 1 of 2 ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on January 19, 2016. The YLWD/City Council Joint Advisory Committee approved the minutes of the January 19, 2016 meeting. DISCUSSION ITEMS 2. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts General Manager Marc Marcantonio spoke about potential credits from the State Water Resources Control Board (SWRCB). He said that credits could be allowed for up to a maximum of 8% combined between population growth, climate, and Local Drought-Resilient Supply (IPR). Mr. Marcantonio said the final amount will not be known until the end of April or beginning of May. President Ric Collett stated that the Yorba Linda Water District Board asked staff to bring back the Administrative Penalties at an upcoming meeting to look at restructuring and potentially relaxing the penalty structure. President Collett said that the District has been inundated with Public Records Act Requests with as many as five to eight per day costing the District approximately $200,000 in staff time and legal fees. General Manager Marcantonio reported that for the month of January the water saving was at 31% and the cumulative savings from June through January was a total of 37%. 3. City Landscape Transitional Plant Palette Director of Public Works/City Engineer Michael Wolfe provided an update to the Committee on the City's Landscape Transition plan and responded to questions from the Committee members. He said that the first step will be to prepare an RFP to solicit a landscape architect firm as well as a communications company for the public outreach. After the award of contract goes to Council, the consultants and staff will put together landscaping documents and concept plans and request feedback from the public through outreach meetings and social media. The Planning Commission will serve as the community input mechanism followed by final approval of the City Council. Mr. Wolfe anticipated that the first outreach meeting would be held in approximately six months. 4. Update on City's Existing Litigation General Manager Marcantonio said that on February 18, 2016, the Superior Court of California denied the petition of the Yorba Linda Taxpayers Association and set a status conference for February 29, 2016. YLWD/CC Joint Advisory Committee Minutes February 23,2016 Page 2 of 3 5. Summary of State Water Resources Control Board Chair Felicia Marcus' visit President Ric Collett commented that the State's future outlook will most likely be on long term permanent restrictions of outdoor water usage. Vice President Mike Beverage commented that the Mesa Water District has restricted all of their outdoor irrigation for non-residential customers because they have been unable to meet their State mandated conservation goals. General Manager Marcantonio thanked staff for the supportive comments made at the last City Council meeting. 6. Potential Future Agenda Items City Manager Pulone stated that the Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts item should be included on the next agenda. ADJOURNMENT City Manager Pulone adjourned the meeting at 10:13 a.m. to the next Yorba Linda Water District/City Council Joint Advisory Committee meeting on Monday, March 21, 2016 at 9.00a.m. YLWD/CC Joint Advisory Committee Minutes February 23,2016 Page 2 of 3 ITEM NO. 9.4 AGENDA REPORT Meeting Date: March 10, 2016 Subject: Citizens Advisory Committee (Melton) • Minutes of the meeting held February 22, 2016 at 8:30 a.m. • Next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. ATTACHMENTS: Name: Description: Type: 2016-02-22 - Minutes - CAC.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, February 22, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 22, 2016 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Daniel Mole Fred Hebein Rick Buck Lindon Baker Modesto Llanos Carl Boznanski Cheryl Spencer-Borden Bill Guse YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Gary T. Melton, Director Steve Conklin, Engineering Manager Michael J. Beverage, Director Damon Micalizzi, Public Information Manager Malissa Tem, Public Affairs Representative OTHER ATTENDEES John Koeller Dennis Donohue 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Committee Structure and Reorganization Mr. Mole opened the discussion and announced that he would be resigning from the Committee. The Committee then decided to appoint a Chair at the next meeting. 5. DISCUSSION ITEMS 5.1. Extension of State Drought Regulations Staff reported to the Committee that the State Water Resources Control Board had extended the Emergency Drought Regulations, however they are considering various credits for agencies that can apply for in the areas of population growth, climate (evapotransporation), and sustainable supply. Staff reported that the District is applying for all available credits. 1 5.2. Conservation Update and Monthly Water Supply Report The Committee reviewed the report with staff noting that the promising snowpack in January had dissipated in February and had now fallen below average. 5.3. Director's Report Director Melton reported that given the fact that the District has met the 36% conservation mandate to date, the Board would be considering adjusting the District's Penalty Ordinance to offer some relief to people in the lower penalty blocks. A spirited discussion regarding the penalties recurred with the Committee supporting a possible Board decision to adjust or remove penalty blocks. 5.4. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:20 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, March 28, 2016 at 8:30 a.m. DM 2 ITEM NO. 11.1 AGENDA REPORT Meeting Date: March 10, 2016 Dept: Finance Subject: Meetings from March 11, 2016 - April 30, 2016 ATTACHMENTS: Name: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: March 2016 Yorba Linda City Council Tue, Mar 15 6:30PM Collett MWDOC Wed, Mar 16 8:30AM Melton OCWD Wed, Mar 16 5:30PM Kiley Board of Directors Workshop Meeting Thu, Mar 17 3:OOPM Joint Committee Meeting with City of Yorba Linda Mon, Mar 21 9:OOAM Collett/Beverage Interagency Committee Meeting with MWDOC and OCWD Tue, Mar 22 4:OOPM Collett/Melton OCSD Wed, Mar 23 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed, Mar 23 6:30PM Hawkins Board of Directors Regular Meeting Thu, Mar 24 8:30AM Citizens Advisory Committee Meeting Mon, Mar 28 8:30AM Melton Board of Directors Workshop Meeting Wed, Mar 30 3:OOPM ISDOC Thu, Mar 31 11:30AM Hawkins/Kiley Water UCI Lecture Thu, Mar 31 1:OOPM Collett April 2016 WACO Fri,Apr 1 7:30AM Hawkins/Kiley Yorba Linda City Council Tue,Apr 5 6:30PM Beverage MWDOC Wed,Apr 6 8:30AM Melton OCSD Operations Committee Wed,Apr 6 5:OOPM Kiley/Beverage OCWD Wed,Apr 6 5:30PM Collett MWDOC Elected Officials Forum Thu,Apr 7 6:OOPM LAFCO Wed,Apr 13 8:OOAM Beverage(As Needed) Yorba Linda Planning Commission Wed,Apr 13 6:30PM Melton Board of Directors Regular Meeting Thu,Apr 14 8:30AM Yorba Linda City Council Tue,Apr 19 6:30PM Collett MWDOC Wed,Apr 20 8:30AM Melton OCWD Wed,Apr 20 5:30PM Kiley Board of Directors Workshop Meeting Thu,Apr 21 3:OOPM Citizens Advisory Committee Meeting Mon,Apr 25 8:30AM Melton OCSD Wed,Apr 27 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed,Apr 27 6:30PM Hawkins Board of Directors Regular Meeting Thu,Apr 28 8:30AM 3!7/2016 6:28:24 AM