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Home My WebLink About2016-02-25 - Board of Directors Meeting Minutes 2016-026 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 25, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 25, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Steve Conklin, Engineering Manager Michael J. Beverage, Vice President John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager DIRECTORS ABSENT Annie Alexander, Executive Secretary Phil Hawkins Cindy Botts, Water Cons Supvr/Mgmt Analyst Amelia Cloonan, Human Resources Analyst Kelly McCann, Senior Accountant Malissa Tern, Public Affairs Representative ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Robert Porr, Sr. Vice President, Fieldman Rolapp & Associates 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held February 25, 2016 at 8:30 a.m. 1 2016-027 6. SPECIAL RECOGNITION 6.1. Recognition of Directors Bob Kiley and Gary Melton for 5 Years of Service to the District President Collett presented Director Kiley and Director Melton with a proclamation and pin in recognition of their service to the District. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,149,554.53. 7.2. Progress Payment No. 2 for Construction of the Well No. 21 Well Head Equipping Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $20,615.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. 7.3. Terms and Conditions for Water and Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda Recommendation: That the Board of Directors approve the Terms and Conditions for the Water and Single Sewer Service with Yorba Linda Apartments, 25550 & 25552 River Bend Drive, Yorba Linda. 7.4. Unaudited Financial Statements for the Period Ending December 31, 2015 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending December 31, 2015. 8. DISCUSSION ITEMS 8.1. Refunding Options for 2008 Certificates of Participation and Potential Inclusion of a Payoff or Pay Down of Wells Fargo Line of Credit Mrs. Lugo explained that back in January, the Board had discussed options available for potentially refunding (or refinancing) the 2008 Certificates of Participation (COP), including an option to payoff the principal balance owed on the District's line of credit (LOC) with Wells Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 2 2016-028 Fargo. She then introduced Mr. Robert Porr, Sr. Vice President for Fieldman Rolapp & Associates who provided a presentation to the Board regarding these same topics. Mr. Porr explained that the line of credit had been drawn down to approximately $6.5M with an interest rate of 1.2%. Mr. Porr then reviewed 3 different refinancing scenarios for both the LOC and 2008 COP and provided an overview of the current interest rate market. Mrs. Lugo responded to questions from the Board regarding the possibility of keeping the LOC open once paid off or paid down and the timing of proceeding with refunding the 2008 COP. Mrs. Lugo and Mr. Porr left the meeting at this time. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Collett reported on his attendance at the UCI lecture. 9.2. Directors' Reports • UWI Spring Conference — February 10-12, 2016 (Kiley) • Water UCI Lecture — February 23, 2016 (Collett) Director Kiley reported on his attendance at the UWI conference. 9.3. General Manager's Report Mr. Conklin asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. He then reported on the Engineering department's activities and read a report on behalf of Mr. Marc Marcantonio. 9.4. General Counsel's Report Mr. Gagen noted that the description of the Closed Session (Item No. 14.1.) needed to be revised as follows: Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — Case No. 00829548) Minutes of the YLWD Board of Directors Regular Meeting Held February 25, 2016 at 8:30 a.m. 3 2016-029 9.5. Future Agenda Items and Staff Tasks President Collett asked that the Board consider scheduled a workshop meeting to discuss potential amendments to Ordinance No. 15-01 prior to the budget workshop scheduled March 30, 2016. Following discussion, this meeting was tentatively scheduled for Thursday, March 17, 2016 at 3:00 p.m. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • The next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held February 23, 2016 at 9:00 a.m. will be provided at the next regular Board meeting. • The next meeting is yet to be scheduled. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • The next meeting is scheduled to be held March 8, 2016 at 2:00 p.m. at YLWD. 10.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held February 22, 2016 at 8:30 a.m. will be provided at the next regular Board meeting. Director Melton reported that Daniel Mole had resigned from the Committee and briefed the Board on matters discussed during the meeting. • The next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 4 2016-030 11. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings. 11.1. YL City Council — February 16, 2016 (Collett) 11.2. MWDOC Board — February 17, 2016 (Melton) 11.3. OCWD Board — February 17, 2016 (Kiley) 11.4. OCSD Board — February 24, 2016 (Kiley/Beverage) 11.5. YL Planning Commission — February 24, 2016 (Hawkins) Director Hawkins was not present to provide his report. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 26, 2016 — March 31, 2016 The Board reviewed the activity calendar and made no additional changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Water UCI Lectures — February 23 and March 31, 2016 Placentia State of the City Luncheon — February 25, 2016 Director Melton asked about the number of Directors attending events such as the UCI lectures. Director Kiley made a motion, seconded by Director Collett, to ratify and/or approve Director attendance at these events. Motion passed 4-0-0-1 with Director Hawkins being absent. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:44 a.m. All Directors in attendance were present. Also present were Messrs. Micalizzi and Gagen. 14.1, ...Conference with Legal--Counsel-- Anticipated Litigation Significant Exposure to Litigation Pursuant to--Paragraph (2) of Subdivision (d) of Section-54956-.9-of the California-Government Code Number..of._Potential Cases. .One Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 5 2016-031 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — Case No. 00829548) The Board reconvened in Open Session at 10:45 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 10:46 a.m. The next Regular Board of Directors Meeting will be held Thursday, March 10, 2016 at 8:30 a.m. `Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held February 25,2016 at 8:30 a.m. 6