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Home My WebLink About2008-10-07 - Public Information-Technology Committee Meeting MinutesITEM NO. MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING October 7, 2008 A meeting of the Yorba Linda Water District Public Information-Technology Committee was called to order by Committee Member Michael J. Beverage at 4:01 p.m. The meeting was held at the District Administration Office at 1717 E. Miraloma Avenue, Placentia. COMMITTEE MEMBERS PRESENT: Director Michael J. Beverage STAFF PRESENT: Kenneth R. Vecchiarelli, A.G.M. Pat Grady, IT Manager Cindy Mejia, Management Analyst INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: ACTION ITEMS: 1. Electronic Imagining. Pat Grady explained the imaging system bid process and the results. Pat also informed the committee that the conversion to the system would be a two-step process, with the first being the purchase and installation of the system and the second being the requirement of hiring temporary help to input prior information into the system. The specifics of the records retention program would determine how much additional help will be needed. Pat further explained that he had hoped to take this program to the October 23, 2008 board meeting as an action item, with the recommendation of the Public Information-Technology Committee. 2. Update on Current Public Information Tactics. Cindy Mejia presented a magnet that MWDOC funded with the YLWD logo on it that will be distributed in customer bills. Director Beverage suggested that we add our phone number as well next time. Cindy also presented a suggestion by Director Collett, via a prior phone call, based on a recent article in the Orange County Register. Lastly, Cindy presented that the website was being updated regularly, the Conservation Methods Display in the lobby was being expanded and Staff was currently working on drafts of bill stuffers, table toppers and door hangers. ADJOURNMENT: The meeting adjourned at 5:04 pm. The next meeting of the Public Information- Technology Committee is scheduled for November 4, 2008.