HomeMy WebLinkAbout2008-05-20 - Public Information-Technology Committee Meeting MinutesITEM NO. 9, e
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
May 20, 2008
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 8:40 a.m. The
meeting was held at the District Administration Office at 1717 E. Miraloma Avenue,
Placentia.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT:
Michael A. Payne, General Manager
Pat Grady, IT Manager
Cindy Mejia, Administrative Assist.
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Nancy Jamar, Alain Jamar Designs
ACTION ITEMS:
1. None
DISCUSSION ITEMS:
2. District Branding. Cindy Mejia stated that the Board of Directors at their May
15, 2008 meeting was concerned about the word "independent" as part of the
new tagline. Both Director Beverage and Director Collett determined that as
the word "independent" refers to the Yorba Linda Water District being an
independent special district, the word should be included. They also
determined that the word "reliable" should also be included in the tagline, per
comments made at the same board meeting.
Director Beverage suggested that in order to address the poor copy quality of
the multicolored water feature in the first page of the proposed letterhead, the
water feature should be embossed. Director Collett replied that embossing all
of the District's letterhead would become expensive, and his impression from
comments at the May 15, 2008 Board meeting was that the water, if included
in the letterhead, should become a more stylized wave. There was a general
concern from both staff and committee members, however, that a stylized
wave has a connotation with the ocean rather than with a water providing
agency. Director Beverage suggested, and Nancy Jamar of Alain Jamar
Designs, agreed, that the letterhead should contain only the logo and the
name of the District.
In relation to the new administration building concrete sign, Director Beverage
stated he wished to see the tagline on the sign in addition to the logo, name
and street address. It was confirmed that neither city nor zip code would be
included in the sign. Mike Payne stated that staff would continue to work on
the building signs outside of the committee.
3. District Video Update. A general update of the status of the District video was
given by Cindy Mejia. She also stated that on June 12, 2008, a "mock board
meeting" would be taking place in the board room for the purposes of a small
section within the District video. She requested the committee members
attend and stated all other Board members would be requested by the end of
the week, to attend if possible.
4. Building Dedication General Update. The committee informed staff they would
like to have a "nice" gift at the Dedication. The rest of the specifics, they
preferred to leave up to staff.
5. Lobby Wall General Update. Cindy Mejia presented a general update on the
status of the lobby wall, which will not be finished until after the Dedication
ceremony.
6. IT General Update. Pat Grady reported to the committee that the District's
after-hours answering service was looked into after President Summerfield's
comments in the May 15, 2008 Board meeting. Staff determined that
President Summerfield's long wait time was an isolated incident related to the
fact that the answering service also serviced another agency that was in the
midst of an emergency at that time.
Pat Grady presented a video clip of one of the companies staff was
researching for District fleet GPS tracking services.
He informed the committee that a standard IT policy had been implemented
for all staff and that the District's website had launched successfully, and staff
would continue to monitor content.
Pat Grady also gave an update on the status of the SCADA conversion and a
list of highlights from the Interop Information Technology Conference that staff
attended.
ADJOURNMENT:
The meeting adjourned at 10:15am. The next meeting of the Public Information-
Technology Committee is scheduled for June 2008.
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