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HomeMy WebLinkAbout2008-06-03 - Public Information-Technology Committee Meeting MinutesAPPROVED BY THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER OISTRICT ITEM NO. /a' e MINUTES OF THE YORBA LINDA WATER DISTRICT MATION - TECHNOLOGY COMMITTEE MEETING June 3, 2008 A meeting of the Yorba Linda Water District Public Information-Technology Committee was called to order by Committee Chair Ric Collett at 4:04 p.m. The meeting was held at the District Administration Office at 1717 E. Miraloma Avenue, Placentia. COMMITTEE MEMBERS PRESENT: Director Ric Collett, Chair Director Michael J. Beverage STAFF PRESENT: Michael A. Payne, General Manager Pat Grady, IT Manager Cindy Mejia, Management Analyst INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: None. ACTION ITEMS: 1. The PIT Committee recommends to the Board of Directors approval of soliciting a contract for conducting a customer survey. A brief description of the customer surveys done in 1993 and in 1997, including a list of questions, was given by Mike Payne. Director Beverage suggested that staff do additional research on companies that might provide this service and report back to the Committee. DISCUSSION ITEMS: 2. Rebranding. Cindy Mejia presented to the Committee a choice of five shades of blue that had been recommended to staff by the graphic designer. The Committee approved the PMS color of 287, which is a mid-range blue with black undertones. Cindy Mejia also presented a layout of the vehicle decals, uniforms, and t-shirts based on the Committee's suggestions on May 20, 2008. 3. Building Dedication. Cindy Mejia presented staffs difficulty in finding a wave machine for the dedication gift that was of high quality and presented alternate water-type glass sculptures. Mike Payne stated that he wished to spend between $25 and $50 per person, with an estimate of 100 persons attending. Director Beverage suggested a nice pen - one for men and one for women attendees. Director Collett suggested staff look into "Cross" brand pens, with the added suggestion of an engraved box rather than the engraving on the pen, itself. Cindy Mejia presented the current invitation list and made note of Mike Payne's suggestion that the Committee consider the invitation of the Placentia Chamber of Commerce representatives in addition to the Yorba Linda Chamber. Lastly, Cindy Mejia presented the Dedication event agenda, which was approved by the Committee. 4. Orange County Grand Jury Report. Mike Payne presented the report to the Committee and stated that in anticipation of further concerns surfacing over the Report's request for additional water conservation, the District should adopt the voluntary ten-percent ordinance. Director Collett stated that we should wait to adopt any measures until we know what the consensus is from other agencies in response to this Report. Cindy Mejia then informed the Committee that the Municipal Water District of Orange County was hosting a Public Affairs Workgroup meeting on June 10, 2008, specifically to attempt to reach a consensus among the agencies for a central message regarding conservation. Director Beverage stated that the Board should determine the exact rate structure and penalties grid laid out in the Urban Water Management Plan prior to any adoption of ordinances. Director Collett instructed staff to report on the MWDOC meeting and bring prior drought ordinances to the next Committee meeting. 5. Lobby Furniture. Pat Grady presented layouts of lobby furniture for the computer kiosk and the interactive component of the lobby wall design. Director Beverage inquired as to whether these pieces would hold historical artifacts. Pat Grady informed the Committee that they would not, but that could be looked at in the future. The Committee then agreed to move forward with the designs as is. 6. GIS Update. Pat Grady presented the current GIS conversion, with the As- Built section fully completed. The water and sewer conversion are being converted concurrently and all will be on schedule to be completed by the end of September. ADJOURNMENT: The meeting adjourned at 6:10pm. The next meeting of the Public Information- Technology Committee is scheduled for June 11, 2008.