HomeMy WebLinkAbout1996-07-25 - Board of Directors Meeting MinutesPage 3531
July 25, 1996
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
July 25, 1996
The July 25, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Michael J. Beverage
Vice President Paul R. Armstrong
Sterling L. Fox
Arthur C. Korn
Carl T. Scanlin
Directors absent at roll call
none
Visitors
none
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
CONSENT CALENDAR
On a motion by Director Fox, seconded by Vice President Paul R. Armstrong, the Board of
Directors voted 5-0 to approve the Consent Calendar.
Item 1. Minutes of Regular meeting, July 11, 1996.
Item 2. Authorize the Directors to leave the State of California prior to next meeting.
Item 3. Disbursements of $256,026.98 on Check Nos. 20573 through 20686, a wire to
ACWA-HBA for $19,532.54, dated 7/26/96; and $94,887.52 on Check Nos.11354 through
11425 for Payroll No. 14.
Item 4. Progress Payment No. 1 to Shook Building Systems, Incorporated in the amount of
$4,100, less a 10% retention of $410, for a net payment of $3,690, for the design and construction
of a new District warehouse, Job No. 9416.
Item 5. Progress Payment No. 2, PR Burke Corp., in the amount of $125,456.81, less a 10%
retention of $12,545.68, for a net payment of $112,911.13, for the Rehabilitation of Wells 1, 5, 7
and 12, Job No. 8954.
Item 6. Release guarantee bond of $2,000 for the construction of the water facilities installed by
the Danish Lutheran Church.
ACTION CALENDAR
Item 7. Consideration of financial statements for the eleven months ended May 31, 1996.
Business Manager Beverly Meza reported that the Water and Sewer Funds showed net incomes of
$479,223 and $55,187 respectively, for the eight months ended February 29, 1997. ID 1 had a net
income of $497,162, and ID 2 a net income $1,529,683 for the same period. Total assets of
$93,098,316 exceeded total liabilities of $24,194,754 for a fund equity of $68,903,562.
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July 25, 1996
On a motion by Director Scanlin, seconded by Vice President Paul R. Armstrong, the Board of
Directors voted 5-0 to accept the financial statements for the eleven months ended May 31, 1996.
Item 8. Consideration of action pertaining to Assembly Bill 2109. General Manager William J.
Robertson reported that this item needed to be moved to closed session to discuss pending
litigation.
Item 9. Consideration of date for General Counsel workshop. General Manager William J.
Robertson reported that staff suggests Thursday, August 15, at 9:00 a.m., to discuss and review
the General Counsel interview process. The Board agreed with the date but changed the time of
the workshop to 8:00 a.m.
DIS ION CALENDAR
Item 10. Report on Meter Replacement Study. Customer Service Supervisor Robin Katz joined
the meeting for this item. Executive Assistant to the General Manager Roger Lubin reported that
ASL Consulting Engineers, hired to replicate a study conducted by Sensus Technologies that
showed District meters running at only 91 percent accuracy, found an actual accuracy rate of 97.9
percent.
Mr. Lubin also reported that savings attained from replacing meters that actually have a 97.9
percent accuracy rate would not be sufficient to amortize the cost of installing radio-read meters in
anything less than 16 to 17 years. The Board acknowledged staff's recommendations that the
District continue with monthly billing while reading bimonthly, and doing no further work on the
meter replacement program save revisiting this issue in the future to assess payback economics.
Robin Katz and Beverly Meza left the meeting at the conclusion of this item.
CzENERAL MANACzER'. REPORT
Item 11. General Manager William Robertson reported:
a. YLWD annual picnic - Yorba Regional Park, August 3, 1996.
b. Lunch in the park, July 25 between 11:30 and 1:30.
c. An LDS Church group, as part of a community project, volunteered to paint hydrants and
will undertake this project on Saturday, July 27.
d. New computer hardware has been ordered and we're awaiting delivery.
e. Mike Robinson indicated that the District is sending out more conservation information than
usual.
GENERAL .O N EL'S REPORT
Item 12. General Counsel's report. Mr. Kidman's report will be presented in closed session.
COMMITTEE REPORT
Item 13. AB 2109 Ad Hoc Committee. Met Tuesday, July 23 at 8:30 a.m., where they
discussed information provided by Laer Pearce, and made plans to attend an August 5 hearing in
Sacramento. General Manager William J. Robertson reported that he would like to be able to get
together with two directors during the week preceding the hearing, to review any amended
language that might appear in any revisions to AB 2109.
Item 14. Executive-Administration Committee. Met July 18, at 9:00 a.m. Attending were Board
President Michael J. Beverage, and Vice-president Paul Armstrong, along with staff members
William J. Robertson and Chuck Gray, who presented a report on the Amos Travis property
annexation issues.
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July 25, 1996 j
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Item 15. Finance-Accounting Committee. Will meet Wednesday, August 14 at 9:00 a.m.
Item 16. Personnel-Risk Management Committee. Will meet Tuesday, August 20, at 9:00 a.m.
Item 17. Planning-Engineering-Operations Committee.
Item 18. Public Information Committee. Met July 17, at 9:00 a.m. Attending were Director
Korn and Board President Beverage, along with General Manager William J. Robertson and Rod
Wilson of Pacific Research. The Committee discussed AB 2109 and offered advice to staff.
INTERGOVERNMENTAL MEETINGS
Item 19 WACO meeting, July 12 (Fox): Director Fox reported that WACO discussed the City
of Garden Grove seeking to take over the Garden Grove Sanitary District. He also indicated that
the date of the ACWA Region X meeting is Pala Mesa conflicts with the CSDA conference.
Item 20. Yorba Linda City Council meeting, July 16 (Beverage): Board President Beverage
reported that the City Council held a public hearing on sewer maintenance charges.
Item 21. MWDOC meeting, July 17 (Fox): Director Fox reported that MWDOC discussed AB
2109.
Item 22. OCWD meeting, July 17 (Armstrong): Board Vice-president Armstrong reported that
the Green Acres Phase II Intertie Project was approved by OCWD, Irvine Ranch Water District and
the City of Newport Beach. He also indicated that the Placer County Water Agency has an
agreement to transfer 20,000 acre feet of water to San Bernardino Municipal Water District and
OCWD. OCWD also discussed AB 2109.
Item 23. Yorba Linda Planning Commission, July 24 (Armstrong) Nothing of concern to the
District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Fox: Inquired as to whether the District has paid its ISDOC dues.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
President Beverage declared a recess at 9:37 a.m. The meeting reconvened at 9:44 a.m.
CLOSED SESSION
The Board of Directors entered closed session at 9:44 a.m.
Item 9. Assembly Bill 2109. Closed session pursuant to Section 54956.9 (b)(3)(A), to receive
advice from counsel.
Item 24. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools,
Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of
California. The Board provided direction to staff.
Item 22. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
County of Orange, Case No. 762615; Plaintiff JW Contracting Corporation; Defendant Yorba
Linda Water District, et al. The Board provided direction to staff.
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July 25, 1996
The Board exited closed session at 11:07 a.m.
ADJOURNMENT
On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0, at
11:59 a.m., to adjourn to Thursday, August 8, at 8:30 a.m., at the District's headquarters on
Plumosa Drive2r--) / ,7
Secretary/General Manager