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HomeMy WebLinkAbout2016-04-28 - Board of Directors Meeting Agenda Packet ora Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 28, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. INTRODUCTIONS AND PRESENTATIONS 5.1. MWDSC/MWDOC Director's Report 6. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Board of Directors Regular Meeting held March 24, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Workshop Meeting held March 30, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Board of Directors Regular Meeting held April 14, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 7.4. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,242,126.29. 7.5. Directors and General Manager Fees and Expenses Report for Third Quarter FY 2015/16 Recommendation. That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Third Quarter FY 2015116. 7.6. Progress Payment No. 4 for Construction of Well No. 21 Well Head Equipping Project Recommendation. That the Board of Directors approve Progress Payment No. 4 in the net amount of$222,300.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Sole-Source Proposal for SCADA Integration Services for Well No. 21 Wellhead Equipping Project Recommendation. That the Board of Directors authorize execution of a Professional Services Agreement with RKI for a not-to-exceed amount of$25,000 to provide SCADA Integration Services for the Well No. 21 Wellhead Equipping project, in accordance with RKI's proposal of April 1, 2016. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett/Melton) • Next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett/Beverage) • Minutes of the meeting held April 26, 2016 at 9:00 a.m. (To be provided when available.) • Next meeting is yet to be scheduled. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett/Kiley) • Next meeting is scheduled to be held May 9, 2016 at 3:00 p.m. at YLWD. 10.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held April 25, 2016 at 8:30 a.m. (To be provided when available.) • Next meeting is scheduled to be held May 23, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council -April 19, 2016 (Collett) 11.2. MWDOC Board - April 20, 2016 (Beverage) 11.3. OCWD Board -April 20, 2016 (Kiley) 11.4. OCSD Board -April 27, 2016 (Kiley/Beverage) 11.5. YL Planning Commission -April 27, 2016 (Hawkins) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from April 29, 2016 - May 31, 2016 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 13.1. OC Taxpayers Association Luncheon - April 27, 2016 Recommendation. That the Board of Directors ratify Director attendance at this event if desired. 14. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 14.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court - Case No. 00829548) 15. ADJOURNMENT 15.1. The next Regular Board of Directors Meeting will be held Thursday, May 12, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: April 28, 2016 Subject: Minutes of the Board of Directors Regular Meeting held March 24, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-03-24 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, March 24, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER ]if The March 24, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Art Vega, Information Technology Manager Cindy Botts, Water Cons Supvr/Mgmt Analyst Richard Cabadas, Accounting Assistant I Amelia Cloonan, Human Resources Analyst Kelly McCann, Senior Accountant Marcus Millen, Records Management Specialist Malissa Tem, Public Affairs Representative ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Rob Hunter, General Manager, MWDOC Gene Hernandez, Mayor Pro Tem, City of Yorba Linda Robert Porr, Sr. Vice President, Fieldman Rolapp & Associates 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 1 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. 6.1. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$959,311.04. 6.2. Progress Payment No. 3 for Construction of Well No. 21 Well Head Equipping Project Recommendation. That the Board of Directors approve Progress Payment No. 3 in the net amount of$41,325.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. lwk� 1% 6.3. ACWA/JPIA Property Program Renewal Billing Recommendation. That the Board of Directors authorize payment to ACWA/JPIA in the amount of$44,612 for renewal of the District's property insurance coverage for the period of April 1, 2016 to April 1, 2017. 6.4. ClaimiDamages Filed b e Recommendation: That the Board of Directors reject and deny the claim filed by Janice Bell Heil. 7. ACTION CALENDAR %, 7.1. Requested Input Regarding MWDOC's Water Rate Study Mr. Marcantonio introduced Mr. Rob Hunter who then provided the Board with a presentation regarding MWDOC's Water Rate Study. This included an overview of the purpose of the study, historic water rates, Proposition 26 fee/tax exemptions, four alternative rate structures and their impact on YLWD, and MWDOC's budget schedule. Mr. Hunter then responded to questions from the Board and explained that MWDOC's Board was requesting input from each member agency related to two areas within the rate study (equity of the situation with OCWD and the actual rate structure). Feedback is requested to be provided as soon as possible. Mr. Marcantonio stated that this matter could be brought back to the Board for consideration at a future meeting. No action was taken at this time. Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 2 7.2. Ballots for Proposed Increased Assessments Affecting District Properties Located in Local Landscaping Zones L-113, L-2E and L-2N of the City of Yorba Linda Street Lighting and Landscaping Maintenance District Mrs. Lugo explained that the District recently received ballots for a proposed increased assessment affecting seven properties owned by YLWD located in four different zones of the Yorba Linda Street Lighting and Landscaping Maintenance District. Ballots are due April 5, 2016. Mrs. Lugo then responded to questions from the Board. Director Beverage spoke in favor of supporting the proposed increase. Director Beverage made a motion, seconded by Director Kiley, to vote in favor of the increased assessments for these parcels and authorize the General Manager to complete and submit the ballots as required Motion carried 5-0. A&F 1% 7.3. California Special District Association Call for Nominations (Seat B) Mr. Marcantonio explained that the California Special Districts Association (CSDA) Elections and Bylaws Committee is looking for Independent Special District Board Members or their General Managers who are interested in being nominated to serve on CSDA's Board of Directors for the 2017-19 term. The deadline for nominations is May 20, 2016. Director Hawkins requested that this matter be presented to the Board at a future meeting once a slate of candidates had been finalized. The Board 4, %or 7.4. Orange County LAFCO Call for Nominations (Regular Special District Member Seat) President Collett asked if any of the Directors had an interest in serving on Orange County LAFCO's Board of Directors. No Directors expressed an interest and no action was taken. 7.5. Professional Services Agreements for Refunding Revenue Bonds, Series 2016A Mrs. Lugo explained that the Board was previously presented with an opportunity to refinance the 2008 Certificates of Participation for a significant cash flow savings. Following review, the Board instructed staff to move forward with the process of engaging bond counsel and assembling the financing team. As such, staff has prepared updated professional services agreements with Fieldman, Rolapp & Associates and Stradling Yocca Carlson & Rauth for the Board's consideration. Director Melton made a motion, seconded by Director Kiley, to (1) approve a Professional Services Agreement with Fieldman, Rolapp & Asssociates to serve as the District's Financial Service Advisor for administering the refunding opportunity as identified in the Scope of Work and/or other services as deemed necessary or advisable in a manner consistent with the standards and practice of professional financial advisors at the time Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 3 services are rendered to the District; and (2) approve a Professional Services Agreement with Straddling Yocca Carlson & Rauth to serve as the District's Bond Counsel. Motion carried 5-0. 7.6. Revenue Refunding Bonds, Series 2016A Mrs. Lugo explained that the Board had previously approved moving forward with the advance refunding (or refinancing) of the 2008 Certificates of Participation. Staff was also tasked with including an option to pay off or pay down the District's line of credit with Wells Fargo. Mrs. Lugo introduced Mr. Robert Porr who recommended delaying consideration of this matter due to pending litigation and its potential impact on the refinancing process. Mr. Porr and Mr. Gagen then responded to questions from the Board. Mrs. Lugo stated that staff would like to amend its recommendation to mirror Mr. Porr's. Director Beverage made a motion, seconded by Director Kiley, to delay consideration of advance refunding of the 2008 Certificates of Participation until a later date. Motion carried 5-0. 8. REPORTS INFORMATION ITEMS AND COMMENTS 8.1. President's Report None. 8.2. Directors' Reports None. 8. General Manager's Report Mr. Marcantonio asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. He then provided the Board with an overview of his meetings and activities. NIEL 8.4. General Counsel's Report None. 4�ff 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ Minutes of the meeting held March 22, 2016 at 4:00 p.m. will be provided at the next regular Board meeting. Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 4 ■ The next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held March 21, 2016 at 9:00 a.m. will be provided at the next regular Board meeting. • The next meeting is yet to be scheduled. 9.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) lqqq%6, • Minutes of the meeting held March 8, 2016 at 2:00 p.m. were provided in the agenda packet. • The next meeting is yet to be scheduled. 9.4. Citizens Advisory Committee (Melton) ■ The next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. A V&4V 91q* 10. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings 10.1. YL City Council - March 15, 2016 (Collett) 10.2. MWDOC Board - March 16, 2016 (Melton) 10.3. OCWD Board - March 16, 2016 (Kiley) 10.4. LAFCO - March 18, 2016 (Beverage - As Needed) Director Beverage did not attend this meeting. 10.5. OCSD Board - March 23, 2016 (Kiley/Beverage) 10.6. YL Planning Commission - March 23, 2016 (Hawkins) This meeting was cancelled. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from March 25, 2016 —April 30, 2016 The Board reviewed the activity calendar and made no changes. Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 5 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 12.1. MWDOC Elected Officials' Forum -April 7, 2016 ACWA/JPIA Spring Conference - May 2-3, 2016 ACWA Spring Conference - May 3-6, 2016 OC Water Summit - May 20, 2016 Director Melton made a motion, seconded by Director Hawkins, to approve Director attendance at the MWDOC Elected Officials' Forum. Motion carried 5-0. 406;,v IqqQ66, Director Melton made a motion, seconded by Director Kiley, to approve Director attendance at the OC Water Summit. Motion carried 5-0. 13. CLOSED SESSION IM6 I" Wk The meeting was adjourned to Closed Session at 9:49 a.m. All Directors were present. Also present were Mr. Gagen and Mr. Marcantonio. 13.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code IW -q% Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — Case No. 00829548) The Board reconvened in Open Session at 10:30 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 14. ADJO ENT 14.1. The meeting was adjourned at 10:31 a.m. The next Regular Board of Directors Meeting will be held Thursday, April 14, 2016 at 8:30 a.m. Marc Marcantonio Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 6 ITEM NO. 7.2 AGENDA REPORT Meeting Date: April 28, 2016 Subject: Minutes of the Board of Directors Workshop Meeting held March 30, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-03-30 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, March 30, 2016, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER ]if The March 30, 2016 Yorba Linda Water District Board of Directors Workshop Meeting was called to order by President Collett at 3:00 p.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Hawkins led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Water Cons Supvr/Mgmt Analyst Kelly McCann, Senior Accountant Bryan Melton, Human Resources Analyst Malissa Tem, Public Affairs Representative OTHER ATTENDEES Andrew Gagen, Partner, Kidman Law LLP Gene Hernandez, Councilmember, City of Yorba Linda John Milton, Resident 4. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS (The following items were taken out of order.) Minutes of the YLWD Board of Directors Workshop Meeting Held March 30,2016 at 3:00 p.m. 1 5.2. Potential Amendments to Ordinance No. 15-01 Mrs. Lugo stated that at a previous workshop meeting, staff had been tasked with drafting a new ordinance that would allow the flexible application of administrative penalties based on customers' conservation efforts. Mrs. Botts explained that the current ordinance had been developed in response to the emergency drought regulations adopted by the State Water Resources Control Board (SWRCB) and the District's assigned 36% conservation mandate. Should the District be successful in its application to SWRCB for an 8% downward adjustment, or be assigned a different percentage at some point in the future, this new ordinance would allow the Board to adjust the penalty structure in relation to those and other related circumstances. Legal counsel worked with staff to prepare a replacement ordinance which was set up in a similar manner as the water conservation ordinance, a copy of which was distributed at the meeting. The draft ordinance currently contains four different stages of administrative penalties from which the Board could choose from based on the State's regulations and customers' water usage. Staff requested feedback from the Board regarding the specific number of stages and the associated administrative penalties desired. Mr. Gagen then responded to questions from the Board regarding the process for implementing a specific stage. Following discussion, the Board instructed staff to bring a finalized version of the ordinance for consideration at the next regular meeting. IV GMVFIA%k % 5.1. Draft FY 2016-17 Operating Budget Mrs. Lugo and Mrs. Botts provided a presentation regarding the draft operating budget, a copy of which was distributed at the meeting. Mrs. Botts began with an overview of the projected changes in FY 2016/17 including expected rate increases from OCWD, MWDOC and MWD. She also provided information related to historical water costs and purchases. Mrs. Botts then reviewed the key budget assumptions and noted that the adjusted rate and time period of potential fines from SWRCB had been included while potential revenue from administrative penalties was excluded. Mrs. Lugo then provided an overview of the projected revenue and expenses which did not include an increase in the current water or sewer rates. She also reviewed these same projections with a potential roll back of the current water rates. Mrs. Botts then reviewed the projected variable costs and Mrs. Lugo provided an overview of the key expense factors. Mrs. Knight presented the projected salary and benefits expenses including staffing of the new leak detection program, proposed changes in staffing of the water conservation division, a cost of living adjustment specified in the Memorandum of Understanding, and a new performance evaluation form and pay plan structure to be implemented next fiscal year. Staff then responded to questions from the Board regarding staffing of the water conservation division and projected salary and benefit expenses. Mrs. Botts provided an overview of projected replacement costs for the District's water and wastewater assets. Mr. Minutes of the YLWD Board of Directors Workshop Meeting Held March 30,2016 at 3:00 p.m. 2 Conklin then reviewed the five year capital improvement project budget. He and Mr. DeCriscio responded to questions from the Board regarding the status, schedule, projected costs and cost savings for various projects. Mrs. Lugo noted that a handout containing various scenarios for payoff of the line of credit with Wells Fargo had been distributed at the meeting. She noted that in addition to bundling a partial or full payoff of the principal with the potential future refunding of the 2008 Certificates of Participation, the Board also had the option of extending repayment for an additional year if desired. Mr. McCann then provided an overview of each of the scenarios. Director Collett requested that staff prepare a report regarding revenues and expenses related to administrative penalties for review at the next Board workshop meeting. 4: Mr. John Milton, resident, commented on budgeting for reduced administrative penalties, the amount collected to date, and projected reserves. Staff noted that additional information regarding these topics would be provided at the next Board workshop meeting. Mrs. Lugo stated that she had a schedule conflict with the time for the next workshop meeting. Following brief discussion, the Board determined to reschedule the next workshop meeting on April 21, 2016 from 3:00 p.m. to 10:00 a.m. 6. ADJOURNMENT 6.1. The meeting was adjourned at 4:37 p.m. The next Regular Board of Directors Meeting will be held Thursday, April 14, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Workshop Meeting Held March 30,2016 at 3:00 p.m. 3 ITEM NO. 7.3 AGENDA REPORT Meeting Date: April 28, 2016 Subject: Minutes of the Board of Directors Regular Meeting held April 14, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-04-14 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 14, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER ]if The April 14, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, Gen Mgr (Arrived at 10:15 a.m.) Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager Annie Alexander, Executive Secretary Cindy Botts, Water Cons Supvr/Mgmt Analyst ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Peggy Huang, Mayor Pro Tem, City of Yorba Linda Ben Parker, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 1 5. PUBLIC COMMENTS Director Barbre reported on action taken at a previous MWDSC Board meeting regarding rates, new litigation involving San Diego County Water Authority, water being released into the ocean in northern California, the status of proposed legislation, and a recent decision made by OC LAFCO to approve East Orange County Water District's application to provide sewer related services to Sewer Area 7. 6. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. AMPIAL 6.1. Minutes of the Board of Directors Regular Meeting held March 10, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Workshop Meeting held March 17, 2016 Recommendation. That the Board of Directors approve the minutes as presented. Ak 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$500,528.14. om 7. ACTION CALENDAR r"qq� 7.1. Proposed Modification to Administrative Penalty Structure Previously Established to Comply with State of California Mandate Mrs. Lugo explained that in response to Governor Brown's executive order and the subsequent emergency drought regulations adopted by the State Water Resources Control Board (SWRCB), the Board had previously adopted an ordinance imposing administrative penalties on District customers should their consumption exceed certain amounts. Recently, the SWRCB adopted an extended and revised emergency drought regulation continuing the conservation mandate through October 2016 while providing suppliers more flexibility in meeting their assigned percentage, including potential downward adjustments ranging from 2% to a maximum of 8%. Staff submitted an application requesting the maximum adjustment of 8% and feels optimistic that the District has satisfied all requirements in this regard. Additionally, the District and its customers have met the State's mandated 36% reduction in water usage as of March 1, 2016. In recognition of these outstanding efforts, the Board has expressed a desire to repeal the current ordinance and replace it with another containing a more flexible penalty structure. Mrs. Lugo noted that Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 2 funds collected pursuant to the ordinance would not be collected for the purpose of recovering the costs of providing water service and that they'd be segregated into a fund which wouldn't be used to pay the costs of providing water service. Director Melton stated he felt it was the Board's intention that the administrative penalties be temporary in nature. He also stated that due to the potential adjustment in the District's mandated conservation percentage as well as customers' exceptional conservation efforts, he felt it was the right time to adopt a more flexible administrative penalty structure. Director Beverage noted that this process began approximately 6 weeks ago. Directors Hawkins and Kiley stated that they agreed with Director Melton's comments. Mrs. Lugo then responded to questions from the Board regarding the proposed effective date of the new ordinance and the meter reading and billing schedules. Idow Mr. Ben Parker, resident, commented on the "Use of Penalties" sections in the current and proposed ordinance, a Public Records Act request he had previously submitted, and asked when a report regarding the collection of administrative penalty revenue and associated expenditures would be made available. k" Mrs. Lugo briefly explained what activities and were supported by funds collected pursuant to the ordinance. She also stated that an associated financial report would be presented to the Board at a workshop meeting scheduled April 21, 2016. Vor -MW Mr. Parker also commented on the amount of administrative penalties collected. VIS Mrs. Lugo provided a brief overview of the District's FY 2015/16 budget in relation to planning for potential penalties from the SWRCB. President Collett reiterated that a financial report regarding the collection of administrative penalties and associated expenditures would be discussed at the April 21, 2016 workshop meeting and encouraged Mr. Parker to attend. Mr. DeCriscio then responded to questions from the Board regarding the District's leak detection activities. Director Hawkins made a motion, seconded by Director Kiley, to adopt Ordinance No. 16-01 repealing Ordinance No. 15-01 and adopting a flexible water shortage administrative penalty structure. Motion carried 5-0 on a Roll Call vote. Director Melton made a motion, seconded by Director Beverage, in support of setting the stage for Ordinance No. 16-01 at "Stage 1 (No Penalties)". Motion carried 5-0. Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 3 Director Beverage made a motion, seconded by Director Hawkins, to enact Stage 1 of Ordinance No. 16-01 effective April 29, 2016 which will be reflected on all customer billings beginning the first billing cycle in June 2016. Motion carried 5-0. 7.2. Proposed Budgeted Positions for Fiscal Year 2016-2017 Mrs. Knight explained that the Board would soon be considering the FY 2016/17 budget, including funding for proposed positions for that same time period. Staff is recommending that the Board consider adopting a budget that would fund the following: eighty (80) regular full-time positions; two (2) limited-term full-time positions (from July 1 — October 31, 2016); and one (1) temporary part-time position (from July 1 — October 31, 2016). One of the limited-term full time positions would be an Office Clerk and the other a Water Conservation Representative. These positions would be replacing three (3) temporary part-time Water Conservation Representatives. Additionally, it is proposed that one (1) Maintenance Distribution Operator II position be reclassified to a Maintenance Distribution Operator III. Mrs. Knight further explained that staff was in the process of assessing the District's long-term staffing needs, including the organization structure, which would be discussed at a future strategic plan workshop. Mrs. Knight and Mrs. Lugo then responded to questions from the Board related to the limited term positions, the timing of presenting this resolution for consideration, and the process for making modifications to the budgeted positions if needed. Director Melton made a motion, seconded by Director Kiley, to adopt Resolution No. 16-01 approving the budgeted positions for Fiscal Year 2016-2017 and rescinding Resolution No. 15-15. Motion carried 5-0 on a Roll Call vote. 7.3. Requested Input Regarding MWDOC's Water Rate Study Mr. Conklin explained that historically, MWDOC's rates were originally tax- based and consisted of variable and fixed charges. The variable component was a fee based on the volume of water purchased by each member agency. The fixed component was based on the number of retail meters in each member agency's service area. The Settlement Agreement, which expires in June 2016, implemented a migration to a 100% fixed rate structure which was completed this fiscal year. As a result of this new structure, OCWD does not pay any fees being that it is a regional groundwater agency and has no retail meters. MWDOC has requested the Board's opinion regarding the equity of this situation as well as the method for the potential allocation of fees. The Board then discussed the situation with OCWD and the proposed rate structure options. Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 4 Director Melton made a motion, seconded by Director Kiley, to direct staff to provide a written response to MWDOC indicating that the Board of Directors was in favor of Scenario 1B over Scenario 1A in relation to MWDOC's Water Rate Study and the allocation of costs to OCWD. Motion carried 5-0. 8. DISCUSSION ITEMS 8.1. Line of Credit Agreement Between Wells Fargo Bank and Yorba Linda Water District Mrs. Lugo explained that in 2012, the District had entered into an agreement with Wells Fargo for a line of credit (LOC) in the amount of $7M. Within the agreement is an option to extend the maturity date. In 2013, the District exercised this option and extended the maturity date to September 2016. To date, the LOC has been drawn down in the amount of $6.4M to fund capital projects and staff expects that the residual will be expended by the end of the current fiscal year. In light of recent events, staff is planning to bring a discussion item to the Board at the next workshop meeting regarding the possibility of extending the maturity date one additional year. This would afford the Board with an opportunity to bundle all or a portion of the balance in any future refunding process of the 2008 Certificates of Participation. V& % Mr. Ben Parker, resident, commented on the potential benefits of extending the LOC. - Mrs. Lugo then responded to questions from the Board regarding any potential penalties for extending the LOC and capital projects being funded using the LOC. 8. Safe Keeping Services by Pershing for Investments Held at First Empire Mrs. Lugo explained that same as last year, the District's current auditing firm would be performing a review of internal controls and the relative processes and procedures of and between staff and external relations. As part of this process, they will be requesting letters of confirmation from entities holding substantial funds (such as financial institutions) and vendors for which the District has significant expenditures during the preceding fiscal year. During the audit process last fiscal year, the District experienced an issue with obtaining a letter of confirmation from Pershing, the holder of District investments through First Empire (the broker-dealer). While a comment regarding this matter was included in the FY 2014/15 audit documents, it has no effect on the auditors' opinion of the financial statements. Mrs. Lugo further explained that it was likely this comment would be included in the FY 2015/16 audit documents should the District's investments continue to be held in the same manner. Mrs. Lugo then read aloud the comment contained in the FY 2014/15 audit documents and clarified that the District's custodial agreement is with First Empire and not Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 5 directly with Pershing. Additionally, the District does not pay safe keeping fees to Pershing for these services. Staff is bringing this matter to the Board's attention in order to obtain feedback regarding any desired action to be considered at a future meeting. Mrs. Lugo then responded to questions from the Board and noted that should the District determine to move its investments to another safe keeper, the estimated fees for doing so are $1,700 to $2,500 per month. She also stated that Pershing serves as the safe keeper for multiple municipalities using the same type of arrangement and that maintaining the status quo in this regard will have no bearing on the auditors' opinion of the District's financial statements. No action regarding this matter was requested by the Board at this time. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports • ISDOC — March 31, 0216 (Hawkins/Kiley) • MWDOC Elected Officials' Forum —April 7, 2016 (Beverage/Hawkins) Directors Hawkins, Beverage and Kiley reported on their attendance at the above listed events. 9.3. General Manager's Report MW In Mr. Marcantonio's absence, Mr. Conklin asked each of the managers to provide a report regarding activities within their respective departments. He then reported on the activities of the Engineering department. 9. General Counsel's Report Mr. Kidman reported that the recall petition filed against two of the Directors was formally in circulation. He stated that officially, the District has no position relative to the merits of the recall petition. However, the District does have a financial interest in the matter as there will be certain costs for which YLWD will be responsible associated with the qualification and recall election processes. Those costs will be substantially magnified should the petition not be qualified in enough time to be consolidated with the November election as a special election would need to be called. Mr. Kidman then instructed the Board that they must not request staff assistance in connection with the recall petition or the potential recall election. He also stated that the District could not prevent its employees from exercising their rights as citizens should they decide to participate in supporting or opposing a member of the Board. However, any such action performed while serving in their official capacity as a District employee should be subject to discipline in accordance with established policy. Additionally, any distribution of information related to the recall petition and Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 6 potential recall election needs to come from the General Manager and the Public Information Manager in order to ensure compliance with the law. Mr. Kidman then reported that members of staff had been receiving some unpleasant mail from persons who are opposed to actions taken by the Board. Those that were threatening have been turned over to law enforcement. He explained that while citizens do have the right of free speech, there is a limit when it comes to threats of harm to other individuals. Some of the correspondence received has fallen into this category. In addition, some District employees have been subjected to harassment and threatening behavior from members of the public. Mr. Kidman advised that District staff should report any such encounters to their supervisors and in turn to appropriate authorities if necessary. Mr. Kidman then concluded his comments by saying that there was going to be a Closed Session to discuss pending litigation during which no discussion of the recall petition or potential recall election would take place. President Collett thanked Mr. Kidman and commented on the content of the letters sent to staff. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held March 22, 2016 at 4:00 p.m. were provided in the agenda packet. • The next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held March 21, 2016 at 9:00 a.m. were provided in the agenda packet. • The next meeting is scheduled to be held April 26, 2016 at 9:00 a.m. at YL City Hall. Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 7 10.3. Interagency Committee with City of Placentia and Golden State Water Co. (Collett / Kiley) ■ The next meeting is scheduled to be held May 9, 2016 at 3:00 p.m. at YLWD. 10.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held March 28, 2016 at 8:30 a.m. were provided in the agenda packet. • The next meeting is scheduled to be held April 25, 2016 at 8:30 a.m. Director Melton stated that Director Beverage would be attending this meeting in this place. 11. INTERGOVERNMENTAL MEETINGS The Directors and staff reported on their attendance at the following meetings. 11.1. WACO —April 1, 2016 (Hawkins/Kiley) 11.2. YL City Council —April 5, 2016 (Beverage) k V& IdEpMR- 11.3. MWDOC Board —April 6, 2016 (Melton) 11.4. OCSD Operations Committee —April 6, 2016 (Kiley/Beverage) 11.5. OCWD Board —April 6, 2016 (Staff) 11.6. LAFCO —April 13, 2016 (Beverage —As Needed) 11.7. YL Planning Commission —April 13, 2016 (Melton) INVEL in 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from April 15, 2016 — May 31, 2016 The Board reviewed the activity calendar and made no changes. Mr. Marcantonio joined the meeting at this time and reported that he would be in Sacramento the following week to testify during SWRCB's meeting. Staff also sent a letter to SWRCB providing input regarding future potential modifications of the emergency regulations. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 10:17 a.m. All Directors were present. Also present were Messrs. Kidman, Marcantonio, and Micalizzi. Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 8 13.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — Case No. 00829548) The Board reconvened in Open Session at 10:55 a.m. No action was taken during Closed Session that was required to be re orted under the Brown Act. 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:56 a.m. A Board of Directors Workshop Meeting is scheduled on Thursday, April 21, 2016 at 10:00 a.m. The next Regular Board of Directors Meeting will be held Thursday, April 28, 2016 at 8:30 a.m. 1% Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held April 14,2016 at 8:30 a.m. 9 ITEM NO. 7.4 AGENDA REPORT Meeting Date: April 28, 2016 Budgeted: Yes To: Board of Directors Cost Estimate: $1,242,126.29 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,242,126.29. DISCUSSION: The major items on this disbursement list are as follows: A wire of$294,361.41 to MWDOC for February 2016 water purchases; a wire of $52,125.44 to So. California Edison for March 2016 electricity charges at multiple locations; a wire of$16,877.08 to So. California Gas Co. for March 2016 gas charges at multiple locations; a check of $222,300.00 to Pascal Ludwig Contractors for Well #21 progress payment #04; and a check of $106,855.58 for May 2016 medical & dental premium. The balance of $281,830.39 is routine invoices. The Accounts Payable check register total is $974,349.90; Payroll No. 07 total is $267,776.39; and the disbursements of this agenda report are $1,242,126.29. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Description: Type: CkReg042816.pdf CHECK REGISTER Backup Material 16 CC 0428.pdf CREDIT CARD SUMMARY Backup Material 16-CS O428.pdf CAP SHEET Backup Material Yorba Linda Water District Check Register For Checks Dated: 04/15/2016 thru 04/28/2016 Check No. Date Vendor Name Amount Description 67487 04/28/2016 ACWA/JPIA 0.00 VOID 67567 04/28/2016 ACWA/JPIA 26,691.00 1ST QTR 2016 WORKER COMPENSATION 67568 04/28/2016 ACWA/JPIA 106,855.58 MEDICAL&DENTAL PREMIUM-MAY'16 67488 04/28/2016 AGB-American Geophysical Brokerage 5,769.69 SEISMIC TESTING(6)SITES 67489 04/28/2016 Alex Thomas 115.00 REIMBURSEMENT-P.E.LICENSE RENEWAL 67490 04/28/2016 Apollo Technologies Inc. 430.00 WATER TREATMENT SERVICE CLOSED LOOP 67491 04/28/2016 Applied Best Practices LLC 440.50 PROFESSIONAL SERVICES-MARCH 2016 67492 04/28/2016 Aramark 570.88 UNIFORM SERVICE 67507 04/28/2016 ARC 20.00 PW DOC&BID MANAGEMENT FEES 67493 04/28/2016 Arthur C.Korn 262.94 REFUND RETIREE-DEPENDENT MEDICAL PREMIUM 67496 04/28/2016 AT&T 47.83 CIRCUIT#78KS315PT 67494 04/28/2016 AT&T-Calnet3 3,520.55 ATT CALNET 3 67495 04/28/2016 AT&T 31.90 ATT LONG DISTANCE SERVICE-03/2016 67497 04/28/2016 Autoscribe Corporation 1,271.50 PAYMENT VISION GATEWAY 67486 04/28/2016 BRANDYWINE RESIDENTIAL INC 99.06 CUSTOMER REFUND 67498 04/28/2016 Brithinee Electric 870.97 SHOP EQUIPMENT 67509 04/28/2016 C.Wells Pipeline 458.57 TOOL&EQUIPMENT 67501 04/28/2016 CalCard US Bank 26,311.45 CREDIT CARD TRANSACTIONS FOR MARCH&APRIL 2016 67499 04/28/2016 CAPERS 2,562.00 1959 SURVIVOR BEN-7-1-630-16 67500 04/28/2016 CAPERS 630.00 1959 SURVIVOR BEN-7-1-630-16 67481 04/28/2016 CAROL SANDERS 93.23 CUSTOMER REFUND 67502 04/28/2016 CDW Government,Inc 8,700.00 LICENSING VMWARE VSPH 6 67503 04/28/2016 Chambers Group Inc. 1,006.75 PROFESSIONAL SERVICES-MARCH 2016 67504 04/28/2016 Citizen's Business Bank 11,700.00 J09-22#21-RETENTION PAY 04 67505 04/28/2016 City Of Anaheim 26,704.00 RICHFIELD&LAKEVIEW-ELECTRICITY-03/10-04/12 67506 04/28/2016 Coastal Ignition&Controls 2,084.74 ALTRONIC III UNIT-PASO FINO 67508 04/28/2016 Culligan of Santa Ana 2,088.31 EQUIPMENT PE SOFTENER 67510 04/28/2016 Damon Micalizzi 16.69 MILEAGE REIMBURSEMENT-AWWA CONFERENCE 67511 04/28/2016 Dell Marketing L.P. 9,215.34 POWEREDGE R430 SERVER 67512 04/28/2016 Dick's Lock&Safe Inc. 90.50 CYLINDER COMBINATION CHANGE 67513 04/28/2016 Doran Business Products 732.24 OFFICE EQUIPMENT-MASTER CHAIR 67514 04/28/2016 Eisel Enterprises,Inc. 738.18 METER BOX,LID&COVER 67515 04/28/2016 Elite Equipment Inc 452.52 TOOLS&EQUIPMENT-UNIT E161 67485 04/28/2016 EMPIRE PIPE CLEANING&EQUIPMENT 891.10 CUSTOMER REFUND 67518 04/28/2016 EyeMed 1,373.61 EYEMED PREMIUM-APRIL 2016 67516 04/28/2016 Facility Solutions Group Inc 93.22 SITE MAINTENANCE-REPLACE BALLAST 67517 04/28/2016 Ferguson Enterprise Inc 6,004.80 WAREHOUSE STOCK 67519 04/28/2016 Fleet Services,Inc 26.67 HARDWARE SUPPLIES 67520 04/28/2016 Fry's Electronics 1,378.16 IT COMPUTER EQUIPMENT&HARDWARE 67521 04/28/2016 Haaker Equipment Co. 1,665.64 SEWER CAMER REPAIR&ELBOW ASSEMBLY FOR UNIT 168 67522 04/28/2016 Hach Company 1,830.19 WATER QUALITY TEST EQUIPMENT 67482 04/28/2016 HARVEST REALTY 408.59 CUSTOMER REFUND 67524 04/28/2016 Hi-Tech E V S,Inc./Crimson Fire 80.87 UNIVERSAL SPANNER 67483 04/28/2016 HUAMIN LI 102.74 CUSTOMER REFUND 67525 04/28/2016 Hushmand Associates Inc 3,502.00 J2009-22#21-PROFESSIONAL SERVICES 67526 04/28/2016 Infosend Inc. 4,936.20 POSTAGE BILLING &MONTHLY MAINTENANCE FEE 67527 04/28/2016 Jackson's Auto Supply-Napa 568.15 AIR FILTER-UNIT E169&E110 67528 04/28/2016 JAMES SCROGGINS 150.00 CERTIFICATE REIMBURSEMENT-D3&T2 67529 04/28/2016 Jimni Systems Inc 8,626.05 REPLACED MOTOR STARTER 67530 04/28/2016 John Bogosian 659.50 MECHANICS-SHOP EQUIPMENT 67531 04/28/2016 Kidman Law 35,137.41 LEGAL SERVICES 67532 04/28/2016 Kimball Midwest 132.19 HARDWARE SUPPLIES 67533 04/28/2016 Konica Minolta Business 638.38 BIZHUB C552&181 LEASE 67523 04/28/2016 Mail Finance 313.93 HASLER LEASE#H12011971 67479 04/28/2016 MARGO DAVIS 97.95 CUSTOMER REFUND 67534 04/28/2016 Marina Landscape,Inc 4,114.68 MONTHLY MAINTENANCE-MARCH 2016 67535 04/28/2016 Mc Fadden-Dale Hardware 120.96 HARDWARE SUPPLIES 67536 04/28/2016 Mc Master-Carr Supply Co. 79.99 PARTS-EQUIPMENT MAINTENANCE 67537 04/28/2016 Mobile Industrial Supply 8.00 WELDING SUPPLIES 67538 04/28/2016 Motion Industries 242.32 AC MAINTENANCE-REPLACEMENT PART 67566 04/28/2016 Municipal Water District 724.69 RESIDENTIAL-INSPECTION&SMART TIMER W041516 04/15/2016 Municipal Water District 294,361.41 WATER DELIVERIES-FEB 2016 67539 04/28/2016 NatPay Online Business Solutions 24.30 DOCULIVERY-MARCH 2016 67540 04/28/2016 Nickey Kard Lock Inc 9,487.03 FUEL-MARCH 16-31,2016 67541 04/28/2016 Norm's Refrigeration& 250.00 SERVICE AT 913 RICHFIELD 67484 04/28/2016 NORTHSTAR DEMOLITION 741.00 CUSTOMER REFUND 67542 04/28/2016 Orange County-Tax Collector 270.90 PERMIT#2016-00250-PLAN CHECK 67550 04/28/2016 P.T.I.Sand&Gravel,Inc. 1,292.91 COLD MIXASPHALT 67543 04/28/2016 Pacific Truck Equipment Inc. 11,245.53 SERVICE BODY FOR F250 67544 04/28/2016 Parts Source Anaheim 31.13 TIE ROD-UNIT 148 67545 04/28/2016 Pascal&Ludwig Constructors,Inc 222,300.00 J09-22#21-PROGRESS PAYMENT#04 67546 04/28/2016 Pete's Road Service Inc 76.79 TIRE REPLACEMENT-UNIT#E110 67548 04/28/2016 Plumbers Depot Inc. 140.40 TOOLS&EQUIPMENT 67549 04/28/2016 Powerstride Battery 48.48 10 UL BATTERY-UNIT 195 67551 04/28/2016 Safety-Kleen Systems Inc 358.52 PARTS WASHER SERVICE 67552 04/28/2016 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICE-APRIL 16 67553 04/28/2016 Security Solutions 950.00 ANNUAL FIRE&BURGLAR MONITOR 67554 04/28/2016 Solarwinds Inc. 1,576.00 IP MANAGER&ANALYZER 67555 04/28/2016 Southern Calif Edison Co. 6,192.02 ELECTRICITY CHARGES#2707-MARCH 2016 W042016 04/20/2016 Southern Calif Edison Co. 52,125.44 7573-MARCH 2016 W042016A 04/20/2016 Southern Calif Gas Co. 16,877.08 RICHFIELD&HIGHLAND-GAS CHARGES-MARCH 2016 67558 04/28/2016 St.Jude Hospital Yorba Linda 145.00 DOT SCREENING 67556 04/28/2016 Stantec Consulting Services In 1,515.00 J09-22#21-WELL HEAD EQUIP 67557 04/28/2016 Step Saver Inc 390.91 EQUIPMENT PE SOFTENER 67559 04/28/2016 SWRCB 11,819.25 LARGE WATER SYSTEM FEES-7/2015-12/2015 67477 04/28/2016 TAYLOR MORRISSON HOMES LLC 29.66 CUSTOMER REFUND 67560 04/28/2016 TDI Refrigeration Air Conditioning Inc. 396.25 HVAC MAINTENANCE 67561 04/28/2016 Time Warner Cable 2,089.90 DEDICATED INTERNET ACCESS&INTER STATE CONNECTION 67562 04/28/2016 Townsend Public Affairs,Inc. 5,000.00 CONSULTING SERVICE-APRIL'16 67563 04/28/2016 Underground Service Alert 304.50 MONTHLY BILLING-DIGALERT 67564 04/28/2016 United Industries 29.69 PPE EQUIPMENT 67480 04/28/2016 VINCENTSHIH 61.44 CUSTOMER REFUND 67565 04/28/2016 Web Cam Pro Shop 1,145.12 P3365-V NETWORK CAMERA 67547 04/28/2016 WinCan LLC 13,561.00 WINCAN LICENSE UPGRADE 67478 04/28/2016 XIAO-LIE WEI 223.33 CUSTOMER REFUND 974,349.90 Cal Card Credit Card U S Bank 3/31/16-4/13/16 Date Vendor Name Amount Description 3/31/2016 Southwest Airlines 167.47 16 Annual NEOGOV Conference-Travel Expense(Melton B) 3/31/2016 Home Depot 392.08 Hardware supplies&tools 3/31/2016 SCIE ARMA 150.00 SCI ARMA Rim Seminar-Knight,G 3/31/2016 Online Information Services 965.47 Collection and Utility exchange report for February 2016 4/1/2016 Newegg.com 1,197.73 Computer equipment&hardware 4/4/2016 United Water Works 14,889.87 February&March invoices-Warehouse supplies 4/4/2016 Placentia Disposal 506.08 Richfield-(2)Front loads 4/6/2016 eReplacementParts.com 8.94 SawZall replacement parts 4/6/2016 Newegg.com 177.35 Computer equipment&hardware 4/6/2016 Amazon.com 168.95 Ergonomic office equipment 4/6/2016 State of California of Board of Equalization 569.81 Use Tax for 2015 4/7/2016 AnswerOne Communication 310.00 After hours answering service 4/7/2016 Konica Minolta 656.68 February&March copy overages for Bizhub C224,C552&181 4/7/2016 Verizon Wireless 3,144.86 February wireless service 4/8/2016 FTP Today 64.95 Monthly billing-ylwd.ftptoday.com 4/11/2016 USA Blue Book 421.99 Hardware supplies 4/11/2016 United Airlines 1,572.80 AWWA Conference-Travel Expense(4 attendees) 4/12/2016 Schorr Metals 15.77 Metal-valve repair 4/12/2016 Yorba Linda Hardware 19.95 Hardware supplies 4/12/2016 Dan Copp Crushing 450.00 Dump fees for waste material 4/12/2016 Newegg.com 122.70 Computer equipment&hardware 4/13/2016 Swiss Cleaners 12.00 Traffic sign repairs 4/13/2016 Staples 42.98 Computer equipment&hardware 4/13/2016 Westrux 283.02 Radiator tank-Unit 168 26,311.45 April 20, 2016 CHECK NUMBERS & WIRES: Computer Checks 67477-67568 $ 610,985.97 VOID 67487 $ 0.00 $ 610,985.97 WIRES W041516 MWDOC $ 294,361 .41 W032816 So. California Edison $ 52,125.44 W033016 So. California Gas Co $ 16,877.08 $ 363,363.93 TOTAL OF CHECKS & WIRES $974,349.90 PAYROLL NO. 07: Direct Deposits $ 173,674.44 Third Party Checks 6382-6389 $ 46,833.97 Payroll Taxes $ 47,267.98 $ 267,776.39 TOTAL OF PAYROLL $267,776.39 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,242,126.29 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF APRIL 28, 2016 ------------------------------------------------------------------ ------------------------------------------------------------------ ITEM NO. 7.5 AGENDA REPORT Meeting Date: April 28, 2016 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Prepared By: Richard Cabadas, Accounting Assistant I Subject: Directors and General Manager Fees and Expenses Report for Third Quarter FY 2015/16 SUMMARY: Presented are the Third Quarter Directors and General Managers Fees and Expenses Report for FY 2015/16. STAFF RECOMMENDATION: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Third Quarter FY 2015/16. ATTACHMENTS: Description: Type: Travel Expense Report.xlsx Travel and Expense Report Backup Material BOD GM Qtr Summary.xlsx BOD GM QTR Summary Backup Material BOD GM YTD FY 2015-16.xlsx BOD GM YTD FYE 2016 Backup Material DIRECTOR'S&GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES THIRD QUARTER OF FY 2015-16 JANUARY-MARCH 2016 GL Director Date Trip Date Trip Name Trip Location Meals Lodging Travel Event/ Conf.Fee Misc. Total trip Total Beverage 1/31/16 1/22/16 MWDOC-Policy Forum Fountain Valley,CA 1/31/16 1/22/16 MWDOC-Policy Forum Fountain Valley,CA $ $ $ - $ 128 $ - $ 128 1/31/16 1/6&1/27/16 OCSD Meetings Fountain Valley,CA $ $ $ 49 $ - $ - $ 49 2/26/16 2/24/16 OCSD Meeting Fountain Valley,CA $ $ $ 24 $ $ - $ 24 3/30/16 3/2/16 OCSD Meeting Fountain Valley,CA $ $ $ 24 $ $ - $ 24 $ - $ 225 Collett 1/31/16 1/22/16 MWDOC-Policy Forum Fountain Valley,CA $ $ $ $ 128 $ - $ 128 2/29/16 2/25/16 Placentia Chamber of Commerce-State of the City Placentia,CA $ $ $ $ 45 $ - $ 45 $ - $ 173 Hawkins 1/18/16 1/28/16 ISDOC-Quarterly meeting Fountain Valley,CA $ 17 $ $ $ - $ - $ 17 1/31/16 1/22/16 MWDOC-Policy Forum Fountain Valley,CA $ $ $ $ 128 $ - $ 128 2/12/16 12/1/15-1/31/16 Meeting at various locations Multiple locations $ $ $ 89 $ - $ - $ 89 3/31/16 3/31/16 ISDOC-Quarterly meeting Fountain Valley,CA $ 17 $ $ $ $ - $ 17 $ - $ 251 Kiley 1/15/16 12/11&12/16/16 WACO&OCWD-Meeting Fountain Valley,CA $ $ $ 52 $ $ - $ 52 1/31/16 1/22/16 MWDOC-Policy Forum Fountain Valley,CA $ $ $ $ 128 $ - $ 128 2/29/16 2/10-12/16 UWI Conference Palm Springs,CA $ 80 $ 174 $ 100 $ - $ 15 $ 370 1/31/16 1/01-31/16 Meeting at various locations Multiple locations $ $ - $ 73 $ $ - $ 73 2/26/16 2/5/16&2/17/16 WACO&OCWD-Meeting Fountain Valley,CA $ $ $ 49 $ $ - $ 49 3/30/16 03/01-31/16 Meeting at various locations Multiple locations $ $ $ 73 $ $ - $ 73 3/31/16 3/31/16 ISDOC-Quarterly meeting Fountain Valley,CA $ 17 $ $ $ $ - $ 17 $ - $ 761 Melton 1/31/16 1/22/16 MWDOC-Policy Forum Fountain Valley,CA $ $ $ $ 128 $ - $ 128 $ - $ 128 Total Director's $ 131 $ 174 $ 532 $ 685 $ 15 $ 1,538 $ 1,538 General Manager Marcantonio 2/26/16 2/23-27/2016 AWWA-WEF Utility Management Conference San Diego,CA $ 117 $ 819 $ 245 $ - $ - $ 1,181 1/31/16 1/01-31/16 Meetings at various locations. Multiple Locations $ - $ - $ 65 $ $ - $ 65 3/14/16 2/01-29/16 Meetings at various locations. Multiple Locations $ $ $ 95 $ $ - $ 95 3/30/16 3/01-31/16 Meetings at various locations. Multiple Locations $ $ $ 137 $ $ - $ 137 3/31/16 3/31/16 ISDOC-Quarterly meeting Fountain Valley,CA $ 17 $ $ - $ $ - $ 17 3/31/16 4/20/16 SWRCB Workshop meeting Sacramento,CA $ $ $ 165 $ $ - $ 165 Total GM $ 134 $ 819 $ 707 $ $ - $ 1,659 $ 1,659 Total Director's&GM $ 265 $ 993 $ 1,239 $ 685 $ 15 $ 3,198 $ 3,198 YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES 3RD QUARTER REPORT FROM 01-01-2016 TO 03-31-2016 FISCAL YEAR 2015-2016 BEVERAGE COLLETT HAWKINS KILEY MELTON SUB-TOTAL MARCANTONIO TOTAL REGULAR MEETINGS ATTENDED 6 6 3 5 6 26 COMMITTEE MEETINGS ATTENDED 7 5 0 1 5 18 OFF SITE MEETINGS ATTENDED 5 7 5 6 9 32 SPECIAL MEETINGS ATTENDED 4 4 4 4 4 20 OTHER MEETINGS ATTENDED 2 2 2 5 3 14 TOTAL MEETINGS ATTENDED QTD 24 24 14 21 27 110 110 DIRECTOR FEES QTD $3,600 $3,600 $2,100 $3,150 $4,050 $16,500 $16,500 MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500 TRAVEL&CONF.EXPENSES QTD $225 $173 $251 $761 $128 $1,538 $1,538 TRAVEL&CONF.BUDGET QTD $830 $830 $830 $830 $830 $4,150 $4,150 DIR.FEES AND EXPENSES QTD $3,825 $3,773 $2,351 $3,911 $4,178 $18,038 $18,038 FEES AND EXPENSES BUDGET QTD $5,330 $5,330 $5,330 $5,330 $5,330 $26,650 $26,650 GEN MGR EXPENSES QTD $1,659 $1,659 GEN MGR TRAVEL/CONF.BUDGET QTD $3,681 $3,681 TOTAL FEES&EXPENSES QTD $3,825 $3,773 $2,351 $3,911 $4,178 $18,038 $1,659 $19,697 TOTAL FEES&EXPENSES BUDGET QTD $5,330 $5,330 $5,330 $5,330 $5,330 $26,650 $3,681 $30,331 DIRECTORS: REGULAR MEETINGS ATTENDED COMMITTEE MEETINGS ATTENDED OFF SITE MEETINGS ATTENDED SPECIAL MEETINGS ATTENDED OTHER MEETINGS ATTENDED TOTAL MEETINGS ATTENDED YTD DIRECTOR FEES YTD MEETING FEES BUDGET YTD TRAVEL&CONFERENCES EXPENSES YTD TRAVEL&CONFERENCE BUDGET YTD TOTAL DIRECTORS FEES&EXPENSES YTD TOTAL FEES&EXPENSES BUDGET YTD YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES YEAR-TO-DATE REPORT FROM 07-01-2015 TO 03-31-2016 FISCAL YEAR 2015-2016 BEVERAGE COLLETT HAWKINS KILEY MELTON SUB-TOTAL MARCANTONIO TOTAL 18 17 14 17 16 82 13 18 0 3 10 44 20 15 15 20 19 89 10 10 10 9 9 48 7 7 4 19 9 46 68 67 43 68 63 309 309 $10,200 $10,050 $6,450 $10,200 $9,450 $46,350 $46,350 $13,500 $13,500 $13,500 $13,500 $13,500 $67,500 $67,500 $1,241 $237 $302 $5,237 $1,273 $8,290 $8,290 $2,490 $2,490 $2,490 $2,490 $2,490 $12,450 $12,450 $11,441 $10,287 $6,752 $15,437 $10,723 $54,640 $54,640 $15,990 $15,990 $15,990 $15,990 $15,990 $79,950 $79,950 GENERAL MANAGER EXPENSES YTD GENERAL MANAGER TRAVEL&CONFERENCE BUDGET YTD $4,457 $4,457 $11,044 $11,044 TOTAL FEES&EXPENSES YTD $11,441 $10,287 $6,752 $15,437 $10,723 $54,640 $4,457 $59,097 TOTAL FEES&EXPENSES BUDGET YTD $15,990 $15,990 $15,990 $15,990 $15,990 $79,950 $11,044 $90,994 ITEM NO. 7.6 AGENDA REPORT Meeting Date: April 28, 2016 Budgeted: Yes Total Budget: $2.3M To: Board of Directors Cost Estimate: $1,232,000 Funding Source: All Water Funds From: Marc Marcantonio, General Account No: 101-2700 Manager Job No: 2009-22 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND Subject: Progress Payment No. 4 for Construction of Well No. 21 Well Head Equipping Project SUMMARY: Work continues on construction of the Well No. 21 Well Head Equipping Project. It includes installation of a new well head, pump and electric motor, electrical controls and equipment, a concrete well pad, and approximately 700 lineal feet of 16-inch CML&C steel pipe. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 4 in the net amount of $222,300.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. DISCUSSION: In accordance with the contract documents, Pascal & Ludwig Constructors submitted a request for Progress Payment No. 4, in the amount of $234,000.00 for completed work through March 31, 2016. During this period, the contractor continued installation of the 16-inch discharge pipeline and also the 10-inch pump to waste pipeline. They also received and installed the control valves, butterfly valves, gate valves and the water metering devices for the project. Work also continued on the electrical control devices. The status of the construction contract with Pascal & Ludwig Constructors is as follows: • The current contract is $910,487.00 and 365 calendar days starting November 2, 2015. • If approved, Progress Payment No. 4 is $234,000.00 (25.7% of the total contract amount), less 5% retention of$11,700.00 for a net payment of $222,300.00. • If approved, total payments to date including retention will be $328,800.00 (36.1% of the total contract amount). • As of March 31, 2016, 151 calendar days were used (41.4% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 4 is attached for your reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On August 13, 2015, The Board of Directors awarded a Construction Contract for the Well No. 21 Wellhead Equipping Project to Pascal & Ludwig Constructors, Inc. for $910,487.00. The Board of Directors has approved three progress payments to date, the last of which was approved on March 24, 2016. ATTACHMENTS: Description: Type: P L Progress Pay Request 4.pdf Well 21 Progress Payment No.4 Backup Material YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Well 21 Wellhead Equipping PROGRESS PAY REQUEST NO. 004 LOCATION Anaheim, CA PROJECT NO. 200922 PAGE 1 OF I PAGES CONTRACTOR Pacal& Ludwig Constructors DATE 417116 ORIGINAL CONTRACT AMOUNT: $ 910,487.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 910,487.00 PROGRESS PAY ESTIMATE FOR PERIOD March 1,2016 TO March 31,2016 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ 94,800.00 $ 234,000.00 $ 328,800.00 CHANGE ORDER WORK COMPLETED $ - $ - $ _ TOTAL VALUE OF WORK COMPLETED $ 94,800.00 $ 234,000.00 $ 328,800.00 LESS RETENTION 5% $ 90,060.00 $ 222,300.00 $ 312,360.00 LESS OTHER DEDUCTIONS Electronic Wire Fees NET EARNED TO DATE $ 312,360.00 LESS AMOUNT PREVIOUSLY PAID $ 90,060.00 BALANCE DUE THIS ESTIMATE $ 222,300.00 NOTICE TO PROCEED November 2,2015 COMPLETION TIME 365 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 365 CALENDAR DAYS TIME EXPENDED TO DATE 151 CALENDAR DAYS TIME REMAINING 214 CALENDAR DAYS REQUESTED BY: Ax", ? DATE: 4/11/16 Alan Ludwig,Cho' an,Pascal 8 L V91constructors RECOMMENDED: DATE: I Z I oe P i , =nstructionis WD APPROVED BY: DATE: l� ve C ginearfng Manager,YLWD ITEM NO. 8.1 AGENDA REPORT Meeting Date: April 28, 2016 Budgeted: Yes Total Budget: $25,000 To: Board of Directors Cost Estimate: $25,000 Funding Source: All Water Funds From: Marc Marcantonio, General Manager Job No: J2009-22#21 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Alex Thomas, Water Quality CEQA Compliance: MND Engineer Subject: Sole-Source Proposal for SCADA Integration Services for Well No. 21 Wellhead Equipping Project SUMMARY: At the request of District staff, RKI Engineering, LLC (RKI) provided a sole-source proposal for SCADA integration services (integration) for the Well No. 21 Wellhead Equipping project. RKI recently completed integration services for the Well No. 20 Wellhead Equipping and the Yorba Linda Booster Pump Station projects, professionally and to the satisfaction of staff. Additionally, RKI's hourly rates are approximately half that of other integration consultants. Following evaluation of the proposal, staff recommends award to RKI for a fee not to exceed $25,000. STAFF RECOMMENDATION: That the Board of Directors authorize execution of a Professional Services Agreement with RKI for a not-to-exceed amount of $25,000 to provide SCADA Integration Services for the Well No. 21 Wellhead Equipping project, in accordance with RKI's proposal of April 1, 2016. COMMITTEE RECOMMENDATION: N/A DISCUSSION: The Well No. 21 Wellhead Equipping Project is in construction and SCADA integration services will be needed in the next few months. SCADA integration services are normally not included in the construction contract and are typically completed by District staff and its integration consultant working closely together. RKI was asked to provide a proposal for the Well No. 21 Project. Staff evaluated RKI's attached proposal based on experience, technical merit, content, understanding of the project, hours and fee. RKI's scope of work includes, but is not limited to, the following major items: • Review P &ID of Design Engineer • SCADA development for station controls • Assist in developing operational test plan • Station start-up verification and final functional test • Final controls documentation • Provide staff training Staff reviewed the proposed fee and staff hours for the above scope of work. Based on the above qualifications and work scope, staff recommends award to RKI for a not to exceed fee of $25,000. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): ATTACHMENTS: Description: Type: RKI SCADA Services-Well 21 Proiect.pdf RKI Proposal Backup Material RKI Engineering LLC SCADA INTEGRATION SERVICES FOR THE WELL 21 PROJECT Prepared for: Alex Thomas Project Engineer, YLWD RKI Engineering LLC 2029 Verdugo Blvd. #109 Montrose, CA 91020 (818) 317-3003 4/1/2016 RKI Engineering LLC April 1, 2016 Mr. Alex Thomas Yorba Linda Water District 1717 Mira Loma Ave. Placentia, CA 92870 RE: SCADA Integration Services for the Well 21 Project Dear Mr. Thomas: RKI`s major expertise is in furnishing engineering services to the water and power industries. Our staff has successfully completed numerous projects of different project size and scope. RKI can draw from experiences in a variety of process control projects with proficiencies in power equipment and distribution, distributed control systems, PLC's, HMI's, communications and computer networks, database, and software applications. Our experience involves working with major electricity and water providers, industrial process, municipalities, and governmental agencies. Our goal, at RKI Engineering, is to work with you in making this project a complete success and forging a continued relationship. Please let me know if you have any questions by giving me a call at (818) 317-3003 or contact me by e-mail at rki-engr @earthlink.net. Sincerely, 4v5?:�' Norman S. Iseri, P.E. 2029 Verdugo Blvd #109, Montrose, CA 91020-1626 (818) 317-3003 RKI Engineering LLC TABLE OF CONTENTS PAGE BACKGROUND..................................................................................................................................4 SCOPEOF WORK.............................................................................................................................4 COST OF SERVICES ........................................................................................................................5 FEESCHEDULE................................................................................................................................5 RKI PRIMARY CONTACT..................................................................................................................5 INSURANCE COVERAGE.................................................................................................................5 PROJECT EXPERIENCE...................................................................................................................7 PROJECT METHODOLOGY .............................................................................................................9 RKI Services and Projects, 04/01/2016 I RKI Engineering LLC BACKGROUND In the quick paced world of business, the ability to complete a task faster, better and less expensive is critical. At RKI Engineering, we are committed to finding the best solutions for our customers. Our goal is to work closely with your staff to compliment your efforts on these projects. Because of our experience with control systems in the water and power Industries, we can provide a control system that meets your every need. SCOPE OF WORK RKI Engineering will provide the following SCADA Integration Services to assist in Well 21 Project: • Design Review and Project Support: On a request bases, provide review of project design to assure compatibility with the established Yorba Linda Water District standards. Determine proper interface between the station control and the proposed field devices. • Logic Development for Station Controls: Program the Yorba Linda Water District standard controller to interface with the various field devices: Station pumps, chemical systems, field transmitters, etc. Utilize the YLWD base PLC program to maintain common logic. • Station Test and Startup procedure: Develop test and startup procedure to check the various field devices. Work with the General Contractors and subcontractors to perform point to point testing of all field wiring to the station PLC. Assist in configuring the various devices, as needed. Perform a complete local test and startup. • SCADA Interface and Final Functional Test: Work on the Application Service I/O Object to interface with the SCADA graphics. Utilize the newer SCADA objects. Participate in complete functional test with the various entities. Test the SCADA and alarming system Interface to insure proper operations from the graphic screens to the field devices. • Documentation. Provide Operation and Maintenance manuals for the Station PLC Logic. Provide narrative to describe the operations of the local controls. • Training: Provide one operator training class on the local control system. • Additional Services: Other requested scope of work will be provided based on the Fee Schedule. PLC programming software and Wonderware Application Server for SCADA will be provided by Yorba Linda Water District. SCADA Integration Services for YLPS, 04/01/2016 Page 4 RKI Engineering LLC COST OF SERVICES The cost to provide the SCADA Integration Services for the Well 21 Project that was outline in the Scope of Work shall not excel $25,000. FEE SCHEDULE Standard Rate.. .......................................$100.00 per hour SCHEDULE OF CHARGES A: LABOR • Travel Time Standard Rate • Weekdays up to 8 hrs/day between 7:00 am & 9:00 Standard Rate pm • Weekdays in excess of 8 hrs/day Service & 1.5 times Standard Rate nocturnal time between 9 p.m. & 7 a.m. • Saturdays, Sundays, Holiday. 1.5 times Standard Rate B. EXPENSES • Equipment and Expenses will be invoiced at cost plus 15% handling fee. PRIMARY CONTACT Norman S. Iseri, P.E. INSURANCE COVERAGE RKI Engineering maintains both General and Professional Liability Insurance. The General Liability Insurance policy has coverage of$1,000,000. The Professional Liability Insurance policy has coverage of$1,000,000. Evidence of these insurance policies will be provided upon request. SCADA Integration Services for YLPS, 04/01/2016 Page 5 RKI Engineering LLC Norman S. Iseri, P.E. SUMMARY: Over 25 years of experience in Control and Computer Applications in a variety of functions and projects. Experience includes Project Management and lead Engineer in the design and installation of control systems at various facilities, including SCADA Water System, Steam Generating Facilities, Hydro Generating Facilities, and Electrical Power Distribution systems. Extensive knowledge in both EPA and Regional Air Quality Management District regulatory requirements for Continuous Emission Monitoring Systems/Data Acquisition and Handling System. Background includes Project Management and Contract Administration. EXPERTISE: • Industrial Automation and Process Control • Air Quality Supervision and Project Management • Programming on Allen-Bradley, Modicon, Siemens, GE Fanuc, Bristol platforms, etc. • Human Machine Interface and Operator interface software development including Inductive Automation Ignition, Wonderware Archestra, CiTect, Iconics, FactoryLink, PanelView, etc. • Continuous Emissions Monitoring System/Data Acquisition and Handing Systems • ORACLE and Microsoft SQL Server Development and Administration • Microsoft ACCESS Development PROFESSIONAL EXPERIENCE: • RKI Engineering LLC (2001 — Present) • MASS Group (1998 - 2001), Manager of Product Development • Los Angeles Department of Water and Power (1986 - 1998), Electrical Engineering • Hughes Radar Systems Group (1985 - 1986), Member of Technical Staff • Registered Professional Electrical Engineer, CA (since 1990) • Certified US Data FactoryLink Trainer, (1998) EDUCATION: • M.S., Electrical Engineering - University of Southern California • B.S., Electrical Engineering - University of California, Los Angeles • Business Management Courses - University of California, Los Angeles Extension Program SPECIAL TRAINING: • Oracle Database Administration Course, 1993 • Oracle Advanced SQL Course, 1992 • U.S. Data FactoryLink Application Course, 1992 SCADA Integration Services for YLPS, 04/01/2016 Page 6 RKI Engineering LLC PROJECT EXPERIENCE RKI's staff has completed a variety of projects related to the Water and Power Industries. The following represent a partial list of such projects. YORBA LINDA WATER DISTRICT SCADA SYSTEM SCOPE: Engineering and integration support for YLWD SCADA System. Upgrade and maintain a Wonderware A2 System. Includes Redundant Application Servers-1/0 Server configuration. Utilize IDE object modeling of their Wells, Booster Pump Stations, Reservoirs, Pressure Reducing Station, etc. Application server connects to Modicon PLCs using a wireless TCP/IP network operating on 5.6Gz. Intouch operator interface accesses the AppSry though a Galaxy data network. CLIENT: Yorba Linda Water District JURUPA COMMUNITY SERVICES DISTRCT SCADA SYSTEM SCOPE: Integration support for JCSD SCADA System. Programming and installed a Bristol 3305 and ControlWave Micro for the various water facilities. SCADA communication was established using the BSAP protocol through MDS radio. Redundant SCADA Workstations configured with Iconics provides the Operator Interface to the system. CLIENT: Yorba Linda Water District WMWD ARLINGTON DESALTER FACILITY SCOPE: Developed control scheme for the reverse osmosis potable water system. Programmed Siemens 545 PLC to control the variable frequency drives to supply well water to the RO process. Used radio modems to communicate to remote turnouts to control the supplied drinking water. CLIENT: Western Municipal Water District CITY OF LAS VEGAS WATER POLLUTION CONTROL FACILITY SCOPE: Assisted the City of Las Vegas Personnel in developing their new Water Pollution Control Facility SCADA System. The projects included the design of Operator Screens, develop Math and Logic scripts, and configured database logging. CLIENT: City of Las Vegas SCADA Integration Services for YLPS, 04/01/2016 Page 7 RKI Engineering LLC AES ALAMITOS AND REDONDO BEACH SELECTIVE CATALYTIC REDUCTION (SCR) SYSTEM SCOPE: Designed the SCR control system for Alamitos Units 1, 2, 3, 4 and Redondo Beach Units 5, 6. Programmed a hot-standby Modicon Quantum System that interfaces to the RMV9000 DCS control system. Modicon Momentum PLCs were used as gateways. CLIENT: Mitsubishi Power Systems, Inc. ALAMITOS AND REDONDO BEACH SELECTIVE CATALYTIC REDUCTION (SCR) SCOPE: Designed the SCR control system for Alamitos Units 1, 2, 3, 4 and Redondo Beach Units 5, 6. Programmed a hot-standby Modicon Quantum System that interfaces to the RMV9000 DCS control system. Modicon Momentum PLCs were used as datalink devices. CLIENT: Mitsubishi Power Systems, Inc. CONTINUOUS EMISSIONS MONITORING/DATA ACQUISITION AND HANDLING SYSTEM SCOPE: Develop and install a continuous emissions monitoring/data acquisition and handling system to meet all the requirement of the South Coast Air Quality Management District Rule RECLAIM, Rule 1135, and the Environmental Protection Agency 40 CFR Part 75. This project involved working with OPTO 22, Allen Bradley SLC 500, Kaye Instruments DIGI, US Data FactoryLink, Oracle Database, and Microsoft Access. CLIENT: City of Burbank, Glendale, and Pasadena Public Service Department CLIENT: Los Angeles Department of Water and Power SCADA Integration Services for YLPS, 04/01/2016 Page 8 RKI Engineering LLC PROJECT METHODOLOGY The capability described herein highlights RKI's project design and implementation methodology. This work description is based on our standard project methodology as applied to the scope of work and associated proposed Systems Overview drawings supplied with the request for proposal. Based on project experience, RKI teams have learned to work within our customers' project environment. Our success is based on quickly assimilating each customer's technical and documentation standards, project procedures, construction processes, supplier requirements, contractual terms and conditions, and preferred contractors and equipment supplier agreements. In many situations, we function as an extension of our customer's staff and as an integral part of the project effort. In addition, we believe that our team can add value to the project execution process based on our experience and internal company policies and procedures. The methodology assures your expectations are met and with essential approval steps. You are given the opportunity to measure RKI performance in a concise and detailed manner that assures the system provided by RKI exactly meets your expectations. In this role, we take responsibility for the project scope definition, engineering, start-up assistance, commissioning, project documentation, and training. RKI's methodology consists of 10 integral phases. Each phase consists of one or more items. The diagram below illustrates the methodology. Phase Phase 2 Phase 3 Phase 4 Phase 5 Proposal KickotF System System Test Plans Meeting Requirement Oes ign or Spec. Spec. w Phase 10 Phase 9 Phase 8 :1ale 7 Phase 8 Continuous Oocu me ntation Onsite SSupport Oev eSe—i sting ___JA Integration Services for YLPS, 04/01/2016 Page 9 RKI Engineering LLC The following describes the phases in RKI's project methodology. The phases do not necessarily occur sequentially or for every project. Phase 1 — Proposal This phase establishes the initial foundation for the working relationship between your staff and RKI Project team. The proposal establishes the complete framework in which the project will be completed. Phase 2— Kickoff Meeting RKI will participate in a kickoff meeting with our design team upon award of the project contract. RKI project team members work with you to review the scope of work, review the project schedule, and document outstanding technical issues and questions. Phase 3—System Requirements Specification This phase results in a Systems Requirements Specification document that is developed jointly with RKI and your team. This document describes in detail the project's goals and objectives, process capacities, product chemistry, product physical properties, product mixes, control functions, terminology and preferred hardware and software to be implemented with the project. Phase 4—System Design Specification and Detailed Design RKI will perform the detailed design, resulting in a System Design Specification. When completed, this document is presented to your team for review and approval. This document becomes the base document for configuration, programming, implementation, testing, start-up, and acceptance criteria. Phase 5—Test Plans This phase consists of the development of the Factory Acceptance Test (FAT), Site Acceptance Test (SAT) and other industry specific test plans. When complete, they will be presented for review and approval. These documents describe the testing procedures and measurement criteria to determine the system functions as desired. Phase 6—System Development The project implementation phase includes equipment, hardware and third party software procurement and construction. Automation components are assembled, communications networks are configured and the specific control and display functions are programmed in accordance to the System Design Specification. Associated plant construction activities are also coordinated in this phase. SCADA Integration Services for YLPS, 04/01/2016 Page 10 RKI Engineering LLC Phase 7— Factory Acceptance Testing This phase is the integration testing of the system. This test can be witnessed by your team members in order to assure the delivered system meets the project requirements and provides the expected benefits. Phase 8—On-site Support Services RKI provides field support during construction, equipment installation, and system start-up. This phase includes execution of the previously submitted SAT Plan (Phase 5)to assure the system is ready for operation. RKI supports your team through start-up, validation, and training. Phase 9— Documentation and Training This phase consists of finalizing project documentation to "as-built" status. In addition, training will be provided to insure proper transfer of knowledge to key Personnel. Phase 10—Continuous Improvement This phase represents the ongoing relationship between your organization and RKI that will have matured over the life of the project. Because of our in depth experience and knowledge of your system, we can offer services to help maintain the system and to help you identify additional enhancements to improve productivity and reduce operating costs. SCADA Integration Services for YLPS, 04/01/2016 Page 11 ITEM NO. 12.1 AGENDA REPORT Meeting Date: April 28, 2016 Subject: Meetings from April 29, 2016 - May 31, 2016 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: May 2016 Yorba Linda City Council Tue, May 3 6:30PM Beverage MWDOC Wed, May 4 8:30AM Melton OCSD Operations Committee Wed, May 4 5:OOPM Kiley/Beverage OCWD Wed, May 4 5:30PM Collett Interagency Meeting with City of Placentia and GSW Mon, May 9 3:OOPM LAFCO Wed, May 11 8:OOAM Beverage (As Needed) Yorba Linda Planning Commission Wed, May 11 6:30PM Melton Board of Directors Regular Meeting Thu, May 12 8:30AM WACO Fri, May 13 7:30AM Hawkins/Kiley Yorba Linda City Council Tue, May 17 6:30PM Collett MWDOC Wed, May 18 8:30AM Melton OCWD Wed, May 18 5:30PM Kiley Board of Directors Workshop Meeting Thu, May 19 3:OOPM OC Water Summit Fri, May 20 8:OOAM Collett/Kiley Citizens Advisory Committee Meeting Mon, May 23 8:30AM Melton Interagency Committee Meeting with MWDOC and OCWD Tue, May 24 4:OOPM Collett/Melton OCSD Wed, May 25 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed, May 25 6:30PM Hawkins Board of Directors Regular Meeting Thu, May 26 8:30AM District Offices Closed Mon, May 30 7:OOAM 4/25/2016 7:00:48 AM ITEM NO. 13.1 AGENDA REPORT Meeting Date: April 28, 2016 Subject: OC Taxpayers Association Luncheon -April 27, 2016 STAFF RECOMMENDATION: That the Board of Directors ratify Director attendance at this event if desired. ATTACHMENTS: Description: Type: OCTax Luncheon.pdf Backup Material Backup Material (1(;T,Lr O-W Canny TaC"_k—a%n OCTax Events April Lunch Program Wednesday, April 27, 2016 11 :30 a.m. - Registration 12:00 p.m. - Lunch and Program The Center Club, Costa Mesa Orange County Taxpayers Association Presents its April Lunch Program with a fantastic program for those who want to know how the upcoming ballot initiatives will impact your taxes. FEATURING: Jon Coupal Teresa Casazza President President Howard Jarvis Taxpayers Association California Taxpayers Association Thank you to our event sponsor, The Irvine Company. IRVINF COMPANY Since 1861 TICKET PRICING: • OCTax Members: $25 • Non-members: $70 (includes 2016 membership)