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HomeMy WebLinkAbout1996-09-05 - Board of Directors Meeting MinutesPage 3546 September 5, 1996 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 5, 1996 The September 5, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Sterling L. Fox Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Staff present. William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael J. Robinson, Assistant Administrator Ken Vecchiarelli, Assistant Engineering Manager Visitors Laer Pearce and Sheri Johnson of Laer Pearce & Associates Director Beverage opened the meeting by stating that the Board would enter closed session immediately following Item 9 on the agenda. CONSENT CALENDAR On a motion by Director Fox, seconded by Vice President Paul R. Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar. Item 1. Minutes of regular meeting, August 22, 1996, as amended. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $192,935.66 on Checks 20852 through 20954, a wire to MWDOC for $537,776.11, dated 09/11/969 and $95,664.95 on Checks 11576 through 11645 for Payroll No. 17. Item 4. Reject claim and deny application for leave to present late claim, filed by Warmington Homes and Lyon-Warmington Associates. Item 5. Not join the Urban Water Institute. Page 3547 September 5, 1996 ACTION CALENDAR Item 6. Consideration of biennial review of the District's Conflict of Interest Code. General Manager William J. Robertson reported that the Orange County Board of Supervisors is required to direct local agencies to review their Conflict of Interest Codes in even-numbered years. This review incorporates one change, a Fair Political Practices Commission decision requiring members of the Board of Directors to be responsible for formulation and approval of investment policies they are required to report under Article 2, Political Reform Act, rather than the District's standard Conflict of Interest Code. On a motion by Vice President Armstrong, seconded by Director Scanlin, the Board of Directors voted 5-0 on a roll call to approve Resolution 96-13, which incorporates this change, and rescinds Resolution 94-17. DISCUSSION CALENDAR Item 7. Status report on Public Information Program. Assistant Administrator Michael Robinson introduced Laer Pearce and Sheri Johnson, of Laer Pearce and Associates, who reported on the 1996 public information plan. Plan elements included: media relations., water conservation brochures, redesign of the District's Water Lines newsletter, MWDOC's school program, and community pipeline meetings. Following Ms. Johnson's presentation, Mr. Pearce discussed concepts for future planning to deal with successor legislation to AB 2109. The Board asked Laer Pearce to continue their work, and General manager William J. Robertson asked Laer Pearce to return to the next meeting with a plan and budget for subsequent activities. GENERAL MANAGER'S REPORT Item 8. General Manager William Robertson reported: 1. The next District bus tour is scheduled for Saturday, September 28. 2. Heritage Days Parade will take place on Saturday, October 12. 3. Fiesta Days Parade will take place on Saturday, October 26. 4. Cox Communications installed a helium balloon at the height of the antenna they proposed erecting at our reservoir site. 5. LAFCO discussed the Shell Annexation at their last meeting. GENERAL COUNSEL'S REPORT Item 9. General Counsel's report. This report was covered during closed session. President Beverage declared a recess at 9:52. The meeting reconvened in closed session at 10:03. Page 3548 September 5, 1996 CLOSED SESSION Item 19. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board provided direction to staff. Item 20. Conference with legal counsel regarding anticipated litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9 (b)(3), (2 cases). The Board provided direction to staff. Item 21. Discussion of Personnel matters pursuant to Section 54957.6 of the California government Code, unrepresented employee: General Manager. The Board will revisit this issue at the next meeting. The Board exited closed session at 12:26 p.m. COMMITTEE REPORTS Item 10. AB 2109 Ad Hoc Committee. No report. Item 11. Executive-Administration Committee. A committee meeting will be subject to call by the General Manager, to discuss terms and conditions of the Shell Annexation. Item 12. Finance-Accounting Committee. No report. Item 13. Personnel-Risk Management Committee. Met Tuesday, August 20, at 9:00 a.m. Attending were Directors Fox and Scanlin, and staff members Robertson, Lubin and Payne. The Committee discussed risk management activities; an early retirement incentive program; and current District recruitment activities for vacant positions. The Committee scheduled a meeting for September 11, at 3:00 p.m. Item 14. Planning-Engineering-Operations Committee. No report. Item 15. Public Information Committee. Met August 29, at 10:00 a.m. Attending were Directors Beverage and Korn, and staff members Robertson, Robinson, and public information consultants Laer Pearce and Sheri Johnson, of Laer Pearce & Associates. The Committee discussed public information activities, including: media relations, water conservation classes, newsletter, school programs, and community pipeline meetings. They also discussed AB 2109. Page 3549 September 5, 1996 INTERGOVERNMENTAL MEETINGS Item 16. SDWCA meeting, August 27 (Kom) transpired. Nothing of concern to the District Item 17. Yorba Linda Planning Commission, August 28 (Scanlin): The Commission discussed a skating rink proposed for Savi Ranch, and its proposed water requirements. Item 18. ISDOC meeting, August 29 (Fox): New bylaws were adopted, and AB 2109 was discussed. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Fox: Asked the District's General Counsel to provide a report about Board member exposure to liability. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. On a motion by Vice-president Armstrong, seconded by Director Korn, the Board of Directors voted 5-0, at 1:15 p.m., to adjourn to Thursday, September 19, at 8:30 a.m., at the District's Secretary/General Manager