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HomeMy WebLinkAbout1996-10-24 - Board of Directors Meeting MinutesPage 3565 October 24, 1996 THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 24, 1996 The October 24, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Sterling L. Fox Arthur C. Korn Directors absent at roll call Carl T. Scanlin Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering manager Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael J. Robinson, Assistant Administrator Visitors Kenny Witt: MWDOC Rod McDaniel: Diehl, Evans and Company President Beverage turned the floor over to Kenny Witt, who reported on water transfer negotiations, Met's rate refinement activities, and distributed copies of Charting a Common Course, a briefing book to explain strategies Met is using to meet its objectives and mission. CONSENT CALENDAR On a motion by Director Fox, seconded by Vice President Paul R. Armstrong, the Board of Directors voted 4-0 to approve the Consent Calendar. Item 1. Minutes of regular meeting, October 10, 1996. Item 2. Minutes of adjourned regular meeting, October 17, 1996. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Disbursements of $597,702.62 on Checks,20757 and 20758; 21191 through 21192; and 21240 through 21326; and a wire to ACWA-HBA for $19,462.06, dated 10/28/96. Item 5. Progress Payment 5, to P.R. Burke Corporation for $288,260.56, less ten percent retention of $28,826.06, for a net payment of $259,434.50 deposited to Harbor Bank Escrow Account 101 for the rehabilitation of Wells 1,5,7, and 12 - Job 8954. Page 3566 October 24, 1996 Item 6. Progress Payment 3, to Shook Building Systems, Inc., for $53,890.88, less ten percent retention of $8,389.09 for a net payment of $75,501.79 for the design and construction of a new District warehouse - Job 9416. Item 7. Approve release of guarantee bonds totaling $19,500 for water facilities installed by Polygon Communications, Inc. Item 8. Terms and conditions for water service with RJM Investments for property located at 17041 Imperial Highway - Job 9617. ACTION CALENDAR Item 9. Consider audited financial statements for the year ended June 30, 1996. Business Manager Beverly Meza introduced Rod McDaniel, a partner in the CPA firm of Diehl, Evans and Company, who reported that the results of the tests conducted as part of their annual audit of the District's books and records showed that the District complied in all material respects to generally accepted auditing standards and government accounting standards issued by the Comptroller General of the United States. This item was previously reviewed by the Finance Committee, and continued from the October 10th Board meeting. On a motion made by Director Fox, and seconded by Vice President Armstrong, the Board of Directors voted 4-0 to accept the audited financial statements for the year ended June 30, 1996. Kenny Witt and Rod McDaniel left the meeting at the conclusion of this item. Item 10. Consideration of Investment Portfolio reports for July and August, 1996. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.59 percent for July, and 5.52 percent for August. Director Korn requested Beverly Meza to report monthly on the investment portfolio, even during the period between the end of the fiscal year and the time the annual audit is completed, when reports cannot be reconciled with financial statements. On a motion by Director Korn, seconded by Director Fox, the Board of Directors voted 4-0 to accept the investment portfolio reports for July 30th and August 31 st, 1996. Item 11. Consideration of Resolution 96-14, rescinding the water rate increase established by Section 2 or Resolution 95-19. General Manager William J. Robertson reported that financial conditions have changes since Resolution 95-19 was adopted. Metropolitan Water District (Met) and Orange County Water District (OCWD) raised their rates less than expected, and working capital available to the District is slightly above forecasts. Total expenditures for 1996-97 of Page3567 October 24, 1996 $11.7 million are now forecast to be less than $0.5 million below planed operating fund revenues. Staff recommended that existing water rates, as set forth in Section 1 of Resolution 95-19, were sufficient. On a motion by Vice-president Armstrong, seconded by President Michael J. Beverage, the Board of Directors voted 4-0, on roll call, to adopt Resolution 96-14, which rescinds Section 2 of Resolution 95-19, and maintains the water rates established in Section 1 of Resolution 95-19. Item 12. Consider participation in MWDOC schools program. Assistant Administrator Michael Robinson reported that survey data provided by Pacific Research and Strategies indicates that customers do not favor additional District funds spent on community educational programs. An alternative, which requires little in additional expenditures, was discussed. This would involve sending a District representative to schools to make presentations. This option was previously discussed with the Public Information Committee. The Board discussed the pros and cons of the augmented program done in conjunction with MWDOC, versus an internally produced program. On a motion by Director Vice-president Armstrong, seconded by President Michael J. Beverage, the Board of Directors voted 4-0 to bring special productions of MWDOC's theater program to local schools; customize the productions to assure Yorba Linda's identity is in the script; direct Mike Robinson to report the number of students reached, the number of schools involved, and the cost of the MWDOC program, to the Board. Item 13. Consider soliciting bids for vehicles. General Manager William J. Robertson requested that this item be tabled to the next meeting. GENERAL MANAGER'S REPORT Item 14. General Manager William Robertson reported: a. ACWA Fall Conference, San Diego, December 4-6: Raquel Lazo mentioned that hotel reservations for the ACWA conference have been made, and distributed information packets to those directors planning to attend the Colorado River Water Users Conference, December 18-20. b. Fiesta Days, October 26: Michael Robinson reported that the District's float will be in this parade. c. Report on Heritage Parade, October 12: Michael Robinson reported that the District's float was awarded a prize at this parade. d. Toilet Rebate Program: Michael Robinson reported that this program will now run continuously, rather than for a specified time. e. District activities: General Manager William Robertson reported on a leak that crews were currently repairing. Page 3568 October 24, 1996 COMMITTEE REPORTS Item 15. Legislative Ad Hoc Committee. No report. Item 16. Executive-Administration Committee. Meets October 25 at 9:00 a.m. Item 17. Finance-Accounting Committee. Meets November 5 at 8:30 a.m. Item 18. Personnel-Risk Management Committee. Meets November 5 at 3:30 p.m. Item 19. Planning-Engineering-Operations Committee. Meets October 30 at 3:00 p.m. Item 20. Public Information Committee. Met October 16, at 8:00 a.m. Attending were Board President Michael Beverage and Director Arthur Korn, along with staff members Bill Robertson and Mike Robinson, and public information consultant Laer Pearce. The Committee discussed water rates, the District's Water Lines newsletter, an opinion survey, outreach efforts, Community Pipeline meetings, a letter from the Board president to mayors and council members of Yorba Linda, Placentia and other community leaders that communicates the District's message of good service and low water rates, a meeting with the Director of LAFCO, and a meeting with Orange County's newly elected Third District Supervisor early next year. INTERGOVERNMENTAL MEETINGS Item 21. Yorba Linda City Council, October 15 (Beverage): Board President Michael Beverage attended and reported on the City Council meeting. Item 22. MWDOC meeting, October 16 (Fox): Reported that MWDOC and Coastal plan to merge Coastal's operations into MWDOC. Item 23. Yorba Linda Planning Commission, October 23 (Armstrong): Reported that Cox Communication's proposal to put an antenna at Highland Reservoir was continued to the next meeting. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Vice-president Paul Armstrong: Requested a chart summarizing costs of different methods that could be employed to garner information from the public. Methods suggested include, but are not limited to: telephone surveys, post cards, and bill-stuffer response cards. He asked that this chart include the types of surveys, relative costs, accuracy, and reliability. Page 3569 October 24, 1996 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. On a motion by Director Korn, seconded by Director Fox, the Board of Directors voted 4-0, at 10:08 a.m., to adjourn to Thursday, November 14, at 8:30 a.m., at the District's headquarters on Plumosa Drive. liam J. obertson Secretary/General Manager