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HomeMy WebLinkAbout2005-10-05 - Executive-Administrative-Organizational Committee Meeting MinutesITEM NO. 14 AL, MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE Q October 5, 2005 IINI~ w A meeting of the Executive-Administrative-Organizational Committee was called to order by Committee Chair Michael J. Beverage at 4:02 p.m. The meeting was held at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, Chair Michael A. Payne, General Manager Paul R. Armstrong Ken Vecchiarelli, Assistant General Manager ALSO PRESENT None ACTION ITEMS: To accommodate Ken Vecchiarelli's schedule, the Committee agreed to discuss item No. 3 first. Due to a financial conflict of interest, Michael Beverage requested that item no. 1 be discussed last so he could leave the meeting prior to any discussion of that item. Director Armstrong agreed to both requests. 3. Discussion of design/build verses design/competitive bid process on the Highland Reservoir Replacement Project. The Committee discussed the options of design/build verses design/competitive bid process on the Highland Reservoir Replacement Project. The committee reviewed the history of reservoir/booster station projects. 2. Consider approval of a Professional Services Agreement with Tetra Tech, Inc. for Water Engineering Consulting Services. Michael Payne reported on the current policy of having water and sewer consultants on staff to assist the District. The committee requested that consulting fees be included in the PSA. The committee will recommend approval of a Professional Services Agreement with Tetra Tech, Inc., for Water Engineering Consulting Services. Ken Vecchiarelli left the meeting at the conclusion of item No. 2 4. Consider changing Board and Committee meetings dates in November and December. The Committee reviewed the calendar for the balance of the year. The committee will recommend changing the November 24, 2005 Board of Directors meeting to Tuesday November 22, 2005 at 8:30 a.m.; and the MWDOC Ad Hoc Committee be rescheduled to Monday December 5, 2005 at 4:00 p.m. STANDING ITEMS: 5. Update of legislative activities a) Report by Sacramento Advocates. There was no report since Mr. Brokaw reported at the September 22, Board meeting. 6. Update on grant activities a) Report by Townsend Public Affairs. Michael Payne reported that discussions were underway on possible grants for which the District would be filing applications. INFORMATION ITEMS: 7. Request from Global Signal to purchase property rights at the Highland reservoir. The committee discussed the request and asked staff to meet with Global Signal to discuss their proposal in further detail. A report will be made at the next Executive- Administrative-Organizational Committee meeting. ACTION ITEMS: - Continued 1. Consider approval of an Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions with Upper K-Shapell on a parcel of District land (0.327 acres) located at the Fairmont Reservoir. Michael Payne reported on the discussions between the District and developer on the sale of this parcel of land and the improvements the developer will make to the Fairmont and Springview reservoir sites. The committee will recommend the Board of Directors execute an Agreement for Purchase and Sale of Real Property and Joint Escrow Instructions By and Between Yorba Linda Water District, a county water district and Upper K-Shapell joint venture, a California joint venture. ADJOURNMENT: The next regularly scheduled Executive-Administrative-Organizational Committee will be held on November 15, 2005. The committee adjourned at 5:53 p.m.