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Home My WebLink About2016-05-26 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, May 26, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Recognize Staff Members for Receiving H.R. LaBounty Safety Award 5.2. MWDSC/MWDOC Director's Report 6. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Board of Directors Workshop Meeting held April 21, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting held April 28, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Board of Directors Regular Meeting held May 12, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,097,371.94. 7.5. Claim Filed by the Law Offices of Belgum & Fry on Behalf of Brian Wooldridge Recommendation: That the Board of Directors reject the claim submitted on behalf of Brian Wooldridge and refer it to ACWA/JPIA. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Amendment to Previously Budgeted Positions for Fiscal Year 2016-2017 Recommendation: That the Board of Directors adopt Resolution No. 16-04 approving the budgeted positions for Fiscal Year 2016-2017 and rescinding Resolution No. 16-01. 8.2. Draft 2016 Water Quality Report Recommendation: That the Board of Directors approve the 2016 Water Quality Report and authorize staff to make this report available on the District's website pursuant to the new State and Federal law regarding electronic delivery. 8.3. Change Order No. 1 for the 2016 Sewer Main CIPP Rehabilitation Project Recommendation: That the Board of Directors approve Change Order No. 1 in the amount of $58,330.01 and seven additional days to Burtech Pipeline, Inc. for construction of the 2016 Sewer Main CIPP Rehabilitation Project, Job No. 2015- 10S. 9. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 9.1. Financial Impact of SWRCB Emergency Regulation for Statewide Urban Water Conservation Adopted May 18, 2016 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President's Report 10.2. Directors' Reports · OC Water Summit - May 20, 2016 (Collett/Hawkins/Kiley/Melton) 10.3. General Manager's Report 10.4. General Counsel's Report 10.5. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Collett/Melton) · Next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Collett/Beverage) · Minutes of the meeting held April 26, 2016 at 9:00 a.m. · Next meeting is scheduled to be held May 31, 2016 at 9:00 a.m. at YL City Hall. 11.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett/Kiley) · Minutes of the meeting held May 9, 2016 at 3:00 p.m. (To be provided when available.) · Next meeting is yet to be scheduled. 11.4. Citizens Advisory Committee (Melton) · Minutes of the meeting held May 23, 2016 at 8:30 a.m. (To be provided when available.) · Next meeting is scheduled to be held June 27, 2016 at 8:30 a.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. WACO - May 13, 2016 (Kiley) 12.2. YL City Council - May 17, 2016 (Collett) 12.3. MWDOC Board - May 18, 2016 (Melton) 12.4. OCWD Board - May 18, 2016 (Kiley) 12.5. OCSD Board - May 25, 2016 (Kiley/Beverage) 12.6. YL Planning Commission - May 25, 2016 (Hawkins) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from May 27, 2016 - June 30, 2016 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 14.1. UWI Conference - August 24-26, 2016 Recommendation: That the Board of Directors approve Director attendance at this event if desired. 15. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 15.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court - Case No. 00829548) 16. ADJOURNMENT 16.1. A Board of Directors Workshop Meeting has been scheduled on Monday, June 6, 2016 at 8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, June 9, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: May 26, 2016 Subject:Minutes of the Board of Directors Workshop Meeting held April 21, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2016-04-21_-_Minutes_-_BOD.doc Minutes Minutes Minutes of the YLWD Board of Directors Workshop Meeting Held April 21, 2016 at 10:00 a.m. 1 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, April 21, 2016, 10:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The April 21, 2016 Yorba Linda Water District Board of Directors Workshop Meeting was called to order by President Collett at 10:00 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Beverage led the pledge. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Mgr (Arrived at 10:50 a.m.) Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins (Arrived at 10:40 a.m.) John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Water Cons Supvr/Mgmt Analyst Kelly McCann, Senior Accountant Bryan Melton, Human Resources Analyst Malissa Tem, Public Affairs Representative OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Piper Schaar, Product Support & Development, OmniEarth Dustin Cady, Business Development Manager, Dropcountr Al Nederhood, Resident Eddy Jackson, Resident Ben Parker, Resident President Collett noted that Director Hawkins was running late and would arrive as soon as possible. He also indicated that some of the following agenda items would be taken out of order. Minutes of the YLWD Board of Directors Workshop Meeting Held April 21, 2016 at 10:00 a.m. 2 4. PUBLIC COMMENTS Mr. Al Nederhood, resident, commented on the recall petition, the current budget, and pending litigation. Ms. Julia Shultz, resident, commented on the current budget and the impact of the State’s conservation mandate. 5. DISCUSSION ITEMS The following items were taken out of order. 5.2. Draft FY 2016-17 Operating Budget Mrs. Delia Lugo commented on a recent incident at the City of Placentia and provided the Board with an overview of the District’s process for initiating and approving wire transfers. She also noted that the District had recently received the Distinguished Budget Presentation Award for the FY 2015/16 budget from the Government Finance Officers Association (GFOA). Mrs. Lugo then reviewed the various cost increases associated with the District’s groundwater and import water supplies for the next fiscal year as well as key budget assumptions. She then presented the draft water and sewer budget summary and noted that it did not include any increase in rates or pass-through costs. While reserve levels won’t meet previous projections, the District would still be able to meet its debt service requirements. Mrs. Botts then reviewed the projected variable water costs, potential pass-through costs (which weren’t included in the draft budget calculations), as well as projected import water and groundwater costs. Mrs. Lugo noted that the draft budget for personnel costs had increased by $3,000 due to the 1959 Survivor Benefit Program. This cost will decrease incrementally in subsequent years. Mrs. Botts then presented the draft supplies and services budget and explained that it had also increased by $4,000. Mrs. Lugo noted that this cost was for completion of an actuarial report related to the survivor benefit program as required by GASB 74 and 75. Mrs. Lugo then responded to questions from the Board related to uncollectible accounts and fees and permits. Mrs. Lugo then reported on the impact of potential litigation on the process of refinancing the 2008 Certificates of Participation. Mr. McCann provided the Board with an analysis of several scenarios for payoff of the District’s line of credit with Wells Fargo. Mrs. Botts then reviewed four different scenarios of the 5 year financial plan and responded to related questions from the Board. Mrs. Lugo provided a summary of the purpose of reserves and basic reserve types. She also provided an overview of the District’s reserve types, their purpose, projected year end balances, and the recommended balances included in the recent water/sewer rate study. Mrs. Lugo then presented a financial statement for the administrative penalty reserve and responded to questions from the Board. Minutes of the YLWD Board of Directors Workshop Meeting Held April 21, 2016 at 10:00 a.m. 3 Mr. Al Nederhood, resident, commented on the budget summary and projected supplies and services. He also commented on the duties of the water conservation representatives and historical water conservation efforts in the community. Mr. Eddy Jackson, resident, commented on the budget information contained in the presentation and the administrative penalty reserve. Mr. Ben Parker, resident, commented on the administrative penalty reserve statement, the District’s water conservation activities, and the five year financial plan. Mr. Ed Gunderson, resident, commented on projected water purchases and reserves. Mrs. Lugo explained that staff was working on developing the final draft budget document in accordance with GFOA standards and expected to be ready to present it to the Board for review in early June. As such, the Board decided to reschedule the workshop meeting on May 19, 2016 to a future date yet to be determined in June. President Collett declared a recess at 11:30 a.m. The meeting reconvened at 11:37 a.m. 3. INTRODUCTIONS AND PRESENTATIONS 3.1. Presentation from OmniEarth/Dropcountr Regarding Grant Opportunity for Water Consumption Analytics Ms. Piper Schaar and Mr. Dustin Cady provided a presentation to the Board regarding an opportunity for the District to participate in a grant being funded by the Santa Ana Watershed Project Authority for a web- based water consumption analytics and customer engagement tool. Director Melton left the meeting at 11:44 a.m. Following discussion, the Board instructed staff to pursue participation in the grant opportunity and obtain cost information for continuation of the program following the one year expiration for consideration at a future meeting. Minutes of the YLWD Board of Directors Workshop Meeting Held April 21, 2016 at 10:00 a.m. 4 5. DISCUSSION ITEMS CONTINUED 5.1. Scheduling of Future Presentation from HomeServe Regarding Services Offered The Board discussed scheduling a future presentation regarding this program and determined not to do so at this time. 6. ADJOURNMENT 6.1. The meeting was adjourned at 12:08 p.m. The next Regular Board of Directors Meeting will be held Thursday, April 28, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 7.2 AGENDA REPORT Meeting Date: May 26, 2016 Subject:Minutes of the Board of Directors Regular Meeting held April 28, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2016-04-28_-_Minutes_-_BOD.doc Minutes Minutes Minutes of the YLWD Board of Directors Regular Meeting Held April 28, 2016 at 8:30 a.m. 1 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 28, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The April 28, 2016 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Mike Beverage, Vice President Steve Conklin, Engineering Manager Bob Kiley John DeCriscio, Operations Manager Gary Melton Gina Knight, Human Resources/Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Damon Micalizzi, Public Information Manager Phil Hawkins Annie Alexander, Executive Secretary Laurie Parker, Records Mgmt Administrator Malissa Tem, Public Affairs Representative ALSO PRESENT Rick Walkemeyer, Info Systems Administrator Art Kidman, Partner, Kidman Law LLP 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. MWDSC/MWDOC Director’s Report None. 6. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held April 28, 2016 at 8:30 a.m. 2 7. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Beverage, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. 7.1. Minutes of the Board of Directors Regular Meeting held March 24, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Workshop Meeting held March 30, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Board of Directors Regular Meeting held April 14, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,242,126.29. 7.5. Directors and General Manager Fees and Expenses Report for Third Quarter FY 2015/16 Recommendation: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Third Quarter FY 2015/16. 7.6. Progress Payment No. 4 for Construction of Well No. 21 Well Head Equipping Project Recommendation: That the Board of Directors approve Progress Payment No. 4 in the net amount of $222,300.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. 8. ACTION CALENDAR 8.1. Sole-Source Proposal for SCADA Integration Services for Well No. 21 Wellhead Equipping Project Mr. Conklin briefly explained the purpose of SCADA communications. He also noted that RKI was familiar with the District’s system and had recently completed similar work for the Well No. 20 Wellhead Equipping and Yorba Linda Booster Pump Station projects. Mr. Conklin and Mr. DeCriscio then Minutes of the YLWD Board of Directors Regular Meeting Held April 28, 2016 at 8:30 a.m. 3 responded to questions from the Board regarding development of a professional services agreement for ongoing SCADA services. Director Beverage made a motion, seconded by Director Kiley, to authorize execution of a Professional Services Agreement with RKI for a not-to-exceed amount of $25,000 to provide SCADA Integration Services for the Well No. 21 Wellhead Equipping project, in accordance with RKI’s proposal of April 1, 2016. Motion carried 4-0-0-1 with Director Hawkins being absent. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports Director Kiley commented on proposed changes to LADWP’s penalty structure. 9.3. General Manager's Report Mr. Marcantonio reported on his attendance at the SWRCB workshop meeting in Sacramento and responded to related questions from the Board. He then asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. 9.4. General Counsel's Report None. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) The next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) Minutes of the meeting held April 26, 2016 at 9:00 a.m. will be provided when available. The next meeting is yet to be scheduled. Minutes of the YLWD Board of Directors Regular Meeting Held April 28, 2016 at 8:30 a.m. 4 10.3. Interagency Committee with City of Placentia and Golden State Water Co. (Collett / Kiley) The next meeting is scheduled to be held May 9, 2016 at 3:00 p.m. at YLWD. 10.4. Citizens Advisory Committee (Melton) Minutes of the meeting held April 25, 2016 at 8:30 a.m. will be provided when available. The next meeting is scheduled to be held May 23, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS The Directors and staff reported on their attendance at the following meetings. 11.1. YL City Council – April 19, 2016 (Collett) 11.2. MWDOC Board – April 20, 2016 (Melton) 11.3. OCWD Board – April 20, 2016 (Collett) 11.4. OCSD Board – April 27, 2016 (Kiley) 11.5. YL Planning Commission – April 27, 2016 (Beverage) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from April 29, 2016 – May 31, 2016 The Board reviewed the activity calendar. President Collett noted that he would not be able to attend the OCWD Board meeting the following Wednesday. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. OC Taxpayers Association Luncheon – April 27, 2016 President Collett reported on his attendance at the above listed event. Director Beverage made a motion, seconded by Director Kiley, to ratify Director attendance at the OC Taxpayers Association Luncheon. Mr. Eddy Jackson, resident, requested to comment on this agenda item and stated that he didn’t feel the Board should approve it. Minutes of the YLWD Board of Directors Regular Meeting Held April 28, 2016 at 8:30 a.m. 5 As no vote was taken on the previous motion, President Collett asked for another motion. Director Melton made a motion, seconded by Director Kiley, to ratify Director attendance at the OC Taxpayers Association Luncheon. Motion carried 4-0-0-1 with Director Hawkins being absent. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:14 a.m. All Directors in attendance were present. Also present were Messrs. Kidman, Marcantonio, and Micalizzi and Mrs. Knight. 14.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court – Case No. 00829548) The Board reconvened in Open Session at 9:54 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 9:55 a.m. The next Regular Board of Directors Meeting will be held Thursday, May 12, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 7.3 AGENDA REPORT Meeting Date: May 26, 2016 Subject:Minutes of the Board of Directors Regular Meeting held May 12, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2016-05-12_-_Minutes_-_BOD.doc Minutes Minutes Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 1 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, May 12, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The May 12, 2016 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Mike Beverage, Vice President Steve Conklin, Engineering Manager Bob Kiley John DeCriscio, Operations Manager Gary Melton Gina Knight, Human Resources/Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Damon Micalizzi, Public Information Manager Phil Hawkins Art Vega, Information Technology Manager Annie Alexander, Executive Secretary Laurie McAllaster, Records Mgmt Administrator Marcus Millen, Records Mgmt Specialist ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Gene Hernandez, Councilmember, City of Yorba Linda Jim Cathcart, National Technical Manager, Arcadis Manuel Alvarez, Project Engineer, Arcadis 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. MWDSC/MWDOC Director’s Report None. Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 2 6. PUBLIC COMMENTS Mr. Eddy Jackson, resident, commented on a recent budget workshop meeting, District reserves, and planned upgrades to the Fairmont Booster Pump Station. He also commented on an Environmental Impact Report related to the Esperanza Hills and Cielo Vista developments as well as costs to be paid by the developers for construction of the associated water/sewer infrastructure. Mr. Jeff Decker, resident, commented on the recall petition, a previous meeting he participated in with District representatives, the District’s monthly financial reports and projected revenue, and conversations he’s had with other District customers. 7. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Beverage, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. 7.1. Minutes of the Board of Directors Workshop Meeting held April 21, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $381,078.04. 7.3. Cash and Investment Report for Period Ending March 31, 2016 Recommendation: That the Board of Directors receive and file the Cash and Investment Reports for the Period Ending March 31, 2016. 7.4. Unaudited Financial Statements for the Period Ending March 31, 2016 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending March 31, 2016. 7.5. Electronic Content Management System Upgrade (Laserfiche) and Scanner Recommendation: That the Board of Directors authorize the General Manager to execute a Professional Services Agreement with Complete Paperless Solutions for a not-to-exceed amount of $63,592.34 for the purchase of Laserfiche Avante, Laserfiche Forms and Fujitsu Scanner. Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 3 8. PUBLIC HEARING 8.1. Public Hearing for 2015 Update of Urban Water Management Plan A. Open Hearing President Collett opened the Public Hearing at 8:36 a.m. B. Staff Report Mr. Conklin explained that per state law, the District was required to update its Urban Water Management Plan (UWMP) every 5 years. The 2015 update has been completed and the draft document was made available for public review at the District’s offices and on its website beginning April 21, 2016. Additionally, a notice of the associated Public Hearing was published in the OC Register on April 28 and May 5, 2016 as required. Mr. Conklin noted that MWDOC previously retained Arcadis to prepare the UWMP for its agency as well as 23 other member agencies, including the District. Mr. Conklin then introduced Mr. Jim Cathcart and Mr. Manny Alvarez from Arcadis who provided a brief presentation to the Board. Mr. Cathcart highlighted various tasks associated with the project and reviewed the purpose of an UWMP. Mr. Alvarez then reviewed significant changes and new requirements that had been implemented since 2010. He also provided an overview of the District’s UWMP including projected water demands, supply reliability, and contingency plans for potential shortages. Based on the planning assumptions, the District is projected to have sufficient supplies under the hydrologic scenarios defined in the 2015 UWMP. Mr. Alvarez then responded to questions from the Board regarding the purpose of the UWMP and its relation to the Governor’s conservation mandate. C. Public Comments None. D. Continue or Close Hearing President Collett closed the Public Hearing at 8:51 a.m. E. Consideration of Action (See below.) Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 4 9. ACTION CALENDAR 9.1. 2015 Update to Urban Water Management Plan Director Beverage made a motion, seconded by Director Melton, to approve Resolution No. 16-02 adopting the 2015 Urban Water Management Plan and direct staff to submit a final copy to the Department of Water Resources and other applicable agencies by July 1, 2016. Motion carried 4-0-0-1 on a Roll Call vote with Director Hawkins being absent. President Collett thanked staff for their long-term efforts in relation to this project. 9.2. Long-Term Water Conservation and Management Policy in California Mr. Micalizzi explained that the SWRCB had indicated interest in pursuing permanent conservation regulations in the near future that could affect the ability of local agencies to determine appropriate water management strategies at the local level. As such, ACWA has requested its member agencies to consider support of its position that long-term policy should recognize investments in drought-resilience, emphasize ongoing water- use efficiency, and leave management discretion to local water agencies. Director Beverage made a motion, seconded by Director Kiley, to adopt Resolution No. 16-03 regarding Long-Term Water Conservation and Management Policy in California and direct staff to send correspondence to State legislators advocating for this approach. Motion carried 4-0-0-1 on a Roll Call vote with Director Hawkins being absent. 9.3. Agreement with MWDOC for Transfer of Fuel Trailer and Equipment for FY 2015 Urban Areas Security Initiative Mr. Conklin explained that WEROC had been approved for a Department of Homeland Security Grant to purchase diesel fuel trailers as a coordinated regional approach to utilize available fuel supplies within the county following a disaster by providing a mechanism to deliver those supplies to the most disrupted areas. The grant includes funding to purchase 10 diesel fuel trailers that will be located by agreement with WEROC member agencies who will have the responsibility to host, utilize, and maintain the equipment. The District previously submitted an application for one of these fuel trailers and was accepted. An agreement has been drafted and reviewed by legal counsel. Mr. Conklin then provided an overview of the conditions contained in the agreement and he and Mr. DeCriscio responded to related questions from the Board. Mr. Marcantonio commented on the grant program, the benefits provided to the community and county at large, and responded to questions from the Board. Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 5 Director Melton made a motion, seconded by Director Beverage, to authorize the General Manager to execute an agreement with MWDOC for the Transfer of Fuel Trailers and Equipment for FY 2015 Urban Areas Security Initiative. Motion carried 4-0-0-1 with Director Hawkins being absent. 9.4. Ballots for Proposed Increased Assessments Affecting District Properties Located in Local Landscaping Zone L-5A of the City of Yorba Linda Street Lighting and Landscaping Maintenance District (LMAD) Mrs. Lugo explained that the District had recently received ballots for a proposed increased assessment affecting three District properties located in Zone l-5A of the LMAD. The three parcels involved in this third and final balloting process have a $0.00 balloted assessment amount. Completed ballots are due Tuesday, May 17, 2016. Director Beverage spoke in favor of supporting the proposed increase. Mrs. Lugo then responded to questions from the Board regarding the previous balloting processes and the potential impact should responsibility for maintaining landscaping and lighting services on all affected properties be reverted back to the District. Director Kiley made a motion, seconded by Director Beverage, to vote in favor of the increased assessments for these parcels and authorize the General Manager to complete and submit the ballots as required. Motion carried 4-0-0-1 with Director Hawkins being absent. 9.5. California Special District Association (CSDA) Call for Nominations (Seat B) Mr. Marcantonio explained that CSDA was looking for Independent Special District Board Members or their General Managers who may be interested in becoming a candidate for election to CSDA’s Board of Directors. He then provided an overview of the associated responsibilities of the successful candidate and identified individuals from other agencies who were planning to run in the election. No Director expressed an interest in being nominated as a candidate at this time. Neither did Mr. Marcantonio. No action was taken on this item. 9.6. Professional Services Agreements for Water Consumption Analytics Mr. Micalizzi explained that at a previous workshop meeting, representatives from OmniEarth and DropCountr had provided a presentation to the Board regarding an opportunity to participate in a grant for a web-based water consumption analytics and customer engagement tool. The Board then instructed staff to pursue participation in the grant opportunity as well as obtain cost information for continuation of the program following the one year expiration. As such, staff has prepared an application to participate in the grant for FY 2016/17 and Professional Services Agreements with both companies for FY 2017/18 to FY 2020/21 for the Board’s consideration. Mr. Micalizzi noted that these products Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 6 would assist the District in future reporting to the SWRCB as well as potentially obtain credit for fuel modification zones. He then responded to questions from the Board regarding terms contained in the agreement and the utilization of collected data as related to future rate setting strategies. Director Kiley made a motion, seconded by Director Beverage, to: (1) approve the Application to Participate in the SAWPA grant with SAWPA/OmniEarth to provide a water consumption analytics tool for FY 2016/17; (2) approve a Confidentiality Agreement with OmniEarth in relation to customer meter data; (3) approve a Professional Services Agreement with OmniEarth to provide a water consumption analytics tool for FY 2017/18 to FY 2020/21 as identified in the Scope of Work and/or other services as deemed necessary; and (4) approve a Professional Services Agreement with DropCountr to provide a water consumption analytics and customer engagement tool for FY 2017/18 to FY 2020/21 as identified in the Scope of Work and/or other services as deemed necessary. Motion carried 4-0-0-1 with Director Hawkins being absent. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President's Report None. 10.2. Directors' Reports None. 10.3. General Manager's Report Mr. Marcantonio provided the Board with an overview of his recent meetings and activities. He then asked each of the managers to provide a report regarding activities within their respective departments. 10.4. General Counsel's Report None. 10.5. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) The next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 7 11.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) Minutes of the meeting held April 26, 2016 at 9:00 a.m. will be provided when available. The next meeting is scheduled to be held May 31, 2016 at 9:00 a.m. at YL City Hall. 11.3. Interagency Committee with City of Placentia and Golden State Water Co. (Collett / Kiley) Minutes of the meeting held May 9, 2016 at 3:00 p.m. will be provided when available. The next meeting is yet to be scheduled. 11.4. Citizens Advisory Committee (Melton) Minutes of the meeting held April 25, 2016 at 8:30 a.m. were provided in the agenda packet. The next meeting is scheduled to be held May 23, 2016 at 8:30 a.m. 12. INTERGOVERNMENTAL MEETINGS The Directors and staff reported on their attendance at the following meetings. 12.1. YL City Council – May 3, 2016 (Beverage) 12.2. OCSD Operations Committee – May 4, 2016 (Kiley/Beverage) 12.3. LAFCO – May 11, 2016 (Beverage – As Needed) 12.4. YL Planning Commission – May 11, 2016 (Melton) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from May 13, 2016 – June 30, 2016 The Board reviewed the activity calendar. Mrs. Lugo asked if the Board would consider rescheduling the budget workshop meeting on June 2, 2016 to June 6, 2016 as well as tentatively schedule an additional workshop meeting on June 14, 2016. Following brief discussion, the Board determined to reschedule the budget workshop meeting on Thursday, June 2, 2016 to Monday, June 6, 2016 at 8:30 a.m. Minutes of the YLWD Board of Directors Regular Meeting Held May 12, 2016 at 8:30 a.m. 8 Additionally, the Board determined to schedule a tentative budget workshop meeting on Tuesday, June 14, 2016 at 3:00 p.m. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 10:09 a.m. All Directors in attendance were present. Also present were Messrs. Gagen, Marcantonio, and Micalizzi and Mrs. Knight. 14.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court – Case No. 00829548) The Board reconvened in Open Session at 10:45 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 10:46 a.m. The next Regular Board of Directors Meeting will be held Thursday, May 26, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 7.4 AGENDA REPORT Meeting Date: May 26, 2016 Budgeted:Yes To:Board of Directors Cost Estimate:$1,097,371.94 Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Reviewed by Legal:N/A Prepared By:Richard Cabadas, Accounting Assistant I CEQA Compliance:N/A Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,097,371.94. DISCUSSION: The major items on this disbursement list are as follows: A wire of $204,319.91 to MWDOC for March 2016 water purchases; a wire of $14,896.38 to So. California Gas Co. for March & April 2016 gas charges at multiple locations; a check of $211,898.45 to Pascal Ludwig Contractors for Well #21 progress payment #05; a check of $103,538.48 to ACWA/JPIA for June 2016 medical & dental premium; and a check of $48,400.00 to Robotic Sewer Solutions for sewer line repairs at multiple locations. The balance of $251,053.65 is routine invoices. The Accounts Payable check register total is $834,106.87; Payroll No. 09 total is $263,265.07; and the disbursements of this agenda report are $1,097,371.94. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: 16-CS_0526.pdf CAP SHEET Backup Material 16_CC_0526.pdf CREDIT CARD SUMMARY Backup Material CkReg052616.pdf CHECK REGISTER Backup Material May 18, 2016 CHECK NUMBERS & WIRES: Computer Checks 67628—67721 $ 614,890.58 ___________ $ 614,890.58 WIRES W051116 So. California Gas Co. $ 14,896.38 W051316 MWDOC $ 204,319.91 ___________ $ 219,216.29 TOTAL OF CHECKS & WIRES $834,106.87 PAYROLL NO. 09: Direct Deposits $ 166,663.85 Third Party Checks 6402—6413 $ 50,645.94 Payroll Taxes $ 45,955.28 $ 263,265.07 TOTAL OF PAYROLL $263,265.07 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,097,371.94 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF MAY 26, 2016 ==================================================================. Date Vendor Name Amount Description 4/18/2016 Neogov 4,832.00 Onboard software - license, setup & training 4/25/2016 Southwest Airlines 429.96 Travel expense - MER Conference - McAllaster,L 4/25/2016 MER Conference 1,795.00 Travel Expense - MER Conference - McAllaster,L 5/3/2016 Home Depot 963.36 Concrete and soil topper 5/3/2016 Step Saver 1,781.14 Coarse salt - Well 20 5/3/2016 USA Blue Book 126.52 Tools & equipment 5/4/2016 Amazon.com 22.95 PC hardware 5/4/2016 Amazon.com 80.43 Meter supplies & equipment 5/4/2016 Mobile Industrial Supply 58.32 CO2 gas for CL2 system 5/4/2016 Harrington Industrial 34.60 Hardware supplies 5/4/2016 Safety Center Inc.690.00 Training - Workplace Safety Specialist 5/4/2016 Verizon Wireless 4,008.21 March 2016 wireless service 5/4/2016 Answer One Communications 442.00 After hours answering service 5/5/2016 CSMFO 60.00 2016 Public Investment Analytics - (2) attendees 5/5/2016 National Seminar 1,992.00 Star 12 Renewal (8 subscriptions) 5/9/2016 Trench Shoring 115.07 Shoring pump repair 5/9/2016 FTP Today 64.95 Monthly billing - ylwd.ftptoday.com 5/10/2016 Fullerton Paint 194.02 Blue marking paint 5/10/2016 Urban Water Institute 475.00 Travel expense - UWI Conference - Marcantonio, M 5/10/2016 United Water Works 14,995.16 March - Warehouse supplies 33,160.69 Cal Card Credit Card U S Bank 4/18/16 - 5/10/16 Check No.Date Vendor Name Amount Description 67647 05/26/2016 ACWA/JPIA 103,538.48 MEDICAL & DENTAL PREMIUM - JUNE 16 67648 05/26/2016 America's Instant Signs 793.80 J14-23 - SIGNS FOR PROJECT 67649 05/26/2016 Anaheim Wheel & Tire 60.00 MOUNT AND BALANCE TIRES - 176 67650 05/26/2016 Annie Alexander 2,690.00 EDUCATION TUITION REIMBURSEMENT 67651 05/26/2016 Apollo Technologies Inc.430.00 WATER TREATMENT - CLOSED LOOPS 67652 05/26/2016 Aqua-Metric Sales Co.20,567.51 WAREHOUSE STOCK - METERS 67653 05/26/2016 Aramark 583.13 UNIFORM SERVICE 67663 05/26/2016 ARC 20.00 PW DOC & BID MANAGEMENT 67654 05/26/2016 AT&T 31.82 ATT LONG DISTANCE SERVICE -04/2016 67655 05/26/2016 Autoscribe Corporation 851.75 PAYMENT VISION GATEWAY 67656 05/26/2016 Bay Air Systems, Inc.2,935.00 REPLACE HVAC REHEAT COIL 67657 05/26/2016 BC Traffic Specialist 1,436.40 SAFETY EQUIPMENT 67630 05/26/2016 BETTINA KEHRLE 50.21 CUSTOMER REFUND 67629 05/26/2016 BINDER & PIERSON 8.57 CUSTOMER REFUND 67721 05/26/2016 Burtech Pipeline, Inc.8,615.55 J15-10S - PROGRESS PAYMENT 01 67659 05/26/2016 CalCard US Bank 33,160.69 CREDIT CARD TRANSACTIONS - APRIL & MAY 2016 67658 05/26/2016 Calolympic Safety Co.206.51 PPE EQUIPMENT - COOLING TOWELS 67660 05/26/2016 CDW Government, Inc 2,414.50 ANTIVIRUS MALWARE PROTECTION 67661 05/26/2016 Citizen's Business Bank 11,152.55 J2009-22#21 - RETENTION PAY 05 67637 05/26/2016 CITY LIGHT INVESTMENTS 367.27 CUSTOMER REFUND 67662 05/26/2016 City Of Anaheim 24,043.83 LAKEVIEW & RICHFIELD -ELEC- 04/14 - 05/12 67664 05/26/2016 Culligan of Santa Ana 2,083.31 EQUIPMENT PE SOFTENER 67665 05/26/2016 Dapper Tire Co. Inc.797.17 TIRE REPLACEMENT - UNIT 176 67635 05/26/2016 DAVID KWOCK 63.47 CUSTOMER REFUND 67668 05/26/2016 Dean Criske Trucking 747.31 MATERIAL - BASE 67666 05/26/2016 Dell Marketing L.P.6,243.84 IT COMPUTER EQUIPMENT 67667 05/26/2016 Delta Wye Electric, Inc.1,210.00 ELECTRICAL SERVICE - PLC EQUIPMENT 67669 05/26/2016 Eisel Enterprises, Inc.3,485.16 COVER, LIDS & BOXES 67639 05/26/2016 ELIZABETH ANAYA 225.00 CUSTOMER REFUND 67670 05/26/2016 Employee Relations, Inc.56.00 PROFESSIONAL SERVICES - BACKGROUND CHECK 67671 05/26/2016 Employment Development Department 5,416.00 UNEMPLOYMENT INSURANCE CHARGE 67672 05/26/2016 Energy Environmental Soln, Inc 2,400.00 ICE TESTING (YLWD-WELL #5) 67675 05/26/2016 EyeMed 1,373.61 EYEMED PREMIUM - APRIL 2016 67673 05/26/2016 Fairway Ford Sales, Inc.21.06 AUTO REPLACEMENT PART - 176 67674 05/26/2016 Ferguson Enterprise Inc 1,269.00 WAREHOUSE STOCK 67676 05/26/2016 Fleet Services, Inc 238.72 MAINTENANCE PARTS - UNIT E193, 196 & 210 67677 05/26/2016 Fry's Electronics 898.15 IT HARDWARE & SUPPLIES 67678 05/26/2016 G.M. Sager Construction Co., Inc.20,000.00 REMOVE AND REPLACE ASPHALT - MULTIPLE LOCATIONS 67643 05/26/2016 GOODE HOME MANAGEMENT 398.95 CUSTOMER REFUND 67640 05/26/2016 HAGGEN OPCO 9.28 CUSTOMER REFUND 67679 05/26/2016 Hedrick Fire Protection 450.00 ANNUAL NFPA FIRE ALARM TEST 67680 05/26/2016 Hi-Tech E V S, Inc./Crimson Fire 1,068.32 EQUIPMENT SUPPLIES 67642 05/26/2016 HONGMEI YAN 172.38 CUSTOMER REFUND 67681 05/26/2016 Infosend Inc.7,668.32 POSTAGE BILLING - MONTHLY FEE 67683 05/26/2016 J & S Construction 8,600.00 REMOVE & REPLACE CONCRETE - (2) LOCATIONS 67682 05/26/2016 Jackson's Auto Supply - Napa 331.65 MAINTENANCE PARTS - E162, E175, 197 & 210 67633 05/26/2016 JANIS ZEMEL 225.00 CUSTOMER REFUND 67641 05/26/2016 JOHN KURI 168.28 CUSTOMER REFUND 67645 05/26/2016 JUNG BAEG 70.22 CUSTOMER REFUND 67684 05/26/2016 Kidman Law 25,626.75 LEGAL SERVICES 67720 05/26/2016 Konica Minolta Business 548.12 BIZHUB C552 & 181 LEASE 67685 05/26/2016 Los Angeles Times 43.43 LA TIMES DELIVERY THRU 06/16/16 67686 05/26/2016 LPR-Laser Printer Repair Co 429.79 ON SITE SERVICE REPAIR 67687 05/26/2016 Marina Landscape, Inc 4,114.68 MONTHLY MAINTENANCE - APRIL 16 67688 05/26/2016 Maureen Kane & Associates, Inc.1,600.00 TTC TRAINING - ALEXANDER,A 67689 05/26/2016 Mc Fadden-Dale Hardware 527.08 HARDWARE SUPPLIES Yorba Linda Water District Check Register For Checks Dated: 05/13/2016 thru 05/26/2016 67699 05/26/2016 Measurement Specialties, Inc.805.46 METERS & SENSORS 67690 05/26/2016 Mobile Industrial Supply 8.00 CYLINDER RENTAL 67691 05/26/2016 Morton Salt, Inc.2,604.81 COARSE SALT W051316 05/13/2016 Municipal Water District 204,319.91 WATER PURCHASES - MARCH '16 67692 05/26/2016 Muzak LLC 85.63 CUSTOMER MESSAGE/PHONE SERVICE - APRIL 16 67693 05/26/2016 Nickey Kard Lock Inc 10,197.59 FUEL - 04-15-16 - 04-30-15 67694 05/26/2016 Occu-Med, Ltd.70.00 POST EMPLOYMENT PHYSICAL - MCALLISTER 67695 05/26/2016 Office Solutions 1,169.31 OFFICE SUPPLIES 67696 05/26/2016 Orange County - Tax Collector 435.80 ENCROACHMENT PERMIT#2016-00320 67697 05/26/2016 OUR FIRST AID COMPANY 185.44 FIRST AID SUPPLIES 67700 05/26/2016 P.T.I. Sand & Gravel, Inc.1,546.77 MATERIAL - COLD MIX ASPHALT & +30 FILL SAND 67628 05/26/2016 PAM JOHNSON 78.94 CUSTOMER REFUND 67698 05/26/2016 Pascal & Ludwig Constructors, Inc 211,898.45 J09-22#21 - PROGRESS PAYMENT 05 67701 05/26/2016 Quinn Power Systems Associates 950.45 ENGINE OIL FILTER - MAINTENANCE 67707 05/26/2016 Rachel Padilla/Petty Cash 62.25 PETTY CASH - O041416 67632 05/26/2016 REBECCA CLYDE 0.92 CUSTOMER REFUND 67702 05/26/2016 Red Wing Shoes 198.72 BOOT ALLOWANCE - HUIZAR,G 67634 05/26/2016 RICARDO DE LA RIVA 17.43 CUSTOMER REFUND 67646 05/26/2016 RIKKI EGGLESTON 163.22 CUSTOMER REFUND 67703 05/26/2016 RKI Engineering, LLC 4,400.00 SCADA SUPPORT 67704 05/26/2016 Robotic Sewer Solutions Inc 48,400.00 SEWER LINE REPAIRS - MULTIPLE LOCATIONS 67631 05/26/2016 SAFA NABAVI NOORI 23.04 CUSTOMER REFUND 67638 05/26/2016 SANCHEZ RECYCLING, INC 450.00 CUSTOMER REFUND W051116 05/11/2016 SO. CALIFORNIA GAS CO.14,896.38 GAS CHARGES FOR MARCH & APRIL - MULTIPLE LOCATIONS 67705 05/26/2016 Solarwinds Inc.5,039.00 SOFTWARE LICENSE RENEWAL 67706 05/26/2016 Solesbee Auto Crafts Inc.3,292.38 REPAIR DAMAGE - #191 67710 05/26/2016 St.Jude Hospital Yorba Linda 35.00 EMPLOYEE DMV PHYSICAL - BAKER 67708 05/26/2016 Staples Business Advantage 292.33 OFFICE SUPPLIES 67719 05/26/2016 Step Saver Inc 376.15 COARSE SALT 67709 05/26/2016 Steven Enterprises 331.04 GIS SUPPLIES 67711 05/26/2016 Sunrise Medical Group 75.00 EMPLOYEE IMMUNIZATION - MADRID 67712 05/26/2016 Switch Ltd 544.39 HALF CABINET W THERMAL SCIF 67713 05/26/2016 The Shredders 20.00 SHRED SERVICE 67714 05/26/2016 Time Warner Cable 1,757.00 DED INTERNET ACCESS & INTER ST 67715 05/26/2016 Townsend Public Affairs, Inc.5,000.00 CONSULTING SERVICES - MAY 2016 67716 05/26/2016 Underground Service Alert 235.50 MONTHLY BILLING - DIGALERT 67717 05/26/2016 United Industries 619.11 PPE EQUIPMENT 67718 05/26/2016 UNUM Life Insurance Co. of America 847.11 LIFE, AD&D, STD & LTD 67636 05/26/2016 WING HON 39.43 CUSTOMER REFUND 67644 05/26/2016 YANSHENG DENG 97.29 CUSTOMER REFUND 834,106.87 ITEM NO. 7.5 AGENDA REPORT Meeting Date: May 26, 2016 To:Board of Directors Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Gina Knight, HR/Risk Manager Dept:Human Resources/Risk Management Reviewed by Legal:No Prepared By:Amelia Cloonan, Human Resources Analyst Subject:Claim Filed by the Law Offices of Belgum & Fry on Behalf of Brian Wooldridge SUMMARY: A claim was received by the District on May 5, 2016. The claim was filed by the Law Offices of Belgum & Fry on behalf of Brian Wooldridge. STAFF RECOMMENDATION: That the Board of Directors reject the claim submitted on behalf of Brian Wooldridge and refer it to ACWA/JPIA. COMMITTEE RECOMMENDATION: DISCUSSION: Claimant states that on November 29, 2015, he sustained injury due to a dangerous and defective water meter cover owned, operated, installed and maintained by the Yorba Linda Water District. According to the claim submitted, the amount exceeds the limit set forth in Government Code section 910, sub division (f) and is therefore not included in the claim presented. The claim form and supporting documents are on file and available for review in the office of the General Manager. The District wishes to reject and refer this claim to ACWA Joint Powers Insurance Authority for investigation and handling. ITEM NO. 8.1 AGENDA REPORT Meeting Date: May 26, 2016 Budgeted:Yes To:Board of Directors Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Gina Knight, HR/Risk Manager Dept:Human Resources/Risk Management Reviewed by Legal:N/A Prepared By:Bryan Melton, Human Resources Analyst Subject:Amendment to Previously Budgeted Positions for Fiscal Year 2016-2017 SUMMARY: The District's Board of Directors on an annual basis adopts a Budget. In addition, the Board considers and approves the funding for the proposed positions for that given fiscal year. STAFF RECOMMENDATION: That the Board of Directors adopt Resolution No. 16-04 approving the budgeted positions for Fiscal Year 2016-2017 and rescinding Resolution No. 16-01. DISCUSSION: The District’s Board of Directors will consider adopting a Budget that will fund eighty (80) regular, full-time positions; two (2) limited-term, full-time positions (budgeted for the duration of the Governor’s Emergency Drought Regulations Declaration); and one (1) temporary, part-time position (budgeted for the duration of the Governor’s Emergency Drought Regulations Declaration) for Fiscal Year 2016-2017. The following new positions have been added to this year’s Budgeted Positions List: one (1) limited-term, full-time Office Clerk and one (1) limited-term, full-time Water Conservation Representative, both budgeted for the duration of the Governor’s Emergency Drought Regulations Declaration. The following positions have been removed from this year’s Budgeted Positions List: three (3) temporary, part-time Water Conservation Representatives. One (1) Maintenance Distribution Operator II has been reclassified to a Maintenance Distribution Operator III. In June 2015, the District created a Water Conservation Division to be overseen by the Public Information Manager in response to California’s drought emergency. The Water Conservation Supervisor, limited-term Office Clerk, limited-term Water Conservation Representative, and part- time Water Conservation Representative will be fully funded by the District’s drought penalty fees. The proposed Budgeted Positions for Fiscal Year 2016-2017 identifies the reclassification of one (1) Maintenance Distribution Operator II (MDOII) to a Maintenance Distribution Operator III (MDOIII). In August 2015, an MDOIII was removed from one of the four existing maintenance crews and assigned to Leak Detection, a single-person crew. In order to satisfy the staffing needs for the remaining four crews, the reclassification of a vacant MDOII is being proposed. PRIOR RELEVANT BOARD ACTION(S): The Board annually considers adopting a resolution authorizing budgeted positions, in accordance with both the District’s adopted Personnel Rules and CalPERS’ statutory and regulatory requirements for publicly available pay schedules clarified under California Code of Regulations (CCR) Section 570.5. The Board adopted Resolution No. 16-01 approving Budgeted Positions for Fiscal Year 2016-2017 on April 14, 2016. ATTACHMENTS: Name:Description:Type: Resolution_No._16-04_-_Budgeted_Positions_FY_16- 17.docx Resolution Resolution Resolution_No._16-04_-_Exhibit_A.xlsx Exhibit Exhibit Resolution No. 16-04 Approving Budgeted Positions for FY 2016-2017 and Rescinding Resolution Nos. 16-01 and 15-15 1 RESOLUTION NO. 16-04 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING THE BUDGETED POSITIONS FOR FISCAL YEAR 2016-2017 AND RESCINDING RESOLUTION NOS. 16-01 AND 15-15 WHEREAS, the Board of Directors adopted Resolution No. 13-01 on January 24, 2013, the “Yorba Linda Water District Personnel Rules”; and WHEREAS, the “Personnel Rules” direct that the number of Authorized Positions and Salary Ranges are subject to approval by the Board of Directors; and WHEREAS, the Board of Directors adopted Resolution No. 16-01 on April 14, 2016, approving the budgeted positions for Fiscal Year 2016-2017; and WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for Fiscal Year 2016-2017 as set forth in Exhibit “A” attached hereto, and to rescind Resolution Nos. 16-01 and 15-15. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The number of Budgeted Positions as set forth in Exhibit “A” attached hereto is approved and adopted for Fiscal Year 2016-2017 effective July 1, 2016. Section 2. The General Manager is hereby authorized to employ up to the number of employees budgeted and funded in each fiscal year without further approval from the Board of Directors. Section 3. The General Manager is hereby authorized while this Resolution is active to fill a budgeted position that is vacated with a new employee at a lower or equal classification. The General Manager is further authorized to fill a budgeted position with a part-time employee or contract staff. Section 4. That Resolution No. 16-01 is hereby rescinded. Section 5. That Resolution No. 15-15 is hereby rescinded effective July 1, 2016. Resolution No. 16-04 Approving Budgeted Positions for FY 2016-2017 and Rescinding Resolution Nos. 16-01 and 15-15 2 PASSED AND ADOPTED this 26th day of May 2016, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Ric Collett, President Yorba Linda Water District ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP Exhibit "A" Resolution No. 16-04 Budgeted Positions for Fiscal Year 2016-2017 Effective July 1, 2016 Salary Range Position Classification Budgeted as of 7/23/2015 Proposed Change Budgeted as of 7/1/2016 12Office Clerk 11 Customer Service Rep I00 Public Affairs Representative11 16Meter Reader I 11 Accounting Assistant I11 Customer Service Rep II22 Maintenance Worker I99 Mechanic I 00 18Meter Reader II 22 Customer Service Rep III22 Operations/Warehouse Assistant11 Records Management Specialist11 Engineering Technician I00 Maintenance Dist. Operator II8 -17 Water Quality Technician I00 Accounting Assistant II11 Facilities Maintenance11 Mechanic II 11 Information Systems Tech I11 Water Quality Technician II11 Human Resources Technician00 Maintenance Dist. Operator III4 15 Mechanic III 11 Meter Services Lead11 Plant Operator II 33 Construction Inspector 1 1 15 17 19 20 22 23 24 21 Page 1 of 2 Construction Inspector 1 1 Engineering Technician II22 Human Resources Analyst22 Instrumentation Technician11 GIS Analyst 11 Sr. Construction Inspector11 Sr. Fleet Mechanic11 Sr. Maintenance Dist. Operator44 Sr. Plant Operator 11 Associate Engineer11 Customer Service Supervisor 11 Safety and Training Analyst11 Construction Project Supervisor11 Management Analyst11 Programmer Analyst11 29Water Conservation Supervisor11 W 24 25 26 27 28 Page 1 of 2 Exhibit "A" Resolution No. 16-04 Budgeted Positions for Fiscal Year 2016-2017 Effective July 1, 2016 IS Administrator 11 Records Management Administrator11 SCADA Administrator11 Sr. Accountant 11 Water Maint. Superintendent11 Water Production Superintendent11 Water Quality Engineer11 32Executive Secretary11 34Sr. Project Manager11 Engineering Manager11 Finance Manager 11 Human Resources/Risk and Safety Manager11 IT Manager 11 Operations Manager11 Public Information Manager11 General Manager 11 Total 80080 Salary Range Position Classification Water Conservation Representative0.500.5 X Water Conservation Representative 0.5-0.50 Water Conservation Representative 0.5-0.50 Water Conservation Representative 0.5-0.50 Office Clerk 0 1 1 Y 37 Salary Set by Board 10 12 30 31 Page 2 of 2 Office Clerk 0 1 1 Y Water Conservation Representative011 Z Total 20.52.5 W X Y Z Limited-term Water Conservation Supervisor position filled with District employee serving in an acting capacity. Due to acting assignment, position is at a Range 29, at the conclusion of the acting assignment, position will return to Range 28. Position is budgeted for the duration of the Governor's Emergency Drought Regulations Declaration. Temporary, Part-time position. 12 Limited-term, Full-time Water Conservation Representative position - Budgeted for the duration of the Governor's Emergency Drought Regulations Declaration. Limited-term, Full-time Office Clerk position - Budgeted for the duration of the Governor's Emergency Drought Regulations Declaration. Page 2 of 2 ITEM NO. 8.2 AGENDA REPORT Meeting Date: May 26, 2016 Budgeted:Yes Total Budget:$1400 To:Board of Directors Cost Estimate:$1400 Funding Source:All Water Funds From:Marc Marcantonio, General Manager Presented By:Steve Conklin, Engineering Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Alex Thomas, Water Quality Engineer CEQA Compliance:N/A Subject:Draft 2016 Water Quality Report SUMMARY: Since 1990, California public water utilities have been required to provide annual water quality reports to their customers. This report is also known as the Consumer Confidence Report (CCR) which covers water quality testing and analysis from January to December of the previous calendar year. State and Federal laws require that this annual water quality report be provided to every customer by July 1 to ensure that customers are informed of the quality of their drinking water. STAFF RECOMMENDATION: That the Board of Directors approve the 2016 Water Quality Report and authorize staff to make this report available on the District's website pursuant to the new State and Federal law regarding electronic delivery. DISCUSSION: State and Federal laws require that the District prepare an annual water quality report and make it available to its customers by July 1 of each year. This annual water quality report covers water quality monitoring, testing and analysis conducted from January to December of the previous calendar year. The purpose of this report is to inform customers of the quality of the water they are receiving. Since 2013, State and Federal laws allow electronic delivery of the annual water quality report. As a result, the District will save cost in printing and distribution and will make the report available via the District's website. Hard copies of the report are still available upon request. The District plans to provide information to their customers regarding the availability of the report on the customer water bills for the billing cycles of June and July. In 2015, over 23,000 analyses were conducted to ensure that the water that the District provides met all State and Federal drinking water regulations. In some cases, the District goes beyond what is required by State and Federal laws, by providing additional monitoring for contaminants of concern. Staff is pleased to report that the District has never violated any drinking water regulation from both the State and Federal standards. To be provided at the meeting is a draft copy of the District's 2016 Water Quality Report for review and consideration by the Board. PRIOR RELEVANT BOARD ACTION(S): On May 11, 2015 the Board of Directors approved the 2015 Water Quality Report and its distribution. ATTACHMENTS: Name:Description:Type: DRAFT-2016_YLWD_Water_Quality_Report.pdf DRAFT - 2016 YLWD Water Quality Report Backup Material Draft_2016_YLWD_Water_Quality_Report_- _REVISED.pdf REVISED DRAFT - 2016 YLWD Water Quality Report Backup Material Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner, while maintaining an economical cost and unparalleled customer service to our community. Yorba Linda Water District 2016 Water Quality Report This report contains important information about your drinking water. Translate it, or speak with someone who understands it. Este informe contiene información importante sobre su agua potable. Para mas información o traducción, favor contactar a nuestro representantes de servicio. Telefono: (714) 701-3000. Questions about your water? Contact us for answers. Yorba Linda Water District is an independent special district that provides water and sewer service to most of the City of Yorba Linda and to portions of Anaheim, Brea, Placentia and unincorporated Orange County. For more information about the District or your water service, please visit our website at www.ylwd.com or call (714) 701-3000. The Yorba Linda Water District Board of Directors’ regularly scheduled meetings are held on the second and fourth Thursday of each month at 8:30 a.m. in the District boardroom located at 1717 E. Miraloma Avenue, Placentia, California 92870. Since 1990, California public water utilities have been providing annual Water Quality Reports to their customers. This year’s report, also known as the “Consumer Confidence Report,” covers water quality testing from January to December 2015, unless otherwise specified. The Yorba Linda Water District’s (District) annual Water Quality Report is prepared in compliance with the regulations called for in the 1996 reauthori zation of the Safe Drink ing Water Act (SDWA). The reauthoriza tion charged the United States Environmental Protec - tion Agency (USEPA) with updating and strength ening the tap water regulatory program. USEPA and the State Water Resources Control Board Division of Drinking Water (DDW) are the agencies responsible for establishing water quality standards. To ensure that your tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by water systems. DDW regulations also establish limits for contaminants in bottled water that provide the same protection for public health. The State and Federal governments require that this annual Water Quality Report be provided to every customer to insure you are informed of the quality of your water. The District is committed to safeguarding its water supply and, as in years past, the water delivered to your home meets the standards required by the state and federal regulatory agencies. In 2015, we conducted over 23,000 analyses to ensure that your water is clean and safe to drink. We are proud to report that our water system has never violated any water quality standard from both the State and Federal drinking water regulations. In some cases, the District goes beyond what is required by providing additional monitoring for contaminants that may have health risks. We encourage you to read this report and to contact us with any questions you may have. Your 2016 Water Quality Report ~ 2 ~ Local Groundwater (Chlorine Disinfection) The District obtains approximately 70% of its water supplies from wells located within the District. The District’s groundwater sources include: Well No. 1, Well No. 5, Well No. 7, Well No. 10, Well No. 12, Well No. 18 and Well No. 19, which are located within Placentia city limits; and Well No. 11, Well No. 15 and Well No. 20 which are located within Anaheim city limits. The District uses chlorine to disinfect the well water as it enters the distribution system. Imported Water (Chloramine Disinfection) The District obtains the remainder of the water from local whole saler Municipal Water District of Orange County (MWDOC). MWDOC obtains water from regional supplier Metropolitan Water District of Southern California (MWD). MWD obtains water from Northern California via the California Aqueduct, and from the Colorado River via the Colorado River Aqueduct. MWD owns and operates the Robert B. Diemer water treatment plant located just north of western Yorba Linda where the water is treated to meet drinking water standards. MWD disinfects the water with chloramines, a combination of chlorine and ammonia. The Source of Your Water Can Change Throughout the Year In order to maximize the delivery of groundwater, the District may change their operating dynamics which would result in a source water change from import water to groundwater at different times throughout the year. Because your water sources may vary or may be a blend of these two supplies, you may notice a difference in the taste or hardness (mineral content) of the water. None of these factors affect the quality and safety of your water. Sources of Supply The District’s water supply is a blend of groundwater from our own wells and water imported from Northern California and the Colorado River by the Metropolitan Water District of Southern California (MWD). The source water for our wells is a natural aquifer that is replenished with water from the Santa Ana River, local rainfall, imported water, and through the Groundwater Replenishment System (GWRS). The GWRS is a three step process where the Orange County Water District takes highly treated wastewater from the Orange County Sanitation District and purifies the water through a state-of-the-art purification process consisting of micro filtra tion, reverse osmosis, and ultraviolet light with hydrogen peroxide. This near-distilled-quality water is then transported to percolation basins where the GWRS water naturally filters through sand and gravel to the groundwater basin managed by the Orange County Water District. The groundwater basin is approximately 350 square miles in area and lies beneath most of northern and central Orange County. The Yorba Linda Water District and more than 20 cities and retail water districts pump from the groundwater basin to provide water to homes and businesses. Your water source depends on where you live or work within the boundaries of our community. Having multiple sources of water is beneficial for the District’s customers. Local groundwater is both high in quality and lower in cost than imported water, which must travel hundreds of miles through aqueduct systems. Having more than one source also improves the overall reliability of our water supply. To find out which water source is provided to your home or business, please call the District’s main line. What You Need to Know About Your Water and How It May Affect You Robert B. Diemer Water Treatment Plant State Water Project Aqueduct Orange County Water District’s Groundwater Replenishment System ~ 3 ~ Information the USEPA Would Like You to Know Basic Information About Drinking Water Contaminants The sources of drinking water (both public tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and groundwater. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radio active material. Water also picks up substances resulting from the presence of animals or from human activity. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the USEPA’s Safe Drinking Water Hotline (1-800-426-4791). Contaminants that may be present in source water include: •Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife. Cryptosporidium is a microscopic organism that, when ingested, can cause diarrhea, fever, and other gastrointestinal maladies. The organism comes from animal and/or human waste and may be found in surface (imported) water. A standard treatment process that includes sedimentation, filtration, and disinfection can eliminate Cryptosporidium contamination. •Pesticides and herbicides that may come from a variety of sources such as agriculture, urban storm water runoff, and residential uses. •Inorganic contaminants, such as salts and metals that can be naturally occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. •Organic chemical contaminants, including synthetic and volatile organic chemicals that are by-products of industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, agricultural application and septic systems. •Radioactive contaminants that can be naturally occurring or be the result of oil and gas production and mining activities. Fluoride The District does not add fluoride to its groundwater supplies. Naturally occurring fluoride is present in the aquifer. In 1995, the California Legislature passed a bill mandating that all large water agencies fluoridate their supplies, but only if the state or “somebody” provided the agencies with the funds to do so.To date, the state has not come up with the funds to implement fluoridation. MWD commenced fluoridation of the drinking water it supplies to Southern California in November of 2007. The District purchases approximately 30% of its water from MWD. Because of MWD’s decision and the District’s dual sources of water (groundwater and import), YLWD is faced with a situation where some of its customers will receive water fluoridated by MWD, some will receive non-fluoridated water, and some will receive a blend of fluoridated and non-fluoridated water. If you wish to know the approximate level of fluoride in your tap water, or specific water service area, please call the Water Quality Engineer, at (714) 701-3000. Additional information about the fluoridation of drinking water can be found through the following sources: U.S. Centers for Disease Control and Prevention: www.cdc.gov/fluoridation/ •1-888-CDC-INFO (1-888-232-4636) State Water Resources Control Board, Division of Drinking Water www.waterboards.ca.gov/drinking_water/ certlic/drinkingwater/Fluoridation.shtml American Dental Association http://www.ada.org /en/public-programs/advocating-for-the- public/fluoride-and-fluoridation/ada-fluoridation-resources American Water Works Association: www.awwa.org About Lead in Tap Water If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The District is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you do so, you may wish to collect the flushed water and reuse it for another beneficial purpose, such as watering plants. If you are concerned about lead in your water, you may wish to have your water tested. Informa tion on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or on the web at: www.epa.gov/safewater/lead. There are no known lead service lines for potable water in the District. Please see chart titled “Lead and Copper Action Levels for Residential Taps” on page 7 for more District-specific information. Special Risk Populations Some individuals may be more vulner able to the effects of possible contami nants in drinking water than the general population. Immuno- compromised persons such as persons with cancer undergoing chemo therapy, persons who have undergone organ trans plants, some elderly persons, infants, persons infected with HIV/AIDS, or persons with other immune system disorders can be particularly at risk from infections These persons should seek advice from their health care providers about drinking water The USEPA/Center for Disease Control guidelines on appropriate means to lessen the risks of infection by Cryptosporidium or other microbial contaminants are available from the Safe Drinking Water Hotline (1-800-426-4791). ~ 4 ~ ~ 5 ~ Table Legend What is a Water Quality Goal? In addition to mandatory water quality standards, USEPA and the DDW have set voluntary water quality goals for some contaminants. Water quality goals are often set at such low levels that they are not achiev able in practice and are not directly measurable. Nevertheless, these goals provide useful guidance and directions for water management practices.The chart in this report includes three types of water quality goals: S Maximum Contaminant Level Goal (MCLG):The level of a contami nant in drinking water below which there is no known or expected risk to health. MCLGs are set by the USEPA. S Maximum Residual Disinfectant Level Goal (MRDLG):The level of a disinfectant added for water treatment below which there is no known or expected risk to health. MRDLGs are set by USEPA. S Public Health Goals (PHG):The level of a contaminant in drinking water below which there is no known or expected risk to health. PHGs are set by the California Environmental Protection Agency – Office of Environmental Health Hazard Assessment. What are Water Quality Standards? Drinking water standards established by the USEPA and DDW set limits for sub stances that may affect consumer health or aesthetic qualities of drinking water.The chart in this report shows the following types of water quality standards:S Maximum Contaminant Level (MCL):The highest level of a contaminant that is allowed in drinking water. Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible.S Maximum Residual Disinfectant Level (MRDL):The level of a disinfectant added for water treatment that may not be exceeded at the consumer’s tap.S Secondary MCLs are set to protect the odor, taste, and appearance of drinking water.S Primary Drinking Water Standard:MCLs for contaminants that affect health along with their monitoring and reporting requirements and water treatment requirements.S Regulatory Action Level (AL):The concentration of a contaminant, which, if exceeded, triggers treatment or other requirements that a water system must follow. Measurement Information In order to ensure that tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by public water systems. The tables list all the drinking water contaminants that the District detected above the reporting limits during the 2015 calendar year. The presence of these contaminants in the water does not necessarily indicate that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing done for the period January 1 through December 31, 2015. The DDW requires monitoring for certain contaminants less often than every year because the concentrations of these contaminants are not expected to vary significantly from year to year. Thus, some of the data, though representative of current water quality, is more than one year old. The District contracts with state certified, independent laboratories to perform most of the District’s water quality testing. How are Contaminants Measured?S Parts per million (ppm)or S Parts per billion (ppb)or S Parts per trillion (ppt)or milligrams per liter (mg/L) micrograms per liter (µg/L) nanograms per liter (ng/L) How are Contaminants Measured?S pCi/L = picoCuries per liter S ND = not detectedSNTU= nephelometric turbidity units S n/a = not applicableSTON= Threshold Odor Number S n/r = not regulatedSµmho/cm = micromhos per centimeter S NL = Notification Level Metropolitan Water District of Southern California Treated Surface Water PHG, or Average Range of MCL Typical Source Chemical MCL (MCLG) Amount Detections Violation? of Chemical Radiologicals – Tested in 2014 Alpha Radiation (pCi/L) 15 (0) ND ND – 4 No Erosion of Natural Deposits Beta Radiation (pCi/L) 50 (0) 5 4 – 6 No Decay of Man-made or Natural Deposits Uranium (pCi/L) 20 0.43 3 2 – 3 No Erosion of Natural Deposits Inorganic Chemicals – Tested in 2015 Aluminum (ppm) 1 0.6 0.155 0.073 – 0.24 No Treatment Process Residue, Natural Deposits Arsenic (ppb) 10 0.004 2.3 2.3 No Production Wastes, Natural Deposits Barium (ppm) 1 2 0.125 0.125 No Refinery Discharge, Erosion of Natural Deposits Fluoride (ppm) treatment-related Control Range 0.6 – 1.2 ppm 0.8 0.6 – 1 No Water Additive for Dental Health Optimal Level 0.7 ppm Secondary Standards* – Tested in 2015 Aluminum (ppb) 200* 600 155 73 – 240 No Treatment Process Residue, Natural Deposits Chloride (ppm) 500* n/a 100 98 – 101 No Runoff or Leaching from Natural Deposits Color (color units) 15* n/a 1 1 No Naturally-occurring Organic Materials Odor (threshold odor number) 3* n/a 2 2 No Naturally-occurring Organic Materials Specific Conductance (µmho/cm) 1,600* n/a 1,040 1,040 No Substances that Form Ions in Water Sulfate (ppm) 500* n/a 257 253 – 261 No Runoff or Leaching from Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 663 660 – 665 No Runoff or Leaching from Natural Deposits Unregulated Chemicals – Tested in 2015 Alkalinity, total as CaCO3 (ppm) Not Regulated n/a 126 120 – 131 n/a Runoff or Leaching from Natural Deposits Boron (ppm) NL = 1 n/a 0.12 0.12 n/a Runoff or Leaching from Natural Deposits Calcium (ppm) Not Regulated n/a 78 76 – 80 n/a Runoff or Leaching from Natural Deposits Hardness, total as CaCO3 (ppm) Not Regulated n/a 303 300 – 306 n/a Runoff or Leaching from Natural Deposits Hardness, total (grains/gallon) Not Regulated n/a 18 18 n/a Runoff or Leaching from Natural Deposits Magnesium (ppm) Not Regulated n/a 27 26 – 27 n/a Runoff or Leaching from Natural Deposits pH (pH units) Not Regulated n/a 8.1 8.1 n/a Hydrogen Ion Concentration Potassium (ppm) Not Regulated n/a 4.9 4.8 – 5 n/a Runoff or Leaching from Natural Deposits Sodium (ppm) Not Regulated n/a 101 98 – 104 n/a Runoff or Leaching from Natural Deposits Total Organic Carbon (ppm) TT n/a 2.6 2.3 – 2.7 n/a Various Natural and Man-made Sources *Chemical is regulated by a secondary standard. Turbidity – combined filter effluent Treatment Turbidity TT Typical Source Metropolitan Water District Diemer Filtration Plant Technique Measurements Violation? of Chemical 1) Highest single turbidity measurement 0.3 NTU 0.04 No Soil Runoff 2) Percentage of samples less than 0.3 NTU 95% 100% No Soil Runoff Turbidity is a measure of the cloudiness of the water, an indication of particulate matter, some of which might include harmful microorganisms. Low turbidity in Metropolitan’s treated water is a good indicator of effective filtration. Filtration is called a ”treatment technique” (TT). A treatment technique is a required process intended to reduce the level of chemicals in drinking water that are difficult and sometimes impossible to measure directly. Unregulated Chemicals Requiring Monitoring Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date Chlorate (ppb) 800 n/a 53 41.2 – 67.6 2013 Chromium, Hexavalent (ppb)** MCL = 10 0.02 0.07 0.03 – 0.11 2013 Chromium, Total (ppb)*** MCL = 50 MCLG = 100 <0.2 ND – 0.5 2014 Molybdenum, Total (ppb) n/a n/a 4.7 4.5 – 5 2014 Strontium, Total (ppb) n/a n/a 931 854 – 1,070 2014 Vanadium, Total (ppb) 50 n/a 2.8 2.3 – 3 2014 **Hexavalent chromium is regulated with an MCL of 10 ppb but was not detected, based on the detection limit for purposes of reporting of 1 ppb. Hexavalent chromium was included as part of the unregulated chemicals requiring monitoring. ***Total chromium is regulated with an MCL of 50 ppb but was not detected, based on the detection limit for purposes of reporting of 10 ppb. Total chromium was included as part of the unregulated chemicals requiring monitoring. ~ 6 ~ Your water meter is usually located between the side walk and curb under a cement cover. Remove the cover by insert ing a screwdriver in the hole in the lid and then care fully lift the cover. The meter reads straight across like the odometer on your car. Read only the white numbers (0895). If you are trying to determine if you have a leak, turn off all the water in your home — both indoor and out door faucets — and then check the red or black triangular dial for any move ment of the low- flow indicator. If there is movement, that indicates a leak between the meter and your plumbing system. Low-Flow Indicator — The low flow indicator will spin if any water is flowing through the meter. Sweep Hand — Each full revolution of the sweep hand indicates that one cubic foot of water (7.48 gallons) has passed through the meter. The markings at the outer edge of the dial indicate tenths and hundredths of one cubic foot. Meter Register — The meter register is a lot like the odometer on your car. The numbers keep a running total of all the water that has passed through the meter. The register shown here indicates that 89,505 cubic feet of water has passed through this meter. How to Read Your Residential Water Meter 5 6 0 08950 1 2 3 4 5 6 7 8 9 CUBIC FEET WATER METER Yorba Linda Water District Groundwater Quality PHG Average Range of MCL Most Recent Typical Source Chemical MCL (MCLG) Amount Detections Violation? Sampling Date of Chemical Radiologicals Gross Alpha (pCi/L) 15 (0) <3 ND – 4.22 No 2014 Erosion of Natural Deposits Uranium (pCi/L) 20 0.43 5.85 4.49 – 8.6 No 2014 Erosion of Natural Deposits Inorganic Chemicals Arsenic (ppb) 10 0.004 2.2 ND – 3.8 No 2015 Erosion of Natural Deposits Barium (ppm) 1 2 <0.1 ND – 0.11 No 2015 Erosion of Natural Deposits Fluoride (ppm) 2 1 0.49 0.41 – 0.58 No 2015 Erosion of Natural Deposits Nitrate (ppm as N) 10 10 1.87 0.77 – 2.47 No 2015 Fertilizers, Septic Tanks Nitrate+Nitrite (ppm as N) 10 10 1.87 0.77 – 2.47 No 2015 Fertilizers, Septic Tanks Secondary Standards* Chloride (ppm) 500* n/a 118 109 – 139 No 2015 Erosion of Natural Deposits Specific Conductance (µmho/cm) 1,600* n/a 1,050 972 – 1,180 No 2015 Erosion of Natural Deposits Sulfate (ppm) 500* n/a 146 133 – 176 No 2015 Erosion of Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 649 580 – 720 No 2015 Erosion of Natural Deposits Turbidity (NTU) 5* n/a <0.1 ND – 0.2 No 2015 Erosion of Natural Deposits Zinc (ppm) 5* n/a <0.05 ND – 0.0967 No 2015 Erosion of Natural Deposits Unregulated Chemicals Alkalinity, total (ppm as CaCO3) Not Regulated n/a 222 207 – 230 n/a 2015 Erosion of Natural Deposits Bicarbonate (ppm as HCO3) Not Regulated n/a 271 253 – 281 n/a 2015 Erosion of Natural Deposits Boron (ppm) NL = 1 n/a 0.26 0.24 – 0.28 n/a 2015 Erosion of Natural Deposits Bromide (ppm) Not Regulated n/a 0.22 0.2 – 0.25 n/a 2015 Erosion of Natural Deposits Calcium (ppm) Not Regulated n/a 98.4 87.4 – 117 n/a 2015 Erosion of Natural Deposits Hardness, total (grains/gal) Not Regulated n/a 19.6 18.1 – 22.6 n/a 2015 Erosion of Natural Deposits Hardness, total (ppm as CaCO3) Not Regulated n/a 335 309 – 385 n/a 2015 Erosion of Natural Deposits Magnesium (ppm) Not Regulated n/a 21.8 19.4 – 23.6 n/a 2015 Erosion of Natural Deposits pH (pH units) Not Regulated n/a 7.8 7.7 – 7.8 n/a 2015 Acidity, hydrogen ions Potassium (ppm) Not Regulated n/a 5.4 4.5 – 8.2 n/a 2015 Erosion of Natural Deposits Sodium (ppm) Not Regulated n/a 92 81.1 – 100 n/a 2015 Erosion of Natural Deposits Total Organic Carbon (ppm) Not Regulated n/a 1.02 0.8 – 1.71 n/a 2015 Various Natural and Man-made Sources Vanadium (ppb) NL = 50 n/a 4.8 3.3 – 8.4 n/a 2015 Erosion of Natural Deposits; Industrial Discharge *Contaminant is regulated by a secondary standard to maintain aesthetic qualities (taste, odor, color). Unregulated Chemicals Requiring Monitoring Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date 1,4-Dioxane (ppb) 1 n/a 0.57 0.55 – 0.59 2013 Chlorate (ppb) 800 n/a 193 168 – 218 2013 Chromium, Hexavalent (ppb)** MCL = 10 0.02 0.17 0.15 – 0.18 2013 Molybdenum, Total (ppb) n/a n/a 11.6 11.1 – 12 2013 Perfluorooctane Sulfonic Acid (ppb) n/a n/a 0.05 0.05 2013 Perfluorooctanic Acid (ppb) n/a n/a 0.03 0.02 – 0.03 2013 Strontium, Total (ppb) n/a n/a 860 832 – 888 2013 Vanadium, Total (ppb) 50 n/a 4.3 4.2 – 4.3 2013 **Hexavalent chromium is regulated with an MCL of 10 ppb but was not detected, based on the detection limit for purposes of reporting of 1 ppb. Hexavalent chromium was included as part of the unregulated chemicals requiring monitoring. Yorba Linda Water District Source Water Assessments Imported (MWD) Water Assessment Every five years, MWD is required by SWRCB-DDW to examine possible sources of drinking water contamination in its State Water Project and Colorado River source waters. In 2012, MWD submitted to SWRCB-DDW its updated Watershed Sanitary Surveys for the Colorado River and State Water Project, which include suggestions for how to better protect these source waters. Both source waters are exposed to stormwater runoff, recreational activities, wastewater discharges, wildlife, fires, and other watershed-related factors that could affect water quality. Water from the Colorado River is consider ed to be most vulner able to contamination from recreation, urban/stormwater runoff, increasing urbanization in the watershed, and wastewater. Water supplies from Northern California’s State Water Project are most vulnerable to contamination from urban/storm water runoff, wildlife, agriculture, recreation, and wastewater. USEPA also requires MWD to complete one Source Water Assess - ment (SWA) that utilizes infor mation collected in the watershed sanitary surveys. MWD completed its SWA in December 2002. The SWA is used to evaluate the vulnerability of water sources to contami nation and helps determine whether more protective measures are needed. A copy of the most recent summary of either Watershed Sanitary Survey or the SWA can be obtained by calling MWD at (213)217-6850. Groundwater Assessment Vulnerability assessments of potential sources of contamination for Well 20 and 21 were conducted in June 2011 and June 2014, respectively. The groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage facilities; historic gas stations; metal plating/finishing/ fabricating plants; automobile repair shops; furniture repair and manufacturing; junk/scrap/salvage yards; machine shops; NPDES/WDR permitted discharges; photo processing/printing; recreational area surface water use; sewer collection systems; oil wells; gas stations; plastic/synthetic producers; above ground storage tanks; artificial recharge projects using non-potable water; car washes; construction/demolition staging areas; dredging; hardware/lumber/part stores; parking lots; transportation corridors; water supply wells; body shops, automobile repair shops; electrical/electronic manufacturing; fleet/truck/bus terminals; dry cleaners; appliance/electronic repair; medical/dental offices/clinics; office buildings; surface water; decommissioned inactive underground storage tanks; upgraded and/or registered underground storage tanks; monitoring wells; hospitals, and parks. Vulnerability assessments of potential sources of contamination for Well 19, and Well 18 were completed in May 2004 and September 2005, respectively. The groundwater sources are considered most vulnerable to the following activities not associ ated with detected contaminants: gas stations; dry cleaners; metal plating/ finishing/fabricating plants; plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; sewer collection systems; food processing,and chemical/petroleum processing/storage. Vulnerability assessments of potential sources of contamination for Wells 11 and 15 were completed in April 2003. These groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage; metal plating/finishing/fabricating; and plastics/synthetics production. The District completed an assessment of its Wells No. 1, 5, 7, 10, and 12 in January 1999. The wells are considered most vulnerable to contaminants produced by the following activities: gas stations; dry cleaners; metal plating/finishing/ fabricating plants; plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; and chemical/petroleum processing/storage. A copy of the complete assessment is available at State Water Resources Control Board, Division of Drinking Water at 605 West Santa Ana Boulevard, Building 28, Room 325, Santa Ana, California 92701. Yorba Linda Water District ~ 7 ~ Yorba Linda Water District Distribution System Water Quality MCL Average Range of MCL Typical Source Type (MRDL/MRDLG) Amount Detections Violation? of Chemical Disinfectant Residual and Disinfectiion By-Products Chlorine Residual (ppm) (4 / 4) 1.3 0.22 – 2.35 No Disinfectant Added for Treatment Total Trihalomethanes (ppb) 80 47 12.2 – 56.2 No Byproducts of Chlorine Disinfection Haloacetic Acids (ppb) 60 16 5.5 – 18.3 No Byproducts of Chlorine Disinfection Aesthetic Quality Color (color units) 15* ND ND No Naturally-occuring organic materials Odor (threshold odor number) 3* ND ND No Naturally-occuring organic materials Turbidity (NTU) 5* 0.12 0.1 – 0.24 No Erosion of natural deposits Eight locations in the distribution system are tested quarterly for total trihalomethanes and haloacetic acids. Thirty-seven locations are tested monthly for color, odor and turbidity. *Chemical is regulated by a secondary standard to maintain aesthetic qualities (color, odor, and taste). Highest Monthly MCL Typical Source Microbiological MCL MCLG Positive Samples Violation? of Chemical Total Coliform Bacteria 5% 0 1.3% No Naturally present in the environment No more than 5% of the monthly samples may be positive for total coliform bacteria. The occurrence of 2 consecutive total coliform positive samples, one of which contains fecal coliform/E.coli, constitutes an acute MCL violation. Lead and Copper Action Levels at Residential Taps Action Level Public 90th Percentile Sites Exceeding AL / AL Typical Source (AL) Health Goal Value Number of Sites Violation? of Chemical Lead (ppb) 15 0.2 ND 0 / 47 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Copper (ppm ) 1.3 0.3 0.5 0 / 47 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Every three years, at least 37 residences are tested for lead and copper at-the-tap. The most recent set of samples were collected in October 2015. Lead was detected in 3 homes; none exceeded the Action Level. Copper was detected in 41 homes; none exceeded the Action Level. The regulatory Action Level is the concentration at which, if exceeded in more than ten percent of the homes tested, triggers treatment or other requirements that a water system must follow. The Yorba Linda Water District complied with the lead and copper Action Levels. Unregulated Chemicals Requiring Monitoring in the Distribution System Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date Chlorate (ppb) 800 n/a 151 56.2 – 239 2013 Chromium, Hexavalent (ppb)** MCL = 10 0.02 0.12 0.04 – 0.18 2013 Molybdenum, Total (ppb) n/a n/a 8.6 4.8 – 13 2013 Strontium, Total (ppb) n/a n/a 926 763 – 1,070 2013 Vanadium, Total (ppb) 50 n/a 3.7 2.7 – 4.6 2013 **Hexavalent chromium is regulated with an MCL of 10 ppb but was not detected, based on the detection limit for purposes of reporting of 1 ppb. Hexavalent chromium was included as part of the unregulated chemicals requiring monitoring. Yorba Linda Water District Water Conservation Information is Available on Our Website: www.ylwd.com Install aerators on the kitchen faucet Reduces flow to less than 1 gallon per minute Soak pots and pans instead of letting water run while you scrub them clean Saves water and makes the job easier Collect water used to wash fruits and vegetables Use it to water your houseplants Cook food in as little water as possible Saves water and helps retain food nutrients Keep a pitcher of drinking water in the refrigerator Saves gallons of water and it’s always cold Wash only full loads of laundry and dishes Saves up to 50 gallons per week Install low-flow shower heads Saves 2.5 gallons per shower Buy water-saving devices like premium high-efficiency toilets and clothes washers. Many of them are eligible for rebates and you’ll save many gallons of water per day. Complete rebate informa tion is available on the web at www.OCWaterSmart.com Water Conservation Tips for Inside Your Home Showers & Baths: 8% Clothes Washers: 9% Toilets: 11% Dishwashers: 1% L Leaks: 7% Faucets: 6% How Residential Water is Used throughout Southern California Outdoor watering of lawns and gardens makes up approxi mately 60% of home water use. By cutting your outdoor watering by 1 or 2 days a week, you can dramatically reduce your overall water use. Landscaping: 58% Landscaping: 58% Data is representative of average consumption; your water usage may vary. Useful Conservation Tips for Saving Water Outside Your Home Check your sprinkler system and correct for overspray and broken sprinkler heads to ensure only your lawn is watered Saves 12-15 gallons each time you water Use a broom instead of a hose It takes very little time to sweep and the water savings add up Choose drip irrigation for your trees, shrubs, flowers and vegetables Saves up to 15 gallons each time you water Use mulch around trees and plants to reduce evaporation, improve the soil & prevent weeds Saves about 20-30 gallons per 1,000 sq. ft. each time you water Water plants in the early morning Reduces evaporation and ensures deeper watering Plant drought-resistant trees and plants Saves about 30-60 gallons per 1,000 sq. ft. each time you water Information about additional water saving steps and devices are available on the web and some of these are eligible for substantial rebates. In addition, water your garden deeply to promote healthier, stronger plants. Regular pruning will help your plants use water more efficiently. You won’t need to water as often, either. ~ 8 ~ For Your Information ... Disinfection:Water provided by the District contains chlorine used for disinfection and chloramines used by MWD, also for disinfection purposes. Customers on kidney dialysis should consult their physicians. Fish or Amphibians:If you have fish or amphibians, make sure to remove any chloramines and chlorine before changing or adding water to the tanks. Remember, allowing drinking water to stand will not remove chloramines. Consult your local aquarium store for products that will remove the disinfectants. Hot Water Heaters:Many odor complaints may be traced to the home’s hot water heater. Remember to follow manu facturer’s instructions and flush hot water heaters regularly. This will flush out any sediments that may have accumulated, provide good water turnover to maximize water quality, and help keep your unit in good working order. Point of Use or Home Water Filtration Units:Be vigilant in changing or cleaning any filters or media on your home units. Always follow the manu facturers instructions. Remember, the water is only as clean as the filter allows. Improperly maintained filters can deliver very poor quality water. Winter storms this year boosted California’s largest reservoirs to their historically average levels, but other key reservoirs remain critically low as our historic drought keeps its grip on the state. One average season does not overcome the effects of four dry years, and rain and snowfall were well below average in Southern California. Conserving water in our homes and businesses remains vitally important. There are many areas within our homes where we can save water, particularly outdoors, where our gardens and lawns receive almost 60% of all the water we use. To learn more about the drought or to find useful tips for how to conserve water, visit: www.BeWaterWise.com or www.SaveOurWater.com To learn about programs and rebated devices that can help save water, visit: www.OCWaterSmart.com DROUGHTMETER Squeeze EveryDrop Water Conservation: Be Water Wise All Year Long Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner, while maintaining an economical cost and unparalleled customer service to our community. Yorba Linda Water District 2016 Water Quality Report REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting This report contains important information about your drinking water. Translate it, or speak with someone who understands it. Este informe contiene información importante sobre su agua potable. Para mas información o traducción, favor contactar a nuestro representantes de servicio. Telefono: (714) 701-3000. Questions about your water? Contact us for answers. Yorba Linda Water District is an independent special district that provides water and sewer service to most of the City of Yorba Linda and to portions of Anaheim, Brea, Placentia and unincorporated Orange County. For more information about the District or your water service, please visit our website at www.ylwd.com or call (714) 701-3000. The Yorba Linda Water District Board of Directors’ regularly scheduled meetings are held on the second and fourth Thursday of each month at 8:30 a.m. in the District boardroom located at 1717 E. Miraloma Avenue, Placentia, California 92870. Since 1990, California public water utilities have been providing annual Water Quality Reports to their customers. This year’s report, also known as the “Consumer Confidence Report,” covers water quality testing from January to December 2015, unless otherwise specified. The Yorba Linda Water District’s (District) annual Water Quality Report is prepared in compliance with the regulations called for in the 1996 reauthori zation of the Safe Drink ing Water Act (SDWA). The reauthoriza tion charged the United States Environmental Protec - tion Agency (USEPA) with updating and strength ening the tap water regulatory program. USEPA and the State Water Resources Control Board Division of Drinking Water (DDW) are the agencies responsible for establishing water quality standards. To ensure that your tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by water systems. DDW regulations also establish limits for contaminants in bottled water that provide the same protection for public health. The State and Federal governments require that this annual Water Quality Report be provided to every customer to insure you are informed of the quality of your water. The District is committed to safeguarding its water supply and, as in years past, the water delivered to your home meets the standards required by the state and federal regulatory agencies. In 2015, we conducted over 23,000 analyses to ensure that your water is clean and safe to drink. We are proud to report that our water system has never violated any water quality standard from both the State and Federal drinking water regulations. In some cases, the District goes beyond what is required by providing additional monitoring for contaminants that may have health risks. We encourage you to read this report and to contact us with any questions you may have. Your 2016 Water Quality Report ~ 2 ~ REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting Local Groundwater (Chlorine Disinfection) The District obtains approximately 70% of its water supplies from wells located within the District. The District’s groundwater sources include: Well No. 1, Well No. 5, Well No. 7, Well No. 10, Well No. 12, Well No. 18 and Well No. 19, which are located within Placentia city limits; and Well No. 11, Well No. 15 and Well No. 20 which are located within Anaheim city limits. The District uses chlorine to disinfect the well water as it enters the distribution system. Imported Water (Chloramine Disinfection) The District obtains the remainder of the water from local whole saler Municipal Water District of Orange County (MWDOC). MWDOC obtains water from regional supplier Metropolitan Water District of Southern California (MWD). MWD obtains water from Northern California via the California Aqueduct, and from the Colorado River via the Colorado River Aqueduct. MWD owns and operates the Robert B. Diemer water treatment plant located just north of western Yorba Linda where the water is treated to meet drinking water standards. MWD disinfects the water with chloramines, a combination of chlorine and ammonia. The Source of Your Water Can Change Throughout the Year In order to maximize the delivery of groundwater, the District may change their operating dynamics which would result in a source water change from import water to groundwater at different times throughout the year. Because your water sources may vary or may be a blend of these two supplies, you may noticea difference in the taste or hardness (mineral content) of the water. None of these factors affect the quality and safety of yourwater. Sources of Supply The District’s water supply is a blend of groundwater from our own wells and water imported from Northern California and the Colorado River by the Metropolitan Water District of Southern California (MWD). The source water for our wells is a natural aquifer that is replenished with water from the Santa Ana River, local rainfall, imported water, and through the Groundwater Replenishment System (GWRS). The GWRS is a three step process where the Orange County Water District takes highly treated wastewater from the Orange County Sanitation District and purifies the water through a state-of-the-art purification process consisting of micro filtra tion, reverse osmosis, and ultraviolet light with hydrogen peroxide. This near-distilled-quality water is then transported to percolation basins where the GWRS water naturally filters through sand and gravel to the groundwater basin managed by the Orange County Water District. The groundwater basin is approximately 350 square miles in area and lies beneath most of northern and central Orange County. The Yorba Linda Water District and more than 20 cities and retail water districts pump from the groundwater basin to provide water to homes and businesses. Your water source depends on where you live or work within the boundaries of our community. Having multiple sources of water is beneficial for the District’s customers. Local groundwater is both high in quality and lower in cost than imported water, which must travel hundreds of miles through aqueduct systems. Having more than one source also improves the overall reliability of our water supply. To find out which water source is provided to your home or business, please call the District’s main line. What You Need to Know About Your Water and How It May Affect You Robert B. Diemer Water Treatment Plant State Water Project Aqueduct Orange County Water District’s Groundwater Replenishment System ~ 3 ~ REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting Information the USEPA Would Like You to Know Basic Information About Drinking Water Contaminants The sources of drinking water (both public tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and groundwater. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radio active material. Water also picks up substancesresulting from the presence of animals or from human activity. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the USEPA’s Safe Drinking Water Hotline (1-800-426-4791). Contaminants that may be present in source water include: •Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife. Cryptosporidium is a microscopic organism that, when ingested, can cause diarrhea, fever, and other gastrointestinal maladies. The organism comes from animal and/or human waste and may be found in surface (imported) water. A standard treatment process that includes sedimentation, filtration, and disinfection can eliminate Cryptosporidium contamination. •Pesticides and herbicides that may come from a variety of sources such as agriculture, urban storm water runoff, and residential uses. •Inorganic contaminants, such as salts and metals that can be naturally occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. •Organic chemical contaminants, including synthetic and volatile organic chemicals that are by-products of industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, agricultural application and septic systems. •Radioactive contaminants that can be naturally occurring or be the result of oil and gas production and mining activities. Fluoride The District does not add fluoride to its groundwater supplies. Naturally occurring fluoride is present in the aquifer. In 1995, the California Legislature passed a bill mandating that all large water agencies fluoridate their supplies, but only if the state or “somebody” provided the agencies with the funds to do so.To date, the state has not come up with the funds to implement fluoridation. MWD commenced fluoridation of the drinking water it supplies to Southern California in November of 2007. The District purchases approximately 30% of its water from MWD. Because of MWD’s decision and the District’s dual sources of water (groundwater and import), YLWD is faced with a situation where some of its customers will receive water fluoridated by MWD, some will receive non-fluoridated water, and some will receive a blend of fluoridated and non-fluoridated water. If you wish to know the approximate level of fluoride in your tap water, or specific water service area, please call the Water Quality Engineer, at (714) 701-3000. Additional information about the fluoridation of drinking water can be found through the following sources: U.S. Centers for Disease Control and Prevention: www.cdc.gov/fluoridation/ •1-888-CDC-INFO (1-888-232-4636) State Water Resources Control Board, Division of Drinking Water www.waterboards.ca.gov/drinking_water/ certlic/drinkingwater/Fluoridation.shtml American Dental Association http://www.ada.org/en/public-programs/advocating-for-the- public/fluoride-and-fluoridation/ada-fluoridation-resources American Water Works Association: www.awwa.org About Lead in Tap Water If present, elevated levels of lead can cause serious health problems, especially for pregnant women andyoung children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The District is responsible for providing high quality drinking water, but cannot control the variety ofmaterials used in plumbing components. When yourwater has been sitting for several hours, you can minimize the potential for leadexposure by flushing your tap for 30 seconds to 2minutes before using water for drinking or cooking. If you do so, you may wish to collect the flushed water and reuse it for another beneficial purpose, such as watering plants. Ifyou are concerned about lead in your water, you may wish tohave your water tested. Informa tion on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the SafeDrinking Water Hotline or on the web at: www.epa.gov/safewater/lead. There are no known lead service lines for potable water in the District. Please see chart titled “Lead and Copper Action Levels for Residential Taps” on page 7 for more District-specific information. Special Risk Populations Some individuals may be more vulner able to the effects of possible contami nants in drinking water than the general population. Immuno- compromised persons such as persons with cancer undergoing chemo therapy, persons who have undergone organ trans plants, some elderly persons, infants, personsinfected with HIV/AIDS, or persons with other immune system disorders can be particularly at risk from infections These persons should seek advice from their health care providers about drinking water The USEPA/Center for Disease Control guidelines on appropriate means to lessen the risks of infection by Cryptosporidium or other microbial contaminants are available from the Safe Drinking Water Hotline (1-800-426-4791). ~ 4 ~ REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting ~ 5 ~ Table Legend What is a Water Quality Goal? In addition to mandatory water quality standards, USEPA and the DDW have set voluntary water quality goals for some contaminants. Water quality goals are often set at such low levels that they are not achiev ablein practice and are not directly measurable. Nevertheless, these goals provide useful guidance and directions for water management practices.The chart in this report includes three types of water quality goals: S Maximum Contaminant Level Goal (MCLG):The level of a contami nant in drinking water below which there is no known or expected risk to health. MCLGs are set by the USEPA. S Maximum Residual Disinfectant Level Goal (MRDLG):The level of a disinfectant added for water treatment below which there is no known or expected risk to health. MRDLGs are set by USEPA. S Public Health Goals (PHG):The level of a contaminant in drinking water below which there is no known or expected risk to health. PHGs are set by the California Environmental Protection Agency – Office of Environmental Health Hazard Assessment. What are Water Quality Standards? Drinking water standards established by the USEPA and DDW set limits for sub stances that may affect consumer health or aesthetic qualities of drinking water.The chart in this report shows the following types of water quality standards:S Maximum Contaminant Level (MCL):The highest level of a contaminant that is allowed in drinking water. Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible.S Maximum Residual Disinfectant Level (MRDL):The level of a disinfectant added for water treatment that may not be exceeded at the consumer’s tap.S Secondary MCLs are set to protect the odor, taste, and appearance of drinking water.S Primary Drinking Water Standard:MCLs for contaminants that affect healthalong with their monitoring and reporting requirements and water treatment requirements.S Regulatory Action Level (AL):The concentration of a contaminant, which, if exceeded, triggers treatment or other requirements that a water system mustfollow. Measurement Information In order to ensure that tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by public water systems. The tables list all the drinking water contaminants that the District detected above the reporting limits during the 2015 calendar year. The presence of these contaminants in the water does not necessarily indicatethat the water poses a health risk. Unless otherwise noted, the data presentedin this table is from testing done for the period January 1 through December 31, 2015. The DDW requires monitoring for certain contaminantsless often than every year because the concentrations of these contaminantsare not expected to vary significantly from year to year. Thus, some of the data, though representative of current water quality, is more than one year old. The District contracts with state certified, independent laboratories to performmost of the District’s water quality testing. How are Contaminants Measured?S Parts per million (ppm)or S Parts per billion (ppb)or S Parts per trillion (ppt)or milligrams per liter (mg/L) micrograms per liter (µg/L) nanograms per liter (ng/L) How are Contaminants Measured?S pCi/L = picoCuries per liter S ND = not detectedSNTU= nephelometric turbidity units S n/a = not applicableSTON= Threshold Odor Number S n/r = not regulatedSµmho/cm = micromhos per centimeter S NL = Notification Level Metropolitan Water District of Southern California Treated Surface Water PHG, or Average Range of MCL Typical Source Chemical MCL (MCLG) Amount Detections Violation? of Chemical Radiologicals – Tested in 2014 Alpha Radiation (pCi/L) 15 (0) ND ND – 4 No Erosion of Natural Deposits Beta Radiation (pCi/L) 50 (0) 5 4 – 6 No Decay of Man-made or Natural Deposits Uranium (pCi/L) 20 0.43 3 2 – 3 No Erosion of Natural Deposits Inorganic Chemicals – Tested in 2015 Aluminum (ppm) 1 0.6 0.155 0.073 – 0.24 No Treatment Process Residue, Natural Deposits Arsenic (ppb) 10 0.004 2.3 2.3 No Production Wastes, Natural Deposits Barium (ppm) 1 2 0.125 0.125 No Refinery Discharge, Erosion of Natural Deposits Fluoride (ppm) treatment-related Control Range 0.6 – 1.2 ppm 0.8 0.6 – 1 No Water Additive for Dental Health Optimal Level 0.7 ppm Secondary Standards* – Tested in 2015 Aluminum (ppb) 200* 600 155 73 – 240 No Treatment Process Residue, Natural Deposits Chloride (ppm) 500* n/a 100 98 – 101 No Runoff or Leaching from Natural Deposits Color (color units) 15* n/a 1 1 No Naturally-occurring Organic Materials Odor (threshold odor number) 3* n/a 2 2 No Naturally-occurring Organic Materials Specific Conductance (µmho/cm) 1,600* n/a 1,040 1,040 No Substances that Form Ions in Water Sulfate (ppm) 500* n/a 257 253 – 261 No Runoff or Leaching from Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 663 660 – 665 No Runoff or Leaching from Natural Deposits Unregulated Chemicals – Tested in 2015 Alkalinity, total as CaCO3 (ppm) Not Regulated n/a 126 120 – 131 n/a Runoff or Leaching from Natural Deposits Boron (ppm) NL = 1 n/a 0.12 0.12 n/a Runoff or Leaching from Natural Deposits Calcium (ppm) Not Regulated n/a 78 76 – 80 n/a Runoff or Leaching from Natural Deposits Hardness, total as CaCO3 (ppm) Not Regulated n/a 303 300 – 306 n/a Runoff or Leaching from Natural Deposits Hardness, total (grains/gallon) Not Regulated n/a 18 18 n/a Runoff or Leaching from Natural Deposits Magnesium (ppm) Not Regulated n/a 27 26 – 27 n/a Runoff or Leaching from Natural Deposits pH (pH units) Not Regulated n/a 8.1 8.1 n/a Hydrogen Ion Concentration Potassium (ppm) Not Regulated n/a 4.9 4.8 – 5 n/a Runoff or Leaching from Natural Deposits Sodium (ppm) Not Regulated n/a 101 98 – 104 n/a Runoff or Leaching from Natural Deposits Total Organic Carbon (ppm) TT n/a 2.6 2.3 – 2.7 n/a Various Natural and Man-made Sources *Chemical is regulated by a secondary standard. Turbidity – combined filter effluent Treatment Turbidity TT Typical Source Metropolitan Water District Diemer Filtration Plant Technique Measurements Violation? of Chemical 1) Highest single turbidity measurement 0.3 NTU 0.04 No Soil Runoff 2) Percentage of samples less than 0.3 NTU 95% 100% No Soil Runoff Turbidity is a measure of the cloudiness of the water, an indication of particulate matter, some of which might include harmful microorganisms. Low turbidity in Metropolitan’s treated water is a good indicator of effective filtration. Filtration is called a ”treatment technique” (TT). A treatment technique is a required process intended to reduce the level of chemicals in drinking water that are difficult and sometimes impossible to measure directly. Unregulated Chemicals Requiring Monitoring Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date Chlorate (ppb) 800 n/a 53 41.2 – 67.6 2013 Chromium, Hexavalent (ppb)** MCL = 10 0.02 0.07 0.03 – 0.11 2013 Chromium, Total (ppb)*** MCL = 50 MCLG = 100 <0.2 ND – 0.5 2014 Molybdenum, Total (ppb) n/a n/a 4.7 4.5 – 5 2014 Strontium, Total (ppb) n/a n/a 931 854 – 1,070 2014 Vanadium, Total (ppb) 50 n/a 2.8 2.3 – 3 2014 **Hexavalent chromium is regulated with an MCL of 10 ppb but was not detected, based on the detection limit for purposes of reporting of 1 ppb. Hexavalent chromium was included as part of the unregulated chemicals requiring monitoring. ***Total chromium is regulated with an MCL of 50 ppb but was not detected, based on the detection limit for purposes of reporting of 10 ppb. Total chromium was included as part of the unregulated chemicals requiring monitoring. REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting ~ 6 ~ Your water meter is usually located between the side walk and curb under a cement cover. Removethe cover by insert ing a screwdriver in the hole in the lid and then care fully lift the cover. Themeter reads straight across like the odometer on your car. Read only the white numbers (0895). If you are trying to determine if you have a leak, turn off all the water in your home — both indoor and out door faucets — and then check the red or black triangular dial for any move ment of the low- flow indicator. If there is movement, that indicates a leak between the meter and your plumbing system. Low-Flow Indicator — The low flow indicator will spin if any water is flowing through the meter. Sweep Hand — Each full revolution of the sweep hand indicates that one cubic foot of water (7.48 gallons) has passed through the meter. The markings at the outer edge of the dial indicate tenths and hundredths of one cubic foot. Meter Register — The meter register is a lot like the odometer on your car. The numbers keep a running total of all the water that has passed through the meter. The register shown here indicates that 89,505 cubic feet of water has passed through this meter. How to Read Your Residential Water Meter 5 6 0 08950 1 2 3 4 5 6 7 8 9 CUBIC FEET WATER METER Yorba Linda Water District Groundwater Quality PHG Average Range of MCL Most Recent Typical Source Chemical MCL (MCLG) Amount Detections Violation? Sampling Date of Chemical Radiologicals Gross Alpha (pCi/L) 15 (0) <3 ND – 4.22 No 2014 Erosion of Natural Deposits Uranium (pCi/L) 20 0.43 5.85 4.49 – 8.6 No 2014 Erosion of Natural Deposits Inorganic Chemicals Arsenic (ppb) 10 0.004 2.2 ND – 3.8 No 2015 Erosion of Natural Deposits Barium (ppm) 1 2 <0.1 ND – 0.11 No 2015 Erosion of Natural Deposits Fluoride (ppm) 2 1 0.49 0.41 – 0.58 No 2015 Erosion of Natural Deposits Nitrate (ppm as N) 10 10 1.87 0.77 – 2.47 No 2015 Fertilizers, Septic Tanks Nitrate+Nitrite (ppm as N) 10 10 1.87 0.77 – 2.47 No 2015 Fertilizers, Septic Tanks Secondary Standards* Chloride (ppm) 500* n/a 118 109 – 139 No 2015 Erosion of Natural Deposits Specific Conductance (µmho/cm) 1,600* n/a 1,050 972 – 1,180 No 2015 Erosion of Natural Deposits Sulfate (ppm) 500* n/a 146 133 – 176 No 2015 Erosion of Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 649 580 – 720 No 2015 Erosion of Natural Deposits Turbidity (NTU) 5* n/a <0.1 ND – 0.2 No 2015 Erosion of Natural Deposits Zinc (ppm) 5* n/a <0.05 ND – 0.0967 No 2015 Erosion of Natural Deposits Unregulated Chemicals Alkalinity, total (ppm as CaCO3) Not Regulated n/a 222 207 – 230 n/a 2015 Erosion of Natural Deposits Bicarbonate (ppm as HCO3) Not Regulated n/a 271 253 – 281 n/a 2015 Erosion of Natural Deposits Boron (ppm) NL = 1 n/a 0.26 0.24 – 0.28 n/a 2015 Erosion of Natural Deposits Bromide (ppm) Not Regulated n/a 0.22 0.2 – 0.25 n/a 2015 Erosion of Natural Deposits Calcium (ppm) Not Regulated n/a 98.4 87.4 – 117 n/a 2015 Erosion of Natural Deposits Hardness, total (grains/gal) Not Regulated n/a 19.6 18.1 – 22.6 n/a 2015 Erosion of Natural Deposits Hardness, total (ppm as CaCO3) Not Regulated n/a 335 309 – 385 n/a 2015 Erosion of Natural Deposits Magnesium (ppm) Not Regulated n/a 21.8 19.4 – 23.6 n/a 2015 Erosion of Natural Deposits pH (pH units) Not Regulated n/a 7.8 7.7 – 7.8 n/a 2015 Acidity, hydrogen ions Potassium (ppm) Not Regulated n/a 5.4 4.5 – 8.2 n/a 2015 Erosion of Natural Deposits Sodium (ppm) Not Regulated n/a 92 81.1 – 100 n/a 2015 Erosion of Natural Deposits Total Organic Carbon (ppm) Not Regulated n/a 1.02 0.8 – 1.71 n/a 2015 Various Natural and Man-made Sources Vanadium (ppb) NL = 50 n/a 4.8 3.3 – 8.4 n/a 2015 Erosion of Natural Deposits; Industrial Discharge *Contaminant is regulated by a secondary standard to maintain aesthetic qualities (taste, odor, color). Unregulated Chemicals Requiring Monitoring Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date 1,4-Dioxane (ppb) 1 n/a 0.57 0.55 – 0.59 2013 Chlorate (ppb) 800 n/a 193 168 – 218 2013 Chromium, Hexavalent (ppb)** MCL = 10 0.02 0.17 0.15 – 0.18 2013 Molybdenum, Total (ppb) n/a n/a 11.6 11.1 – 12 2013 Perfluorooctane Sulfonic Acid (ppb) n/a n/a 0.0472 0.047 –0.0474 2013 Perfluorooctanic Acid (ppb) n/a n/a 0.025 0.0241 – 0.0259 2013 Strontium, Total (ppb) n/a n/a 860 832 – 888 2013 Vanadium, Total (ppb) 50 n/a 4.3 4.2 – 4.3 2013 **Hexavalent chromium is regulated with an MCL of 10 ppb but was not detected, based on the detection limit for purposes of reporting of 1 ppb. Hexavalent chromium was included as part of the unregulated chemicals requiring monitoring. Yorba Linda Water District REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting Source Water Assessments Imported (MWD) Water Assessment Every five years, MWD is required by SWRCB-DDW to examine possible sources of drinking water contamination in its State Water Project and Colorado River source waters. In 2012, MWD submitted to SWRCB-DDW its updated Watershed Sanitary Surveys for the Colorado River and State Water Project, which include suggestions for how to better protect these source waters. Both source waters are exposed to stormwater runoff, recreational activities, wastewater discharges, wildlife, fires, and other watershed-related factors that could affect water quality. Water from the Colorado River is consider ed to be most vulner able to contamination from recreation, urban/stormwater runoff, increasing urbanization in the watershed, and wastewater. Water supplies from Northern California’s State Water Project are most vulnerable to contamination from urban/storm water runoff, wildlife, agriculture, recreation, and wastewater. USEPA also requires MWD to complete one Source Water Assess - ment (SWA) that utilizes infor mation collected in the watershed sanitary surveys. MWD completed its SWA in December 2002. TheSWA is used to evaluate the vulnerability of water sources to contami nation and helps determine whether more protective measures are needed. A copy of the most recent summary of either Watershed Sanitary Survey or the SWA can be obtained by calling MWD at (213)217-6850. Groundwater Assessment Vulnerability assessments of potential sources of contamination for Well 20 and 21 were conducted in June 2011and June 2014, respectively. The groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage facilities; historic gas stations; metal plating/finishing/ fabricating plants; automobile repair shops; furniture repair and manufacturing; junk/scrap/salvage yards; machine shops; NPDES/WDR permitted discharges; photo processing/printing; recreational area surface water use; sewer collection systems; oil wells; gas stations; plastic/synthetic producers; above ground storage tanks; artificial rechargeprojects using non-potable water; car washes; construction/demolition staging areas; dredging; hardware/lumber/part stores;parking lots; transportation corridors; water supply wells; body shops, automobile repair shops; electrical/electronic manufacturing; fleet/truck/bus terminals; dry cleaners; appliance/electronic repair; medical/dental offices/clinics; office buildings; surface water; decommissioned inactive underground storage tanks; upgraded and/or registered underground storage tanks; monitoring wells; hospitals, and parks. Vulnerability assessments of potential sources of contamination for Well 19, and Well 18were completed in May 2004 and September 2005, respectively. The groundwater sources are considered most vulnerable to the following activities not associ ated with detected contaminants: gas stations; dry cleaners; metal plating/ finishing/fabricating plants; plastic/syntheticproducers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; sewer collection systems; food processing,and chemical/petroleum processing/storage. Vulnerability assessments of potential sources of contamination for Wells 11 and 15 were completed in April 2003. These groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage; metal plating/finishing/fabricating; and plastics/synthetics production. The District completed an assessment of its Wells No. 1, 5, 7, 10, and 12 in January 1999. The wells are considered most vulnerable to contaminants produced by the following activities: gas stations; dry cleaners; metal plating/finishing/ fabricating plants; plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; and chemical/petroleum processing/storage. A copy of the complete assessment is available at State Water Resources Control Board, Division of Drinking Water at 605West Santa Ana Boulevard, Building 28, Room 325, Santa Ana, California 92701. ~ 7 ~ Yorba Linda Water District Distribution System Water Quality MCL Average Range of MCL Typical Source Type (MRDL/MRDLG) Amount Detections Violation? of Chemical Disinfectant Residual and Disinfectiion By-Products Chlorine Residual (ppm) (4 / 4) 1.3 0.22 – 2.35 No Disinfectant Added for Treatment Total Trihalomethanes (ppb) 80 47 12.2 – 56.2 No Byproducts of Chlorine Disinfection Haloacetic Acids (ppb) 60 16 5.5 – 18.3 No Byproducts of Chlorine Disinfection Aesthetic Quality Color (color units) 15* ND ND No Naturally-occuring organic materials Odor (threshold odor number) 3* ND ND No Naturally-occuring organic materials Turbidity (NTU) 5* 0.12 0.1 – 0.24 No Erosion of natural deposits Eight locations in the distribution system are tested quarterly for total trihalomethanes and haloacetic acids. Thirty-seven locations are tested monthly for color, odor and turbidity. *Chemical is regulated by a secondary standard to maintain aesthetic qualities (color, odor, and taste). Highest Monthly MCL Typical Source Microbiological MCL MCLG Positive Samples Violation? of Chemical Total Coliform Bacteria 5% 0 1.3% No Naturally present in the environment No more than 5% of the monthly samples may be positive for total coliform bacteria. The occurrence of 2 consecutive total coliform positive samples, one of which contains fecal coliform/E.coli, constitutes an acute MCL violation. Lead and Copper Action Levels at Residential Taps Action Level Public 90th Percentile Sites Exceeding AL / AL Typical Source (AL) Health Goal Value Number of Sites Violation? of Chemical Lead (ppb) 15 0.2 ND 0 / 47 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Copper (ppm ) 1.3 0.3 0.5 0 / 47 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Every three years, at least 37 residences are tested for lead and copper at-the-tap. The most recent set of samples were collected in October 2015. Lead was detected in 3 homes; none exceeded the Action Level. Copper was detected in 41 homes; none exceeded the Action Level. The regulatory Action Level is the concentration at which, if exceeded in more than ten percent of the homes tested, triggers treatment or other requirements that a water system must follow. The Yorba Linda Water District complied with the lead and copper Action Levels. Unregulated Chemicals Requiring Monitoring in the Distribution System Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date Chlorate (ppb) 800 n/a 151 56.2 – 239 2013 Chromium, Hexavalent (ppb)** MCL = 10 0.02 0.12 0.04 – 0.18 2013 Molybdenum, Total (ppb) n/a n/a 8.6 4.8 – 13 2013 Strontium, Total (ppb) n/a n/a 926 763 – 1,070 2013 Vanadium, Total (ppb) 50 n/a 3.7 2.7 – 4.6 2013 **Hexavalent chromium is regulated with an MCL of 10 ppb but was not detected, based on the detection limit for purposes of reporting of 1 ppb. Hexavalent chromium was included as part of the unregulated chemicals requiring monitoring. REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting Yorba Linda Water District Water Conservation Information is Available on Our Website: www.ylwd.com Install aerators on the kitchen faucet Reduces flow to less than 1 gallon per minute Soak pots and pans instead of letting water run while you scrub them clean Saves water and makes the job easier Collect water used to wash fruits and vegetables Use it to water your houseplants Cook food in as little water as possible Saves water and helps retain food nutrients Keep a pitcher of drinking water in the refrigerator Saves gallons of water and it’s always cold Wash only full loads of laundry and dishes Saves up to 50 gallons per week Install low-flow shower heads Saves 2.5 gallons per shower Buy water-saving devices like premium high-efficiency toilets and clothes washers. Many of them are eligible for rebates and you’llsave many gallons of water per day. Complete rebate informa tion isavailable on the web at www.OCWaterSmart.com Water Conservation Tips for Inside Your Home Showers & Baths: 8% Clothes Washers: 9% Toilets: 11% Dishwashers: 1% L Leaks: 7% Faucets: 6% How Residential Water is Used throughoutSouthern California Outdoor watering of lawns and gardens makes up approxi mately 60% of home water use. By cutting your outdoor watering by 1 or 2 days a week, you can dramatically reduce your overallwater use. Landscaping: 58% Landscaping: 58% Data is representative of average consumption; your water usage may vary. Useful Conservation Tips for Saving Water Outside Your Home Check your sprinkler system and correct for overspray and broken sprinkler heads to ensure only your lawn is watered Saves 12-15 gallons each time you water Use a broom instead of a hose It takes very little time to sweep and the water savings add up Choose drip irrigation for your trees, shrubs, flowers and vegetables Saves up to 15 gallons each time you water Use mulch around trees and plants to reduce evaporation, improve the soil & prevent weeds Saves about 20-30 gallons per 1,000 sq. ft. each time you water Water plants in the early morning Reduces evaporation and ensures deeper watering Plant drought-resistant trees and plants Saves about 30-60 gallons per 1,000 sq. ft. each time you water Information about additional water saving steps and devices are available on the web and some of these are eligible for substantial rebates. In addition, water your garden deeply to promote healthier, stronger plants. Regular pruning will help your plants use water more efficiently. Youwon’t need to water as often, either. ~ 8 ~ For Your Information... Disinfection:Water provided by the District contains chlorine used for disinfection and chloramines used by MWD, also for disinfection purposes. Customers on kidney dialysis should consult their physicians. Fish or Amphibians:If you have fish or amphibians, make sure to remove any chloramines and chlorine before changing or adding water to the tanks. Remember, allowing drinking water to stand will not remove chloramines. Consult your local aquarium store for products that will remove the disinfectants. Hot Water Heaters:Many odor complaints may betraced to the home’s hot water heater. Remember to follow manu facturer’s instructions and flush hot water heaters regularly. This will flush out any sediments that may have accumulated, provide good water turnover to maximize water quality, and help keep your unit in good working order. Point of Use or Home Water Filtration Units:Be vigilant in changing or cleaning any filters or media on your home units. Always follow the manu facturers instructions. Remember, the water is only as clean as the filter allows. Improperly maintained filters can deliver very poor quality water. Winter storms this year boosted California’s largest reservoirs to their historically average levels, but other key reservoirs remain critically low as our historic drought keeps its grip on the state. One average season does not overcome the effects of four dry years, and rain and snowfall were well below average in Southern California. Conserving water in our homes and businesses remains vitally important. There are many areas within our homes where we can save water, particularly outdoors, where our gardens and lawns receive almost 60% of all the water we use. To learn more about the drought or to find useful tips for how to conserve water, visit: www.BeWaterWise.com or www.SaveOurWater.com To learn about programs and rebated devices that can help save water, visit: www.OCWaterSmart.com DROUGHTMETER Squeeze EveryDrop Water Conservation: BeWaterWiseAllYear Long REVISED Backup Material Distributed Less Than 72 Hours Prior to the Meeting ITEM NO. 8.3 AGENDA REPORT Meeting Date: May 26, 2016 Budgeted:Yes Total Budget:$250,000 To:Board of Directors Cost Estimate:$58,330 Funding Source:Sewer Operating Fund From:Marc Marcantonio, General Manager Account No:2-5030-0730-59 Job No:J2015-10S Presented By:Steve Conklin, Engineering Manager Dept:Engineering Reviewed by Legal:No Prepared By:Alex Thomas, Water Quality Engineer CEQA Compliance:Exempt Subject:Change Order No. 1 for the 2016 Sewer Main CIPP Rehabilitation Project SUMMARY: Work has started on the construction of the 2016 Sewer Main CIPP Rehabilitation Project. The work consists of the CIPP lining rehabilitation for approximately 3,354 linear feet of sewer mains, epoxy lining rehabilitation for 11 sewer manholes, and abandonment of approximately 782 linear feet of sewer mains. Staff requested Burtech Pipeline, Inc. submit a proposal for additional work which is being proposed as Change Order No. 1 in accordance with the contract documents for the total amount of $58,330.01. STAFF RECOMMENDATION: That the Board of Directors approve Change Order No. 1 in the amount of $58,330.01 and seven additional days to Burtech Pipeline, Inc. for construction of the 2016 Sewer Main CIPP Rehabilitation Project, Job No. 2015-10S. DISCUSSION: Staff requested Burtech Pipeline, Inc. submit a proposal for additional work which is being proposed as Change Order No. 1 in accordance with the contract documents. Change Order No. 1 consists of: the deletion of a sewer main reach from the CIPP lining rehabilitation list; the addition of five sewer mains for CIPP lining rehabilitation; and a 20 linear foot point repair. The deletion of the sewer main from the original CIPP lining rehabilitation list resulted from a reassessment of the conditions of the particular sewer main on Cartlen Drive after review of the new video and the determination by District Sewer Ops staff that this section could be deleted. The cost deduction from the contract for this work is $11,647.45. District Operations Department Sewer Division staff requested the addition of the five sewer mains for relining on Valley View Avenue, Lynnbook Plaza, Club View Drive and Pepper Grove streets totaling 1,554 linear feet of sewer mains. District staff identified these sewer mains after the original project scope was sent for bid. Said sewer mains are deteriorated and subject to failure. Staff recommends to add these sewer mains to the rehabilitation list to utilize the competitive bid pricing and to be able to rehabilitate these sewer mains on a timely basis. The cost to the contract for this relining work is $49,826.60. Lastly, a 20 linear foot point repair on the sewer main on Lynnbrook Plaza, proposed to be added to the CIPP lining rehabilitation list, is necessary to properly install the CIPP liner. The cost for this work is $11,086.16. The combined cost for the work described above is $58,330.01. Note that the approved budget for the sewer rehabilitation project is $250,000 and the project was awarded for $189,823.75. The requested additional work in Change Order No. 1 would bring the total project cost to $248,153.76. The status of the construction contract with Burtech Pipeline, Inc. is as follows: The current contract is $189,823.75 and 120 calendar days starting March 23, 2016. If approved, Change Order No. 1 adds $58,330.01 and 7 additional calendar days to the contract. If approved, the revised contract will be $248,153.76 and 127 calendar days. Staff reviewed the contractor’s request for Change Order No. 1 and recommends approval. A copy of Change Order No. 1 is attached for your review. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On June 25, 2015, the Board of Directors approved the 2016 Sewer Main CIPP Rehabilitation Project as part of the Sewer Operation and Maintenance Budget in the Annual Operating Budget for FY 2015/16. On January 28, 2016, the Board of Directors awarded the Construction Contract for the 2016 Sewer Main CIPP Rehabilitation Project to Burtech Pipeline, Inc. for $189,823.75. ATTACHMENTS: Name:Description:Type: Signed_CO1_Burtech_Pipeline.pdf Change Order No. 1 Backup Material SIMM076 2:43 PM CONTRAGR2010Aif.xls Coll Change Odder RWOSt#1 Jow 2of"ff To. Yorbe Linda Water Dlatrtot March 30,2016 1717 E.Miraloma Avenue, Placentia,CA 02878 Attn: Alex Thomas F.E. Ph: (714)701-3116 Fx: athomet2ft..00m RE., 2016 Sewer Main CIPP Rehabilitation,Contract No.J2015408 Suffrach Pipeline,Mnc,Is requesting a CHANGE ORDER for the following changes to be made to the general oonstructlon plans. Deledon of 8-1ttch CIPP Chien Aft9d Loudon awrlption of Change -ObL•. MINA _Unit price Amd Cwf m Dd a Delefiba 8 Carden Drive Rehabltitate fiver LMs with 8-Inch CIPP (348) I.F 30.00 $ (10,380.00) Pre-Uning Cleaning&Disposal of Material 2 Carden Drive Removed from Sewer (348) LF 0.66 $ (100.30) 6 Cartlen Drive Pre-Uning CCTV Inspection (346) LF 0.65 $ (224.90) G Carden Drive Traffic Control -&26% L3 2.000.00 $ (125.00) 10 Carden Drive Sewage Bypass 42596 LS 2,500.00 $ (156.26) 11 Carden Drive SarAw Reconnections (9) EA 28.00 $ (225.00) 12 Carden Drive post-Construction CCTV Inspection (346) LF 1.00 $ (346,00) MIL "M Payments over 30 days from Invoice,Change Order Request,or Field Order Request Date are subject to Interest The at a rate of 10%per Annum,per Public Code Section 10261.6&886.010. If you have any questions on this project,Please contact me at Burteah Pipeline,Inc.(760)834--2822. Submitted toy: Approved By: f*" 1 Frank Duraza Thomas P.E. Project Manager Yorba Linda Water District G/lanals 2:43PM 00NTRAGT•2018-09j.xle COlF2 P44&40*Zj Clongu Older Requtvt#2 Job#2Qf e-ol i To., Yarba Linda Water C1lditt Maroh 30,2016 1717 B.Mlraloma Avenue, Placentia,CA 82870 Attn.Alex Thomas P.B. Ph: (714y 701.8115 Px-eAb2MaWYlwd,com RE. 2016 Sewer Main CIPP Rehabllitat]on,Contract No.J2016408 Burtech Pipeline,Inc.Is requesting a CHANGE ORDER for the following changes to be made to She general construction plans, Addldon of 101nch Cipp Liner Bid g motion Desorlptign ofEhana a ,g,yt Unit Knit Pricy Amou CO Valley View Avenue Addition of 10-Inch CIPP Lining 201 IF 4125 $ 8,201.25 2 Valley View Avenue Pre-Uning Cleaning&Disposal of 201 i..F 0,55 $ 110.55 Material Removed from Sewer 6 Valley View Avenue Pre-Uning CCTV Inspection 201 LF 0.66 5 130.65 0 Valley View Avenue Traffic Control 6,25% LS 2,000.00 $ 126.00 10 Valley View Avenue Sewage Bypass 6.26% LS 2,600,00 $ 165.28 11 Valley View Avenue Service Recnnneotlons 2 BA 2&00 $ 60.00 12 Valley View Avenue Post-Construction CCTV Inspedtior 201 Lr 1.00 $ 201.00 Notear:Theo COWMI&1<3ypthaa NO=faciateof by 1"S Ilne Nast price Wkfed by CIPP Insthfl Days(1g) ==t= ' ': ii ..: .._,, 8,064.70 IT We request one(1)additional working day for this geld order. Paymer is over 30 days from Invoice,Change Order Request,or Field Order Request Date are subject to Interest fee at a rate of 10%per Annum,per Public Code Section 10261.5 a 6W.010, If you have any questions on this project,Please contact me at Burteoh Pipeline,Inc.(760)&M-2822, 8ubmitt:ed by: Approved By. F4" A4U 4 Frank Durazo Alex Thomas P.E. Project Manager Yorba Lida Water District V10014 RAN PM 0orrtaacraouptl.xl.aoas • r � i7�G. • Q�ange!lAtderR�ue�t aA`3 .iab79�tl.oif To;Yartra LlndaWatar Dlslftet idmdr 80,4016 17171,h1Malwom Avenue, Placen8a,CA 82870 Atha Alex Thomas P.E. I Ph,(714)701-l11 i F)I Rk:2010 Sower Mein CIPP RoMbfltxtion,Contract No.J4015.1oS Burtsch P111ailn9,Inc.k requaethlg a CHANGE 01WER*W U*fokwft dhenpas to be tam to the Dowel tmnalrodlon plane. Add%n of&*Pch CJFp User e* J]aaallnW of ChM • E MA VON PHea �8t Ly&M*P14a4 AoAO9f W 6 LynMvok Plan l4ebabiwe Seglar Lkm with e-kroh CIPP 798 LF 80.00 $ 8,880.00 2 Lyalxnak Plata Frea.¢ina Clmkig&Disposal or Material 280 LF 0.68 i 182.80 Removed from Sower ti Lynbrook Plaze Pr"rL^0 CCTV Inepeoltoa 290 LF 9180 i 192,40 RVWr 89W Latera%PmIMOV Irde Sewer 8 Ly�dt Plers Tnft Caft 6 Le 243'.80 # 1,48G 00 10 LwOmkPleze &"go8vpaas 6�% LS Q,000.D0 $ 12590 11 Lynbrook Plaza Service Rommockra �7 LS $820,00 $ 18828 12 Lynbrook Plena Foal-CanewmanCCTVMapecilm 298 LF Y1.00 $ 1296.00 14 Lynbrook Plaza 01300081-Sewer I tlaral Top Hats 1 RA 1,100.00 $ 1,10090 00 U7eM Drtvd Aditm 6 Club View Drive PAWMAD 86*w Ursa with 8-"CIPP 383 LF 111100 $ 9,990,00 2 Club View WA Pre-lA trrg ClowIng&Disposal orb 838 LF 0.60 $ 188.18 Rorhoved Bom Sower 6 Club view Drive PnWdnp CCTV Inspection 888 LF 0.88 $ 210,48 9 CtrA,view rkWe TmM Control 8.28% Le 2,000.00 # 128.00 10 club View Drhm Savage Bypass 9.26% Le 2,800,00 4 186.26 11 Chrb Mew Drive Sen4aaNe0orlgoft'a 3 GA 25,00 $ 76.00 12 Club View Drtwa Post-Contrueaar CCTV 1,apediar 993 LF 1.00 $ 3N,Oa 14 Club view Drive 000nol—BMW LOWA Top Hels 1 EA i,100.0D $ 1,100.00 CNb Vf wWoe Addi fort 9 Ckrb View Drive Rehabti!tade Sower Line with 84nch CIPP 249 LF 8000 $ 7.470.00 2 Club View 11M Pra.Lhft Cl mkV&Dleparel of Malerld 249 LF 0.68 # 138.96 Rernared from Sewer 8 Chub%tew Drlve Are-Lkrlig CG'ty kapadlon 249 LF 0.66 $ 161.88 9 Club View D ive Treile cadrot 826% LS 2jODD W $ 125,00 IQ Club Mew Ono Sewage Blrpeso 826% L8 2AW.00 $ 186,20 i1 Club View Drive Sarvlc0 RoOannadkxm 2 SA, 251110 # salvo 12 Club View Case P0014 n budOn CCTV Irmpecaon 249 LF 140 $ 242,00 PMW Qnrva OL AddNon B Pepper Grove St RohalAlksla Sower L09 Will 84nM CIPP 476 LF 80.00 $ 14,211090 x Pepper Grove Bt Pre4Jft CIaWn9&0lgmwA Cr Materiel 475 LF o 88 ; 261.26 Removed from Bawer 5 Pepper Swe St Pr 4kft CCTV Inspection 475 LP 088 i 808.78 8 Pepper 13rova at Tre81c Control 826% LS 2,00090 # 128.00 10 Pepper Owe St Sawa 02 2,WOM i 15&26 11 Papper OWN St SWVksRoac mucti ns 2 EA 28.00 E BD.OD 12 Pepper Grave at Past-COnalruallo0 CCTV Inspection 478 LF 1A0 # 476,00 14 Pepper Grove St aPllonal Sew Lateral Top H* t EA 11100.00 i 1,100.00 N06W 7PSBk Cadbd d Bypass Alems fOokWVd by LO Biro Xem PdDO 4 Wdaorplr CIPP km Days(fO) •i i• � d9_S2ILBf1 We request four(41)additional working days for this field order. Payments mt 80 days from Mvokm Chengs OAWrRoWeA or Field O(ft Request Date ere subject to Intereel fee at a tale of 10%per Annum,per PubrA Code Beacon 1026.1.6&ag8.010, I you have soft questions on 1111 prcletd,Please cordad me Ali Br rba PlpeBn k Bra(780)884,2822 "Mated by. Approved By: r Frank Durso Thr0m8a P.E. Yorbe We Water District 61111.1016 6:48 AM CONTRACT-2016-011.x15 Co:,4 tf^e, Change Order Request#4 Job#2016-014 To: Yorba Linda Water District 1717 E.Miralorns Avenue, May 4,2016 Placentia,CA 92870 Revised: May 10,2016 Attn: Alex Thomas P.E. Ph: (714)701-3115 Fx: athomas(fylwd.com RE: 2016 Sewer Main C1PP Rehabilitation,Contract No.J2015-10S Burtech Pipeline,Inc.is requesting a CHANCE ORDER for the following changes to be made to the general construction plans. 20'Point Repair for CIPP 19(Lynnbrook Plaza) Bid Item Location Description of Chance t t . Unit Unit Price Amount CO Lynnbrook Plata Install external(dig)20'point repair 1 LS 11,086.16 $ 11,086.16 on existing 8"VCP sewer main in order to Cl PP line. (See attached Cost Proposal for breakdown) 1Otai firtt+fshaegeiOr $ 41,086 96 i We request two(2) additional working days for this field order. Payments over 30 days from invoice,Change Order Request, or Field Order Request Date are subject to interest fee at a rate of 10%per Annum,per Public Code Section 10261.5&685.010. If you have any questions on this project, Please contact me at Burtech Pipeline,Inc. (760)634-2822. Submitted by: Approved By: Frank Durazo Alex Thomas P.E. Project Manager Yorba Linda Water District .. iva ocengstr ee, enctmlQSCn aib2a,TEL(zsotsaa�bn.FdxaTeoj 9-�d1 71 BILL Yorba Linda Water District PROJECT NAME: 2016 Sewer Maim Rehabilitation TO: 1717 E.Miraloma Ave. PROJECT NO.:2016-011 Placentia,CA 82870 CITY WORK ORDER NO,: Attn. CITY CONTRACT NO,: BURTECH FIELD TICKET NO.: DATE WORK PERFORMED: TBD M DESCRIPTION OF WORK: Install external point repair(20 LF)on existing 8"VCP sewer main in order to CIPP line. LOCATION (PLEASE BE EXACT): Lynnbrook Plaza-CIPP No.19 1.ff EQUIPMENT ours I Rate Total CL. LABOR Hours Rate Total 50 Flat Bed Truck w/Tools 10.0 33.06 S 330.60 1 Oper./Foreman 0 112 Cat 420D RT Hoe-Bare 8.0 52.83 $ 422.64 Group 4 R 10.0 88.65 $ 886.50 204 Cat 248 Skid Loader 10.0 28.83 $ 288.30 2 Operator O Outside Trucking w/driver 8.0 106-00 5 630.00 Group 4 R 10'0 68.65 $ 886.50 Mobilizatlon 1.0 3,000100 $ 3,000.00 4 Laborer 0 _ Group 4 R 104 6978 S 697.80 4 Laborer 0 Group 4 R 10.0 69.78 $ 697.80 0 R O R O R 0 R ! 0 �R R :... 4t�tP.MENT.TC7�TAt,: '$ ::iR6X1'54- :.. .'LABOR TOTAL :$ :• 3,168:50. MATERIALS&MISCELLANEOUS on t: nit nit Total Subcontractor raffic ntrol(1.5 days) 1.0 LS 150.00 150.00 Labor Mark-Up @ S Hot Mix Asphalt(delivered) 3.0 TON 100.00 300.00 Total Labor: Rock 1-0 LS 200.00 200.00 E'Pie2 and Fittings 1.0 LS 500.00 500.00 Sub-total Labor: 5 3,168.60 Cold Mix Asphalt 1. LS 400.00 400.00 Labor Mark-Up @ S 47519 Trench Plates(includes delivery and pick-up) 1.0 LS 250,00 250.00 Total Labor: S 3,643.89 Sub-total Equipment: $ 4,671.54 - Equipment Mark-Up ao $ 70073 Total Equipment: $ 5,372.27 Sub-total Materials. $ 1,800.00 Material Mark-Up @ $ 270.00 SUB-TOTAL $ 11800.00 Total Materials: $ 2,070.00 .'� 1/4k. :`1 y } :QQ: .- Alk-AND TQTAkl:O�THIS:R 'P.PR3';' 7:1,086,16 SIGNATURE OF AJTHORIZED AGENT FOR OWNER SIGNATURE OF BURTECH PIPELINEs FOREMAN I SUPERINTENDENT ::: PREVAILING WAGE RATES AS OF MAY 2016 Updated 1/18/16 PREVAILING WAGE BURDENED RATE (dad 2018-011.Orange County) CONTRACT FICA 7.65% F1.119% SUI 6.2% Worker comp GL TOTAL Burdened LABOR RATE Soaal Security 62 (.006+,003) CA•Unamplyment see 201W15(OR) See 2015116(6R) Additions Labor Rate Medlc3re 1.45 Fed Unemployment for the Company 0.056 See Crag spread Sheol in .6,o State and sarne acGagf month and years add mother Used code SM Burdened labor .3%or 7% $10.95(.1096) 1 false Laborer Lab Group 1 50.48 3.86 0.45 3.13 5.54 2.83 15.82 66.30 Laborer Lab Group 2 51.03 3.90 0.46 3.16 5.60 2.86 15.99 67.02 Laborer Lab Group 3 51,58 3.95 0.46 3.20 5.66 2.89 16.16 67.74 Laborer Lab Group 4 53.13 4.06 0.48 3.29 5.83 2.98 16.65 69.78 �-- Laborer(Group 5 53.48 4.09 0 48 3.32. ___ 5.87 2.99 16.76 70.24 Driver OnlOff haul no) 19.47 1.49 0.18 1.21 T 2.14 1.09 6.10 25.57 Teamster Grou 4 54.40 4.16 0.49 3.37 5.97 3,05 17.04 71.44 Q orator Grou 4 67.50 5.16 0.61 4,19 7.41 3,78 21.15 88.65 OVER TIME-PREVAILING WAGE BURDENED RATE (dub 2016-011-Orange County) CONTRACT Bass CONTRACT OT FICA 7.65% FUI.9% SUI 6.2% ETT.0% Worker comp GL Total Burdened LABOR RATE LABOR RATE Sao 2015116(13R) see 2o15f1.1(SR) Additions Labor Rate de6306;10.96 Rate 0.0560 Laborer(Lab Group 1) 50,48 66.18 5.06 0.60 1 4.10 - 5.54 3.71 19.01 85.19 Laborer Lab Group 2 51.03 67.00 • 5.13 0.60 4.15 - 5.60 3.75 19.24 86.24 Laborer Lab Group 3 51.58 67.63 5.19 0.61 4.21 - 5.66 3.80 19.47 87.30 Laborer Lab Grou 4 53.13 70.15 5.37 0.63 4.35 - 1 5.83 3.93 20.11 90.26 Laborer Group 5 53.48 70.68 5.41 0.64 4.36 - 5.87 _ 3.96 20.26 90.94 Driver(on/off haulin 19.47 27.97 2.14 0.25 1.73 - 2.14 1.57 7.83 $5.80 Teamster Group 4 54.40 68.76 5.26 0.62 4.26 - 5.97 3.85 19.97 88.73 Operator(Group 4) 67.50 88.76 6.79 0.80 1 5.50 7.41 4.97 25.47 114.23 DOUBLE TIME-PREVAILING WAGE BURDENED RATE (job?Q1.8-041•ortdtip tounty) CONTRACT Base CONTRACT DT FICA 7.65% FUI.9% SUI 6.2% ETT,0% E.o�kers comp GL TOTAL Burdened LABOR RATE LABOR RATE 01511s(OR) Bee 2016116(BR) Additions Labor Rate t bJDA S1D.lN Rataoo56D Laborer Lab Group 1 50.48 81.87 6.26 0.74 5.08 - 5.54 4.58 22.20 104.07 Laborer Lab Group 2 51.03 82.97 6.35 0.75 5.14 - 5.60 1 4.65 22.49 105.46 Laborer Lab Group 3 51.58 84.07 6.43 0.76 5.21 - 5.66 4.71 22.77 106.84 Laborer(Lab Group 4) _ 53.13 87.17 6.67 0.78 5.40 - 5.83 4.88 23.57 110.74 Teamster Group 4 54,40 83.11 6,36 0.75 5.15 - 5.97 4.65 22.89 106.00 Operator Group 4) 67.50 110.01 8.42 0,99 6.82 - 7.41 6.16 29.80 139.81 N:Excel/accounting month end/burdened labor rates/2016 burdened labor rateslburdened labor rates calculations 2015 ITEM NO. 9.1 AGENDA REPORT Meeting Date: May 26, 2016 Subject:Financial Impact of SWRCB Emergency Regulation for Statewide Urban Water Conservation Adopted May 18, 2016 ATTACHMENTS: Name:Description:Type: Ordinance_No._09-01.pdf Backup Material Backup Material Backup Material Distributed Less Than 72 Hours Prior to the Meeting ORDINANCE NO. 09-01 ORDINANCE OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT INSTITUTING WATER CONSERVATION MEASURES, PROHIBITION AGAINST WATER WASTE AND WATER SHORTAGE SUPPLY CONTINGENCIES WHEREAS, California has had one of the driest years on record, with eight of the past ten years meeting drought-level conditions; and WHEREAS, storage in the Colorado River system has dropped to fifty-five (55) percent of total capacity; and WHEREAS, the flow of the California Aqueduct has been restricted by up to thirty- five (35) percent, due to a federal court ruling to protect the Delta Smelt; and WHEREAS, the Governor of the State of California proclaimed a statewide drought and issued a State of Emergency to address the California water shortage, requesting that all water users reduce their water use by twenty (20) percent and asking all water agencies to assist their customers in reducing their use through a water conservation program; and WHEREAS, the Orange County Grand Jury investigated solutions into the looming water crisis in California and recommends in its report for local water agencies a goal of ten-percent voluntary conservation, a focus on outdoor usage, the development of monthly allocations for each customer and the implementation of conservation-inducing pricing; and WHEREAS, the Metropolitan Water District of Southern California is currently in a "Water Supply Alert" phase and urges implementation of "extraordinary conservation measures", such as conservation pricing, outdoor water restrictions, prohibition of runoff, enhanced rebates, and coordination with the Municipal Water District of Orange County to develop a unified regional message and to accelerate media and outreach campaigns; and WHEREAS, the Metropolitan Water District of Southern California is requiring ordinances from all agencies that receive rebate incentives detailing water conservation measures, prohibitions against water waste and associated penalties; and WHEREAS, the Municipal Water District of Orange County, the agency responsible for providing the Yorba Linda Water District with imported water through the Metropolitan Water District, has enacted a resolution 1 asking every Orange County resident and business to immediately reduce their water usage by ten-percent (10); and WHEREAS, the Orange County Water District, the agency responsible for supervising the Orange County Groundwater Basin, has implemented the "OC Water Hero" public education campaign, urging customers to conserve twenty gallons of water per person, per day; and WHEREAS, the Yorba Linda Water District has broad authority to enact water conservation rules under the laws of the State of California; and WHEREAS, the adoption of water conservation measures would assist in avoiding or minimizing the effects of water supply restrictions and a water shortage in Southern California. NOW, THEREFORE, BE IT ORDAINED, under the authority of Water Code §§ 350 and 31028, that the Board of Directors of the Yorba Linda Water District, does hereby FIND AND DETERMINE that matters set forth in the above recitals are true and correct, and that the Board of Directors of the Yorba Linda Water District therefore DECLARES the existence of an emergency caused by drought or other threatened or existing water shortage; and THEREFORE, BE IT ORDAINED, under the authority of Water Code §§ 350 and 31028, that the Board of Directors of the Yorba Linda Water District, does hereby FIND, DETERMINE AND DECLARE that water conservation measures and restriction on the use of District water are necessary and appropriate to protect the health and safety of water users within the Yorba Linda Water District; and THEREFORE, BE IT ORDAINED, under authority of Water Code §§ 353 and 31026, that the Board of Directors of the Yorba Linda Water District, based upon the findings set forth herein, does hereby PROHIBIT the wastage of District water and does hereby ORDER that the following water conservation measures and water use restrictions are necessary and appropriate to prevent the waste of District water and to protect the health and safety of water users with the Yorba Linda Water District. These measures will be effective as of July 1, 2009. SECTION 1: Permanent Water Conservation Measures and Prohibitions Against Water Waste. A. The following water conservation requirements are effective at all times and are permanent. Violations of this section will be considered waste and an unreasonable use of water. 1. Limits on Watering Hours Watering or irrigation of lawn, landscape or other vegetated area is prohibited between the hours of 9:00 a.m. and 6:00 p.m. on any day, or between hours later designated by the District, except for the express purpose of adjusting or repairing an irrigation system. This subsection does not apply to landscape 2 irrigation systems that exclusively use very low-flow drip irrigation where no emitter produces more than two (2) gallons of water per hour. 2. Limit on Watering Duration Watering or irrigating of lawn, landscape or other vegetated area is limited to fifteen (15) minutes watering per station per day. This subsection does not apply to landscape irrigation systems that exclusively use very low-flow drip irrigation where no emitter produces more than two (2) gallons of water per hour and weather based controllers or stream rotor sprinklers that meet a 70% efficiency standard. 3. No Watering During Rain Watering or irrigating of lawn, landscape or other vegetated area is prohibited when it is currently raining or there is a forecasted chance of rain of fifty (50) percent or higher. 4. No Excessive Water Flow or Runoff Water or irrigation of any lawn, landscape or other vegetated area in a manner that causes or allows excessive water flow or runoff onto an adjoining sidewalk, driveway, street, alley, gutter or ditch is prohibited. 5. No Washing Down Hard or Paved Surfaces Washing down hard or paved surfaces, including but not limited to sidewalks, walkways, driveways, parking areas, tennis courts, patios or alley, is prohibited except when necessary to alleviate safety or sanitary hazards and then only by use of a hand-held bucket or similar container, a low-volume, high-pressure cleaning machine equipped to recycle any water used, or a low-volume high-pressure water broom. 6. Obli ation to Fix Leaks Breaks or Other Malfunctions Excessive use, loss or escape of water through breaks, leaks or other malfunctions in the water user's plumbing or distribution system, including that of irrigation systems, beyond a reasonable period of time after such escape of water should have been discovered and corrected, and in no event more than three (3) calendar days of receiving notice from the District, is prohibited. 7. Re-circulating Water Required for Water Fountains and Decorative Water Features Operating a water fountain or other decorative water feature that does not use re-circulated water is prohibited. 8. Limits on Washing Vehicles Using water to wash or clean a vehicle, including but not limited to any automobile, truck, van, bus, motorcycle, boat or trailer, whether motorized or not is prohibited, except by use of a hand-held bucket or similar container and/or a hand-held hose equipped with a positive self-closing water shut-off nozzle or device. This subsection does not apply to any commercial car washing facility. 3 9. Drinking Water Served Upon Request Only Eating or drinking establishments, including but not limited to a restaurant, hotel, cafe, cafeteria, bar, or other public place where food or drinks are sold, served, or offered for sale, are prohibited from providing drinking water to any person unless expressly requested. 10.Commercial Lodging Establishments Must Provide Guests the Option to Decline Daily Linen Services Hotels, motels and other commercial lodging establishments must provide customers the option of not having towels and linen laundered daily. Commercial lodging establishments must prominently display notice of this option in each bathroom using clear and easily understood language. 11.No Installation of Single Pass Cooling Systems Installation of single pass cooling systems is prohibited in buildings requesting new water service. 12.No Installation of Non-re-circulating waters stem in Commercial Laund Systems tems Installation of non-re-circulating water systems is prohibited in new commercial laundry systems. 13.Restaurants Required to Use Water Conserving Dish Wash Spray Valves Food preparation establishments, such as restaurants or cafes, are prohibited from using non-water conserving dish wash spray valves. 14.Commercial Car Wash Systems Effective on July 1, 2009, all new commercial conveyor car wash systems must have installed operational re-circulating water systems, or must have secured a waiver of this requirement from the District. SECTION 2: Stage 1 - Water Supply Shortage (Water Use Reduction Goal — up to 10%) A. A Stage 1 Water Supply Shortage exists when the District determines, in its sole discretion, that due to drought or other water supply conditions, a water supply shortage or threatened shortage exists and a consumer demand reduction is necessary to make more efficient use of water and appropriately respond to existing water conditions, or without prior Board approval when the Metropolitan Water District of Southern California changes its Water Supply Alert stage to "Condition 2: Water Supply Alert". B. In addition to the prohibited uses of water identified as permanent water conservation measures and prohibitions against water waste (Section 1), the following water conservation requirements apply during a declared Stage 1 Water Supply Shortage. 4 1. Limits on Watering Days Watering or irrigation of lawn, landscape or other vegetated area is limited to three (3) calendar days per week, in which odd numbered addresses are permitted to irrigate on Monday, Wednesday and Friday, and even numbered addresses are permitted irrigate Tuesday, Thursday and Saturday. No irrigation is permitted on Sunday. This subsection does not apply to any landscape irrigation system that exclusively use very low-flow drip irrigation where no emitter produces more than two (2) gallons of water per hour and weather based controllers or stream rotor sprinklers that meet a 70% efficiency standard. SECTION 3: Stage 2 - Water Supply Shortage (Water Use Reduction Goal- up to 20%) A. A Stage 2 Water Supply Shortage exists when the District determines, in its sole discretion, that due to drought or other water supply conditions, a water supply shortage or threatened shortage exists and a consumer demand reduction is necessary to make more efficient use of water and appropriately respond to existing water conditions, or without prior Board approval when the Metropolitan Water District of Southern California changes its Water Supply Alert stage to "Condition 3: Water Supply Allocation of 5% through 15%". B. In addition to the prohibited uses of water identified as permanent water conservation measures and prohibitions against water waste (Section 1), the following water conservation requirements apply during a declared Stage 2 Water Supply Shortage: 1. Limits on Watering Days Watering or irrigation of lawn, landscape or other vegetated area in the months of April through October, is limited to three (3) calendar days per week in which odd numbered addresses are permitted to irrigate on Monday, Wednesday and Friday, and even numbered addresses are permitted to irrigate on Tuesday, Thursday and Saturday. No irrigation is permitted on Sunday. In the months of November through March, irrigation is limited to two (2) calendar days per week, in which odd numbered addresses are permitted to irrigate Monday and Friday, and even numbered addresses are permitted to irrigate Tuesday and Saturday. This subsection does not apply to any landscape irrigation system that exclusively uses very low-flow drip irrigation where no emitter produces more than two (2) gallons of water per hour and weather based controllers or stream rotor sprinklers that meet a 70% efficiency standard. 2. Obligation to Fix Leaks, Breaks, or Other Malfunctions Excessive use, loss or escape of water through breaks, leaks or other malfunctions in the water user's plumbing or distribution system for any period of time after such escape of water should reasonably have been discovered and corrected and in no event more than two (2) calendar days of receiving notice from the District, is prohibited. 5 SECTION 4: Stage 3 -Water Supply Shortage (Water Use Reduction Goal- up to 35%) A. A Stage 3 Water Supply Shortage exists when the District determines, in its sole discretion, that due to drought or other water supply conditions, a water supply shortage or threatened shortage exists and a consumer demand reduction is necessary to make more efficient use of water and appropriately respond to existing water conditions, or without prior Board approval when the Metropolitan Water District of Southern California changes its Water Supply Alert stage to "Condition 3: Water Supply Allocation of 20% through 35%". In addition to the prohibited uses of water identified as permanent water conservation measures and prohibitions against water waste (Section 1), the following water conservation requirements apply during a declared Stage 3 Water Supply Shortage: 1. Limits on Watering Days Watering or irrigation of lawn, landscape or other vegetated area in the months of April through October is limited to two (2) calendar days per week, in which odd numbered addresses are permitted to irrigate on Monday and Friday, and even numbered addresses are permitted to irrigate on Tuesday and Saturday. In the months of November through March, is limited to one (1) calendar day per week, in which odd numbered addresses are permitted to irrigate on Monday only and even numbered addresses are permitted to irrigate Saturday only This subsection does not apply to landscape irrigation systems that exclusively use very low-flow drip irrigation where no emitter produces more than two (2) gallons of water per hour and weather based controllers or stream rotor sprinklers that meet a 70% efficiency standard. 2. Limits on Filling Swimming Pools & Spas Re-filling of more than one foot and initial filling of residential swimming pools or outdoor spas is prohibited. SECTION 5: Stage 4 - Water Supply Shortage - Emergency Condition (Water Use Reduction Goal-40% or Greater) A. A Stage 4 Water Supply Shortage is also referred to as an "emergency" condition. A Stage 4 Water Supply Shortage exists when the District declares, in its sole discretion, a water shortage emergency and notifies its residents and businesses that a significant reduction in consumer demand is necessary to maintain sufficient water supplies for public health and safety, or without prior Board approval when the Metropolitan Water District of Southern California changes its Water Supply Alert stage to "Condition 3: Water Supply Allocation of 40% or greater". B. In addition to the prohibited uses of water identified as permanent water conservation measures and prohibitions against water waste (Section 1), the following water conservation requirements apply during a declared Stage 4 Water Supply Shortage: 6 1. No Watering or Irrigating Watering or irrigating of lawn, landscape or other vegetated area with potable water is prohibited. This restriction does not apply to the following categories of use: a. Maintenance of vegetation, including trees and shrubs, that are watered using a hand-held bucket or similar container, hand-held hose equipped with a positive self—closing water shut-off nozzle or device; b. Maintenance of existing landscape necessary for fire protection; c. Maintenance of existing landscape for soil erosion control; d. Actively irrigated environmental mitigation projects. 2. Obligation to Fix Leaks, Breaks, or Other Malfunctions Excessive use, loss or escape of water through breaks, leaks or other malfunctions in the water user's plumbing or distribution system for any period of time after such escape of water should reasonably have been discovered and corrected and in no event more than one (1) calendar day of receiving notice from the District, is prohibited. 3. No New Water Service Upon declaration of a Stage 4 Water Supply Shortage Emergency condition, no new water service will be provided and no new temporary meters or permanent meters will be provided, except as is necessary to protect the public health, safety, and welfare. SECTION 6: Hardship Variance A. If, due to unique circumstances, a specific requirement of this ordinance would result in undue hardship to a person using water or to property upon which water is used, that is disproportionate to the impacts to water users generally or to similar property or classes of water users, then the person may apply for a variance to the requirements as provided in this section. 1. Written Finding The variance may be granted or conditionally granted only upon a written finding of the existence of facts demonstrating an undue hardship to a person using water or to property upon which water is used, that is disproportionate to the impacts to water users generally or to similar property or classes of water use due to specific and unique circumstances of the user or the user's property. 2. Application Application for a variance must be on a form prescribed by the Yorba Linda Water District (Exhibit A) and accompanied by a $25 non- refundable processing fee. 7 3. Supporting Documentation The application must be accompanied by photographs, maps, drawings, and other information showing why the request should be granted, including a written statement of the applicant. 4. Required Findings for Variance An application for a variance will be denied unless the District finds, based on the information provided in the application, supporting documents, or such additional information as may be requested, and on water use information for the property as shown by the records of the District, all of the following: a. That the variance does not constitute a grant of special privilege inconsistent with the limitations upon other residents and businesses; b. That because of special circumstances applicable to the property or its use, the strict application of this chapter would have a disproportionate impact on the property or use that exceeds the impacts to residents and businesses generally; c. That the authorizing of such variance will not be of substantial detriment to adjacent properties and will not be detrimental to the public interest; and d. That the condition or situation of the subject property or the intended use of the property for which the variance is sought is not common, recurrent or general in nature. e. That conservation is already being accomplished through the previous installation of water saving features. 5. Approval Authority The General Manager's Designee shall promptly act upon any completed application no later than seven (7) calendar days after submittal and may approve, conditionally approve, or deny the variance. The applicant requesting the variance shall be promptly notified in writing of any action taken (Exhibit J). Unless specified otherwise at the time a variance is approved, the variance will apply to the subject property during the period of the mandatory water supply shortage condition and if approved or conditionally approved, will apply from the date of approval only. Any previous violations and/or subsequent penalties are final. The decision of the General Manager's Designee can be appealed to the General Manager by written notice within seven (7) calendar days of the date of the denied waiver. The General Manager shall act upon an appeal within thirty (30) calendar days of the District's receipt of the applicant's appeal. The General Managers decision shall be final. 8 6. Previous Violations Any approved or conditionally approved waiver is valid from the date in which it was approved or conditionally approved forward. Any previous violations and subsequent fines or penalties associated with those violations are final and will not be reimbursed. SECTION 7: Penalties and Violations A. Violations of any provisions of the ordinance herein must be personally observed by members of the District staff able to personally attest to them. The fines for such violations will be collected on the water bill. Failure to pay a fine amount will be treated as nonpayment of the water bill and water service may be terminated as a result. Protests for violations are allowable per Section 8 of this ordinance. The fines for such violations are as follows: 1 . First Violation The Yorba Linda Water District will hand deliver a door hanger (Exhibit B) to the location of the violation and will also mail a Notice of First Violation (Exhibit C) to the current billing address. 2. Second Violation A second violation within twelve (12) calendar months of the first violation is punishable by a penalty not to exceed one hundred dollars ($100). This amount will be added to the next water bill fifteen days after the date of the violation, if not protested. The Yorba Linda Water District will hand deliver a door hanger (Exhibit B) to the location of the violation and will also send a Notice of Second Violation (Exhibit D) to the current billing address. 3. Third Violation A third violation within twelve (12) calendar months of the first or second violation is punishable by a penalty not to exceed two hundred and fifty dollars ($250). This amount will be added to the next water bill fifteen days after the date of the violation, if not protested. The Yorba Linda Water District will hand deliver a door hanger (Exhibit B) to the location of the violation and will also send a Notice of Third Violation (Exhibit E) to the current billing address. 4. Fourth and Subsequent Violations A fourth and any subsequent violation within (12) calendar months of the first or any subsequent violation is punishable by a fine not to exceed five hundred dollars ($500). This amount will be added to the next water bill fifteen days after the date of the violation, if not protested. The Yorba Linda Water District will hand deliver a door hanger (Exhibit B) to the location of the violation and will also send a Notice of Fourth and Subsequent Violations (Exhibit F to the current billing address. 5. Water Flow Restrictor Device 9 In addition to any fines, the District, at the discretion of the General Manager, may install a water flow restrictor device of approximately one gallon per minute capacity for services up to one and one-half inch size and comparatively sized restrictors for larger services. The restrictor will be installed by the District forty-eight (48) hours after a Notice of Intent to Install Flow Restrictor (Exhibit G) is sent to the current billing address. The restrictor will remain installed for a minimum of forty-eight (48) hours or such time as the General Manager, in his discretion, should decide. 6. Water Service Discontinuation In addition to any fines and the installation of a water flow restrictor, the District, at the discretion of the General Manager, may disconnect a customer's water service for willful violations of mandatory restrictions listed herein. The discontinuation of service will be imposed by the District forty-eight (48) hours after a Notice of Intent to Discontinue Service (Exhibit H) is sent to the current billing address, and will be imposed in the same process as disconnection pertaining to unpaid bills. A person or entity that violates this ordinance is responsible for payment of the District's charges for installing and/or removing any flow restricting device and for disconnection and/or reconnecting service per the District's schedule of charges then in effect. The charge for installing and/or removing any flow restricting device must be paid to the District before the device is removed. Nonpayment will be subject to the same remedies as nonpayment of basic water rates. B. In the event that the individual responsible for the payment of the water bill is not the violator of the ordinance, notification of penalties will go to both the violation address and the billing address on file, with any and all fines and associated charges. Payment of the bill will be the final responsibility of the individual named on the account. SECTION 8: Relief from Enforcement A. The District will issue a Notice of Violation (Exhibits C-F) by mail or personal delivery at least fourteen (14) calendar days before taking enforcement action, with the exception of fourth and subsequent violations. Such notice will describe the violation and the date by which corrective action must be taken. A customer wishing to protest the Notice of Violation must first seek administrative review by the District by filing a written Notice of Review (Exhibit 1) with the District no later than fourteen (14) days from the date of notice. Any Notice of Violation not timely protested will be final. Upon receipt of a timely protest, the protest will be fully reviewed by the General Manager, with a Notice of Decision (Exhibit J) sent to the customer by mail within thirty (30) days of appeal. The District will only grant relief if the violation claimed is not in violation of the provisions of the Ordinance, the claim of violation is factually incorrect, or the District finds in its discretion that a violation did not occur. Should the District deny the customer relief, the customer may appeal the denial of the protest by filing a Form SC 100 with the Small Claims 10 division of the Superior Court within 25 days of the District's decision to deny the protest. (Gov. Code, § 53069.4 (b)(1); Cal. Code of Civ. Pro., § 1013 (a).) Pending receipt of a written appeal, and appeal to the Superior Court, the District may take appropriate steps to prevent the unauthorized use of water as appropriate to the nature and extent of the violations and the current declared water Stage condition. However, the District will not terminate water service while an appeal or hearing is still pending. SECTION 9: This Ordinance is Controlling To the extent that there is any inconsistency between this ordinance and the Urban Water Management Plan, any previous ordinances, resolutions, or other planning documents, or any other documents pertaining to water conservation or water use prohibitions, this ordinance shall prevail. PASSED AND ADOPTED this 14th day of May, 2009 by the following called vote: AYES: Directors Armstrong, Beverage, Mills and Summerfield NOES: None ABSENT: Director Collett ABSTAIN: None John W. Summerfield, President ATTEST: K nneth Vecchiarelli, Secretary Reviewed as to form by General Counsel: r Arthur G. Kidman, Esq. McCormick, Kidman and Behrens 11 Yorba Linda Water District Exhibit "A" Conservation Ordinance Waiver Application This Application is pursuant to Ordinance 09-01 Name Date (Last) (First) Address for Waiver (Street) (City) (Zip) Restriction Waiver is Requested For Pursuant to Ordinance 09-01, Section 6, if, due to unique circumstances, a specific requirement of the Ordinance restrictions would result in undue hardship to a person using water or to property upon which water is used that is disproportionate to the impacts to water users generally or to similar property or classes of water users to the individual or property at the above address a waiver may be granted. The waiver may be granted, conditionally granted or denied based upon any included support documents and the paid non-refundable Application Processing Fee of$25. These documents can include a written statement of explanation, photographs, maps, drawings, etc. Proof of previous conservation through the installation of water saving features must also be included in the supporting documentation in order for the waiver to be granted or conditionally granted. Exclusion of this proof is grounds for denial of the waiver. Further, pursuant to Ordinance 09-01, Section 6, the General Manager's Designee will act upon any completed application no later than seven (7) days after receipt of the waiver application with a Notice of Decision (Exhibit J) sent to the address requesting the waiver. The decision of the Designee can be appealed to the General Manager, %ith the completion of another application within seven (7) days of the date of denied waiver. The decision of the General Manager will be final. If approved, or conditionally approved, this waiver is valid only from the date approved or conditionally approved, forward. Any previous violations and subsequent fines or penalties incurred are final and will not be reimbursed retroactively. 1 understand that any information provided on this form or in supporting documentation that is found to be unllfully falsified shall result in an automatic denial of the application. Signature FOR OFFICE USE ONLY Application Fee Paid Approved First Application Conditionally Approved Second Application Denied -- ------ - -- - -- ---- -- - ---- - - -- --- -- -- - -- 1 ♦ I ♦♦ I I ♦ � I • Exhibit "B" ; � �♦ I I I ♦ �` I I I ' I li I I ' Yorba Linda Ij 1 I Water District I � As the water supply situation worsens, conserva- tion and water use efficiency remain key factors. Please help to do your part. ; 1 I � 1 We were in the area and wanted to make you aware of the following restriction: I I I ❑ Watering between gam and 6pm ; 1 ❑ Watering more than 15 min per station per day ; I ❑ Excessive Water Flow/Runoff ; 1 � ❑ Washing down of hard surfaces I � 1 I � ❑Watering when it is raining ; I � I � ❑ Other ' I � I � I � Need melloft? I Check out the other side of this hanger for information on Rebates & Conservation Tips i 1 I 1 1 Issued byYLWD Employee No. 1 Date: I Pursuant to Ordinance XX-XX, this Doorhanger serves as a ; I Notice of Violation • - -- - - --- -- - -- - - - - -- - -- -- - - -- - -- - - - - -- � r----- --- --------- --------------0----- , . i . t ' r i , t , , t Yor ba Linda ., Water District t Please Do YOUR Part To Help Conserve Water! , , t CONSERVATION TIPS ; Limit watering to 15 min. Pe r station per day. t � 46 Refrain from washing down drive-ways, sidewalks or patios. 6 Adjust sprinkers to eliminate overspray and runoff. ; ' 6 Step on your grass to check if it needs to ; be watered. If it pops back up, it doesn't. ; t 46 Promptly repair all leaks, including those within your sprinkler system. , t , t REBATES Both Indoor & Outdoor Rebates are available! Online rebate forms can be found at: ; www.socalwatersmart.com ; www.ylwd.com r + , t t . More conservation tips can be found at: ; www.ylwd.com ; 714-701-3000 ; ' t { ----------------------------- —J Yorba Linda Water District Exhibit "C„ Date Re: Pursuant to Ordinance 09-01 , First Violation, Case No. Dear Customer, We wanted to bring to your attention Ordinance 09-01 , passed by the Yorba Linda Water District Board of Directors on May 14 , 2009 . A District employee was in your area and noticed an inadvertent violation on the following date , at the following address: *This ordinance, like many similar throughout California, was passed in reaction to the worsening water crisis. California has had one of the driest years on record, with eight of the past ten years meeting drought-level conditions and the Governor of the State of California proclaimed a state-wide drought and issued a State of Emergency, requesting that all water users reduce their water use by twenty (20) percent. We, at the Yorba Linda Water District, are committed to assisting our customers meet this request by focusing on the reduction of water waste and the efficiency of water that is used . Rebates for both indoor and outdoor products and conservation tips are available through the District website at www .ylwd . com. Please review the included Ordinance and feel free to contact us if you have any questions about its implementation . Due to unique circumstances, should you require an exemption from these restrictions, due to unique circumstances which create a hardship, a request for a Hardship Waiver can be submitted to the District. The Conservation Ordinance Waiver Application is available at the District Administrative Offices and through the District website . Upon submittal of the request for a variance to the District, the District staff will review the request and either approve, conditionally approve, or deny the waiver. if approved, the waiver is applicable from that date forward . Any previous violations will not be reimbursed retroactively. Thank you , in advance, for your commitment to water use efficiency. Sincerely, Yorba Linda Water District Exhibit ran„ Date Notice of Second Violation This Notice is issued pursuant to Ordinance 09- 01 Violation Case No. Date Issued Location of Violation I . Violations The following violations of District Ordinance 09-01 have been witnessed as occurring on said property by a District employee : II. Corrective Actions The following corrective action is required: III . Date for Compliance / Penalties You have been assessed a penalty for the above violations in the amount of one hundred ($ 100) dollars. This penalty will appear on your water bill after fourteen ( 14) days, if not appealed. The account is subject to disconnect if any and all penalties are not paid in a timely manner. Corrective action is required within fourteen ( 14) days to avoid future violations. Future violations will also incur penalties pursuant to Ordinance No, 09-01 , Section 1a. A copy of the full Ordinance is attached. This order shall become final unless you file a protest with the District no later than the close of business fourteen ( 14) daps after the date of this Notice of Violation. The Notice of Appeal is available at the District Administrative Offices and online at www.vlwd.com. Issuing Party: Signature: Yorba Linda Water District Exhiblit " E" Date Notice of Third Violation This Notice is issued pursuant to Ordinance 09-4I Violation Case No . Date Issued Location of Violation I. "Violations The following violations of District Ordinance 09-01 have been witnessed as occurring on said property by a District employee: II. Corrective Actions The following corrective action is required: III . Date for Compliance / Penalties You have been assessed a penalty for the above violations in the amount of two hundred and fifty ($250) dollars. This penalty will appear on your water bill after fourteen ( 14) days, if not appealed . The account is subject to disconnect if any and all penalties are not paid in a timely manner. Corrective action is required within fourteen ( 14) days to avoid future violations. Future violations will also incur penalties pursuant to Ordinance No. 09-01 > Section 7a. A copy of the full Ordinance is attached. This order shall become final unless you file a protest with the District no later than the close of business fourteen ( 141 days after the date of this Notice of Violation. The Notice of Appeal is available at the District Administrative Offices and online at www.vlwd.com. Issuing Party: Signature: Yorba Linda Water District EXHIBIT " F" Date Notice of Fourth and Subsequent Violation This Notice is issued pursuant to Ordinance 09-41 Violation Case No. Date Issued Location of Violation I. Violations The following violations of District Ordinance 09-01 have been witnessed as occurring on said property by a District employee : II. Corrective Actions The following corrective action is required : III. Date for Compliance / Penalties You have been assessed a penalty for the above violations in the amount of five hundred ($500) dollars. This penalty will appear on your water bill after fourteen ( 14) days, if not appealed. In addition to the penalty, the District may install a water flow restrictor device (48/48 Program) and/ or may disconnect service for willful violations, pursuant to Ordinance 09-01 . The installation of a restrictor and/ or the disconnection of service may become effective within forty-eight (48) hours, by separate notice . The account is also subject to disconnect if any and all penalties are not paid in a timely manner. Corrective action is required within fourteen ( 14) days to avoid future violations. Future violations will also incur penalties pursuant to Ordinance No, 09-01 , Section 7a. A copy of the full Ordinance is attached. This order shall become final unless you file a protest with the District no later than the close of business fourteen ( 14) days after the date of this Notice of Violation. The Notice of Appeal is available at the District Administrative Offices and online at www.vlwd .com. Issuing Party: Signature : Yorba Linda Water District Exhibit "G" Date Notice of Intent to Install Flow Restrictor This Notice is issued pursuant to Ordinance 09-01 Violation Case No. Date Issued Location of Violation This notice is in regard to the receipt of a Fourth or Subsequent Violation (Exhibit "F"). Pursuant to Ordinance 09-01, Section 7a, in addition to any fees assessed, the District may install a water flow restrictor device (48/48 Program) and/or may disconnect service for willful violations. The restrictor will be installed by the District forty-eight (48) hours after a Notice of Intent to Install Flow Restrictor (Exhibit G) is sent to the current billing address. The restrictor will allow approximately one gallon per minute capacity for services up to one and one-half inch size and comparatively sized restrictors for larger services, and will remain installed for a minimum of forty-eight (48) hours. Removal of the flow restrictor is at the discretion of the General Manager. Further, pursuant to Ordinance 09-01, Section 7a, payment of the District's charges for installing and/or removing any flow restricting device and for disconnection and/or reconnecting service per the District's schedule of charges then in effect will be included on the customer's water bill. The charge for installing and/or removing any flow restricting device must be paid to the District before the device is removed. The account is also subject to disconnect if any and all penalties are not paid in a timely manner. Due to unique circumstances, should you require an exemption from these restrictions, a Hardship Waiver can be submitted to the District, and is available at the District Administrative Offices and online at wwvr .ylwd.com. Issuing Party: Signature: Yorba Linda Water District Exhibit "H" Date Notice of Intent to Disconnect Service This Notice is issued pursuant to Ordinance 09-01 Violation Case No. Date Issued Location of Violation This notice is in regard to the receipt of a Fourth or Subsequent Violation (Exhibit "F"). Pursuant to Ordinance 09-01, Section 7a, in addition to any fees assessed, the District may install a water flow restrictor device (48/48 Program) and/or may disconnect service for willful violations. The discontinuation of service will be imposed by the District forty-eight (48) hours after a Notice of Intent to Discontinue Service (Exhibit H) is sent to the current billing address. Further, pursuant to Ordinance 09-01, Section 7a, payment of the District's charges for installing and/or removing any flow restricting device and for disconnection and/or reconnecting service per the District's schedule of charges then in effect will be included on the customer's water bill. The charge for disconnection and/or reconnecting services must be paid to the District before the service is restored. The account is also subject to disconnect if any and all penalties are not paid in a timely manner. Due to unique circumstances, should you require an exemption from these restrictions, a Hardship Waiver can be submitted to the District, and is available at the District Administrative Offices and online at w%vw.vlwd.com. Issuing Party: Signature: Yorba Linda Water District Exhibit "I" Notice of Review This notice is pursuant to Ordinance 09-01 Name Date (Last) (First) Address for Waiver/Violation Appeal (Street) (City) (Zip) Violation No. (if applicable) Pursuant to Ordinance 09-01, if, due to unique circumstances, a specific requirement of the Ordinance restrictions would result in undue hardship, additional supporting documents are found, or the violation was made in error, an appeal can be submitted to the District no later than the close of business on the day before the date scheduled for enforcement action. Any Notice of Violation not timely appealed will be final. The waiver may be granted, conditionally granted or denied based upon any included support documents. These documents can include a written statement of explanation, photographs, maps, drawings, etc. Further, pursuant to Ordinance 09-01, Section 7, the General Manager's Designee will act upon any completed Notice of Review (Exhibit I) no later than seven (7) calendar days after receipt of the appeal with a Notice of Decision (Exhibit J) sent to the address requesting the appeal. The decision of the Designee can be appealed to the General Manager, with the completion of another application within seven (7) days of the date of denied waiver. The General Manager will act upon the appeal within thirty (30) calendar days. The decision of the General Manager is final. 1 understand that any information provided on this form or in supporting documentation that is found to be unllfully falsified shalt result in an automatic denial of the appeal. Signature FOR OFFICE USE ONLY Approved Conditionally Approved Denied Yorba Linda Water District Exhibit "J" Notice of Decision This notice is pursuant to Ordinance 09-01 Pursuant to Ordinance 09-01 , if, due to unique circumstances, a specific requirement of the Ordinance restrictions would result in undue hardship, additional supporting documents are found, or the violation was made in error, an appeal can be submitted to the District no later than the close of business on the day before the date scheduled for enforcement action . Any Notice of Violation not timely appealed will be final. The waiver may be granted, conditionally granted or denied based upon any included support documents. These documents can include a written statement of explanation, photographs, maps, drawings, etc. Pursuant to Ordinance 09-01 , Section 6, the General Manager's Designee will act upon any completed Notice of Notice of Appeal no later than seven (7) calendar days after receipt of the appeal. Unless specified otherwise at the time approved , the variance will apply to the subject property during the period of the mandatory water supply shortage condition and if approved or conditionally approved, will apply from the date of approval only. Any previous violations and/ or subsequent penalties are final. The decision of the General Manager's Designee can be appealed to the General Manager by written notice within seven (7) calendar days of the date of the denied waiver. The General Manager shall act upon an appeal within thirty (30) calendar days after receipt of the appeal with a Notice of Decision sent to the address requesting the appeal. The decision of the General Manager shall be final in the case of an appeal for a waiver. In the case of an appeal of a violation fine , should the District deny the customer relief, the customer may appeal the denial of the protest by filing a Form SC 100 with the Small Claims division of the Superior Court within 25 days of the District's decision to deny the protest. (Gov. Code, § 53069.4 (b)( 1 ) ; Cal. Code of Civ. Pro. , § 1013 (a) . ) Request for Appeal of: Waiver Violation Request Decision: Approved Conditionally Approved Denied Decision Reason : Issued by: Signature: Date: ® Yorba Linda Water District Ordinance 09-01 Violation Log Exhibit "K" Name of Customer& Violation Observed Date & Time Door Hanger Employee Signature & Employee Number Street Address where Left at In compliance uith California Code of Civil Procedure§2015.5,in Violation was observed Address of signing this declaralion I do hereby declare under penalty of perjury that Violation? the foregoing is true and correct Customer Name: Watering between 9am & 6 pm Water more than 15 minutes per Date: YES Date: Customer Address: station per day _Excess Water Flow/Runoff Place: California _Washing down of hard surfaces Watering when it is raining Signature Other: Time: NO Employee # Customer Name: _ Watering between 9am & 6 pm —Water more than 15 minutes per Date: YES Date: Customer Address: station per day _Excess Water Flow/ Runoff Place: California _Washing down of hard surfaces _Watering when it is raining Signature Other: Time: NO Employee# Customer Name: _ Watering between 9am & 6 pm Water more than 15 minutes per Date: YES Date: Customer Address: station per day _Excess Water Flow/Runoff Place: , California _Washing down of hard surfaces Watering when it is raining Signature Other: Time: NO Employee # Customer Name: Watering between 9am & 6 pm Water more than 15 minutes per Date: YES Date: Customer Address: station per day _Excess Water Flow/Runoff {'lace: , California _Washing down of hard surfaces _Watering when it is raining Signature Other: Time: NO ITEM NO. 11.2 AGENDA REPORT Meeting Date: May 26, 2016 Subject:Joint Agency Committee with City of Yorba Linda (Collett/Beverage) · Minutes of the meeting held April 26, 2016 at 9:00 a.m. · Next meeting is scheduled to be held May 31, 2016 at 9:00 a.m. at YL City Hall. ATTACHMENTS: Name:Description:Type: 2016-04-26_-_Minutes_-_YLWD-City_of_YL.pdf Minutes Minutes YLWD/CC Joint Advisory Committee Minutes April 26, 2016 Page 1 of 2 CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES April 26, 2016 9:00 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 9:00 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Councilmember Gene Hernandez ROLL CALL Committee Members City Council: Gene Hernandez, Tom Lindsey Water District: Mike Beverage, Ric Collett Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS None DR A F T YLWD/CC Joint Advisory Committee Minutes April 26, 2016 Page 2 of 2 ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on March 21, 2016. The YLWD/City Council Joint Advisory Committee approved the minutes of the March 21, 2016 meeting. DISCUSSION ITEMS 2. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts President Ric Collett reported on water usage and said that the cumulative Savings through March was 37%. He also announced that the Water District has received the maximum 8% credits allowed by the State Water Resources Control Board (SWRCB) and effective March 1st the new Conservation Goal is 28% in Yorba Linda. General Manager Marc Marcantonio said that on April 20, 2016 he attended the SWRCB Future Drought Regulation Workshop in Sacramento. He testified at the Workshop that future regulations should not be a “one size fits all” approach mandated at the State level. Mr. Marcantonio reported that although the SWRCB might actually be willing to consider future regulations, water conservation will remain a way of life for the future. President Collett spoke about the Administrative penalty structure and said that the Board took action on April 14, 2016 to suspend the Administrative Penalties due to the credits received and conservations savings to date. Public Works Director/City Engineer Michael Wolfe provided a brief update of the Landscape Maintenance Assessment District Transition plan. ADJOURNMENT City Manager Pulone adjourned the meeting at 9:41 a.m. to the next Yorba Linda Water Board/City Council Advisory Committee Joint meeting on Tuesday, May 31, 2016 at 9:00 a.m. DR A F T ITEM NO. 13.1 AGENDA REPORT Meeting Date: May 26, 2016 Subject:Meetings from May 27, 2016 - June 30, 2016 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Event Date Attendance by: May 2016 District Offices ClosedMon, May 30 Joint Committee Meeting with City of Yorba LindaTue, May 31Collett/Beverage June 2016 MWDOCWed, Jun 1Melton OCSD Operations CommitteeWed, Jun 1Kiley/Beverage OCWDWed, Jun 1Collett WACOFri, Jun 3Hawkins/Kiley Board of Directors Workshop MeetingMon, Jun 6 Yorba Linda City CouncilTue, Jun 7Beverage LAFCOWed, Jun 8Beverage (As Needed) Board of Directors Regular MeetingThu, Jun 9 Board of Directors Workshop MeetingTue, Jun 14 MWDOCWed, Jun 15Melton OCWDWed, Jun 15Kiley Yorba Linda Planning CommissionWed, Jun 15Melton Yorba Linda City CouncilTue, Jun 21Collett OCSDWed, Jun 22Kiley/Beverage Board of Directors Regular MeetingThu, Jun 23 Citizens Advisory Committee MeetingMon, Jun 27Melton Yorba Linda Planning CommissionWed, Jun 29Hawkins ISDOCThu, Jun 30Hawkins/Kiley 8:30AM 6:30PM 11:30AM 8:30AM 5:30PM 6:30PM 6:30PM 6:00PM 8:30AM 7:30AM 8:30AM 6:30PM 8:00AM 8:30AM 3:00PM 9:00AM 8:30AM 5:00PM 5:30PM Board of Directors Activity Calendar Time 7:00AM 5/17/2016 7:33:24 AM ITEM NO. 14.1 AGENDA REPORT Meeting Date: May 26, 2016 Subject:UWI Conference - August 24-26, 2016 STAFF RECOMMENDATION: That the Board of Directors approve Director attendance at this event if desired. ATTACHMENTS: Name:Description:Type: UWI_Conf.pdf Backup Material Backup Material Urban Water Institute’s 23rd Annual Water Conference “When Is A Drought Not A Drought?” August 24-26, 2016 Hilton San Diego Resort & Spa 1775 East Mission Bay Drive San Diego, CA 92109 Please Join Us To Hear From A Diverse Group Of Experts On These Pressing Topics:  Flint: Can it happen to you?  Stormwater: How much will it help & at what cost?  How do water customers feel about drought responses? Especially millennials…  Colorado River...Past, Present & Future! To register please visit our website at www.urbanwater.com or contact the Urban Water Institute at (949) 679-9676 or eva@stacy-davis.com NAME: TITLE: ORGANIZATION: ADDRESS: CITY/STATE/ZIP PHONE WORK: MOBILE: EMAIL: Registration fees include handouts, breakfasts, luncheon, breaks and receptions. Note: Self parking for hotel guests is complimentary ____$375 Urban Water Member Registration Fee for Conference August 24-26, 2016 (Must be a member of the Urban Water Institute with 2016 dues paid in full, for more information on memberships please contact the Urban Water Institute at (949) 679-9676 or eva@stacy-davis.com) _____$475 Non-Member Registration Fee for Conference August 24-26, 2016 _____$100 Spouse Registration - Includes breakfasts, luncheon, breaks and receptions. Spouse Name For Nametag: The 23rd Annual Water Conference will be conducted at the Hilton San Diego Resort & Spa located at: 1775 E Mission Bay Dr, San Diego, CA 92109 Please contact the hotel directly to reserve your room, we have a special conference rate of $219 per night plus tax. To make your room reservations, call the Hilton San Diego Resort & Spa directly at (619) 276-4010 and reference Urban Water Institute. Please note the cut-off date for the group rate is August 4, 2016. Reservations can also be made online at www.hilton.com. (All Registrations Should Be Made In Advance) To pay by credit card visit our website www.urbanwater.com. You can register online and pay with a Visa, MasterCard or American Express. To pay by check, please complete the Registration Form and send it along with a check made payable to: Urban Water Institute: 24651 Evereve Circle, Suite 1, Lake Forest, CA 92630. After August 19, 2016 registrations will be accepted at the door on a space available basis, with an additional $25 administrative charge. Cancellations must be received in writing by August 10, 2016. Faxes are accepted at (949) 305-9919. Registration fee will be refunded, less a $50 administrative charge if received by August 10, 2016. Substitutes are accepted. No refunds after August 10, 2016. The Institute reserves the right to substitute announced speakers and assumes no responsibility for personal expenses. Information on exhibiting and sponsoring may be obtained by calling (949) 679-9676 or can be found on the Urban Water Institute Website www.urbanwater.com. MAIL CONFERENCE REGISTRATION CHECKS PAYABLE TO: Urban Water Institute: 24651 Evereve Circle, Suite 1  Lake Forest, CA 92630 Tax ID # 33-0578523 For More Information Contact the Urban Water Institute at (949) 679-9676 or eva@stacy-davis.com