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Home My WebLink About1996-11-26 - Board of Directors Meeting MinutesPage 3575 November 26, 1996 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING November 26, 1996 The November 26, 1996 Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Sterling L. Fox Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael J. Robinson, Assistant Administrator Russ Shupe, Storekeeper Todd Colvin, Meter Reader Visitors Kenny Witt, MWDOC Suzanne Tague, McCormick, Kidman & Behrens SPECIAL RECOGNITION Item 1. Introduction of new employee. Beverly Meza introduced Todd Colvin, who joined the District as a meter reader on November 18, 1996. Todd Colvin left the meeting at the conclusion of this item. Item 2. Presentation of Award of Merit to Russ Shupe. Board President Michael J. Beverage presented an award of merit to Russ Shupe, to recognize his service as the District's United Way coordinator. Russ Shupe left the meeting at the conclusion of this item. President Michael J. Beverage turned the floor over to Ken Witt, who reported on Met's storage allocations, and their development of water wheeling principles. He also reported on Met and Imperial Irrigation District's proposed water transfer program. CONSENT CALENDAR On a motion by Director Fox, seconded by Vice President Paul R. Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar. Page 3576 November 26. 1996 Item 3. Minutes of regular meeting, November 14, 1996. Item 4. Authorize Directors to leave the State of California prior to next meeting. Item 5. Disburse $657,512.78 on Checks 21327; 21343-44; 21413-17; and 21472 through 21547; one wire to ACWA-HBA in the amount of $19,493.80 dated 1122/96; and Payroll 23 for $95,616.24 on checks 12018 through 12087. Item 6. Authorize progress payment six to PR Burke Corporation for the rehabilitation of Wells 1,5,7, and 12, Job 8954. This payment is for $598,544.64, less 10 percent retention of $59,854.46, for a net deposit of $538,690.18, to Harbor Bank Escrow Account 101. ACTION CALENDAR Item 7. Consider Well 11 improvements. Operations Superintendent Ray Harsma reported there are large holes in the casing of Well 11, and recommended three options for the well. These included repairing the existing casing, installing a new liner inside the existing casing, or abandoning the well. Staff recommended installing a new liner inside the existing casing. On a motion by Vice President Paul R. Armstrong, seconded by Director Scanlin, the Board of Directors voted 5-0 to install a new liner inside the existing casing and fund the $63,000 project with unallocated working capital. Item 8. Consider membership in the Joint Powers Insurance Authority Property Program. Assistant General Manager Michael Payne reported that JPIA`s Executive Committee approved the District's membership application, and that the District increase its insurance coverage for contents of the District office to $900,000; purchase an additional $540,000 of catastrophic insurance; and authorize the payment of $2,429 for the balance of the 1996-97 policy year. On a motion by Director Fox. seconded by Vice President Paul R. Armstrong, the Board of Directors voted 5-0 to approve membership in the Joint Powers Insurance Authority Property Program effective December 1, 1996, increase insurance coverage for contents of the District office to $900,000; purchase an additional $540,000 of catastrophic insurance; and authorize the payment of $2,429 for the balance of the 1996-97 policy year. GENERAL MANAGER'S REPORT Item 9. General Manager William Robertson reported: a) Oral Report - Retiree Health Insurance: Executive Assistant to the General Manager Roger Lubin reported that according to ACWA underwriting guidelines and Government Code section 53201, Directors may establish more restrictive eligibility requirements. b) ACWA Fall Conference - December 4 - 6, in San Diego: Secretary to the General manager Raquel Lazo reported on conference arrangements. Page 3577 November 26, 1996 c) CRWUA Winter Conference - December 18-20, in Las Vegas: Secretary to the General manager Raquel Lazo reported on conference arrangements. d) District Activities: General Manager William Robertson reported that the District informed the City of Yorba Linda that we would not participate in their survey on Director compensation. GENERAL COUNSEL'S REPORT Item 10. General Counsel Arthur G. Kidman: No report given. Item 11. General Counsel Arthur G. Kidman introduced Suzanne Tague, who reviewed Director liability. She mentioned that if Directors are acting as Board members - within the scope of their employment or duties of office - they have general immunity. Directors may also be covered by the Districts Errors and Omissions insurance. In addition, Directors are also protected by a number of special immunities. Under the law covering County Water Districts, the General Manager is given responsibility for all employees. Ms. Tague also mentioned that directors are not immune if their actions are fraudulent, malicious, or constitute willful misconduct. There is also no immunity for bond reporting, and new laws clearly show that board members have fiduciary duties with respect to District finances, and there are restrictions against self-dealing and conflicts of interest. Ken Witt left the meeting at the conclusion of this item. Suzanne Tague left the meeting at the conclusion of this item. President Beverage declared a recess at 9:50. The meeting reconvened at 9:57. COMMITTEE REPORTS Item 12. Legislative Ad Hoc Committee. No report. Item 13. Executive-Administration Committee. Met November 20 at 9:00 a.m. Attending were Board President Michael Beverage, Vice-president Paul Armstrong, and General Manager William J. Robertson. The committee reviewed a draft of Guidelines for Personal Conduct. They also discussed: A Board Handbook; A letter to the editor; The City Council meeting; The Danita Lane sewer project; A General Counsel contract; and attaching customer request forms to response cards for the Board of Directors. Item 14. Finance-Accountina Committee. Meeting set for November 27 at 9:00 a.m. Item 15. Personnel-Risk Management Committee. Item 16. Planning-Engineering-Operations Committee. Page 3578 November 26, 1996 Item 17. Public Information Committee. Met November 25 at 3:00 p.m. Attending were Directors Korn and Beverage, along with Staff members Robertson, Robinson, and public information consultant Laer Pearce of Laer Pearce Associates. The Committee discussed Community Pipeline meetings, and a public opinion survey. INTERGOVERNMENTAL MEETINGS Item 18. Yorba Linda City Council, November 19, (Beverage): Indicated that the City is quite concerned about Proposition 218's adverse fiscal impact. Item 19. LAFCO Workshop, November 19 (Fox): Noted that half the attendees were City employees. The Workshop provided an overview of LAFCO's process. He indicated that ISDOC would challenge the premise in the Cortese-Knox law that presumes general purpose governments - such as cities - are preferable to special districts. Item 20. MWDOC, November 20 (Fox): Reported that they are trying to reach agreement with Coastal on a merger or consolidation. He also suggested that a staff person attend MWDOC's monthly Managers Meeting. Item 21. OCWD, November 20 (Scanlin): Reported on a public hearing for exemption from basin equity assessments for non-potable ground water used for the Eastern Transportation Corridor construction. He also indicated that the Council of Governments wants special district representation. Item 21A. ISDOC November 21 (Fox): Reported he was reelected ISDOC president for 1997. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Fox: Suggested a new table and layout for the Board Room. Armstrong: (a) Inquired as to the status of a report-in-progress that will detail the City's water usage. (b) Suggested a meeting to get to know new City Council members. Beverage: Thanked Bill Robertson for his presentation at Rotary. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Item 22. No closed session was held. Page 3579 November 26, 1996 ADJOURNMENT On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0, at 11:15 a.m., to adjourn to Thursday, December 12, at 8:30 a.m., at the District's headquarters on Plumosa Drive. illiam J. Robertson Secretary/General Manager