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Home My WebLink About1997-02-27 - Board of Directors Meeting MinutesPage 3604 February 27, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 27,1997 The February 27, 1997, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Staff present: William J. Robertson, Secretary/General Manager Arthur J. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. To the Gen. Mgr. Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Richard Freeman Kenny Witt, MWDOC Bill Mills, General Manager, Orange County Water District Lawrence Kraemer, Board Member, Orange County Water District President Paul R. Armstrong called on Kenny Witt, who reported on the introduction of Assembly Member Pringle's bill: AB 556. He also reported that Met adopted rates for "wheeling" water consistent with their principles; and that refunds of $70 million were approved by Met and distributed to member agencies. CONSENT CALENDAR On a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting, February 13, 1997. Item 2. Authorize Directors to leave the State of California prior to next meeting. Item 3. Disburse $157,164.02 on checks 21086, 21862, and 21982 21864 through 22043; a wire to ACWA-HBA for $20,184.51 dated 2/24/97; and $95,253.18 on checks 12470 through 12543 for payroll 3. Page 3605 February 27, 1997 Item 4. P. R. Burke Corporation for the rehabilitation of Wells 1,5,7, and 12, Job 8954. Progress payment 9 to P.R. Burke Corporation for $113,894.18. This is comprised of a 10 percent retention of $11,389.42 deposited to Harbor Bank Escrow Account 101, and a net payment to P.R. Burke Corporation of $102,504.76. Item 5. Authorize the General Manager to issue a one-year agreement with We Mail For You for stuffing and mailing water bills. Item 6. Reject and refer damage claim filed by Mary and Borje Forslund to Joint Powers Insurance Agency. ACTION CALENDAR Item 7. Consider voting instructions to directors attending the March 12 Groundwater Producers annexation meeting. Assistant General Manager Michael Payne reported that the District has participated in meetings to review current and future annexation policies of the Orange County Water District (OCWD). OCWD Director Lawrence P. Kraemer, Jr., and General Manager Bill Mills outlined issues involving revisions to current OCWD annexation policies and long-term cost recovery options aimed at meeting future demands. These issues were also discussed at several Board meetings and at the February 20`' Board workshop. This matter was continued to the Board's workshop meeting, scheduled for March 6. Mr. Mills, Mr. Kraemer, Mr. Witt, and Michael Payne left at the conclusion of this item. President Armstrong declared a recess at 9:53. The meeting reconvened at 10:03. Item 8. Consider five year vehicle and equipment replacement plan. Operations Superintendent Ray Harsma reported that this schedule is based on standard industry factors for vehicle and equipment service and economical life spans. This matter was reviewed at the January 16, 1997, Planning-Engineering-Operations Committee meeting. On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the updated Vehicle and Equipment Replacement Plan. Item 9. Consider gas engine overhaul and replacement plan. Operations Superintendent Ray Harsma reported that this schedule is based on overhauls every 10,000 to 15,000 hours and replacement at 30,000 operating hours. This matter was reviewed at the January 16, 1997, Planning-Engineering-Operations Committee meeting. Page3606 February 27, 1997 On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the updated Gas Engine Overhaul and Replacement Plan. Item 10. Consider financial statements for the five months ended November 30, 1996. Business Manager Beverly Meza reported that the Water Fund showed a net income of $968,603 and the Sewer Fund a net loss of $12,225 for the five months ended November 309 1996. ID 1 showed a net loss of $22,574 and ID 2 a net income $232,687 for the same period. Total assets of $92,981,214 exceed total liabilities of $21,741,443 for a fund equity of $71,229,771. On a motion by Director Scanlin„ seconded by Director Beverage, the Board of Directors voted 5-0 to accept the financial statements for the four months ended November 30, 1996. Item 11. Consider investment portfolio report for December 1996. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.51 percent. Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to accept the investment portfolio report for December 1996. DISCUSSION CALENDAR Item 12. Discuss effects of Proposition 218. This item was tabled to March 13 Item 13. Consider policy to limit use of District logo. General Manager William J. Robertson reported that the General Counsel reviewed a City of Yorba Linda ordinance that restricts the use of the city's logo. General Counsel Arthur J. Kidman answered questions from the board on this issue. This item was for discussion only. No action was required. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report and comments: a) Kelly Bill: Report by General Counsel, who indicated that this bill applies only to three districts in San Diego County. b) Status report on Well 11: Ray Harsma reported that Well 11's rehabilitation has been completed, and the well is back in service. c) Community Pipeline meetings, February 20 and February 25: Director Fox and General Manager Robertson reported on these meetings, and indicated future meetings are being planned for Placentia and Yorba Linda. d) District facilities tour, February 22: Director Fox and 35 attendees toured the District's facilities. e) Report on LAFCO hearing, March 12. Executive Assistant to the General Manager Roger Lubin reported that LAFCO will conduct a public hearing on their Draft Implementation Procedures. They also plan to receive findings and recommendations on the South County Study, and on the Tri-Cities Issues, f) Agenda packet distribution. Page 3607 February 27, 1997 COMMITTEE REPORTS Item 15. Legislative Ad-hoc Committee. Met February 21, 1997, with Directors Beverage and Fox in attendance, along with William J. Robertson. The Committee held a conference call with State Senator Lewis. Item 16. Executive-Administration Committee. Item 17. Finance-Accounting Committee. Item 18. Personnel-Risk Management Committee. Set meeting for March 11, at 3:30 p.m. Item 19. Planning-Engineering-Operations Committee. Item 20. Public Information Committee. Met February 21, 1997, at 8:30 a.m., with Directors Beverage and Armstrong attending, along with staff members Robertson, and Robinson. The Committee discussed: Water Quality reports, school issues, Community Pipeline meetings, monthly billing formats, Building Eight's planned demolition, and a District Website. Mr. Freeman left the meeting at the conclusion of this item. INTERGOVERNMENTAL MEETINGS Item 21. Yorba Linda City Council meeting, February 18 (Korn): Nothing of concern to the District transpired. Item 22. MWDOC, February 19 (Fox): Attendees were notified that no chargeable defects resulted from the inspection conducted as part of the sale of the Allen-McColloch Pipeline. Item 23. OCWD, February 19 (Scanlin): Reported that Irvine Ranch Water District's Equitable Pumping Plan, and Laguna Beach consolidations were discussed. Item 24. LAFCO Advisory, February 20 (Fox): Did not meet in February. They will meet in March. Item 25. Yorba Linda Planning Commission, February 26 (Scanlin): This meeting was canceled. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Michael Beverage: Suggested sending a letter to the City of Yorba Linda, noting that 30 days passed since the District requested documentation supporting a council member's statements that District rates were significantly higher than those of Southern California Water. He also suggested that since no documentation was produced, a letter of retraction from the City would be appreciated. Page 3608 February 27, 1997 Paul Armstrong: Inquired about a new anal photograph of the District. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION No closed session was held. ADJOURNMENT On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors voted 5-0, at 11:35 a.m., to adjourn to Thursday, March 6, 1997 at 8:30 a.m. in the District Boardroom. illiam . Robertson Secretary/General Manager