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Home My WebLink About1997-03-13 - Board of Directors Meeting MinutesPage 3610 March 13, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING MARCH 13,1997 The March 13, 1997 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Visitors Mr. Richard Freeman Mr. Louis Skull Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Arthur G. Kidman, General Counsel Janet Morningstar, General Counsel CONSENT CALENDAR On a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of Adjourned Regular meeting, February 20, 1997. Item 2. Minutes of Regular meeting, February 27, 1997. Item 3. Minutes of Adjourned Regular meeting, March 6, 1997. Item 4. Authorization for the Directors to leave the State of California prior to next meeting. Item 5. Disburse $125,089.14 on Check Nos. 21061; 21064-65; 21981 and 22045 through 22163; one wire to MWDOC in the amount of $140,002.69 dated 3/10/97; and Payroll No. 4 in the amount of $92,653.97, check Nos. 12561 through 12616. Page 3611 March 13, 1997 Item 6. Design Change Order No. 2, in the amount of $9,94-.00 to Berryman & Hennigar for additional design services for the Richfield Transmission Main, Job No. 9414. ACTION CALENDAR Item 7. Consider supporting Mr. Weinkle for the Joint Powers Insurance Authority Executive Committee election. President Armstrong reported he knew Mr. Weinkle and generally supported him for the Executive Committee position, however, given the District's history of not supporting candidates outside southern California, this matter should be table. On a motion by President Armstrong, seconded by Director Korn, the Board of Directors voted 5-0 to table this matter. Item 8. Consider disposition of Metropolitan Water District refund. The Board of Directors discussed options and referred the matter to the Finance Committee for further study. On a motion by Director Beverage, seconded by President Armstrong, the Board of Directors voted 5-0 to refer this matter to the Finance Committee and instructed staff to represent for consideration at the March 27, Board of Directors meeting. DISCUSSION CALENDAR Item 9. Presentation on the effects of Proposition 218. Legal Counsel Janet Morningstar presented a lengthy review of Proposition 218 and it's affect on the District. The following District imposed fees and charges are not subject to Prop. 218: the water rate structure, Sewer Maintenance Charge for customers within District boundaries, current share of one percent property tax revenue, voter approved General Obligation Bond debt, minimum monthly water service charge and developer fees. Fees and charges subject to Proposition 218 are the Improvement District No. I and 2 Stand-by Charge and, possibly, the Sewer Maintenance Charge imposed on property tax bills of customers outside the District boundary. The Board discussed shifting the sewer charge from property tax bills to a separate District bill, but no action was taken. President Armstrong declared a break at 9:58 a.m. The meeting reconvened at 10:10 a.m. with all directors present. Mr. Kidman, Ms. Morningstar, staff members Harsma and Payne, and Mr. Louis Skull departed during the break. Following the break, the Board continued discussion of Item 9. Mr. Robertson reported the City of Yorba Linda has about $4.2 million in Landscape Maintenance Assessment District and Street Lighting Assessment District revenues that come under the jurisdiction of Proposition 218. In addition, Mr. Robertson reported on City Manager Art Simonian's offer to make a presentation to the District Board of Directors on the upcoming City election. The Board requested that staff write a letter to Mr. Simonian accepting his offer for a presentation at the April 10, 1997, Board of Directors meeting. Page 3612 March 13, 1997 GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. a) Report on new Water Bill format. General Manager Robertson circulated copies of three different water bill layouts. The layouts will go to the Public Information Committee for further review and comment. b) Conflict of Interest Forms. General Manager Robertson reported the Conflict of Interest Forms are due by March 27. c) ACWA Mini Conference. Secretary Raquel Lazo reported on the status of travel and registration for this conference. d) ACWA Spring Conference. Secretary Raquel Lazo reported on the status of travel and registration for this conference. e) District activities. General Manager Robertson reported that Plant 1 demolition event is scheduled for Thursday, March 27, 1997, at 3:30 p.m., Well No. 9 is being flushed into the new drain system at Richfield Plant, and District participation at upcoming community events in Placentia and Yorba Linda. COMMITTEE REPORTS Item 11. Legislative Ad-hoc Committee. Set a meeting for April 23, 1997, to meet with Supervisor Todd Spitzer. Item 12. Executive-Administration Committee. Set meeting for March 21, 1997, at 8:30 a.m. Director Korn will replace President Armstrong for this meeting. Item 13. Finance-Accounting Committee. Set meeting for March 19, 1997, at 8:30 a.m. Item 14. Personnel-Risk Management Committee. Set meeting for March 17, 1997, at 8:30 a.m. Item 15. Planning-Engineering-Operations Committee. Nothing to report. Item 16. Public Information Committee. Reported that the following matters were discussed at the February 21, Committee meeting: Water Quality Report, School issues, Status report from Laer Pearce, Monthly Billing discussion, Questionnaire/Letter to District customers, Building Eight Demolition, and Web Site. The Public Information Committee set a meeting for March 20, 1997, at 4:00 p.m. Vice President Fox will replace President Armstrong for this meeting. INTERGOVERNMENTAL MEETINGS Item 17. Report on Yorba Linda City Council meeting, March 4. Director Korn reported that nothing of interest to the District was discussed at the meeting. Item 18. OCWD Board meeting, March 5. Director Scanlin reported on matters discussed at the March 5, OCWD Board of Directors meeting. Page 3613 March 13, 1997 Item 19. WACO, March 7. Vice President Fox reported that this February was the driest February in years and that WACO discussed the status of the Merrill Lynch lawsuit. Item 20. ISDOC, March 11. Vice President Fox reported that ISDOC discussed ISDOC's presentation to LAFCO at LAFCO's March 12, hearing. Item 21. Yorba Linda Planning Commission, March 12. President Armstrong reported the Planning Commission is going to have a meeting on the Town Center Master Plan either March 26 or April 9. Item 22.O.C. Groundwater Producers Meeting, March 12. Director Scanlin reported the OCWD annexation is still not resolved and OCWD is going to consider bringing in outside help to try and get closure on this matter. The next meeting is scheduled for April 30. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Scanlin reported he will be out of town from May 1 through May 21. Vice President Fox reported on the March 12, LAFCO hearing concerning LAFCO Special Districts Consolidation Policies. Vice President Fox reported that LAFCO incorporated the District's comment that local circumstances are a vital consideration in special district consolidations. This was one of only two changes LAFCO made in their policy. Director Korn did not have any comments. Director Beverage asked if Councilmember Wedaa responded to the District's February or March letters for supporting data. Mr. Robertson answered that there is not yet a response. Director Armstrong reported he will be on vacation from March 18, to March 26, 1997. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Item 23. Discussion of Personnel Matters pursuant to Section 54957.6 of the California Government Code, unrepresented employee: General Manager, was continued to the March 27, 1997, Board of Directors meeting. Page 3614 March 13, 1997 ADJOURNMENT On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0, at 11:50 a.m., to adjourn to Thursday, March 27, 1997 at 8:30 a.m. in the District Boardroom. Ll- Wi liam J. Robertson Secretary/General Manager