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Home My WebLink About1997-02-13 - Board of Directors Meeting MinutesPage 3598 February 13, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 13,1997 The February 13, 1997 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Visitors Richard Freeman Staff mesent: William J. Robertson, Secretary/General Manager Arthur J. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. To the Gen. Mgr. Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice-president Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting, January 23, 1997. Item 2. Authorize for the Directors to leave the State of California prior to next meeting. Item 3. Disburse $63,177.86317 on checks 21087-21091; 21755 and 21864 through 21979; a wire to MWDOC for $211,772.59 dated 2/12/97; and $93,932.16 on checks 12394 through 12469 for payroll 3. ACTION CALENDAR Item 4. Consider amendment to agreement for the design of onsite sodium hypochlorite generation disinfection systems. Engineering Manager Charles Gray reported that seven options to mitigate chlorine gas hazards were considered, and staff recommends installation of onsite sodium hypochlorite generation disinfection systems. In response to questions from the board, Mr. Gray stated that this project is likely to take seven months to complete. Page 3599 February 13, 1997 On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve a $34,720 amendment to the District's agreement with Robert Bein, William Frost, & Associates for engineering, design, construction management, and inspection services related to the installation of on-site sodium hypochlorite generation disinfection systems, Job 9517. Item 5. Consider Resolution 97-02, nominating a member of the Board of Directors for JPIA's Executive Committee and/or Vice-president. General Manager William J. Robertson reported that elections will be held May 6, at the Joint Powers Insurance Authority's conference. Three executive committee positions and the office of Vice-president will be filled for three-year terms. The Board took no action on this item. Item 6. Consider proposal to replace existing copier machine. General Manager William J. Robertson reported that staff solicited written proposals and based on price, performance and annual maintenance costs, recommends the Minolta copier. On a motion by Vice-president Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to authorize staff to issue a purchase order for a Minolta copier and a one-year maintenance contract. Item 7. Consider schedule of major District activities and date for Board of Directors Goal Setting Workshop. General Manager William J. Robertson reviewed a calendar of events, that included a Goals Setting Workshop, review of the Five-Year Plan, and the District's Annual Budget. On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to hold their Goals Setting Workshop on March 6, 1997, at 8:30 a.m. GENERAL MANAGER'S REPORT Item 8. General Manager's oral report and comments. a) Raquel Lazo distributed Conflict of Interest forms. b) Beverly Meza provided a status report on monthly billing, noting the following points: The conversion went smoothly; Customer Service is now running in parallel, and billed the largest cycle of accounts, and reconciled it with the old system; Staff is pleased with the service provided by Dynasty Systems; District is on schedule to implement monthly billing July 1, 1997. c) OCWD Annexation Issues meeting, February 3, 1997. This item will be covered in a Board workshop, scheduled for February 20, at 8:30 a.m. LAFCO meeting, February 5, 1997. Roger Lubin reported that LAFCO's Executive Officer appreciated receiving the District's letter containing suggested changes to their draft implementation plan; a public hearing on that subject will take place at LAFCO's next meeting, set for March 12, 1997; findings and recommendations on the South County Page 3600 February 13, 1997 Study and recommendations on the tri-cities issues are also scheduled to be presented at the March meeting. d) The Richfield Plant's Building Eight is scheduled for demolition at the end of March. e) District facilities tour, February 22°d, at 8:00 a.m. Director Fox plans to attend. f) District activities. The District received a refund check from MWDOC. COMMITTEE REPORTS Item 9. Legislative Ad-hoc Committee. Met January 27, 1997, with Directors Beverage and Fox in attendance, along with William J. Robertson. The Committee discussed proposed changes to the Cortese-Knox law. Item 10. Executive-Administration Committee. Met February 3, 1997, with directors Armstrong and Fox in attendance along with William J. Robertson. The Committee discussed a letter to be sent to the City of Yorba Linda regarding water rates. Item 11. Finance-Accounting Committee. Met January 28 at 9:00 a.m., with directors Korn, Scanlin in attendance, along with staff members Robertson, Meza, and Lazo. The Committee discussed purchasing a new copier; water rates; operating income; and a refund from MWD. Item 12 Personnel-Risk Management Committee. Item 13. Planning-Engineering-Operations Committee. Item 14. Public Information Committee. Will meet February 21, 1997, at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 15. Report on Yorba Linda Planning Commission, January 29 (Scanlin): Voted 3-2 in favor of an item dealing with construction of a Buddhist temple. Item 16. Orange County Groundwater Producer's meetings, January 30 and February 12 (Armstrong/Scanlin): Briefly discussed boundary maps, and noted that a workshop will be held February 20, to provide sufficient time for full discussion of this issue. Item 17. Special Districts Workers' Compensation Authority quarterly meeting, January 30 (Korn): Nothing of concern to the District transpired. Item 18. Report on Yorba Linda City Council meeting, February 4 (Korn): Discussed conversion of Savi Ranch auto dealerships to a Home Depot store. This will require relocation of District facilities. Page 3601 February 13, 1997 Item 19.OCWD, February 5 (Scanlin): This will be covered in the February 20 workshop. Item 20. MWDOC, February 5 (Fox): Presentations were made on these issues: (1) The electric industry's restructuring and its implications for the water industry; and (2) The need for dual facilities to move water around the California delta. Item 21. WACO, February 5 (Fox): Keith Coolidge of MWDOC presented a report on the Senate Local Government Committee's January 29 hearing on AB 1335, entitled: Do LAFCO's Need a Nudge to Reorganize Special Districts? Item 22. ISDOC Board Meeting, February 11 (Fox): Reported that ISDOC made written requests to LAFCO to provide information showing the number of Orange County special districts by type (e.g., dependent v. independent), and to submit progress reports to affected parties during studies. Item 22a. Planning Commission, February 12 (Armstrong): Discussed planned development of 43 houses on site occupied by H and H Avocado Packing. On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to add one item, Atascadero, et al. v. Merrill-Lynch,. President Armstrong declared a recess at 10:00, indicating that the Board would reconvene in closed session. The meeting reconvened inclosed session at 10:10 a.m. CLOSED SESSION Item 23. Conference with Legal Counsel, anticipated litigation. Initiation of litigation pursuant to Subdivision (c) of Section 54956.9: (1 case) Item 24. Conference with legal counsel regarding anticipated litigation (1 case). City of Atascadero, et al. v. Merrill Lynch, et al., Contra Costa County Superior Court, Case No. C96- 00718. Significant exposure to litigation pursuant to Government Code Section 54956.9(b)(3). The Board provided direction to staff. The Board of Directors exited closed session at 11:45 a.m. On a motion by Director Beverage, seconded by Vice-president Fox, the Board of Directors voted 5-0 to add item 25 to the calendar pursuant to Government Code Section 54954.2(b)(2), because action was required by the next meeting, and the need to take action came to the attention of the District after posting the agenda. Page 3602 February 13, 1997 Item 25. Consider retaining a legislative consultant. On a motion by Director Beverage, seconded by Vice-president Fox, the Board of Directors voted 5-0 to retain the legislative consulting firm, Sacramento Advocates for 11 months, in accordance with their February 12, 1997 proposal. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to adjourn to Thursday, February 27, 1997 at 8:30 a.m. in the District Boardroom. Secretary/General Manager