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Home My WebLink About1997-05-15 - Board of Directors Meeting MinutesPage 3631 May 15, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING MAY 15,1997 The May 15, 1997, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Korn Directors absent at roll call Carl T. Scanlin Visitors Richard Freeman Mr. Karl Sperling Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager CONSENT CALENDAR On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting, March 27, 1997. Item 2. Authorize Directors to leave the State of California prior to next meeting. Item 3. Disburse 106,112.13 on Check Nos. 22233, 22326, and 22442 through 22550, a wire to MWDOC in the amount of $383,352.39, dated 5/12/97; and Payroll Nos. 8 and 9 in the amount of $198,500.33 and Check Nos. 12984 through 13117. Item 4. Release Guarantee Bonds totaling $33,400 for water facilities constructed by Upper K- Shapell Joint Venture and Toll Brothers, Inc. ACTION CALENDAR Item 5. Consider request to waive, defer or finance sewer fees. Mr. Gray made a lengthy staff report on Mr. Sperling's request, and the policy choices to waive, defer or finance the sewer fees. Mr. Sperling addressed the Board and explained his situation. Following a lengthy discussion Page 3632 May 15, 1997 the Board of Directors confirmed the policy that the District will not waive fees or defer fees. There was further discussion on financing fees. Following discussion, the Board requested that the homeowner try to obtain his own financing and that if he is unsuccessful then bring this matter back to the Board for further consideration. Item 9. This item was taken out of order to accommodate Mr. Payne's schedule. Report on Draft 1997/2001 Five Year Plan. Mr. Payne reviewed details of the draft Five Year Plan. The Board of Directors discussed Draft Plan and requested several technical changes on specific pages. Mr. Freeman was given a draft copy and asked to contact Mr. Payne with his comments or suggestions. Mr. Payne reported that staff will ask the Board of Directors to adopt the Five Year Plan at the May 29, Board of Directors meeting. President Armstrong declared a recess at 10:00. The meeting reconvened at 10:10 with all four Directors present. Item 6. Consider annual Board of Directors tour. Engineering Manager Charles Gray reported the Board has already seen the projects scheduled for construction in the next two years. President Armstrong requested that staff contact OCWD for a tour of the Santa Ana River and Prado Dam facilities in July or August, and the City of Corona for a tour of their Sewerage Treatment Plant. Item 7. Consider Investment Portfolio Report. Beverly Meza reported on the current Investments. On a motion by Vice President Fox, seconded by Director Korn, the Board of Directors voted 4-0 to accept the Investment Portfolio Report for March 1997. Item 8. Consider Annexation Agreement with Orange County Water District. Director Korn declared an economic conflict because he owns stock in Royal Dutch Shell and excused himself from the room. Mr. Robertson reviewed the proposed agreement with Orange County Water District. The Board discussed the agreement and President Armstrong requested two amendments: 1) add language that should the Board of Supervisors change their mind and give OCWD a share of the one percent property tax in this area, then the District can stop paying the Annexation Surcharge; and 2) add language which allows the District to wire funds. On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors voted 3-0 to authorize the President and Secretary to execute the annexation agreement subject to review and approval as to form by General Counsel, and the two amendments proposed by President Armstrong. Director Korn rejoined the meeting. DISCUSSION CALENDAR Item 10. Review revised water bill. Ms. Meza reviewed the latest changes in the new water bill format. The Board discussed the bill format and offered their comments. Page 3633 May 15, 1997 GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments: a) Water Awareness Month. Mr. Robertson reported on the City of Placentia's Water Awareness Month Proclamation. b) Water Packets. Mr. Robertson reported the minimum purchase is 500,000 water packets at a cost of $80,000. Mr. Robertson asked if the Board wanted staff to pursue this matter and they said no. c) Chamber of Commerce activity. Mr. Robertson reported the "Business After Hours" is scheduled for May 15, from 5:30 p.m. to 7:30 p.m. and that President Armstrong will give a brief presentation about the District. d) Fairmont Elementary School. Mr. Robinson reported the District will have it's display at the Fairmont Elementary School Carnival on May 16, from 2:30 p.m. to 7:00 p.m. e) District Facilities Tour. Mr. Robinson reported the Saturday, May 17, bus tour is not full. f) CSDA Legislative Day. Mr. Robertson reported the CSDA Legislative day is scheduled for Monday, May 19. COMMITTEE REPORTS Item 12. Legislative Ad-hoc Committee. No report. Item 13. Executive-Administration Committee. No report. Item 14. Finance-Accounting Committee. The Committee met on April 28, to discuss auditor services and melded water rates. Mr. Freeman questioned the wording in the minutes. Director Korn responded the minutes were poorly worded and inaccurate. The Committee set a meeting for 8:30 a.m. on May 22. Item 15. Personnel-Risk Management Committee. The Committee met on April 29, to discuss the General Manager's evaluation, and Becker and Bell Study. Item 16. Planning-Engineering-Operations Committee. The Committee met on April 22, to discuss the Capital improvement program in the Five Year Plan, request by Mr. Karl Sperling and the Board of Directors facility tour. Item 17. Public Information Committee. The Committee met on April 30, to discuss a status report on Laer Pearce activities and their contract, Water Awareness Month activities, monthly billing, water lines newsletter, name change and internet web site. INTERGOVERNMENTAL MEETINGS Item 18. OCWD Annexation Meeting, April 30 (Scanlin/Staff). Mr. Robertson reported that District will get a copy of the revised annexation policy in about one week. Item 19. WACO, May 2 (Fox): Reported on San Diego County - Met negotiations. Page 3634 May 15, 1997 Item 20. ACWA Conference, May 7-9 (Armstrong, Beverage, Fox and Korn). Each Director reported on their perspective of the conference. Item 21. ISDOC Board Meeting, May 13 (Fox): Reported that ISDOC is encouraging attendance at the May 19, CSDA Legislative Day activity. In addition, Mr. Fox requested the District send a letter to Jan Mittermeier supporting an increase in the LAFCO budget and staff. The Board concurred with the proposed letter. Item 22. Yorba Linda Planning Commission, May 14 (Armstrong). Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION No matters were presented. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. Vice President Fox reported he will be out of the Country from June 7 to June 22, 1997. CLOSED SESSION 1 Item 23. Discussion of personnel matters pursuant to Section 54957.6 of the California Government Code, unrepresented employee: General Manager. The Board went into Closed Session at 12:00 p.m. and came out of Closed Session at 12:21 p.m. On a motion by Vice President Fox, seconded by Director Beverage, the Board of Directors voted 4-0 to extend the General Manager's contract for two years, and to modify the agreement so the General Manager has the same cost-of-living adjustment as all other staff members. ADJOURNMENT On a motion by President Armstrong, seconded by Director Korn, the Board of Directors voted 4-0, at 12r:21 p.m., to adjourn to Thursday, May 29, 1997, at 8:30 a.m. in the District Boardroom. Willid4M. Robertson Secretary/General Manager